TE-13 MA-496

1 MARAD MA-496 (May 21, 2009)

INSTRUCTIONS TO FORM MA-496

REQUIREMENTS FOR SPONSORS OF VESSELS HELD IN

THE NATIONAL DEFENSE RESERVE FLEET (NDRF) SITES

It is intended that all requirements herein be met by the Sponsor for vessel acceptance and lay up in the Reserve Fleet. However, some requirements may not be applicable to some vessels due to design, Sponsor, or mission of vessel. For those items that the Sponsor believes are not applicable, the Sponsor may submit a formal request for waiver of those specific items to MARAD, describing in detail the reason why they believe the item(s) is/are not applicable. Marad will review the waiver request and make a determination on a case-by-case basis. Sponsor should include all items to be considered for waiver in one submission so as not to delay the process.

This document supersedes all earlier editions of Form MA-496 and replaces the MA-496A in its entirety.

Maritime Administration Office of Ship Operations Division of Sealift Operations, MAR-612 May 21, 2009

2 MARAD MA-496 (May 21, 2009)

CONTENTS

1. General

1.1 Purpose

1.2 Eligible Vessel Types

1.3 Preliminary Acceptance and Restrictions

1.4 Preliminary Requirements

1.5 Final Acceptance

1.6 Delivery to the NDRF

1.7 Berthing and Layup Expenses

1.8 Custodial and Preservation Costs

1.9 Pre-Arrival Inspection

1.10 Arrival Inspection

1.11 Stripping at Fleet Sites

1.12 Title Transfer

1.13 Typical Order of Events

2. Definitions and Abbreviations

2.1 Retention

2.2 Non-Retention

2.3 Stowage

2.4 Deactivation

2.5 NDRF

2.6 D/H

2.7 C/P

2.8 MARAD

2.9 Layup Requirements

2.10 NDRF Desirable

2.11 Deferred Items

2.12 Sponsor

2.13 Short Term

2.14 Long Term

2.15 Preservation

2.16 Memorandum of Agreement

2.17 Hazardous Material

2.18 Hazardous Waste

2.19 Stripping

2.20 Cannibalization

2.21 Chief, Division of Sealift Operations (MAR-612)

2.22 Ship Operations and Maintenance Officer (SOMO)

2.23 Fleet Program Manager

2.24 Disposal

2.25 Funding Document

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2.26 Zone

3. Hull Area Preparation

3.1 Blanking

3.2 Water line markings

3.3 Drydocking

3.3.1 Underwater Surfaces

3.3.2 Sea Chests

3.3.3 Transducer

3.3.4 Hull Blanks

3.3.5 Stern Tube

3.3.6 Range Anchor Chain

4. Topside Preparation

4.1 Deck Cleaning

4.2 Booms/Cranes

4.3 Sounding Pipes and Deck Plugs

4.4 Vessel Security

4.5 Mooring Equipment

4.6 Weather Deck Hatch Covers

4.7 Cargo Unit Winches

4.8 Weather-Deck Electrical Wiring

4.9 Fan Openings

4.10 Navigation Equipment

4.11 Fenders/Chafing Strips

4.12 Anchor Windlass Preparation

4.13 Paint

4.14 Lifeboats

4.15 Lifeboat Motors

4.16 Accommodation Ladders

4.17 Mooring Reels

4.18 Overboard Discharge Openings

4.19 Wooden Decks

4.20 Handrails and Ladders

4.21 Fire Fighting Equipment

4.22 Stack Covers

5. Interior Preparation

5.1 Stern Gland

5.2 Shaft Lock

5.3 Rudder Lock

5.4 Sea Valves

5.5 Cleaning

5.6 Hazardous Material and Hazardous Waste

5.6.1 Fuel

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5.6.2 PCBs

5.7 Asbestos

5.8 Bilges

5.9 Floor Plates/Gratings

5.10 Extermination

5.11 Flooding/Fire/Power Available Alarms

5.12 Fixed CO2 System

5.13 Dunnage

5.14 Water Tanks

5.15 Cargo Tanks

5.16 Tank Soundings

5.17 Interior Hatch Covers

5.18 Items to be Stowed

5.19 Inventory

5.20 Valves

5.21 Stowage and Air Diffusion

5.22 Draining

5.23 Boiler, Main

5.24 Boilers, Auxiliary

5.25 Diesel Engines, Main and Auxiliary Machinery

5.26 Ventilation

5.27 Ozone Depleting Substances (Refrigeration Systems)

5.28 Motors and Generators

5.29 Megger Readings

5.30 Chlorinator and Retention Tanks

5.31 Elevators/Dumbwaiters

5.32 Lamping

5.33 Tankers

5.34 Berthing Areas

6. Preservation

6.1 Dehumidification Installation

6.1.1 D/H Equipment

6.1.2 D/H Plan

6.1.3 Deleted

6.1.4 D/H Control

6.1.5 Ducting and Wiring

6.1.6 Exterior Ducting

6.1.7 Power Distribution

6.1.8 Proof of Operation

6.1.9 Sealing

6.1.10 Air Testing

6.2 Cathodic Protection

6.3 Coating Maintenance

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Appendix A: Items to be Stowed

Appendix B

Description and Diagram of Strong back & J-bolt Securing Device Shaft Lock Diagram Rudder Lock Diagram

Appendix C Form MA-496 Reimbursable Vessel Acceptance Report

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1. GENERAL

1.1 PURPOSE. The purpose of this document is to set forth the minimum requirements for deactivation and lay-up and acceptance of a vessel for subsequent placement in a National Defense Reserve Fleet site under custody of the Maritime Administration. The vessel can be received from a government agency under terms set forth in a Memorandum of Agreement (MOA) and funded annually via funding documents (e.g., MIPRs) or other approved funding transfer methods.

1.2 ELIGIBLE VESSEL TYPES. Vessels designated for NDRF layup shall be convertible merchant types or other types determined eligible by the Chief, Division of Sealift Operations.

1.3 PRELIMINARY ACCEPTANCE AND RESTRICTIONS. When a vessel is designated for NDRF layup, the sponsor shall contact the Chief, Division of Sealift Operations (MAR-612) to review acceptance criteria and restrictions concerning maximum draft, height limitations and the availability of moorage. MARAD's acceptance of any vessel will be decided based upon the capability of the designated fleet to properly moor the vessel and safely and securely maintain it for the duration of its layup in the fleet site. As a rule all vessels will have their draft reduced to the minimum practical, in no case exceeding the draft limit for the assigned fleet site. Because published drafts are mean low water for respective fleet sites, acceptance into a fleet site may be decided on a case-by-case basis based upon current conditions and deep berth availabilities. Air draft indicates the maximum clearances (i.e., under bridge structures in route to respective fleets) at mean high water.

Fleet Site Draft Air Draft James River 25 feet 145 feet Beaumont 28 feet 136 feet Suisun Bay 26 feet 135 feet

1.4 PRELIMINARY REQUIREMENTS. Upon vessel acceptance MARAD will evaluate the work to be performed as specified herein. For matters not adequately covered by this instruction, MARAD will provide clarification and/or resolution. Sponsors shall coordinate with the MARAD fleet staff during this phase and provide the following:

•Scheduling of a vessel's prospective dry-docking, bottom repair, bottom painting, underwater blanking of sea chests, sea connections and hull scantling readings.

•Scheduling of deactivation/lay-up.

•Date the vessel will be ready for tow to the fleet site (at least seven (7) days advance notice required).

Upon preliminary acceptance, a mandatory acceptance inspection, certified by form MA-496 Reimbursable Vessel Acceptance Report (Appendix C), is conducted to ensure compliance with all the provisions herein. A copy of the completed MA-496, along with a copy of the vessel's latest drydock report shall be provided to the Fleet Program Manager prior to delivery. While it is the sponsor's responsibility to plan and supervise all work performed in preparation for delivery, copies of any shipyard specifications used shall be made available to MARAD for

7 MARAD MA-496 (May 21, 2009) review prior to final acceptance. MAR-612 will make all final acceptance determinations based upon recommendations from Fleet Program Managers.

1.5 FINAL ACCEPTANCE. MARAD's acceptance of any vessel into the NDRF will be based on the capability of the assigned fleet to safely and securely maintain the vessel for the duration of the layup, and the condition of the vessel relative to the layup requirements specified herein. Upon MARAD acceptance the sponsor shall provide MARAD with the following:

•Liquid load/tank soundings, identifying tank contents and amounts, including any ballast or water treated with sodium silicate or any other substance.

•Sounding Tube Locations •Location and type of permanent ballast •Drawing(s) of hull Blank Locations •Booklet of General Plans, including hydrostatic curves and tables •Complete inventory of all Hazardous Materials to be left aboard.

•Asbestos Sampling Survey •Radiological Report •PCB Inventory and Sampling Report including a list of all PCBs removed from the vessel in accordance with Section 5.6.2.

•Mercury Survey •Ozone depleting substances survey •Sodium Chromate Survey of Tanks •CHT System Certification of Cleaning and Gas Free Report •Deratification Survey •Certification of Declassification (for former military vessels only) •Certification of Demilitarization (for former military vessels only) •Copy of ship’s paint schedule

1.6 DELIVERY TO THE NDRF FLEET SITE. A vessel accepted for layup shall be delivered by the sponsor or its agent, at the sponsor's expense, to the assigned fleet site. The vessel shall have positive stability, no more than a moderate trim and not more than 0.5 degree list. If possible, permanent hull cathodic anodes should be submerged.

1.7 BERTHING AND LAYUP EXPENSES. Any major layup work that is planned shall be accomplished prior to the vessel entering the fleet site. This normally includes sealing of spaces for weather tightness. Sponsors are responsible for all costs, including overhead, associated with berthing their vessels at NDRF sites. Sponsors may be further responsible for additional costs associated with the vessel's arrival at the fleet site, to include but not be limited to shore power hookup, installation of preservation systems.

1.8 CUSTODY AND PRESERVATION COSTS. Sponsors shall retain accountability for their vessel after delivery and continue to fund all associated custodial and preservation costs.

MARAD will provide services, as agreed, on a reimbursable basis. A joint agency Memorandum of Agreement (MOA) shall be executed to provide more specific guidance concerning work to be performed and the applicable reimbursement arrangements. Funding

8 MARAD MA-496 (May 21, 2009) shall be provided via "MIPRs" or other approved methods to cover costs identified in annual estimates.

1.9 PRE-ARRIVAL INSPECTION. The Fleet Program Manager will schedule a pre-arrival inspection prior to vessel arrival at the fleet site. As this inspection serves to identify and document any critical discrepancies, it must be coordinated to allow sufficient time to properly address any deficiency prior to delivery. The Fleet Program Manager will coordinate this inspection to ensure that a representative from the sponsor's organization is in attendance.

Depending on conditions found, subsequent re-inspections may be required.

1.10 ARRIVAL INSPECTION. An arrival inspection will take place upon the vessel's arrival at the fleet site. This inspection serves to identify and document vessel condition relative to cleanliness, orderliness, sanitation, security, status of hazardous materials, water tight integrity, and safety, and will be scheduled to ensure that a representative from the sponsor's organization is in attendance.

1.11 STRIPPING AT FLEET SITES. Fleet site stripping of installed machinery, equipment and components not essential for safe lay-up (anchor windlass, bower anchors and chains must remain) from a vessel designated for disposal is permissible prior to title transfer provided such actions do not compromise the vessel's watertight integrity, towing seaworthiness, the safety of workers, or other conditions or requirements specified herein. Any exposure of hazardous material or friable asbestos resulting from these activities must be addressed as outlined in applicable sections herein. Stripping activities will be restricted based upon the ability of MARAD to provide support and maintain safety. All associated costs shall be reimbursed by the sponsor. If certain items aboard a vessel cannot be stripped prior to title transfer, those items shall be tagged and identified to MARAD for later removal.

1.12 TITLE TRANSFER. Titles to vessels determined acceptable by MARAD may be transferred to MARAD as a means of conveyance or disposal. (Note: Vessels of less than 1500 gross tons are disposed by GSA as per 40 U.S. Code Section 484.) The following documentation (or equivalent) is required for title transfer: General Arrangement Plan(s), Sounding Tube Location Drawing(s), Capacity Plan(s), Docking Plan(s), Hydrostatic Table(s), Trim and Stability Booklet(s), and the combination(s) to any safe(s) remaining on board. Vessels less than 2000 gross tons will require gross tonnage certification.

1.13 TYPICAL ORDER OF EVENTS. The following order of events is typical for laying up a reimbursable custody vessel in a MARAD Reserve Fleet site, and shall be followed under normal circumstances. Sponsors with multiple reimbursable custody vessels shall consolidate their requirements.

1. The sponsor notifies the Chief, Division of Sealift Operations (MAR-612) of a need to lay-up a vessel in a MARAD Reserve Fleet, specifying a preferred entry date, the length of time for storage (if known), and the dimensions of the vessel. This notification normally takes the form of an annual forecast of corresponding requirements (stipulated in an MOA between MARAD and the sponsor), but may come anytime as a result of the emergent requirements.

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2. MAR-612 informs the Fleet Program Manager of the sponsor's requirements and requests a corresponding cost estimate.

3. The Fleet Program Manager submits a cost estimate for arrival and first (fiscal) year custody services to MAR-612.

4. MAR-612 confirms the capability of the respective fleet site to maintain the vessel and provides the sponsor with a first (fiscal) year cost estimate, along with a copy of the MA- 496 instructions detailing requirements and responsibilities.

5. The sponsor forwards to the respective Fleet Program Manager a "custody package"

(consisting of the specific documentation outlined in section 1.5 above), a "fact sheet" describing the incoming vessel's particulars (i.e., standard dimensions and critical background information).

6. A salary code is assigned to the vessel for the tracking of applicable labor charges within the MARAD accounting system.

7. After receiving the "custody package", the fleet schedules a pre-arrival inspection of the vessel with the sponsor's concurrence on a mutually agreeable date.

8. The fleet conducts a joint pre-arrival inspection with the sponsor, using form MA-496 as a guide, and confirms the accuracy of the previously submitted documentation.

9. The fleet forwards the pre-arrival inspection report to the sponsor within seven (7) working days of completion. The report documents the inspection and identifies any discrepancies that would preclude vessel acceptance.

10. The sponsor takes any necessary corrective actions, notifying the fleet when completed.

Based on the nature of the discrepancies, the Fleet Program Manager determines whether an additional inspection is necessary. If warranted a follow-up inspection is scheduled and conducted. The sponsor submits a completed form MA-496 to the Fleet Program Manager.

11. If the sponsor has requested a waiver from certain requirements, MARAD will decide whether or not to grant the waiver and will promptly notify the sponsor.

12. Vessel arrival is scheduled and jointly coordinated. The fleet issues a Ship Delivery Certificate to the sponsor and forwards a copy to MAR-612.

13. The fleet promptly conducts a vessel Arrival Inspection and forwards a Ship Condition

Report (Form MA-279) to MAR-612 and the sponsor within three (3) working days.

This report will document vessel material condition at the time of arrival.

2. DEFINITIONS AND ABBREVIATIONS.

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2.1 RETENTION. The classification of a vessel kept in a state of preservation for the purpose of future mobilization. The degree of preservation is the sponsor's option and may vary from a minimum of simple periodic inspections to a maximum of dehumidification monitoring, cathodic protection, a painting schedule (environmental conditions permitting), and minor maintenance.

2.2 NON-RETENTION. The classification of a vessel intended for eventual disposal, not requiring preservation. Such vessels will be provided the minimal degree of care to ensure a safe mooring condition.

2.3 STOWAGE. The relocation of loose items aboard a vessel to a designated secure location.

2.4 DEACTIVATION. The general maintenance and preservation of a vessel following a period of activation to ensure water tight integrity, cleanliness and orderliness, and overall suitability for layup.

2.5 NDRF. National Defense Reserve Fleet

2.6 D/H. Dehumidification Preservation

2.7 C/P. Cathodic Protection Preservation

2.8 MARAD. Maritime Administration

2.9 LAYUP REQUIREMENTS. Minimal preparations required for layup.

2.10 NDRF DESIRABLE. Any vessel that MARAD determines provides value to the NDRF.

MARAD may choose to apply more thorough preservation to such vessels.

2.11 DEFERRED ITEMS. Work MARAD determines can be put off, or deferred, without unacceptably affecting the overall capabilities of the vessel.

2.12 SPONSOR. Any accountable organization entering into an agreement with MARAD concerning the reimbursable custody of their vessel(s) in the NDRF.

2.13 SHORT TERM. Duration lasting less than one year.

2.14 LONG TERM. Duration lasting one year or longer.

2.15 PRESERVATION. Various applications to include D/H and C/P for maintaining a vessel in reasonably the same condition as when it arrived at the fleet.

2.16 MEMORANDUM OF AGREEMENT. An agreement, normally in the form of a signed document, between two or more agencies, setting forth the authority and responsibilities of each

11 MARAD MA-496 (May 21, 2009) under certain circumstances.

2.17 HAZARDOUS MATERIAL. Useable liquid, solid or gaseous material which, if released or spilled, may pose a hazard to human health or the environment due to quantity, concentration, physical, chemical or infectious characteristics.

2.18 HAZARDOUS WASTE. Unusable liquid, solid or gaseous material which, if improperly managed, may pose a hazard to human health or the environment due to quantity, concentration, physical, chemical or infectious characteristics.

2.19 STRIPPING. The removal of equipment, parts, fixtures or any other items of value from a vessel in preparation for disposal or scrapping. Fleet personnel will generally not be utilized as a labor source to strip vessels except on a reimbursable basis. Utilization of fleet personnel for stripping will be at the discretion of the Fleet Program Manager and dependent upon fleet operational priorities. Sponsors may make arrangements with MARAD to set up or continue their own stripping programs and activities aboard their vessels in MARAD custody.

2.20 CANNIBALIZATION. The dismantling and/or removal of equipment, parts, fixtures, or any other items from a vessel in order to support another vessel or operation. Fleet personnel will generally not be utilized as a labor source to facilitate vessel cannibalization except on a reimbursable basis. Utilization of fleet personnel for cannibalization will be at the discretion of the Fleet Program Manager and dependent upon fleet operational priorities. Sponsors may make arrangements with MARAD to set up or continue their own cannibalization programs and activities aboard their vessels in MARAD custody.

2.21 CHIEF, DIVISION OF SEALIFT OPERATIONS (MAR-612). Individual responsible for the development and implementation of Reserve Fleet policy and programs. Resides at MARAD Headquarters and reports directly to the Director, Office of Ship Operations.

2.22 SHIP OPERATIONS and MAINTENANCE OFFICER (SOMO). Individual responsible for effecting all MARAD policy and programs within a specific geographic region.

2.23 FLEET PROGRAM MANAGER. Individual responsible for carrying out Division of Sealift Operations programs and policies within a specific fleet site.

2.24 DISPOSAL. The relinquishment of vessel ownership through title transfer or other means. The sponsor has the option to dispose of non-combatant (merchant type) vessels 1500 gross tons or more via title transfer to MARAD. MARAD is the federal disposal agency for non-combatant vessels 1500 gross tons or more; GSA is the federal disposal agency for vessels less than 1500 gross tons.

2.25 FUNDING DOCUMENT. A document obligating funds from a federal agency/sponsor for purposes generally specified in a corresponding MOA.

2.26 ZONE. A compartment or series of compartments segregating areas of the vessel, generally structurally formed and requiring a separate access.

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3. HULL AREA PREPARATION.

3.01 GENERAL. Vessels will not be accepted into fleets unless they have been dry-docked within two (2) years of fleet entry, unless Marad agrees that the hull is in an acceptable condition for the planned duration in fleet custody. With the exception of in-class operational vessels or vessels originating from within the same biogeographical waters, vessel hulls shall be cleaned of growth prior to fleet entry.

3.1 BLANKING. All vessels shall have external blanks installed. Detailed blanking requirements are found in section 3.3.4 below. Upon waiver request, Marad may allow internal blanks for short term durations only.

3.2 WATERLINE MARKINGS. All vessels shall have waterline markings painted on the hull: Four (4) inch wide stripes along the waterline extending horizontally forty-eight (48) inches toward midships from the bow and stern on both sides of the vessel. Markings shall be of two coats of highly visible (e.g., reflective white or international orange) paint and applied to perform well over a long period of time. A second marking stripe shall be applied approximately four feet above the waterline. The trailing edge of the rudder shall also have markings applied.

3.3 DRYDOCKING. Vessels scheduled for drydocking prior to layup have additional requirements per section 3.3 herein as follows:

3.3.1 UNDERWATER SURFACES. Underwater surfaces shall be prepared up to the wind and water line by removing all foreign substances including loose paint, rust, and scale.

Underwater body, rudder, and appendages shall be painted from the keel to two (2) feet above the waterline with three (3) coats of high solids surface tolerant epoxy compatible with the existing underwater coating system at least 15.0 mils dft. Alternate coating systems may be approved by MARAD. All coating systems shall apply to all applicable Federal, State and Local regulations that may be in force at the time.

3.3.2 SEA CHESTS. Unless hull openings are externally blanked, sea chest strainer plates shall be removed, cleaned, painted, and tagged and stowed in a protected area aboard the vessel, and sea chest interior surfaces coated with a high solids surface tolerant epoxy.

3.3.3 TRANSDUCER. Transducer cover plates, if fitted, shall be installed. Large Navy type transducers shall be structurally protected or removed.

3.3.4 HULL BLANKS. Exterior blanking of at least one-half (½) inch thickness shall be installed on all openings below the waterline. Blanks shall be internally stiffened, box type or bolt type closures except within the area extending from two (2) feet below to four (4) feet above the quiescent waterline, where only flush type blanks shall be used. Blanks shall be air tested to

2.5 psi, ensuring the pipe plug seals are maintained. A drawing or outline identifying all blanking, location and type, shall be provided to MARAD upon completion.

3.3.5 STERN TUBE. Stern and rudder glands shall be repacked. Stern tube and strut bearing

13 MARAD MA-496 (May 21, 2009) boots may be installed at the sponsor's discretion. The outer seal on oil lubricated stern tube bearings shall be caulked or otherwise sealed.

3.3.6 RANGE ANCHOR CHAIN. The anchor chains shall be ranged, washed, abrasive grit blasted to SSPC-SP-7 specifications and properly marked. Gauging and the replacement of deteriorated parts or sections may be required. Chains, chain locker, sump and hand pump system shall be drained and thoroughly cleaned and preserved prior to re-stowing chain.

Eductors shall be operable.

4. TOPSIDE PREPARATION.

4.01 GENERAL. Topside surfaces shall be coated and substantially free of loose or exfoliating paint, rust and scale, or encapsulated in a manner that will last at least 5 years. All topside openings and penetrations shall be sealed and/or proven watertight by hose test.

4.1 DECK CLEANING. Loose and/or unnecessary topside material or equipment shall be removed and/or stowed. Decks shall be thoroughly cleaned, free of oil and grease residue, dirt and other debris with drains clean and clear.

4.2 BOOMS/CRANES. Booms/cranes shall be properly secured in their cradles, with vangs, blocks, and other loose running gear tightly secured in suitable locations. Heavy lift booms shall be properly secured in their normal position (usually vertical), with all loose gear tightly secured in suitable locations. All equipment shall be cleaned and drained of any hydraulic fluids.

4.3 SOUNDING PIPES AND DECK PLUGS. All sounding pipes shall be proven clear by observing maximum soundings. Deck fittings and plugs shall be serviceable. Sounding pipes and plugs shall have legible identification. Plugs and tags shall be renewed as required. Quick closing sounding tube valves shall be functional. Threads of the deck fittings and plugs shall be adequately greased. A drawing of tank sounding pipe locations shall be provided.

4.4 VESSEL SECURITY. All skylights, doors, hatches, portholes, and windows shall be secured. Emergency exits shall be provided in accordance with OSHA requirements. Non-emergency access shall be limited to two (2) exterior main deck doors per zone, painted bright yellow, each fitted with hasp and bale or other suitable locking device. Common keyed locks shall be applied, with keys turned over to MARAD. All other exterior doors and openings shall be secured in such a way as to allow keyless exit from inside and no entry from the outside.

Appendix B provides details on an acceptable method.

4.5 MOORING EQUIPMENT. All mooring bits, fairleads, capstans and windlasses shall be operable and clear of any obstructions. Hydraulically powered equipment shall be leak free.

Necessary mooring wires or MARAD approved high-performance synthetic line will be provided by the sponsor. All anchors shall be in place with a full complement of anchor chain, the bitter end of which shall be properly secured in the chain locker. Anchors shall be ready for letting go (e.g., riding pawls not down and spill pipes uncovered and cement free) upon arrival at the fleet site without the need to energize the anchor windlass. MARAD will provide electric power as required to support electric windlasses, which shall be serviceable, unless the sponsor

14 MARAD MA-496 (May 21, 2009) is otherwise advised. Steam windlasses shall be prepared as follows: A section of steam line shall be removed in way of the steam valve and a flange installed fitted with a 1 1/2" pipe connection quick disconnect fitting. The exhaust valve shall also be removed and those sections of the steam and exhaust lines leading aft shall be blanked off. The removed sections of steam lines and exhaust valve shall be secured by wire to the windlass.

4.6 WEATHER-DECK HATCH COVERS. All weatherdeck hatch covers shall be made watertight, seals replaced if necessary. Folding type hatch covers shall be closed and dogged.

All hatch tarps shall be in good condition and securely tied down. Weather tightness shall be proven by hose test.

4.7 CARGO UNIT WINCHES. Shall be properly cleaned, preserved, and weather proofed.

All cargo gear shall be leak free, drained or repaired to prevent spills. If cargo is to be removed for stowage it shall be drained of all fluids and lubricants.

4.8 WEATHER-DECK ELECTRICAL WIRING. Wherever electrically operated equipment is to be removed from a weather-deck, its wiring shall never be cut but shall be disconnected from the equipment and pulled back into the ship. The opening thus created will be made watertight by blanking as previously specified. The exposed connections shall be dead and the corresponding switches shall be tagged out.

4.9 FAN OPENINGS. All weather-deck fan openings shall be made watertight by blanking.

All ventilator cowls shall be removed and metal blanks installed.

4.10 NAVIGATION EQUIPMENT. Gyro repeaters, searchlights, speakerphones, signaling devices, insulators, and nonexpendable light fixtures, etc., shall be removed, tagged and stowed inside a secured storeroom.

4.11 FENDERS/CHAFING STRIPS. Ships fitted with fenders, rubbing or chafing strips constructed of wood shall have such material removed. If the material is considered usable by the sponsor it may be stowed below on dunnage in areas where it will not interfere with personnel approaching and examining the ships interior while the ship is under D/H. Fenders of wood construction will be provided by each respective fleet on a reimbursable basis as required for nested mooring.

4.12 ANCHOR WINDLASS PREPARATION. Anchor chains and chain locker shall be in a highly clean condition. If necessary, the chain shall be backed out to the bitter end, chain locker thoroughly cleaned chain high pressure water blasted, and chain locker pumped dry. If it is necessary for a ship to make a sea passage prior to arrival at the reserve fleet site, watertight covers shall be placed over the Spurling (spill) pipes. However, upon arrival at the fleet site the anchors shall be ready for letting go without the need to energize the windlass.

4.13 PAINT. The hull, deck and superstructure coatings should be intact and of such a quality that no further exterior preservation will be required for at least the ship’s first two years in the fleet site. This determination will be made through a joint inspection by sponsor and MARAD representatives.

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4.14 LIFEBOATS. Lifeboats shall be stripped of all equipment; fuel tanks drained and made gas free. Dispose of all dated equipment, provisions and pyrotechnics. The lifeboat should, if possible, be stowed in a designated D/H area on chocks in an upright position 18 inches off the deck and at least 2 feet from the skin of the ship and secured. If not stowed, they shall be secured on deck or in the falls. If it is desirable to have lifeboat falls periodically exercised, a metal H-beam or concrete blocks of sufficient weight to pull out the falls shall replace the boat.

4.15 LIFEBOAT MOTORS. Lifeboat motors shall be completely drained of water, oil and fuel. Salt water cooling systems shall be flushed with fresh water. Remove spark plugs or injectors if diesel driven, from motor and inject one-half pint of an approved preservation oil in each cylinder. Replace spark plugs or injectors after cranking engine over two complete revolutions. Clean and gas-free fuel tanks.

4.16 ACCOMMODATION LADDERS. Accommodation ladders and winches shall be stowed in its proper place, inspected, and repaired as necessary to ensure good operation. Grease all hinges and cover the winch motor with a tarpaulin. It may be needed to allow access to the ship.

4.17 MOORING REELS. Wire and fiber rope mooring reels shall be removed and stowed in a designated area.

4.18 OVERBOARD DISCHARGE OPENINGS. Install blanks on all overboard discharge openings above the floatation line (do not blank deck scuppers).

4.19 WOODEN DECKS. Wooden decking shall be removed for vessels to be in long term lay-up. Any broken paint coatings shall be repaired. Any holes shall be made airtight. All wooden deck gratings shall be removed, tagged, and stowed.

4.20 HANDRAILS AND LADDERS. Defective handrails and ladders are to be repaired, replaced, or removed. Safety chains/wire and stanchions shall be installed when ladders are removed and/or a personnel hazard would otherwise be created.

4.21 FIRE FIGHTING EQUIPMENT. Remove all fire hoses, nozzles and self-cleaning strainers from topside and stowed below deck. Such equipment located at fire stations in the interior spaces of the vessel may remain in place. Portable fire extinguishers of the soda acid type shall be discarded and all other types shall be stowed in a sealed storeroom.

4.22 STACK COVERS. A metal stack cover shall be secured in place and airtight.

5. INTERIOR PREPARATION.

5.1 STERN GLAND. Stern glands shall be made watertight. Conventional packing glands shall have sufficient packing for future take-up. All vessels fitted with oil lubricated stern bearings shall have the sealing systems serviced and all reservoirs and tanks filled. Sponsor shall ensure sealing systems are leak free.

16 MARAD MA-496 (May 21, 2009)

5.2 SHAFT LOCK. The shaft-locking device shall be installed in accordance with specifications set forth in Appendix B or per a recognized marine classification society. Each shaft-locking device shall be designed and fabricated based upon an engineering analysis establishing optimum bolt sizes and acceptable tolerances for securing the shaft. Shaft locks shall be designed and fabricated so as to accommodate ready towing, thus eliminating the need for on board welding. Shaft locks shall be painted with 1 coat of bright yellow paint.

5.3 RUDDER LOCK. The rudder shall be physically secured by rudder lock in the midships position to the satisfaction of the MARAD representative. The steering motors shall be secured and all hydraulic valves closed. Appendix B shows an example of a commonly used rudder lock. It shall be designed and fabricated so as to facilitate ready securing for towing without the need for additional welding. Rudder locks shall be painted with 1 coat of bright yellow paint.

5.4 SEA VALVES. All sea valves shall be secured with valve wheels chained and locked to the valve body. Keys shall be turned over to MARAD. All electric, hydraulic, and pneumatic-operated valves shall be disabled at the controller.

5.5 CLEANING. All spaces, including engine and boiler rooms, shall be thoroughly cleaned to remove all dirt, loose paint and scale, oil, grease, water, and other foreign materials. All trash and debris shall be removed from the vessel. Staterooms shall be left clean, dry and secured by locking. All toilets shall be clean covered by plywood banded to the fixture, or other method, to prevent fouling. A full set of keys shall be provided to MARAD. All drawers and lockers in berthing areas shall be emptied, cleaned and secured. All rooms, compartments and passageways shall be swept clean, damp mopped and left dust free. All foodstuff and consumable liquids and material shall be removed from the vessel. Refrigerators shall be emptied and cleaned. All weapons (including small arms) and ammunition shall be removed.

Excepting supporting fire prevention systems (i.e., CO2), all gas cylinders (e.g., freon, oxygen, hydrogen, acetylene, etc.) shall be removed. All recreational reading material, leased equipment, and personal effects shall be removed. All hazardous waste, medicines, and medical wastes shall be removed. All documentation shall be secured in file cabinets or the ship's safe for permanent storage.

5.6 HAZARDOUS MATERIAL AND HAZARDOUS WASTE. Before a vessel enters the fleet site, the sponsor shall demonstrate during the prearrival inspection that the vessel is environmentally safe and free of hazardous waste. While it is preferred that all bulk hazardous material be removed, MARAD may permit small amounts to remain on board. Any hazardous material deemed to be part of the vessel's structure or an integral part of a shipboard system may remain on board. Any remaining hazardous material shall be recorded in a detailed inventory accompanied by Material Safety Data Sheets (MSDS's) and be safely stored and protected by secondary containment systems. A separate report shall be provided summarizing the status and amount of PCBs aboard the vessel. The sponsor will reimburse any and all costs incurred as a result of handling hazardous material.

5.6.1 FUEL. All fuel shall be removed and tanks pumped dry with the exception of those in support of the emergency diesel generator. Any fuel remaining shall be treated with an

17 MARAD MA-496 (May 21, 2009) appropriate biocide. Where fuel removal requirements are waived (typically only in the case of in-class operational vessels), fuels shall be consolidated to internal tanks not sharing hull walls.

5.6.2 PCBs. Prior to acceptance, the sponsor shall provide MARAD with a polychlorinated biphenyl (PCB) inventory, which summarizes the status, locations, and amounts of PCBs aboard the vessel, including, but not limited to, cable, insulation, rubber gaskets, felt gaskets, thermal insulation material, transformers, capacitors, heat transfer dielectric fluid, electronic equipment containing internal capacitors and/or transformers, voltage regulators, switches, reclosers, bushings, electromagnets, adhesives, tapes, hydraulic oil, cork hull anti sweat insulation, caulking, rubber isolation mounts, foundation mounts, pipe hangers, and light ballasts. PCB contaminated liquids and or materials shall be removed if possible. If not removed, all remaining items containing PCBs shall be identified and labeled in accordance with Federal regulations (Title 40 USC). An inventory of PCB contaminated items remaining aboard the vessel shall be provided to the Fleet Program Manager. All hydraulic fluid systems shall be tested for PCBs. With the exception of hydraulic systems critical to the maintenance or safe mooring of the vessel all hydraulic systems containing PCBs must be drained of all fluids. The Fleet Program Manager shall be provided a listing of all hydraulic systems retaining hydraulic fluid along with Material Safety Data Sheets (MSDS) and results of laboratory analyses (with chain of custody forms) documenting the composition of the fluid(s) shall be provided. Any PCB-free hydraulic fluid remaining aboard shall be certified in writing as being free of PCBs with the corresponding laboratory analysis provided, and the equipment marked as such.

5.7 ASBESTOS. All damaged or deteriorated asbestos shall be abated by removal or repair so as to prevent the spread of airborne asbestos fibers. The sponsor shall conduct air sampling and laboratory analysis for concentrations of airborne asbestos fibers in all areas suspected to contain asbestos or asbestos residues. Sampling shall be conducted by or under the technical supervision of a certified industrial hygienist. A certified/signed copy of the laboratory analysis report shall be furnished to the Fleet Program Manager before the vessel will be permitted entry into the reserve fleet. The sponsor shall further ensure that signs are posted on all entrances leading to areas containing asbestos in compliance with OSHA regulations contained in 29 CFR

1915.1001 sections (K)(6) through (K)(8).

5.8 BILGES. Bilges and tank tops shall be pumped dry and made free of oil, water, and contaminants.

5.9 FLOOR PLATES/GRATINGS. Floor plates, gratings and supports shall be secured in place. Missing plates and handrails shall be replaced.

5.10 EXTERMINATION. A qualified exterminator shall rid the vessel of both rodents and objectionable insects prior to delivery to the MARAD reserve fleet site and a written confirmation shall be provided.

5.11 FLOODING/FIRE/POWER AVAILABLE ALARMS. One complete electrical flooding and fire alarm system shall be installed aboard the vessel. MARAD normally utilizes a 115 volt AC system on powered rows; alternatively, battery or solar power systems (12 or 24 volt DC) are used in un-powered rows. The Fleet Program Manager shall be consulted prior to any

18 MARAD MA-496 (May 21, 2009) flooding or fire alarm system installation. The flooding alarm system shall be set in drain wells on tank tops (lowest point) in the engine room, shaft alley, and other places designated by MARAD. On ships with DH installed, a smoke detector or heat sensitive unit (fire wire) activated at 150 degrees Fahrenheit shall be located above each DH machine installed with the necessary watertight connection boxes, fused safety switches and marine type lighting fixtures.

An alarm panel shall be located high on the stern of the vessel and shall consist of the following:

(1) a red strobe light and a continuous sounding siren for activation by the fire sensors; (2) a yellow strobe light and pulsating siren for activation by the flooding sensors; and (3) a continuous white/blue power alarm system power available light. If the sponsor is unable to provide an adequate system, MARAD may provide it on a reimbursable basis. The systems will be tested and repaired or replaced, if necessary.

5.12 FIXED CO2 SYSTEM. All fixed and semi-portable CO2 system(s) shall be disarmed and all CO2 bottles disconnected from discharge piping and capped. Low-pressure bulk tank CO2 systems shall be emptied upon deactivation. All other types of fixed firefighting systems shall be disabled. Halon systems shall be treated as CO2 systems.

5.13 DUNNAGE. All wooden and temporary dunnage shall be removed from the vessel.

Stainless steel and dunnage of a more permanent nature shall be neatly stacked in each cargo space.

5.14 WATER TANKS. All potable and fresh water tanks shall be pumped dry unless otherwise directed.

All liquid ballast, not essential for trim or stability, shall be removed. Where ballast is left aboard, watertight blanking shall be installed. All water ballast aboard shall be fresh dock water (non-river). Where tanks are not emptied, they shall be pressed to limit free air space. Questions regarding amount and retention of water ballast required for stability purposes shall be referred to the Fleet Program Manager.

5.15 CARGO TANKS. Cargo tanks shall be thoroughly stripped, cleaned and gas freed before arrival at the fleet site. A gas free certificate shall be properly posted with copy provided to the Fleet Program Manager. Tankers offered for lay-up shall have all cargo tanks, pump rooms and pipelines gas freed with a gas free certificate properly posted.

5.16 TANK SOUNDINGS. Current soundings of all tanks, including oil, fuel, and water left on board shall be provided, along with documentation listing the specific contents (complete description and amount) of each tank. Empty tanks shall be identified. Vessel drawings showing location, frame numbers and proper identification for all tanks, sounding tubes and tank sounding tables shall be provided. All missing drawings shall be identified.

5.17 INTERIOR HATCH COVERS. Interior hatch covers shall be closed and secured, complete and in good condition. The Fleet Program Manager shall be consulted in all cases concerning unguarded hatches or openings, which may be allowed on case by case bases.

5.18 ITEMS TO BE STOWED. All loose and/or easily removed items left aboard shall be

19 MARAD MA-496 (May 21, 2009) stowed below decks or in secure lockers. These items include, but are not limited to, the items listed in Appendix A. Storerooms for pilferable items shall be secured by welding, or alternatively secured at the discretion of the Fleet Program Manager. Two screened openings of approximately 8" X 10" should be provided in welded storerooms to permit flow and circulation of dry air, one opening close to the deck and the other close to the overhead. Large, installed equipment, such radar scanners and engine order telegraphs, may be left in place. The sponsor shall ensure in all cases that easily damaged components are not exposed to the weather. The sponsor shall record an inventory of all such removed and stowed items, permitting MARAD access to the respective locations for purposes of verification prior to securing.

5.19 INVENTORY. An inventory of all non-consumable items left aboard shall be conducted by the sponsor. Item name, description, quantity, condition and location shall be documented.

One copy of this inventory shall be placed in the ship's safe or a lockable box in the Ship's or Master's Office, and one copy provided to the Fleet Program Manager. Inventory sheets for each separate location shall also be placed inside storerooms and/or locations, affixed in a conspicuous place. Inventory verification activities shall be coordinated with the Fleet Program Manager.

5.20 VALVES. Settling tank valves and all valves effecting seaworthiness shall be closed, chained and locked to prevent opening, with keys provided to MARAD. All valves shall be surveyed for leaks. Any leaking valves shall be repaired, replaced, or blanked at the flange. The sponsor shall take up on packing glands or repack valves as required, leaving valves and reach rods in good working order.

5.21 STOWAGE AND AIR DIFFUSION. All gear shall be stored in a shipshape manner allowing dry air to reach all items placed under D/H while maintaining easy and safe access to observe D/H effectiveness throughout the ship. For ships that still have hatch boards, all 'tween deck hatch beams shall be fitted in place, with 'tween deck hatch covers fitted over hatches leaving a 3 inch air space between each hatch board. Secure all hatch boards with an athwart ship batten nailed in place. All hydraulic 'tween deck hatch covers shall be closed. Sealed compartments shall be provided with screened openings to allow the diffusion of dry air.

5.22 DRAINING. All systems, bilges and voids shall be completely drained of water and dried. All salt water lines throughout the ship shall be flushed with fresh water and dried. All tanks except lube oil and fuel oil tanks are to be emptied and cleaned. All sewage disposal systems and tanks are to be chemically cleaned, neutralized and dried. Reinstall covers in an ajar position. Package all used securing items (nuts, gaskets, etc.) and wire adjacent to opening.

Completely remove all water, sludge, and debris. Manhole plates located above the line of floatation, for tanks that are to be placed under D/H, shall be left open and covered with expanded metal screens capable of supporting at least 225 lbs. at the opening center. Horizontal openings are also to be covered with expanded metal screens. No silica gel is to be placed in emptied tanks (or used elsewhere on ships transferred to MARAD). Manhole covers for those remaining open shall be secured adjacent to the openings together with unused securing items.

All deck drains and scuppers on vessel weather decks shall be cleaned and proven clear to the satisfaction of the MARAD representative.

20 MARAD MA-496 (May 21, 2009)

5.23 BOILER, MAIN. The sponsor shall submit a main boiler lay-up plan for approval by

MARAD.

5.24 BOILERS, AUXILIARY. The sponsor shall submit an auxiliary boiler lay-up plan for approval by MARAD.

5.25 DIESEL ENGINES, MAIN AND AUXILIARY MACHINERY. The sponsor shall submit a diesel engine, main and auxiliary machinery lay-up plan for approval by MARAD.

5.26 VENTILATION. Remove and clean filters, clean fans and related ducting.

5.27 OZONE DEPLETING SUBSTANCES (REFRIGERATION SYSTEMS). The sponsor shall submit a refrigeration systems lay-up plan for approval by MARAD. The sponsor shall wash down all reefer boxes with a solution of sodium bicarbonate. All reefer box doors shall be left ajar and blocked up to take the weight off the hinges. All bottled ozone depleting substances shall be removed from the vessel prior to MARAD acceptance inspection. The sponsor shall provide MARAD with ozone depleting material survey upon completion of the tasks required by this section.

5.28 MOTORS AND GENERATORS. All motors of at least one horsepower and generators shall be cleaned of all dirt, excessive oil and grease. Brushes shall be left in place but with their spring tension released and with the brushes lifted from the surface of the commutators.

5.29 MEGGER READINGS. Insulation resistance readings shall be taken of all generators and motors except those of fractional horsepower. Results of these readings shall be recorded and delivered to the Fleet Program Manager.

5.30 CHLORINATOR AND RETENTION TANKS. Chlorination and retention tanks shall be thoroughly cleaned. Remove and dispose of the charcoal purifier tanks and leave covers off tanks by turning the cover to the bottom and secure it with two studs or bolts.

5.31 ELEVATORS/DUMBWAITERS. Secure elevators and dumbwaiters to meet the American Standard Safety Code for elevators. Pits shall be thoroughly cleaned out. Land counterweights on blocks, lower car to bottom of well. Blocks are to be arranged to allow access beneath the elevator.

5.32 LAMPING. All emergency light fixtures and at least 50% of the other lighting in the following areas shall be lamped and operational: engine room, emergency generator room, boiler room, shaft alley, steering gear room, cargo spaces used for storage, and living spaces including the bridge. Use of long life impact resistant bulbs is recommended.

5.33 TANKERS. The dehumidification of cargo tanks and/or cargo pump rooms is generally encouraged and may be accomplished at the discretion of the sponsor.

5.34 BERTHING AREAS. Broken door locks on living space doors, lockers and washrooms shall be repaired or replaced. Two full sets of keys shall be provided to MARAD. All sanitary

21 MARAD MA-496 (May 21, 2009) traps, toilet bowls, sinks and wash basins shall be cleaned and dried out. If no trap drain plug is provided, then the trap shall be removed. All head and washroom doors shall be locked after inspection of the vessel prior to departure for the fleet. This can be accomplished during the draining of the vessel.

6. PRESERVATION.

6.1 DEHUMIDIFICATION INSTALLATION. The sponsor shall submit a DH lay-up plan for approval by MARAD. D/H systems may either be installed prior to delivery of the vessel or installed by the fleet after arrival on a reimbursable basis. If installed by the fleet, it is the sponsor’s responsibility to ensure the installation meets their requirements.

6.1.1 D/H EQUIPMENT. The D/H system including all equipment and components are typically supplied by the sponsor, but if available may be provided by MARAD. All system components are to be installed aboard ship in locations in consultation with MARAD. The components provided by the sponsor shall be new and of the type and size specified in the D/H plan, and shall include a two year supply of spare parts and a complete set of operating and maintenance manuals. The responsibility for any additional spares for sponsor-supplied equipment lies with the sponsor.

6.1.2 D/H PLAN. The sponsor shall…