DTMA98R20120001 SF-33 C thru M.pdf

DTMA98R20120001

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 148

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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G

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A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

02/15/2012 X

00091

U.S. DOT/ Maritime Administration Office of Acquisition MAR-380

1200 NEW JERSEY AVENUE SE

MAIL STOP W-28-201

WASHINGTON DC 20590-0001

1700 ET 03/15/2012

Erica L. Williams 202 erica.williams@dot.gov

366-2803

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X

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PAGE(S)

Melinda Simmons-Healy

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 148

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTMA98R20120001

(A) (B) (C) (D) (E) (F)

Ship Manager Services for Three RRF Vessels FOB: Destination

0101AA FY12 ROS with crew CAPE HENRY DA Period of Performance: 07/01/2012 to 09/30/2012

0101AB FY12 ROS without crew CAPE HENRY DA Period of Performance: 07/01/2012 to 09/30/2012

0101AC FY12 RRF-10 CAPE HENRY DA

Period of Performance: 07/01/2012 to 09/30/2012

0101AD FY12 Phase O - operations CAPE HENRY DA Period of Performance: 07/01/2012 to 09/30/2012

0101AE FY12 Cost reimbursable items CAPE HENRY Period of Performance: 07/01/2012 to 09/30/2012

0102AA FY12 ROS with crew CAPE HORN DA Period of Performance: 07/01/2012 to 09/30/2012

0102AB FY12 ROS without crew CAPE HORN DA Period of Performance: 07/01/2012 to 09/30/2012

0102AC FY12 RRF-10 CAPE HORN DA

Period of Performance: 07/01/2012 to 09/30/2012

0102AD FY12 Phase O - operations CAPE HORN DA Period of Performance: 07/01/2012 to 09/30/2012

0102AE FY12 Cost reimbursable items CAPE HORN Period of Performance: 07/01/2012 to 09/30/2012

0103AA FY12 ROS with crew CAPE HUDSON DA Period of Performance: 07/01/2012 to 09/30/2012

0103AB FY12 ROS without crew CAPE HUDSON DA Period of Performance: 07/01/2012 to 09/30/2012

0103AC FY12 RRF-10 CAPE HUDSON DA

Period of Performance: 07/01/2012 to 09/30/2012

0103AD FY12 Phase O - operations CAPE HUDSON DA Period of Performance: 07/01/2012 to 09/30/2012

0103AE FY12 Cost reimbursable items CAPE HUDSON Period of Performance: 07/01/2012 to 09/30/2012

0201AA FY13 ROS with crew CAPE HENRY DA Period of Performance: 10/01/2012 to 09/30/2013 Continued ...

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

3 148

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTMA98R20120001

(A) (B) (C) (D) (E) (F)

0201AB FY13 ROS without crew CAPE HENRY DA Period of Performance: 10/01/2012 to 09/30/2013

0201AC FY13 RRF-10 CAPE HENRY DA

Period of Performance: 10/01/2012 to 09/30/2013

0201AD FY13 Phase O - operations CAPE HENRY DA Period of Performance: 10/01/2012 to 09/30/2013

0201AE FY13 Cost reimbursable items CAPE HENRY Period of Performance: 10/01/2012 to 09/30/2013

0202AA FY13 ROS with crew CAPE HORN DA Period of Performance: 10/01/2012 to 09/30/2013

0202AB FY13 ROS without crew CAPE HORN DA Period of Performance: 10/01/2012 to 09/30/2013

0202AC FY13 RRF-10 CAPE HORN DA

Period of Performance: 10/01/2012 to 09/30/2013

0202AD FY13 Phase O - operations CAPE HORN DA Period of Performance: 10/01/2012 to 09/30/2013

0202AE FY13 Cost reimbursable items CAPE HORN Period of Performance: 10/01/2012 to 09/30/2013

0203AA FY13 ROS with crew CAPE HUDSON DA Period of Performance: 10/01/2012 to 09/30/2013

0203AB FY13 ROS without crew CAPE HUDSON DA Period of Performance: 10/01/2012 to 09/30/2013

0203AC FY13 RRF-10 CAPE HUDSON DA

Period of Performance: 10/01/2012 to 09/30/2013

0203AD FY13 Phase O - operations CAPE HUDSON DA Period of Performance: 10/01/2012 to 09/30/2013

0203AE FY13 Cost reimbursable items CAPE HUDSON Period of Performance: 10/01/2012 to 09/30/2013

0301AA FY14 ROS with crew CAPE HENRY DA Period of Performance: 10/01/2013 to 09/30/2014

0301AB FY14 ROS without crew CAPE HENRY DA Continued ...

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTMA98R20120001

(A) (B) (C) (D) (E) (F)

Period of Performance: 10/01/2013 to 09/30/2014

0301AC FY14 RRF-10 CAPE HENRY DA

Period of Performance: 10/01/2013 to 09/30/2014

0301AD FY14 Phase O - operations CAPE HENRY DA Period of Performance: 10/01/2013 to 09/30/2014

0301AE FY14 Cost reimbursable items CAPE HENRY Period of Performance: 10/01/2013 to 09/30/2014

0302AA FY14 ROS with crew CAPE HORN DA Period of Performance: 10/01/2013 to 09/30/2014

0302AB FY14 ROS without crew CAPE HORN DA Period of Performance: 10/01/2013 to 09/30/2014

0302AC FY14 RRF-10 CAPE HORN DA

Period of Performance: 10/01/2013 to 09/30/2014

0302AD FY14 Phase O - operations CAPE HORN DA Period of Performance: 10/01/2013 to 09/30/2014

0302AE FY14 Cost reimbursable items CAPE HORN Period of Performance: 10/01/2013 to 09/30/2014

0303AA FY14 ROS with crew CAPE HUDSON DA Period of Performance: 10/01/2013 to 09/30/2014

0303AB FY14 ROS without crew CAPE HUDSON DA Period of Performance: 10/01/2013 to 09/30/2014

0303AC FY14 RRF-10 CAPE HUDSON DA

Period of Performance: 10/01/2013 to 09/30/2014

0303AD FY14 Phase O - operations CAPE HUDSON DA Period of Performance: 10/01/2013 to 09/30/2014

0303AE FY14 Cost reimbursable items CAPE HUDSON Period of Performance: 10/01/2013 to 09/30/2014

0401AA FY15 ROS with crew CAPE HENRY DA Period of Performance: 10/01/2014 to 07/27/2015

0401AB FY15 ROS without crew CAPE HENRY DA Period of Performance: 10/01/2014 to 07/27/2015

Continued ...

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

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REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTMA98R20120001

(A) (B) (C) (D) (E) (F)

0401AC FY15 RRF-10 CAPE HENRY DA

Period of Performance: 10/01/2014 to 07/27/2015

0401AD FY15 Phase O - operations CAPE HENRY DA Period of Performance: 10/01/2014 to 07/27/2015

0401AE FY15 Cost reimbursable items CAPE HENRY Period of Performance: 10/01/2014 to 07/27/2015

0402AA FY15 ROS with crew CAPE HORN DA Period of Performance: 10/01/2014 to 07/27/2015

0402AB FY15 ROS without crew CAPE HORN DA Period of Performance: 10/01/2014 to 07/27/2015

0402AC FY15 RRF-10 CAPE HORN DA

Period of Performance: 10/01/2014 to 07/27/2015

0402AD FY15 Phase O - operations CAPE HORN DA Period of Performance: 10/01/2014 to 07/27/2015

0402AE FY15 Cost reimbursable items CAPE HORN Period of Performance: 10/01/2014 to 07/27/2015

0403AA FY15 ROS with crew CAPE HUDSON DA Period of Performance: 10/01/2014 to 07/27/2015

0403AB FY15 ROS without crew CAPE HUDSON DA Period of Performance: 10/01/2014 to 07/27/2015

0403AC FY15 RRF-10 CAPE HUDSON DA

Period of Performance: 10/01/2014 to 07/27/2015

0403AD FY15 Phase O - operations CAPE HUDSON DA Period of Performance: 10/01/2014 to 07/27/2015

0403AE FY15 Cost reimbursable items CAPE HUDSON Period of Performance: 10/01/2014 to 07/27/2015

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

SECTION C

PERFORMANCE WORK

STATEMENT

C.1 INTRODUCTION

BASE

SOLICITATION

SECTION C -- DESCRIPTIONS AND SPECIFICATIONS

C.1 INTRODUCTION

1.1. Mission:

1.1.1. The National Defense Reserve Fleet (NDRF) was established under Section 11 of the Merchant Vessel Sales Act of 1946 to serve as a reserve of vessels for national defense and national emergency purposes.

1.1.2. The Ready Reserve Force (RRF) is the high readiness subset of the Maritime Administration (MARAD), Department of Transportation (DOT), NDRF established to support the rapid deployment of U.S. military forces. As a key element of strategic sealift, the RRF is specifically structured to transport military unit equipment during initial surge for U.S. forces deploying anywhere in the world.

1.1.3. Vessels within this procurement are both NDRF and/or RRF vessels as defined below.

1.2. Background: This is a performance based service contract (PBSC) issued by the Maritime Administration for maintenance and operational services for NDRF/RRF vessels. Previous contracts for these services were awarded to U.S. commercial vessel operating firms. The Maritime Administration expects that this PBSC will sustain a high level of quality service, productivity, and maximize cost savings during performance. It is the policy of the Federal Government that agencies use PBSC methods to the maximum extent practicable when acquiring services.

1.3. General Scope:

1.3.1. Section C contains the statement of work for three (3) CAPE H roll-on roll-off vessels. Ship Managers shall maintain assigned vessel(s) in Fully Mission Capable Readiness Status and efficiently activate and operate these vessels in support of national emergencies and defense objectives. Services required include labor and supervision to equip, provision, supply, replace, upgrade, maintain, or repair structures, equipment, machinery, outfitting, spare parts, and supplies. The Ship Manager shall provide administrative support to ensure that all requirements of this contract are accomplished in a timely and efficient manner. Administrative support includes: management personnel, technical support, supplies, materials and services necessary to maintain and operate assigned vessels, to the extent that such materials, reporting, and services are not specified as being provided by the Government.

1.3.2. Reimbursables: The omission of any particular item required for the performance of this performance work statement (PWS) does not make the item Government furnished or reimbursable unless expressly provided for in Attachment J-9 (Reimbursable Costs). However, this does not relieve the Ship Manager of the responsibility to identify any particular item that is required to sustain the vessel’s readiness. All work to be reimbursed shall be authorized by Task Order (TO) prior to commencement of work. All work is to be carried out under competent supervision and completed in a timely and lawful manner.

1.4. Definitions and Abbreviations: Definitions and abbreviations used throughout the contract, Technical Exhibits (TEs) and attachments are contained in TE-1 Section 2.

1.5. Plan Development Responsibility: The Ship Manager is responsible for the development, implementation, management, and maintenance, including updates and lessons learned, of all required plans under the contract. Ship Managers are responsible for establishing policy and procedures related to these plans, inclusive of all

STATEMENT

C.1 INTRODUCTION

necessary training of supervisory and other appropriate personnel. Vessels' officers and Ship Manager’s staff are responsible for enforcement of Ship Manager policies, plans and procedures. Compliance with all Plans is a performance measurement under MARAD’s Quality Assurance Surveillance Plan (QASP).

1.6. Deliverables: Unless specifically directed otherwise, all deliverables, listed in Attachment J.4, shall be delivered in an electronic format and entered in the Nautical Systems 5 (NS5) system no later than the time specified in Attachment J.4 or within five

(5) working days after receipt/completion.

STATEMENT

C.2 MAINTENANCE

MANAGEMENT INCLUDING

LOGISTICS

C.2 MAINTENANCE MANAGEMENT INCLUDING LOGISTICS

Develop and execute a high quality, comprehensive vessel-centric maintenance program. The maintenance management program shall ensure assigned vessels are fully compliant to prescribed readiness and mission requirements.

2.1. Regulatory Compliance: The Ship Manager shall:

2.1.1. Perform maintenance, repair, and modification for the vessels to ensure compliance with all applicable regulatory requirements as dictated by the Government for U.S. Flag Vessels. Where "Public Vessel Status" may be applied to exempt a vessel from a requirement, that exemption may only be exercised with the written concurrence from the Chief, Division of Maintenance and Repair (MAR- 611).

2.1.2. Maintain and operate vessels in accordance with the Code of Federal Regulations (CFR), as inspected by the United States Coast Guard (USCG) and classed by the American Bureau of Shipping (ABS). See TE-1 Section 30 for Memoranda of Agreement with ABS and USCG.

2.1.3. Maintain and operate RRF vessels in voluntary compliance with the International Maritime Organization Convention for Safety of Life at Sea (SOLAS) except as specifically exempted in writing by the Maritime Administration, for example double hulled tankers. No exemption list currently exists. RRF vessels are exempt from International conventions and treaties only to the extent that those requirements are not promulgated in domestic regulations (CFR). Continue this practice on assigned vessels in their current configurations. Submit additional requirements to sustain voluntary SOLAS compliance to the Contracting Officer's Technical Representative (COR/COTR) for review and approval.

2.1.4. Review existing regulatory compliance schedules, documents/certifications, regulatory body system due dates. Develop and deliver a comprehensive plan and schedule for accomplishing all regulatory requirements in the RMS.

2.1.5. Ensure accurate scheduling of all regulatory compliance inspections, surveys, and tests. Do not apply for nor anticipate being granted any extensions to regulatory due dates by the regulatory bodies.

2.1.5.1. Accomplish all required inspections, surveys and tests in accordance with the approved schedule. All findings, reports, and certificates shall be entered into NS5 in accordance with C.1.6.

2.1.5.2. If the Ship Manager believes an extension is warranted or necessary to achieve or sustain operational requirements, it should advise the COR/COTR in writing. The Maritime Administration may direct the Ship Manager to request extensions if deemed necessary or beneficial to the Government.

Only Military Sealift Command may request a National Defense Waiver from the USCG to alleviate a vessel from meeting a specific regulatory requirement to support operations.

2.1.6. If at any time and for any reason the Ship Manager cannot maintain the vessel to Regulatory Compliance, the Ship Manager shall notify the COR/COTR immediately by telephone with written e-mail follow-up within 24 hours of discovery.

2.1.7. Resolve discrepancies found during the vessel inspection or survey process within the period granted by the regulatory body. Submit a change to the current year Business Plan for corrective actions to be accomplished during the current

STATEMENT

C.2 MAINTENANCE

MANAGEMENT INCLUDING

LOGISTICS

fiscal year or plan for the work in the budget year Business Plan or as an out year work item, as appropriate.

2.1.8. Maintain cognizance over changes or additions to regulatory body requirements.

The Ship Manager has responsibility to identify changes or additions to regulatory requirements. When changes or additions are identified, notify the COR/COTR in writing. The notice shall clearly describe the change or addition and include a proposal for how the vessel will meet the changed or added requirement.

2.1.9. Classification Surveys: The Ship Manager shall maintain the vessels with a valid Load Line issued by the American Bureau of Shipping (ABS). The schedule and requirements associated with or supporting the Hull and Machinery Survey shall be integrated into their Preventative Maintenance Plans and Business Plans.

2.1.9.1. Alternative Compliance Program: The Maritime Administration has determined that all ROS vessels, and to the extent feasible, RRF-10 vessels, shall be enrolled in the ABS Alternative Compliance Program. The Government reserves the right to grant exceptions. Exceptions or continuation of exceptions shall be in writing, by the Chief, Division of Maintenance and Repair. Requests shall be submitted to the COR/COTR. All vessels enrolled in ACP must meet the applicable eligibility criteria established by USCG including full voluntary compliance with ISM. Where the Ship Manager has determined an RRF-10 vessel cannot be maintained in ACP, the Ship Manager shall notify the COR/COTR in writing justifying the change.

The following specific work items are envisioned as being required to bring a vessel into ACP:

2.1.9.1.1. All vessels shall within COI anniversary window submit CG 3752 form for inspection to CG OCMI with notification thereto of becoming a participating vessel in the ACP Program.

2.1.9.1.2. CG OCMI /ABS will coordinate with the vessel for joint inspections (hand-off survey)

2.1.9.1.3. CG is the Program Manager and notifies the vessel's owner by letter (Copy to ABS Coordinator and OCMI) of vessel enrollment into the

ACP.

2.1.9.2. Machinery Surveys: Machinery surveys for ROS-5 vessels, and to the extent feasible, RRF-10 vessels, shall remain as continuous except where otherwise approved, in writing, on a case by case basis by the Chief, Division of Maintenance and Repair. Where the Ship Manager has determined an RRF-10 vessel cannot be maintained in Continuous Machinery Survey, the Ship Manager shall notify the COR/COTR in writing justifying the change.

2.1.9.3. Preventative Maintenance/Condition Monitoring (PM/CM): All ROS vessels, and to the extent feasible, RRF-10 vessels, shall maintain machinery in an ABS approved Preventative Maintenance/Condition Monitoring (PM/CM) program to the maximum extent feasible within the guidelines of the scheduled sea and dock trials. Where the Ship Manager has determined a vessel cannot be maintained in PM/CM, the Ship Manager shall notify the COR/COTR in writing justifying the change.

2.1.9.4. Hull Surveys: Hull surveys shall be conducted in accordance with Special Periodic Hull survey requirements. If a vessel is currently in a Continuous Hull

STATEMENT

C.2 MAINTENANCE

MANAGEMENT INCLUDING

LOGISTICS

Survey program, the Ship Manager shall plan to revert back to Special Hull Survey on the next special survey date.

2.1.9.5. Maintain currency of regulatory body due dates, comments and remarks in RMS within 10 business days of issuance and/or completion of surveys.

The Ship Manager shall ensure all documentation, including regulatory body data bases, reflect the actual dates that inspections and surveys are completed and documented. Where inconsistencies exist, the Ship Manager shall clarify the inconsistency with the regulatory body. The Ship Manager shall notify the COR/COTR within 2 business days of identification of any inconsistencies and upon resolution.

2.2. Readiness

2.2.1. Maintain assigned vessels in the designated readiness corresponding to the activation timeframe requirements in TE-4. Readiness is defined as the measure of material condition and preparedness of a vessel to activate within its assigned "R- Status" and sustain continuous operations for 180 days.

2.2.2. Report via e-mail or phone to the assigned COR/COTR the recommended material condition status of the vessel(s). Utilize the following condition "C-Status" in making the report:

2.2.3. Phase M and Phase O: Vessels shall be in one of the two phases, Phase M or Phase O, as defined below, while assigned to the Ship Manager.

C-Status Title Definitions Description

C-1 No Mission Degrading Deficiencies

Describes a vessel having no known deficiencies which impact its mission or activation within assigned R-Status

C-2 Documented and Correctable Mission Degrading Deficiencies

Describes a vessel which has mission degrading deficiencies which can be corrected within the assigned R-Status

C-3 Mission Degrading Describes a vessel, which can be activated within its prescribed R-Status, but has deficiencies, which cannot be corrected within the R-status, and limits the full mission capability of the vessel. C3 may be scheduled or unscheduled.

C-4 Major Deficiencies prevent the vessel from activating or performing its primary mission and cannot be corrected within the assigned R- Status

Describes a vessel that cannot be fully mission-capable within the assigned R status, or a vessel that has a COI that will expire within 15 days, or a COI that has expired. C4 Status applies to unscheduled or otherwise planned events that result in the vessel's downgrade in readiness.

C-5 Scheduled major repairs in progress; unable to meet assigned R-Status

Describes a vessel undergoing scheduled major repairs, which prevent it from meeting its assigned R- Status. C5 is only for planned availabilities.

2.2.3.1. Phase M - Maintenance: In this phase, the vessel is preserved, tested (including maintenance sea trials), repaired and maintained in its required state of readiness. During this phase the vessel must be capable of activation

STATEMENT

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MANAGEMENT INCLUDING

LOGISTICS

within the assigned time frame and of operating continuously for 180 days.

The Ship Manager is not required to obtain a layberth for vessels as part of its proposal; however, during the course of the contract, the Maritime Administration may request assistance from the Ship Manager in obtaining temporary layberth services for assigned vessels.

2.2.3.2. Phase O - Operation: This Phase involves the operation of the vessel for a specific mission or exercise. The vessel is to be operated in accordance with standard commercial practice and the RRF Operations Management Manual (TE-1). In Phase O the vessel is normally under Military Sealift Command's (MSC) operational control. The vessel is expected to operate for a minimum of 180 days continuously without any mission degrading deficiencies.

2.2.4. Maintain the vessel in a C-1 or C-2 status to the maximum extent. The Ship Manager shall identify in the vessel’s business plan submittal any periods (C3 or C5) the vessel will not be within the assigned readiness. The government may require the Ship Manager to adjust proposed out of readiness periods in support of planned operations or fleet readiness.

2.2.5. The Maritime Administration recognizes that events will occur which will result in an unplanned C-3 or C-4 status.

2.2.5.1. Notify the COR/COTR as soon as possible of discovery whenever an event occurs which would place the vessel in a C-3 or C-4 status.

2.2.5.2. Submit a corrective action plan no later than 24 hours after the vessel is downgraded; the plan shall include a recommended corrective action, resources and funding required, and estimated time to correct. As directed by the ACO take necessary action to correct promptly a C-3 or C-4 deficiency and return the vessel to the required readiness level. Submit a change to the current year Business Plan to reflect corrective actions.

2.2.6. The Maritime Administration recognizes that the vessel will have to be scheduled for C-3 and C-5 periods due to regulatory inspections, upgrades, and major maintenance periods.

2.2.6.1. Identify these periods within the vessel's business plan. The Ship Manager may be expected to adjust its proposed C-5 periods per the direction of the COR/COTR when fleet-wide readiness is evaluated.

2.2.6.2. While the C-3 or C-5 period must be kept to a minimum, evaluate cost against premium time and work acceleration expenditures in returning the vessel to its required C-rating status.

2.3. Preventative Maintenance Plan Development

2.3.1. The Ship Manager shall be responsible for a Preventative Maintenance Plan (PMP) for each vessel which addresses both Phase M and Phase O. The plan shall specifically identify where any maintenance action differs between Phase M and Phase O and, if necessary, separate maintenance actions shall be developed and scheduled to reflect what is to be accomplished for the respective phase.

Compliance with this plan and any of its modifications is considered a performance measurement under the QASP. The PMP shall take into consideration all facets of inspection, testing, and conditioning the vessel's machinery, equipment, outfitting, and spaces (including structure, habitability areas, cargo areas, etc). The PMP shall include all regulatory body inspections and tests, as required.

STATEMENT

C.2 MAINTENANCE

MANAGEMENT INCLUDING

LOGISTICS

2.3.1.1. The vessel-specific PMP incorporates both regulatory and preventative maintenance actions. This plan shall ensure the vessel can be activated within the designated activation period, and subsequently sustain operations continuously for 180 days. The Maritime Administration will provide the PMP currently integrated within the vessel’s NS5 database. The Ship Manager shall review this plan and make appropriate changes based upon their methodology. Revisions to the PMP shall be submitted to the COR/COTR for review. Upon approval, these dates will be incorporated within NS5 by the RMS Program Office.

2.3.1.2. The PMP shall include those actions that are to be accomplished during scheduled maintenance activations and sea trials (e.g., Thermography Assessment and Vibration Analysis, diesel engine analysis for diesel vessels).

. All reports accomplished during the execution of the PMP will be provided in written and electronic format detailing the condition of the vessel. Electronic files shall be uploaded to the NS5 database in accordance with the NS5 protocol. Conduct sea trials and dock trials on each assigned vessel at the following intervals:

Interval Requirement

ROS-5 Two sea trials every five years. The sea trials should be conducted in conjunction with the vessels' drydocking schedules. Complete maintenance sea trials shall be completed upon the completion of each regulatory drydocking. Two dock trials are recommended between the scheduled sea trials. Variations on dock trial scheduling may be proposed to the COR/COTR based on the vessels' propulsion systems (i.e. steam, motor, direct drive, clutched shaft, etc.).

RRF-10 Two (2) Sea Trials every five years. The sea trials should be conducted in conjunction with the vessels' drydocking schedules. Complete maintenance sea trials shall be completed upon the completion of each regulatory drydocking. No dock trials.

NOTE: The requirements of this section are listed for planning purposes only.

The RRF business planning guidance may vary these frequencies due to budget or operational constraints and requirements.

2.3.1.3. The Ship Manager shall monitor the effectiveness of the PMP. Any revisions to the plan after initial submittal shall be identified in writing to the

COR/COTR.

2.3.1.4. After initial submittal and acceptance, all resources requirements for execution of the PMP shall be included with the Vessel's Business Plan.

2.3.1.5. The Ship Manager shall utilize the Maintenance and Repair module in NS5 to document the execution of the PMP. Any anomalies or findings of the equipment, system, or space through the execution of the PM Plan shall also be recorded in NS5 and associated with the applicable equipment.

2.3.2. Utilize the Maritime Administration's Water Chemistry support contract for procurement of kits and chemicals for the testing and conditioning of boiler water and diesel engine cooling systems. Provide reports on equipment as required. Any deviations shall be submitted to the Chief, Division of Maintenance and Repair, for approval.

2.3.3. Participate in the Maritime Administration's Oil Analysis program. The Oil Analysis program requires samples be submitted to the Maritime Administration's

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support contractor for all identified machinery as depicted in the vessel-specific testing schedule.

2.3.4. Integrate water chemistry and oil analysis into the PMP as applicable.

2.3.5. The Ship Manager shall review the water chemistry and oil analysis reports and make recommendations to the COR/COTR for any necessary corrective action within 5 business days of receipt.

2.4. Corrective Maintenance Repairs and Upgrades: Subject to the limitations of funding provided, accomplish all corrective maintenance, repairs, and upgrades to the vessel.

Corrective maintenance, repairs, and upgrades include all tasks necessary from initial identification of an unsatisfactory condition through final acceptance of the corrected item. This includes, but is not limited to, overhauling, repairing, or replacing with new machinery, equipment, installations, and spaces (including structure, habitability areas, cargo areas, etc.) to remedy an unsatisfactory condition. Consideration in the accomplishment of corrective maintenance and repairs should be given to achieving the remaining service life of the vessel.

2.4.1. Identify deficiencies on the vessel which impact or may potentially impact the performance of the vessel, readiness, regulatory status, safety of the crew, and threaten the environment.

2.4.2. Recommend modifications or upgrades determined to be beneficial to the vessel and its performance or enhance its cargo carrying capacity.

2.4.3. Recommend extended service life (ESL) items. ESL items are overhauls, preventative maintenance actions, and upgrades that will extend the service life of the vessel to the tenth special survey (approximately 50 years) or as directed by MARAD. ESL items shall not include repairs or regulatory actions that are critical to ensuring the near term readiness of the vessel.

2.4.4. Enter all deficiencies, upgrades, and ESL items into NS5 as an official record.

The entries shall consist of a clear and concise statement of work that identifies the associated component or system and includes a cost estimate, planned completion date, duration to complete (number of days), method of correction (contractor assistance or vessel's crew), and if the vessels readiness will be impacted during the repair period. Identify the impact of each work item on the readiness of the vessel and determine the applicable C-status for that item (reference Section C.2.2 or TE-1 Section 2 for definition of C-status).

2.4.5. Determine if deficiencies require immediate accomplishment or can be deferred to a later date or during the next activation (scheduled or unscheduled). Notify the COR/COTR within 24 hours of identification for any maintenance or repair item or cumulative items that will place the vessel in a C-3 or C-4 status and enter the initial deficiency information into the NS5 within 48 hours after discovery. All other repair items, upgrades, and enhancements shall be entered into NS5 within 30 calendar days after discovery.

2.4.5.1. In the event that a situation or condition develops that poses a threat to life, limb, property or the environment, take immediate action to protect or preserve the same, and make required notifications within 24 hours or sooner per Attachment J4.

2.4.6. Performance of Repair Work: All repairs and/or upgrades required in conjunction with the contract (including all surveys and correction of sea trial deficiencies, or any other deficiencies that may be noted up to time of delivery and acceptance

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previously noted or not) necessary to meet all requirements of this contract shall be accomplished in a U.S. vessel repair facility, unless the work is for emergency or mission essential repairs.

2.5. Management Transition of RRF Vessels

2.5.1. Management Phase-in

2.5.1.1. Within 30 days of the Notice to Proceed (NTP) the Ship Manager must complete the vessel management phase-in process for the newly assigned vessel. The management phase-in will consist of the following:

2.5.1.1.1. MARAD/Ship Manager joint material condition inspection and survey

2.5.1.1.2. Baseline security assessment of vessel internal spaces

2.5.1.1.3. Inspection and review of the vessel regulatory documentation

2.5.1.1.4. Review and update of International Vessel and Port Security (ISPS) Security Plan

2.5.1.1.5. Review of vessel mooring plan

2.5.1.1.6. Review of the vessel preventative maintenance system

2.5.1.1.7. Inspect and review the previous two (2) sea trial reports and the last dry-dock package and report

2.5.1.1.8. Inventory, Inspection and review of the vessel documentation including tech pubs, drawings and operating manuals

2.5.1.1.9. Inventory of Accountable Property

2.5.1.1.10. Review and update to the Vessel Business Plan

2.5.1.2. MARAD will ensure all documents required for above reviews and inspections are made available to the Ship Manager. MARAD may coordinate a transition period for key out-going personnel to assist in the management phase-in process.

2.5.1.3. At the end of the vessel management phase-in period the Ship Manager shall submit a management phase-in report that includes the completed MA- 58, Vessel Survey Report, and a narrative covering the finding discovered during the required turnover review and inspections.

2.5.1.4. Joint Material Condition Inspection and Survey.

2.5.1.4.1. MARAD will coordinate with the Ship Manager and schedule a joint material condition inspection and survey within 15 days after the notice to proceed. The Ship Manager shall develop a material condition inspection and survey plan using the MA-58 as a template. This plan shall be presented to MARAD no later than two (2) working days prior to the scheduled inspection.

2.5.1.4.2. The Ship Manager will take the lead in conducting the Joint inspection and survey in accordance with their plan. The Vessel Manage shall documents all deficiencies discover and insure they are entered in NS5. Additionally the Ship Manager shall photograph all structural deficiencies discovered.

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2.5.1.5. Baseline security assessment of vessel internal spaces: MARAD and the

Ship Manager shall conduct a joint baseline assessment of security consisting of a joint inspection of all storage areas to ensure that all storerooms, cages, spare part boxes, etc. are locked, sealed, or otherwise secured. The assessment of security shall be included in the material condition inspection and survey plan. A security statement indicating completion of the inspections and certifying the condition of the secured spaces shall be included in the management phase-in report.

2.5.1.6. Vessel regulatory documentation: The Ship Manager shall review the regulatory files and certificates maintained on the vessel against the records in the NS5 and the data in ABS SAFENET and USCG Maritime Information Exchange. The Ship Manager shall identify any discrepancies. The discrepancies shall be corrected prior to the completion of the 30 day management phase-in period. Any discrepancies requiring Work Items that cannot be completed during this period shall be entered in NS5.

2.5.1.7. International Vessel and Port Security (ISPS) Security Plan: The Ship Manager will review, update and re-submit this ISPS to the USCG for approval prior to completion of the management phase-in period. (See section 4.3.4.3 for additional requirements)

2.5.1.8. Vessel Mooring Plan: The Ship Manager Shall review vessel’s mooring plan (See section 4.1.13.1 for additional requirement). The Ship Manager shall identify any discrepancies. The discrepancies shall be corrected prior to the completion of the 30 day management phase-in period. If revised the plan shall be submitted to MARAD and USCG for approval. Any discrepancies requiring Work Items that cannot be completed during the management phase in period shall be entered in NS5.

2.5.1.9. Preventative maintenance system: The Ship Manager shall review the status of the preventative maintenance (PM) items in NS5. All PMs that have been scheduled but not completed shall be identified and include in the management phase-in report.

2.5.1.10. Sea trial and dry-dock documentation: The Ship Manager shall inspect and review the previous two (2) sea trial reports and ensure that any discrepancies identified in the reports are documented in NS5. Additionally the Ship Manager shall inspect and review the previous dry-dock documentation. The data shall be used to complete the MA-58. It is recommended that the Ship Managers use this opportunity to discuss the previous sea trial with the outgoing key personnel (if available).

2.5.1.11. Vessel documentation: The Ship Manager shall inventory, inspect and review the vessel documentation including tech pubs, drawing and operating manuals. All discrepancies shall be indentified and included in the management phase-in report. If the corrective action is estimated to be greater than $5,000 an items will be added to the business plan, if less than $5,000 discrepancies shall be corrected using Vessel Support funding as funding becomes available.

2.5.1.12. Accountable Property: The Ship Manager and MARAD will conduct a joint complete physical inventory of the vessel’s Accountable Property. NS5 will be adjusted to reflect the results of the inventory. At the conclusion of the inventor the Ship Manager will acknowledge the receipt of the entire inventory

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of Accountable Property as well as the Accountable Property database contained in NS5.

2.5.1.13. Vessel Business Plan: The Ship Manager shall review the current year approved business plan and budget year business plan for the vessel. Based on the turnover findings the Ship Manager shall submit a request to change the business plan as part of the management phase-in report. MARAD will review the recommended changes and return any approved changes to the business plan within 30 days of receipt the management phase-in report.

2.5.2. Management Phase-out at Contract Completion:

2.5.2.1. Within 45 days prior to completion of the contract the incumbent Ship Manager will begin the management phase-out process. The Ship Manager will coordinate with MARAD to ensure a smooth transition of the vessel custody. The management phase-out will consist of:

2.5.2.1.1. MARAD/Ship Manager joint material condition inspection and survey

2.5.2.1.2. Review of the vessel regulatory documentation

2.5.2.1.3. Review of the vessel preventative maintenance system Inventory

2.5.2.1.4. Inventory of the vessel documentation including tech pubs, drawings and operating manual

2.5.2.1.5. Inventory of Accountable Property

2.5.2.1.6. Preparation of reports and documents for review

2.5.2.2. The Ship Manager shall make the following key personnel available for a 15-day transition period unless otherwise directed by the Contracting Officer.

2.5.2.2.1. Chief Mate

2.5.2.2.2. Chief Engineer

2.5.2.2.3. Port Engineer

2.5.2.3. At least 15 days prior to the contract completion the incumbent Ship Manager shall submit a management phase-out report that includes the completed MA-58 and a narrative covering the finding discovered during the management phase-out process.

2.5.2.4. Joint Material Condition Inspection and Survey

2.5.2.4.1. MARAD will coordinate with the Ship Manager and schedule a joint material condition inspection and survey. The Ship Manager shall develop a material condition inspection and survey plan using the MA-58 as a template. This plan shall be presented to MARAD no later than two

(2) working days prior to the scheduled inspection.

2.5.2.4.2. The Ship Manager will take the lead in conducting the Joint inspection and survey in accordance with their plan. The Ship Manager shall document all deficiencies discovered and insure they are entered in

NS5.

2.5.2.5. Vessel regulatory documentation: The Ship Manager shall review the regulatory files and certificates maintained on the vessel against the records in NS5 and the data in ABS SAFENET and USCG Maritime Information Exchange. The Ship Manager shall identify any discrepancies. The

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discrepancies shall be corrected within 5 days of discovery. Any discrepancies that cannot be completed during the management phase-out period shall be entered in NS5.

2.5.2.6. Vessel preventative maintenance system: The Ship Manager shall review the status of the preventative maintenance items in NS5. All PMs that have been scheduled but not completed shall be identified and included in the management phase-out report.

2.5.2.7. Vessel documentation: The Ship Manager shall provide an inventory of the vessel documentation, including tech pubs, drawing and operating manuals. This inventory shall include vessel documentation held by the Ship Manager but not stored on board the vessel. The Ship Manager shall ensure an orderly and thorough transfer/receipt of physical custody of documentation existing in hard copy to MARAD.

2.5.2.8. Accountable Property: The Ship Manager and MARAD will conduct a joint complete physical inventory of the vessel’s Accountable Property at least 15 days prior to completion of the contract The results of this inventory will be reconciled with the Accountable Property database contained in NS5. The Ship Manager shall provide a written survey for each item to be found to be lost, damaged or destroyed.

2.5.2.9. Preparation of documents: The Ship Manager shall provide a hard copy of the following documents for review by the incoming Ship Manager or vessel custodian.

2.5.2.9.1. Previous two (2) sea trials and critical supporting documentation to include Vibration analysis, Thermography report, main propulsion tech rep reports, and the last dry dock report and specification package.

2.6. Logistics

2.6.1. Account for all Government Furnished Property (GFP) in accordance with Federal Acquisition Regulations (FAR) 52.245.1. This includes, but is not limited to, all shipboard Accountable Property, technical manuals, drawings and spare parts.

Preserve, manage and control all spare parts, Accountable Property, vessel's drawings and technical manuals in a manner that prevents waste, theft and unnecessary procurement.

2.6.2. Maintain a Maritime Administration approved Property Control System (PCS) in accordance with FAR 52.245-1, the RRF Logistics Management Manual (TE-5), and the PCS Requirements Matrix (TE-8). The PCS is due to the ACO within sixty

(60) days of contract award.

2.6.3. Maintain complete, current and auditable records of all GFP transactions in accordance with FAR 52.245-1 and TE-5. Records of spare parts, Accountable Property, technical manuals, and drawings shall be maintained in the vessel's NS-5 computer system in accordance with the NS5 User Guides.

2.6.3.1. Maintain the following files onboard each vessel:

2.6.3.1.1. Documents used to vessel any item of GFP off the vessel or any item of GFP received onboard the vessel.

2.6.3.1.2. Copies of Reports of Survey (DOT Form 4410.1) initiated by the Ship Manager for items lost, damaged or destroyed onboard the vessel.

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2.6.4. Maintain a complete and 100% accurate inventory of all Accountable Property in

NS5.

2.6.5. Conduct an annual inventory of all Accountable Property within thirty (30) days of the contract award anniversary date, unless otherwise directed by the COR/COTR.

Report the results of this inventory in accordance with TE-5.

2.6.6. Conduct a physical inventory of all Accountable Property immediately following an activation (this requirement includes sea trials). Report the results of this inventory in accordance with TE-5.

2.6.7. Submit a DOT Form 4410.1 for all lost, damaged or destroyed Accountable Property within five (5) working days of discovery to Maritime Administration in accordance with TE-5. A survey board will decide the issue of liability. If the Ship Manager is deemed liable for missing, lost or damaged property, the Contracting Officer (CO) may deduct the appropriate value of the item from monies due the Ship Manager.

2.6.8. Spare Parts, Technical Manuals and Vessel's Drawings

2.6.8.1. Unless otherwise directed by the COR/COTR, be responsible for the acquisition of spare parts in accordance with the NS5, PCS, and available funding.

2.6.8.2. To reduce RRF maintenance costs, Ship Managers are required to screen the inventory of all Maritime Administration Shore Based Spares (SBS) warehouses before buying any part needed for the maintenance of the vessel (emergencies excluded). If the needed part is available from an SBS warehouse, the Ship Manager must request the item. Most items will be shipped to RRF vessels at no cost. CFR 101-26.107

2.6.8.3. Except as provided for in TE-5, the ACO will deduct from monies due the Ship Manager as recovery of funds for the cost of spare parts procured by the Ship Manager when the same item (or a valid serviceable alternate) was available in any of the three (3) SBS warehouses at the time the purchase order was placed unless it is determined by the Maritime Administration that special circumstances preclude such a deduction.

2.6.9. In addition to the requirements set forth in FAR 52.245-1 and TE-5, maintain the following logistics management standards for repair parts managed in NS5:

2.6.9.1. Maintain a 95% (or greater) accurate inventory of spare parts NOT secured by a Maritime Administration applied seal; and

2.6.9.2. Accurately mark, record and stow repair parts in accordance with FAR 52.245-1 and TE-5 within ten (10) working days of receipt.

2.6.10. Maintain and update the vessel's installed equipment database contained in NS5 within five (5) working days of the removal, modification or installation of shipboard equipment in accordance with TE-5

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C.3 SUPPORT CORE RRF FUNCTIONS: ACTIVATION, OPERATION, AND DEACTIVATION.

3.1. Develop, implement when directed, and manage a vessel specific Operational Plan.

3.2. Activation. The Ship Manager shall activate the vessel to a fully operational status. If required, the Ship Manager shall activate all assigned vessels under this and any other Government contracts simultaneously. The vessel shall be activated within the assigned activation period unless the vessel readiness status is C-4 or C-5. There are five (5) specific types of activations which the Ship Manager may be required or directed to perform, which are defined in TE-1, Section 2.

Mission – No Notice

Mission – Notice

Maintenance

Turbo Activation

Other (e.g., sailing to shipyard in lieu of towing)

3.2.1. Mission No Notice Activations:

3.2.1.1. Develop and execute a vessel-specific Activation Plan to activate the vessel within the activation period as defined in TE-4. Unless otherwise directed, the vessel shall be capable of sustained operations for up to 180 days.

3.2.1.2. Direct the work of all staff, crew, and subcontractors and provide daily reports to COR/COTR (see 3.2.7.1).

3.2.1.3. Activate, store, crew, and provision assigned vessels, obtain USCG, ABS and other regulatory tests, surveys, inspections or certifications within its assigned readiness period.

3.2.1.4. Perform a proof of readiness sea trial in accordance with MARAD Sea Trial Guidelines and yearly policy directive within the activation period.

3.2.1.5. Bunker the vessel as directed by the COR/COTR. The Ship Manager may be tasked to procure bunkers for the vessel through commercial in accordance with J-2 or bunker the vessel through a DOD supplier. The vessel will not be required to bunker during the activation.

3.2.1.6. Receive and load cargo.

3.2.1.7. Operate the vessel for up to 180 consecutive days. Beyond 180 days, the Ship Manager may request reasonable time to accomplish voyage repairs or regulatory surveys, if necessary.

3.2.2. Mission Notice Activations: Perform all tasks of Section C 3.2.1.1 through C3.2.1.6. However, the activation period will be greater than defined in TE-4. The COR/COTR will provide the Ship Manager the specific date the vessel will be required to be fully operational.

3.2.3. Maintenance Activations: Conduct in…