TE8 PCS Requirements Matrix.pdf

Technical Exhibit TE-8 PCS Requirements Matrix

PROPERTY CONTROL SYSTEM REQUIREMENTS REFERENCE QUOTE

ACCESS CONTROL (SHIP & SPACES) SOW 4.3.7 "Positive security control of entrance into an RRF ship is required at all times in all phases."

ACCESS CONTROL STANDARD TE-5 4.2.5 "Open spare parts or drawers must not be left unattended".

ACCOUNTABLE PROPERTY ACCOUNTABILITY STANDARD - 100% SOW 2.8.5 "Maintain a complete and 100% accurate inventory of all Accountable Property in RMS."

ACCOUNTABLE PROPERTY REPORTING STANDARD QASP 1-6 - Standard #8 "Meets Standard = Accountable Property inventory reports no more than five (5) days late."

DISPOSAL PROCEDURES TE-5 7.2 "Unserviceable items are also considered "excess material". Where possible and economical, Ship Managers shall conserve unserviceable or scrap material for reuse or resale by the General Services Administration (GSA)."

DRAWING MANAGEMENT SOW 2.8.3 "Records of spare parts, Accountable Property, technical manuals and drawings shall be maintained in the vessel's NS-5…”

DRAWING ACCOUNTABILITY STANDARD - 95% QASP 1-6 - Standard #3 "Drawing Inventory Accountability Standard 95% - 97.9% = Meets Standard"

INVENTORY - ACCOUNTABLE PROPERTY - ANNUAL SOW 2.8.6 "Conduct and report the results of a complete physical inventory of Accountable Property IAW TE-5."

INVENTORY -CAPITALIZED ASSETS - QUARTERLY TE-5 5.1.2 "Quarterly, during the first ten days of March, June, September and December the Ship Manager will inventory and apply a new NS5 label on all Capitalized Assets on their vessels."

INVENTORY - OIL SPILL KIT (SEMIANNUAL) SOW 3.3.5.5 "Perform inventories of the oil spill response kits at least semi-annually and advise COTR of missing or expired parts."

INVENTORY - PHASE O & SEA TRIALS SOW 2.8.7 “Conduct a physical inventory of all Accountable Property immediately following an activation (this requirement includes sea trials). Report the results of this inventory in accordance with TE-5.

INVENTORY – ACCEPTANCE TE-5 8.1.1 "During the Ship Manager turnover and after a formal ‘Notice to Proceed’ has been issued by the Maritime Administration, a survey of the vessel’s spare parts inventory and logistics database must be conducted. This survey, called a Logistics Inventory Validation (LIV), consists of:"

INVENTORY – ACCEPTANCE-ACCOUNTABLE PROPERTY TE-5 8.1.1 a. "A 100% inventory of the vessel’s Accountable Property."

INVENTORY – ACCEPTANCE-SPARE PARTS TE-5 8.1.1 b. “A statistically random sampling of ALL the vessel’s spare parts contained in boxes, cabinets, drawers and bulk locations (unsealed).”

INVENTORY – ACCEPTANCE-DRAWINGS and TECH MANUALS TE-5 8.1.1 c. "A 10% random sampling of the vessel’s drawings and technical documentation.”

PURCHASE ORDER PROCESS STANDARD - 70% QASP 1-6 - Standard #11 "Meets Standard = At least 70% of the Purchase Orders for stocked and non-stocked repair parts start with a Work Order and originate at the part record."

REPAIR PART CONSUMPTION/ISSUES TE-5 4.3 "After a part has been issued, the ship’s crew must inventory the contents of the box or drawer and apply a Temporary Seal."

REPAIR PART REPLENTISHMENT TE-5 4.5.2 "Ship Managers are required to screen the inventory of all MARAD and FSS SBS warehouses before buying any part…"

REPAIR PART REPLENTISHMENT STANDARD QASP 1-6 - Standard #12

& SOW 2.8.9.1.2

"Ship Manager verifies parts are unavailable in SBS prior to commercial purchase. Meets Standard = No more than 5% of repair parts procured were available in SBS. The ACO will deduct monies from the Ship Manager …when the same item was available in …SBS "

REPAIR PARTS MANAGEMENT SOW 2.5.1 "The Business Plan shall encompass all facets of the budget, scheduling, maintenance, repair, repair parts replenishment,"

REPAIR PARTS INVENTORY ACCURACY STANDARD - 95% SOW 2.8.10 (a) "Maintain a 95% (or greater) accurate inventory of spare parts NOT secured by a Maritime Administration applied seal…"

REPAIR PARTS RECEIVING STANDARD - 10 DAYS SOW 2.8.10 (b) "Accurately mark, record and stow repair parts…within ten (10) working days of receipt."

RMS & PROPERTY MANAGEMENT SOW 2.8.3 "Records of spare parts, Accountable Property, technical manuals and drawings shall be maintained in the vessel's NS-5 computer system…"

SEAL LOG MAINTENANCE TE-5 4.2.4 "The Ship Manager… is responsible for properly maintaining the NS-5 database to reflect all boxes, or drawers that have been unsealed by the ship’s crew..."

STOREROOM SECURITY AND CLEANLINESS STANDARD QASP 1-6 -Standard #5 "Meets Standard = Storerooms are maintained in a neat condition; but not thoroughly clean. Storerooms that can be locked are locked."

SUBCONTRACTOR CONTROL FAR 45.104.(c) "A prime contractor that provides Government property to a subcontractor shall not be relieved of any responsibility to the Government that the prime contractor may have under the terms of the prime contract."

SURVEY SUBMITTAL SOW 2.8.10 "Submit a DOT Form 4410.1 for all lost, damaged or destroyed Accountable Property within five (5) working days of discovery to Maritime Administration in accordance with TE-5."

TECHNICAL MANUAL ACCOUNTABILITY STANDARD - 95% QASP 1-6 - Standard #2 "TM Inventory Accountability - 95% = Meets Standard."

WORK ORDER PROCESS SOW 6.6.6.1.3 "The ship manager shall use the system to identify new work and procurements required through the utilization of the system's "Work Order." Each item shall include… Actual Costs…Parts Required if procured or used from onboard or warehouse spares..."