DTMA98R20120001-000002.pdf

(x)

DTMA98R20120001

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Washington DC 20590-0001 Mail Stop W-28-201

00091

1200 New Jersey Avenue, SE

MAR-380

Office of Acquisition U.S. DOT/Maritime Administration

WASHINGTON DC 20590-0001

00091

MAIL STOP W-28-201

1200 NEW JERSEY AVENUE SE

Office of Acquisition MAR-380 U.S. DOT/ Maritime Administration

02/15/2012000002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/13/2012

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Ship Manager Services for Three RRF Vessels

SUMMARY OF CHANGES

1. SHIP VISIT: A ship visit is scheduled for interested offerors on March 1, 2012. Offerors intending to participate are to provide e-mail notification to Sabrina Phillips (Sabrina.Phillips@dot.gov - phone (202) 366-9684) by not later than 1700 hours on February

28, 2012. Provide the names of all representatives expected to participate.

Attendees must arrive by not later than 0900 hours PT at the CAPE HORN and CAPE HUDSON layberth, Pier 50, San Francisco, California, where the ship visit will be conducted by the

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Melinda Simmons-Healy

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 4

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTMA98R20120001/000002

MARAD COR/COTR Tobin Richmond and ACO Debbie Velmere. Upon completion of the visit at Pier 50, the group will proceed to the CAPE HENRY layberth at Pier 3 Alameda Point, Alameda, California. Depending on the timing of the completion (whether or not attendees would like a break for lunch), an arrival time for the CAPE HENRY visit will be announced where the ship visit will be conducted by the MARAD COR/COTR Kimon Antoniadis and ACO Patricia Etridge.

2. Answers to questions received from potential offerors from the initial announcement through the pre-proposal conference are provided.

3. The pre-proposal conference slide presentation is attached.

4. Certificates of Inspection for CAPE HENRY and CAPE HORN are attached. The COI for CAPE HUDSON is essentially the same as that for CAPE HORN.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation DTMA98R20120001 Amendment No. 000002 Questions & Answers P a g e | 3

No. QUESTION ANSWER

1 Currently, the three ships are being offered as a one group package. However, the ships are currently being managed separately by two ship managers as a one ship group and a two ship group. The ships are also berthed separately as a two ship group and a one ship group. Will MARAD consider changing the current solicitation to reflect the current reality of the Three Cape H’s as a two ship group and a one ship group?

A decision has been made to split the offering into two Ship Groups comprised of Ship Group 28, CAPE HENRY, and Ship Group 29, CAPE HORN and CAPE HUDSON. Efforts are underway to adapt the entire solicitation package to reflect this change as quickly as possible, and the revisions are expected to be issued within a few days. This revision will result in the award of two Ship Manager Contracts instead of a single contract.

2 Due date in SF30 Block 9 is 15 March whereas the website and other sections state 13 March. Which date is correct?

The current proposal due date is 15 March 2012 by not later than 1700 hours ET as stated in Block 9 of the SF-33 Solicitation, Offer and Award form.

3 M.3.1.2 references K.19, should be K.16 Yes. This will be corrected in a subsequent amendment.

4 L.6.2.2 references K.19, should be K.16

Yes. This will be corrected in a subsequent

5 Should L.8 be moved to Part 3?

Yes. This will be corrected in a subsequent

6 Is this a new requirement? The three RRF Vessels in this requirement have been under various contractual arrangements for maintenance and operations since being acquired by the Maritime Administration at the beginning of the 1990’s.

7 Can certain portions of the solicitation be provided in a workable, Word or Excel format? Examples are Attachment J-7, K section for certification, pricing sheet, etc.

Yes. Section K and Attachment J.7 will be provided in MS Word format, and a Pricing Sheet will be provided in MS Excel format in a subsequent amendment.

8 Submittal Format- The current RFP does not utilize Decision Point used in previous solicitations.

Correct. All proposals must be submitted by e-mail as specified in the solicitation. The e-mail address to be used for submission of proposals will be: Sabrina.Phillips@dot.gov.

This will be revised at all appropriate reference points by subsequent amendment.

9 Will there be any restrictions on the business size?

It is anticipated that a small business preference provision (not a Total Small Business Set-Aside) will be included with respect to Group 28, the details of which will be provided by subsequent amendment.

10 In the event an Assistant Port Engineer becomes necessary due to special circumstances, will this be a cost-reimbursable item?

Authorization to add an Assistant Port Engineer must be justified and established as a Project in NS-5, approved by the COR/ COTR, and advance, written authorization and funding issued by the ACO as a cost-reimbursable task order.

Solicitation DTMA98R20120001 Amendment No. 000002 Questions & Answers P a g e | 4

No. QUESTION ANSWER

11 Request that information be provided regarding the previous contractor that fulfilled the same or similar work?

Please indicate:

Contractor Contract ID# Contract Value Expiration date

All three vessels are currently assigned under General Agency Agreements (GAA) as follows:

CAPE HENRY is assigned under GAA DTMA1H01001 held by Patriot Contract Services, LLC, 2175 North California Blvd, Suite 1000, Walnut Creek, CA 94596.

The agent is paid a fee of $425.00 per day and all other expenses are reimbursed as direct costs. The assignment of CAPE HENRY to the agent will be terminated upon turnover of the vessel to the awardee as a result of this solicitation.

CAPE HORN and CAPE HUDSON are assigned under GAA DTMA1H05006 held by Interocean American Shipping Corporation, 302 Harper Dr, Suite 200, Moorestown, NJ 08057. The agent is paid a fee of $425.00 per day for each vessel and all other expenses are reimbursed as direct costs. The assignment of both vessels to the agent will be terminated upon turnover of the vessels to the awardee as a result of this solicitation.

12 Will there be a restriction on the file size of proposal submissions?

There is no restriction on file size. Offerors are to segregate proposal responses as a minimum into separate files for (1) the three Mandatory Eligibility Requirements at L.6, (2) the Technical/Management Proposal, (3) the Corporate Experience and Past Performance Submission, (4) Price Proposal and Pricing Information, and (5) for large business, the Small and Small Disadvantaged Business Subcontracting Plan. Use multiple e-mails to ensure that attachments on any single e-mail do not total over 10 MB (megabytes).

13 For ABS classification surveys, will the CAPE Hs be on special periodical or continuous surveys?

Special periodical surveys.

14 What about the CAPE HENRY budget being relatively high?

The observation is correct and is based on identified projects.

15 Will a veterans’ preference be factored into the evaluation process?

No.

16 Please provide copies of the vessel Certificates of Inspection.

Copies of the CAPE HENRY and CAPE HORN COIs are attached.