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Request for Proposal, Hypothetical Task Order Number 3 DTNH22-14-R-00002 Attachment J.11 General Requirement 3 CISS Training Development Hypothetical Task
NOTE:
This Hypothetical Task Order is provided for evaluation purposes only and does not represent any currently known nor future requirement. Any actual Task Order Requirement will be communicated to the Contractor as a Task Order Request for Proposal after contract award.
PART I – THE SCHEDULE
SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS
B.1 SUPPLIES/SERVICES
The Contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to execute a Cost Plus Fixed-Fee Task Order in accordance with the Statement of Work, Section C, and other terms and conditions of this Task Order.
B.1.1 CONTRACT TERM
The Task Order Term will be a period of sixty months (60) months from the effective date of award.
B.2 Estimated Total Cost The Estimated Total Cost Not-to-Exceed (NTE) ceiling amount for this Task Order is as follows:
Estimated Cost: $___________________ Fixed Fee: $___________________ Total Cost Plus Fixed Fee: $___________________
Of this amount, $X,XXX,XXX.XX is currently available and is estimated to defray the costs of performance from the effective date of award through XX/XX/XXXX or the end of performance of the Task Order.
The Contracting Officer may increase the current amount of Federal funds at any time, subject to available appropriations, without concurrence from the Contractor. The Contractor shall not incur costs to be charged to NHTSA, nor shall NHTSA be obligated to reimburse the Contractor in excess of the Federal funds available under this Task Order.
B.3 PRICE SCHEDULE
B.3.1 PRICE SCHEDULE
| Period |
| Direct Costs |
| Indirect Rate X% |
| Fixed Fee X% |
| Total Costs |
(End of Section B)
SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK
Glossary of Terms and Abbreviations
| AAAM |
| Association for the Advancement of Automotive Medicine |
| AIS |
| Abbreviated Injury Scale |
| CAP |
| Contractor Acquired Property |
| CID |
| Crash Investigation Division |
| CISS |
| Crash Investigation Sampling System |
| COR (TO) |
| Contracting Officer’s Representative Task Order |
| COTS |
| Commercial off-the-shelf Software |
| CRSS |
| Crash Report Sampling System |
| DMV |
| Department of Motor Vehicles |
| DOT |
| Department of Transportation |
| DSL |
| Digital Subscriber Line |
| EMS |
| Emergency Medical Service |
| FAR |
| Federal Acquisition Regulation |
| FARS |
| Fatality Analysis Reporting System |
| GES |
| General Estimates System |
| GFE |
| Government Furnished Equipment |
| IDIQ |
| Indefinite Delivery, Indefinite Quantity |
| MDE |
| Microcomputer-based Data Entry |
| NASS |
| National Automotive Sampling System |
| NASS-GES |
| National Automotive Sampling System - General Estimates System |
| NASS-CDS |
| National Automotive Sampling System - Crashworthiness Data System |
| NCSA |
| National Center for Statistics and Analysis |
| NHTSA |
| National Highway Traffic Safety Administration |
| NiTS |
| Not-in-traffic-surveillance |
| PAR |
| Police Accident Report |
| PSU |
| Primary Sampling Unit |
| SCI |
| Special Crash Investigation |
| SMEs |
| Subject Matter Experts |
| SSR |
| State Specific Report |
| SUV |
| Sport Utility Vehicle |
| VIN |
| Vehicle Identification Number |
C.2 OBJECTIVES
The objective of this Hypothetical Task Order is to provide timely, efficient, effective support to NHTSA, and its partners, in the management of the NHTSA Crash Data System. This Statement of Work describes the responsibilities for the Crash Data System of NHTSA. The activities include Training Development for the Crash Investigation Sampling System (CISS).
C.3 PURPOSE
The purpose of this Contract is to acquire services to enhance and execute a cohesive program of Web-based training, training resource development and maintenance, and quality evaluation and support:
1. To ensure timeliness, accuracy, consistency, and completeness in coding and data entry among all coding staff,
2. To ensure proficiency in the use of information retrieval tools, and
3. To maintain and continue the work of harmonization of NCSA Data Collection Systems and their adherence to national standards.
C.4 SPECIFIC REQUIREMENTS (SR)
The Specific Requirements listed below expand on this contract’s General Requirements addressed in C.4 and are provided to the Contractor for informational purposes only. For other than the minimum obligation of the government as identified in Section B.2 of this contract, the government is not obligated to fund, nor is the Contractor obligated to perform any work under this contract unless stated so in executed Task Orders.
C.4.A.1-2 – Not used in this hypothetical task
C.4.A.3 – CISS Training Development
The Contractor shall design and develop training and information modules covering various aspects of investigation-based field data collection activities and special studies for CISS. The web-based training (WBT) modules will be used to train crash technicians in the basic fundamentals of crash investigation as specified by NHTSA.
NHTSA will assign subject matter experts (SMEs) to work with the Contractor project team. The SMEs will be available on an as-needed basis to answer questions and confirm the validity of information throughout the analysis, design, and development phases of the training project. In addition, SMEs will be available to participate in the formal review of the deliverables. The Contractor shall identify, as the needs arise, the delivery method best suited for the training developed.
All training modules shall be delivered as a web-based course and include printable workbooks. The training process shall have real-time monitoring and tracking; storage of student names; completion dates; and, test scores. All training materials must reside within the NHTSA electronic system environment.
The contractor will plan for five (5) web-based training modules per year. These modules should include workbooks that follow the on-line course content. The workbooks should provide periodic sections for review questions for the student. In addition, intermittent exercises should be included so the student can test their knowledge/retention of the material. The modules should be approximately one (1) hour in length per module, and each module should be planned to have 25 participants at a time.
C.4.A.3.1 CISS Reporting Procedures
C.4.A.3.1.1 CISS Training Development Monthly Progress Report
For each active Task Order, the Contractor shall submit a monthly progress report to the COR and NHTSA Contracting Officer within fifteen (15) days following the month being reported. The monthly progress report shall include, but not limited to; actions occurring during the reporting month; actions anticipated for the coming month; any problems (either programmatic or contractual) encountered during the reporting month and corrective actions taken; any actions requested of NHTSA; and, any significant cost-savings measures taken by the Contractor during the reporting month.
C.4.A.3.1.2 Financial Report
Labor distribution by task, labor summary, and details of expenditures shall follow the format to be specified later by NHTSA for training development activities. Financial reporting for Contractor expenditures shall be separate from other financial reports. Invoice payments may be delayed if the Contractor submits late or unacceptable monthly progress reports. Some reasons for rejecting these reports include: incomplete description of work performed during the reporting period; incorrect spelling and grammar; failure to address problems encountered during the reporting period and corrective actions taken; and, failure to provide complete and accurate financial reporting information.
(End of Section C)
