SECTION L 20161222.pdf

DTFAWA-17-R-00010

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SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (DECEMBER 2005)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

http://conwrite.faa.gov.

3.1.7-4 Organizational Conflict of Interest SIR Provision (March 2006) 3.2.2.3-1 False Statements in Offers (July 2004) 3.2.2.3-3 Affiliated Offerors (July 2004) 3.2.2.3-6 Submittals in the English Language (July 2004) 3.2.2.3-7 Submittals in U.S. Currency (July 2003.2.2.3-11) 3.2.2.3-11 Unnecessarily Elaborate Submittals (July 2004) 3.2.2.3-12 Amendments to Screening Information Requests (July 2004) 3.2.2.3-13 Submission of Information/Documentation/Offers (July 2004) 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals (July 2004) 3.2.2.3-16 Restriction on Disclosure and Use of Data (July 2004) 3.2.2.3-17 Preparing Offers (July 2004) 3.2.2.3-18 Prospective Offerors Requests for Explanations (July 2004) 3.2.2.3-19 Contract Award (July 2004) 3.13-4 Contractor Identification Number—Data Universal Numbering System (DUNS)

Number (April 2006)

L.2 AMS 3.2.4-1 TYPE OF CONTRACT (APRIL 1996)

The Federal Aviation Administration contemplates award, in accordance with its FAA Acquisition Management System (AMS), of a Firm Fixed Price Indefinite Delivery/Indefinite Quantity contract for assembly, test, delivery and installation of a NAS Voice Recorder system (NVR) for the NVR Program (NVRP).

L.3 AMS 3.6.1-17 NORTH AMERICAN INDUSTRY CLASSIFICATION

SYSTEM (NAICS) CODE (JANUARY 2016)

The North American Industry Classification System (NAICS) code for this procurement is: 334290 The small business size standard as defined by the Small Business Administration is the following:

For NAICS codes based on annual receipts, the annual average receipts for the last three fiscal years cannot exceed _______________.

For NAICS codes based on the number of employees, the average number of employees over the last twelve-month period cannot exceed 750 employees.

(End of provision)

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L.4 AMS 3.9.1-3 PROTEST (October 2011)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR

OTHER SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL

OFFEROR AGREES TO BE BOUND BY THE FOLLOWING PROVISIONS

RELATING TO PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests

(SIRs) or awards of contracts must be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and must be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and must apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or if permitted by order of the ODRA, by electronic filing.. A protest is considered to be filed on the date it is received by the ODRA during normal business hours. The ODRA’s normal business hours are from 8:30 am to 5:00 pm Eastern Time.

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract. Proposed subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest must be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial proposals must be filed prior to bid opening or the time set for the receipt of initial proposals.

(2) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

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(i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the FAA Product Team, not later than five (5) business days after the date on which the Product Team holds that debriefing.

(f) Protests must be filed at:

(1) Office of Dispute Resolution for Acquisition, AGC-70, Federal Aviation Administration, 800 Independence Ave., S.W., Room 323, Washington, DC 20591 Telephone: (202) 267-3290, Facsimile: (202) 267-3720; or

(2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester must serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest must include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at L http://www.faa.gov.

L.5 AMS 3.2.2.3-20 ELECTRONIC OFFERS (JULY 2004)

(a) Offerors must submit responses to this SIR by the following electronic means:

Knowledge Services Network (KSN) site. Your offer must arrive at the place and by the time specified in the SIR.

(b) Electronic offers must refer to this SIR and include all information specified herein.

(c) We may decline to consider electronic offers that do not include all required information.

(d) FAA reserves the right to make award solely on the electronic offer. However, if the CO requests you must promptly submit the complete original (hard copy) signed proposal.

(e) Send your offer electronically to the Government-established KSN site.

(f) FAA will not be responsible for any failure attributable to transmitting or receiving the offer.

http://www.faa.gov/

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L.6 SIR QUESTIONS, CONCERNS, AND CLARIFICATIONS

The Contracting Officer (CO) is the sole point of contact for this acquisition. Offerors must direct all questions, concerns, and clarifications to Charles McGovern, Contracting Officer, Charles.mcgovern@faa.gov, phone 202-267-8468.

All Offeror questions, concerns, and clarification requests must be submitted to the CO via assigned KSN sites not later than 2:00 pm Eastern Daylight Time on TBD.

Written inquiries received within this timeframe will be answered in writing through the KSN site. The FAA will provide the inquiries and answers to all Offerors, without attribution to the questioner, prior to the required date and time for submittal of the Offeror proposals in L.7. The Government will not answer Offeror questions, concerns, and clarification requests submitted via any means other than through the KSN site.

L.7 PERIOD OF OFFER

Proposals must be binding for 270 calendar days from the proposal due dates. Offerors may propose more than 270 days; however, proposals offering less than 270 days may be found unacceptable.

L.8 DATE, PLACE AND TIME FOR SUBMISSION OF PROPOSALS

ANTICIPATED PROCUREMENT SCHEDULE

Offerors assume full responsibility for ensuring that all proposal submissions are received by 2:00 PM Eastern Time (ET) on the date specified in the table below. All Offeror submissions to this SIR must be made via the secure, Government-established (Offeror-specific) Knowledge Services Network (KSN) sites.

Only Prime Offerors are eligible to register for a KSN site and must register using instructions contained at the following URL: TBD. Each Offeror site is limited to a maximum of three (3) users. Following submission, each Offeror will receive a system-generated notice that its request was received. Each Offeror will also be notified via e-mail when its KSN Offeror Site has been established. If an e-mail notification is not received within five (5) businesses days from its request, the Offeror must resubmit its request and notify the Contracting Officer (CO), Charles McGovern, at charles.mcgovern@faa.gov.

No requests for KSN site registration will be accepted within 10 calendar days of the proposal submission date.

mailto:charles.mcgovern@faa.gov

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Prior to the proposal submission date and time, Offerors may edit documents posted to their assigned KSN sites; however, at 2:00 P.M. ET on the submission date, all Offeror KSN sites will be locked, and files will become final and read-only.

The FAA will not accept any submission made by facsimile, telex, telegraph, electronic mail, or similar means. If the identified Contracting Officer does not receive a proposal by the specified date and time, it will not be evaluated.

The following represents the projected procurement milestone schedule as of the release date of the SIR.

Activity Date Phase I

FAA releases Phase I SIR including Model Contract Receive Phase I Submittals by Vendors FAA determines Phase II Offerors

Phase II Receive Volume I (Technical) Receive Volume II (Management) Receive Volume III (Past Performance) Receive Volume IV (Price), Volume V (Subcontracting Plan), Volume VI (Miscellaneous)

Operational Capability Demonstrations Witness Vendor Equipment Demonstrations FAA Conducts Assessments

Conduct visits to Vendor Facilities (if needed) Award Contract

L.9 DISCREPANCIES

If an Offeror believes that these instructions contain an error, omission, or are otherwise unsound, the Offeror must immediately notify the Contracting Officer in writing with supporting rationale. If discrepancies are not noted prior to proposal submission, it will be determined that there are no discrepancies.

L.10 EXPENSES RELATED TO OFFEROR SUBMISSIONS

The Government is not responsible for and will not pay or reimburse any costs incurred by the Offeror in the development, submission, or any other part of the offer under this SIR. This includes costs associated with any aspect of the OCD activity and any research, studies or designs carried out for the purpose of incorporation into any part of the offer.

This also includes any costs to acquire or contract for any services or product relating to the offer under this SIR.

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L.11 COMMUNICATION WITH OFFERORS

The FAA may, at any time, communicate with Offerors on an individual basis to explain or clarify particular aspects of the competition, to negotiate as appropriate the terms and conditions of the proposed contract, or to seek clarification or additional information regarding Offerors’ submissions. Communication with potential Offerors may take place throughout the source selection process. The purpose of communications is to ensure mutual understandings between the FAA and the Offerors on all aspects of the procurement, including the Offerors’ proposals. Communications with one Offeror do not necessitate communications with other Offerors. Information disclosed as a result of oral or written communication with an Offeror may be considered in the evaluation of an Offeror’s proposal. The FAA also reserves the right to allow Offerors to revise their proposals.

To ensure that Offerors fully understand the intent of this SIR, the FAA may hold one-on-one meetings with individual Offerors as it pertains to their Offers. One-on-one communications may continue throughout the process, as required, at the FAA’s discretion. Meetings with one Offeror do not necessitate meetings with other Offerors.

All communications will be conducted through the FAA Contracting Officer. Each Offeror must provide in its submission cover letter a point of contact, telephone number, and email address for purposes of initiating all communications.

L.12 NON-GOVERNMENT PERSONNEL PARTICIPATION

Offerors are advised that individuals from support contractor organizations (including employees, consultants, and subcontractors) may support the evaluation of proposals.

These organizations will not be eligible to participate on an NVRP Offeror team. The FAA currently intends for the following companies to participate in the evaluation but reserves the right to include others:

CEXEC

Cobec Consulting LS Technologies, LLC Noblis.

Individuals employed by these firms will be required to sign nondisclosure agreements (NDAs) and will be authorized to access only those portions of the proposal data, communications, and evaluation materials that are necessary to enable them to provide the required support. If an Offeror objects to the disclosure of information to these non- Government individuals, it must notify the CO in writing no later than 15 calendar days after SIR release and must include a detailed statement of the basis of the objection. The exclusive responsibility for source selection remains with the FAA.

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L.13 NUMBER OF AWARDS

The FAA anticipates making one award resulting from this Screening Information Request (SIR). The FAA reserves the right to make multiple awards or not to make an award.

L.14 DISPOSITION OF PROPOSALS

Proposal files will not be returned and a copy of each proposal will be retained in the official contract file.

L.15 GENERAL SIR INSTRUCTIONS

a) Proposals must be provided on standard letter size 8-1/2 by 11 inch paper. The font for text must be Times New Roman, size 12 point, with one inch margins for the left, right, top and bottom of each page. The font for graphics, illustrations, and charts must be eight point or larger. The Offeror may use oversize pages (which must be 17” x 11”) where appropriate to contain complex or extensive graphic presentations. Oversize pages count as 2 pages and margin and font size requirements apply to all oversize pages.

Proposals must be complete and conform to the instructions in this section; incomplete proposals or proposals that contain significant deviations may be excluded from further consideration. Proposals must contain comprehensive, concise, and factual information.

General statements that the Offeror understands the requirements of the work to be performed or simple rephrasing or restating of the Government’s requirements will not be considered adequate. Similarly, submittals that containing omissions or incomplete responses to the requirements of this SIR, that merely paraphrase the Statement of Work, or that use nonspecific phrases such as "in accordance with standard procedures" or "well-known techniques" will also be considered inadequate. Deficiencies of this kind will render the proposal non-responsive and may be cause for rejection of the offer.

b) Any trade secrets, copyright data, or financial information that the Offeror or proposed subcontractors do not want disclosed must be marked in accordance with AMS clause 3.2.2.3-16, Restricting, Disclosing and Using Data (July 2004).

c) The proposal must be signed by an official who is legally authorized to obligate the Offeror to a contract.

d) Each Volume must be contained in a separate file and must be separate and complete in and of itself so that evaluation of one may be accomplished independently of the other.

A cover page must be affixed to each volume that clearly identifies each volume title, volume number, solicitation number, and Offeror’s name. Whenever practical, enclosed headings, subheadings, titles, sequences of material and a number identification system must be used. Information not in its appropriate section or not appropriately referenced may be assumed to have been omitted and potentially not evaluated.

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L.16 OVERVIEW OF EVALUATION PROCESS

The FAA will conduct a two Phase source selection process. A down select decision will be made at the conclusion of Phase I, and a limited number of Offerors will be selected to continue participation in Phase II, based on those proposals deemed most likely to receive contract award.

The following terms pertain to this SIR:

Model Contract A contract template (SIR Sections B through J) that the Government issues to Phase I Offerors for them to tailor to their proposed products and services.

OCD Operational Capabilities Demonstration – consists of two parts. Part One is a vendor demonstration of its equipment. Part Two is the FAA’s independent assessment of the vendor’s equipment.

Tailored Contract A Model Contract tailored by the Offeror to represent its proposed product and services.

L.17 PROPOSAL PREPARATION INSTRUCTIONS

L.17.1 Phase I - Materials must be submitted in a single Volume consisting of the following:

FACTOR CONTENTS PAGE LIMITS

Table of Contents No Page Limit Factor 1 Pre-Existing Product Information No Page Limit Factor 2 Technical and Management Information 25 pages Factor 3 Product Maturity and Record of Sales No Page Limit

L.17.1.1 Table of Contents The proposal must contain a table of contents depicting what is contained in the volume as well as a listing of all acronyms used and a glossary of terms.

L.17.1.2 Factor 1: Pre-Existing Product Information Provide pre-existing brochures and documentation that adequately describe the proposed product capabilities and applications.

L.17.1.3 Factor 2: Technical and Management Information The proposal must provide responses to the following:

L.17.1.3.1 Subfactor 1 - Product and Capability

a) System Overview – The offeror must include a description of the proposed products’ capability to securely record, store, retrieve, playback, duplicate, erase, and manage operational and administrative voice data in an Air Traffic

Page L-9 environment for both the FAA and Department of Defense (Army, Navy, Air Force).

b) Technical Approach – Demonstrate how the proposed system would meet all requirements of the SOW (Section C) and the specification (Attachment J.1).

c) Program Management – Describe how you would manage a program of this scope and complexity and meet the Program Management requirements of the

SOW.

d) Production and Installation – Demonstrate that you have the production capacity and installation capability to meet the FAA and DOD site implementation schedule.

L.17.1.3.2 Subfactor 2 - Supportability

a) Supply Support – Describe your Supply Support capability to meet all requirements of the SOW and Specification and successfully support your product over its life cycle.

b) Training – Describe your training materials and demonstrate they have the capability to satisfy FAA training requirements.

c) Documentation – Describe the type of technical manuals, including the format, you currently provide for system operators and maintainers.

L.17.1.5 Subfactor 3: Product Maturity and Record of Sales Provide a “record of sales” that fully supports the presence of the proposed product in the marketplace. Specific proposed pricing for the supplies and services required by this SIR must not be provided at this time. However, vendors must submit their existing pricing catalogs or commercial price lists. The Offeror must demonstrate that it has sold sufficient quantities of Voice Recorder Systems of comparable size and type to the NVR requirement, which can perform in an Air Traffic environment. For Phase I, the Offeror must provide contact information for three (3) references that the FAA can contact to verify sales and performance of the product. These same references will be utilized in Phase II, Past Performance.

L.17.2 PHASE II

The Phase II proposal must consist of the following:

Written Proposal in Six (6) Volumes:

o Volume I: Technical Proposal o Volume II: Management Proposal o Volume III: Past Performance o Volume IV: Price Proposal o Volume V: Subcontracting Plan o Volume VI: Miscellaneous

After submittal of the written proposal, vendors will bring their proposed equipment to an FAA location for conduct of an Operational Capability Demonstration.

Phase II Proposal Organization and Page Limit

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Requirements for each of the above Volumes are as follows:

Volume I Technical Proposal

FACTOR CONTENTS PAGES

Table of Contents Not Restricted Factor 1 System Architecture * See Note Factor 2 Operating Environment and Installation Capability * See Note Factor 3 Test Validation * See Note Factor 4 Human Factors * See Note

* Note - The Offeror may allocate the page count in any manner it chooses as long as the Volume I total page count—excluding the Table of Contents—does not exceed 50 pages.

Volume II Management Proposal

FACTOR CONTENTS PAGES

Table of Contents Not Restricted Factor 1 Program Management * See Note Factor 2 Supportability and Life Cycle Support Services * See Note

* Note - The Offeror may allocate the page count in any manner it chooses as long as the Volume II total page count—excluding the Table of Contents—does not exceed 25 pages

Volume III Past Performance

CONTENTS PAGE LIMITS

Table of Contents Not Restricted Past Performance Response Not Restricted

Volume IV Price Proposal

CONTENTS PAGE LIMITS

Table of Contents Not Restricted Part 1 Section B Pricing Not Restricted Part 2 Notional Orders Pricing Not Restricted

Volume V Subcontracting Plan

CONTENTS PAGE LIMITS

Table of Contents Not Restricted Subcontracting Plan Not Restricted

Volume VI Miscellaneous

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CONTENTS PAGE LIMITS

Part 1 Section A – Signed Solicitation, Offer and Award Not Restricted Part 2 Section K – Representations and Certifications Not Restricted Part 3 Business Declaration Not Restricted Part 4 Responsibility Determination Not Restricted Part 5 Tailored Contract Not Restricted

L.17.3 VOLUME I – TECHNICAL PROPOSAL INSTRUCTIONS

The following written submittals are required as part of the Technical Proposal.

L.17.3.1 Table of Contents The proposal must contain a table of contents depicting what is included in each volume as well as a listing of all acronyms used and a glossary of terms.

L.17.3.2 Factor 1: System Architecture.

Proposed Baseline Architecture – Describe how the proposed system technical architecture meets the Functional requirements described in the Specification, specifically Record through Storage. In the event that the proposed architecture does not currently meet all the requirements, describe the effort involved, timeline and the risk associated with modifying the architecture in order to meet all functional requirements. Describe how the hardware redundancy inherent in the architecture reduces or eliminates single points of failure.

Performance Compliance – Describe how the proposed system complies with the Performance requirements contained in the Specification.

External Interface Compliance – Describe how the proposed system complies with the External Interface requirements contained in the Specification.

Diagnostics and Fault Detection – Describe how the proposed system complies with the Reliability, Maintainability and Service Life requirements contained in the Specification. Describe how the automated built-in diagnostics and fault detection features provided by the proposed system yield benefit to the FAA.

Physical Design Compliance – Describe how the proposed system complies with the Physical Design requirements contained in the Specification.

System Size and Capacity – Describe how the proposed system complies with the System Size and Capacity requirements contained in the Specification.

System Expansion and Physical Reconfiguration – Describe how the modular and scalable attributes of the technical architecture provide associated benefits, including

Page L-12 the System Expansion and Physical Reconfiguration requirements contained in the Specification.

Commercial Standards – Describe how the proposed product uses commercial and industry standards rather than proprietary standards. Note whether the standards upon which the architecture is based are open or closed (proprietary).

Risk Identification and Mitigation – Describe all areas of identified architecture risk and corresponding mitigation approaches.

Remote Access – Describe your solution to meet the requirements for remote access, including the Application Programming Interface (API), as required in the Specification.

L.17.3.3 Factor 2: Operating Environment and Installation Capability

Operating Environment– Describe your understanding of the Air Traffic Operations environment and how the NVR fits within the environment.

Installation Capability - Describe your installation capability and approach to meeting the projected equipment fielding schedule over the life of the contract.

Describe how you will meet the installation requirements in the FAA facility’s access controlled environment.

Security Compliance – Describe how the proposed system meets the Functional Security requirements contained in the Specification.

Administrative Compliance – Describe how the proposed system meets the Functional Administrative requirements contained in the Specification.

Maintenance and Testing Compliance – Describe how the proposed system meets the Functional Maintenance and Testing requirements contained in the Specification.

Workstation Compliance – Describe how the proposed system meets the Functional Workstation requirements contained in the Specification.

Time Source Compliance – Describe how the proposed system meets the Functional Time Source requirements contained in the Specification.

L.17.3.4 Factor 3: Test Validation

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Test Validation – Describe your approach to meet the Test and Evaluation requirements outlined in the SOW, specifically Formal Qualification Test (FQT), Factory Acceptance Test (FAT) and Site Acceptance Test (SAT), and the Verification requirements contained in the Specification.

L.17.3.5 Factor 4: Human Factors

Requirements Compliance - Describe your approach to meeting the Human Factors requirements contained in the Specification.

Design Flexibility - Describe how the computer-human interfaces in your proposed system could be reconfigured to accommodate design changes.

L.17.4 VOLUME II – MANAGEMENT PROPOSAL

L.17.4.1 Factor 1: Program Management.

Program Management Organization - Describe how your management organization is aligned and structured to successfully execute the NVR program.

Describe how the Program Manager’s authority affords access to resources to accomplish the effort. Describe how the organizational structure supports the work to be accomplished. Describe your process for identification, assessment, and mitigation of risks in performance of this contract.

Management of Work Effort– Describe how the full range of effort defined in the SOW is sufficiently identified, allocated and managed. Describe how you are able to ramp up with additional personnel to meet increasing production and installation requirements.

Key Personnel – Describe how the proposed Program Manager’s educational background and work experience is relevant to performing his or her role under this contract. Provide a 3 page resume, which will be evaluated but not included in the page count.

Cost, Schedule and Technical Oversight - Describe your management controls to ensure compliance with cost, schedule, and technical baselines. Describe how you can accommodate changes to the delivery schedule without negative impact to cost or technical performance

Production – Describe how your production capacity will produce the quantities sufficient to satisfy the maximum order quantities specified in Section B. Describe your planning capability and production control methods to execute the program.

L.17.4.2 Factor 2: Supportability and Life Cycle Support Services

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Interim Contractor Provided Depot Logistics Support (iCDLS) – Describe your approach to meet all iCDLS requirements of the SOW and Specification.

Diminishing Manufacturing Sources and Material Shortages – Describe your approach to continuous evaluation and supportability of component parts to meet life cycle requirements.

Warranty – Describe the specifics of your proposed warranty and how it benefits the Government.

Training - Describe your approach and the effort necessary for your current Operators and Maintainers training materials to be compliant with FAA requirements.

Describe the length of time to complete changes. Describe your approach to develop instructor led and distance learning training.

Technical Documentation - Describe your approach and the effort necessary for your current Operators and Maintainers technical manuals to be compliant with FAA requirements. Describe the length of time to complete changes.

L.17.5 VOLUME III – PAST PERFORMANCE

Using Attachment J.8, the Offeror must cite, and describe at least three (3) contracts (Government or non-Government) that were completed within the past 3 years and that have a contract ceiling value of at least $5,000,000, for a voice recorder system of similar size, scope and complexity to NVRP. Contracts cited should be listed in the order of their similarity to NVRP in terms of the operating environment.

The Offeror shall complete Part A, which must not exceed 2 pages in length. The Offeror must provide the Past-Performance Questionnaire to the appropriate customer points of contact and the customer POC will complete Part B of the form and return to the FAA Contracting Officer. For each contract referenced, the following must be provided:

1. Block 3: The description must include the system or product that was provided, including numbers of channels; installation requirements; training provided; and a description of the logistics support provided. Offerors must also describe the outcome of their efforts (e.g., whether the delivery was on time and, if not, why).

2. Block 4: Offerors are responsible for ensuring that their write up includes a full description of the relevance to NVR requirements.

L.17.6 VOLUME IV – PRICE PROPOSAL

Pricing data must not be included in any other volume; if it is, the proposal will be excluded from the evaluation.

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The Government anticipates that adequate price competition will exist so Offerors are not required to submit certified cost and pricing data with their proposals. The Government anticipates that the data required by this SIR will be adequate for its price evaluation; however, the Government reserves the right to request additional cost and pricing data.

Not Separately Priced Items. If the contractor determines that a CLIN in Section B cannot be separately priced (NSP) because it is considered to be included within the pricing of another item the Offeror must indicate so in Section B.

L.17.6.1 Part 1: Completed Section B Pricing

The Offeror must complete all Section B pricing for the base period and all option periods.

Hardware Components. Identify any additional hardware components that comprise the production systems under CLINS x010, (including subCLINS).

Offerors must clearly describe what is included in each proposed CLIN and must describe their criteria for determining how many of what CLIN is required to configure a system.

Software and Firmware Components. Software and firmware must be included in the appropriate system CLIN.

Estimated quantity of systems (CLIN x009) – for estimating purposes only, the FAA anticipates ordering the following quantities of systems during the noted ordering periods:

Base Period 98 systems Option Period 1 379 systems Option Period 2 284 systems Option Period 3 17 systems This information is for planning purposes only and is not a commitment that the FAA will order. The FAA may order systems during Option Periods 4, 5, and 6. Systems may be ordered in any channel configuration shown in Section B.

Site Spares. For Site Spares, the table below must be completed to include a list of site spares for each channel configuration shown in Section B. Site spares are determined by the following rules:

a) If the line replaceable unit (LRU) is a circuit card assembly (CCA) or other electronic assembly that is a single point of failure, the site will get at least one spare,

b) If the LRU is a redundant CCA, a site spare is not required.

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Vendors will provide a written explanation of their rationale for determination of quantities, including if the quantity is zero. The site spares list must be provided in a table format similar to the below. This table must be replicated to reflect the complement of site spares for each size system.

CLIN # Description Unit Unit Price Qty per Site

Extended Price

CLIN xxx EA CLIN xxx EA CLIN xxx EA CLIN xxx EA CLIN xxx EA Total Price for spares kit per site

Interim Contractor-Provided Depot Logistics Support LRUs. The Contractor must identify all system LRUs in the table below and provide a firm fixed price for each repair or replacement. This table can be modified as appropriate. The Contractor must place these entries into the Section B pricing tables.

CLIN # Description FFP (repair or replace) CLIN xxx CLIN xxx CLIN xxx CLIN xxx CLIN xxx

L.17.6.2 Part 2: Notional Orders Pricing

Offerors must prepare a response to a set of Notional Orders which are representative of the NVRP Site Configurations. Offerors must submit component pricing and a “Total NVR System” price for each channel configuration, for the Base and all Option periods of the contract, in accordance with Attachment J.7.

L.17.7 VOLUME V - SUBCONTRACTING PLAN

The FAA is committed to assuring that maximum practicable opportunity is provided to Small Business concerns to participate in the performance of this contract, consistent with efficient performance. A subcontracting plan is required from all Offerors who are not small businesses. Each Offeror that is a large business must provide a detailed subcontracting plan that fulfills all requirements contained within AMS clause 3.6.1-4, Small, Small Disadvantaged, Woman-Owned and Service-Disabled Veteran Owned

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Small Business Subcontracting Plan (August 2012). The FAA has established the following minimum subcontracting goals for the NVRP program:

• At least 45 percent of the total planned subcontract dollars to Small Business (SB)

• At least 5 percent of the total planned subcontract dollars to Small Disadvantaged

Business (SDB)

• At least 3 percent of the total planned subcontract dollars to Women Owned

Businesses (WOB).

• At least 3 percent of the total planned subcontract dollars to Service Disabled-Veteran

Small Businesses (SDVOSB)

Each Offeror may submit an NVRP unique subcontracting plan or may make use of its corporate or other applicable, U.S. Government-approved commercial subcontracting plan. If an existing plan is submitted, it must meet the FAA minimum goals stated herein. The four bullets above must be explicitly addressed in any corporate or other applicable, U.S. Government-approved commercial subcontracting plan that you may propose.

An non-small-business Offeror that fails to submit an acceptable subcontracting plan or to correct deficiencies within the time specified by the CO may be ineligible for award.

L.17.8 VOLUME VI MISCELLANEOUS

The following items must be included in Volume VI:

1) Standard Form (SF) 33, "SOLICITATION, OFFER AND AWARD”

Provide a completed Standard Form (SF) 33, "SOLICITATION, OFFER AND AWARD”, with blocks 13 through 18 completed by the Offeror. The representative who signs this form must be authorized to contractually bind the company providing the offer.

In block 15a, the Offeror must provide the Contractor Establishment Code (CEC) applicable to the Offeror. The number should be preceded by "CEC". The period for acceptance must be at least 270 calendar days.

2) Section K - Representations, Certifications & Other Statements

The Offeror must complete all Representations, Certifications, and Other Statements included in Section K of the model contract.

3) Business Declaration Form

Offerors must submit a completed Business Declaration Form. A blank form is included in Section K.

4) Responsibility Determination

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An Offeror must also be found responsible by the Contracting Officer prior to the award of any resultant contract. As a minimum, to be determined responsible a prospective contractor must:

• Have adequate financial resources to perform the contract, or the ability to obtain those resources;

• Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all other business commitments;

• Have a satisfactory record of integrity and business ethics;

• Have a satisfactory performance record;

• Have the necessary organization, experience, accounting and operational controls;

and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

Each Offeror must submit sufficient information to demonstrate its financial capability to fund and perform a contract of this size and duration. This must include the following:

1) A Dun and Bradstreet Comprehensive Report (CR) for the Offeror dated no earlier than 6 months prior to the proposal submission date;

2) Certified financial statements (balance sheet, income statement, and statement of cash flow) for the Offeror for the last three (3) completed company fiscal years;

3) For all members (e.g. subcontractors) of the offerors team: a description of all current or pending legal action under Federal, State, Local, or Foreign Government contracts initiated, ongoing, or completed within the past three (3) years, including but is not limited to requests for equitable adjustments, cure notices, terminations for convenience, and terminations for default; and

4) Identification of any proposed team member that has been placed on the Excluded Parties List System (EPLS) or has otherwise been debarred, suspended, proposed for debarment, proposed for suspension, or otherwise declared or proposed to be declared ineligible to receive U.S.-government contracts, subcontracts, assistance, or benefits within the last three (3) years. If any team member is so identified, the Offeror must describe the relevant circumstances.

5) Tailored Contract Response - Sections A through J of this SIR are a “model contract”.

The “model contract” permits Offerors the opportunity to suggest changes to the contract that may improve clarity with respect to the proposed product and corresponding service.

The Offeror’s response to the model contract must be submitted as edits in the Microsoft Word file using strike through for deleted items and bold italicized font style for added

Page L-19 items. If remarks are necessary to explain changes, they should be included in separate pages with reference to the area of the contract being addressed. Alternatively, changes and explanations may be submitted in a separate listing keyed to contract sections and paragraphs addressed. The Government reserves the right and sole discretion to reject any or all proposed changes. The final result is award of a tailored contract to the Offeror that has been selected by the FAA. The tailored contract will reflect the Offeror’s specific approach to the procurement. Accepted changes proposed by one Offeror are exclusively for that Offeror.

Although Section C and the Specification contain minimum technical requirements, changes in language may be proposed for clarity as long as functional and performance requirements are not compromised. Section C or Specification language may be changed to reflect equipment capabilities that exceed requirements.

Each Offeror’s submission to this SIR must include any changes required to reflect alternative approaches provided by the Offeror that meet stated requirements, particularly if these changes would offer a price advantage.

L.18 OPERATIONAL CAPABILITY DEMONSTRATION (OCD)

For those Offerors that are selected to continue to Phase II, an Operational Capability Demonstration (OCD) will be conducted. The OCD is estimated to be 1 month in length and requires that each Offeror deliver one (1) of its proposed systems to the FAA Mike Monroney Aeronautical Center (MMAC) in Oklahoma City, OK, in accordance with a schedule to be provided. The required configuration for the NVRP used during the OCD is:

1. A 72 channel NVRP system logger including a Workstation

2. GPS Time Source

3. An UPS for the 72 channel system

4. Standalone Workstation

5. Vendor proposed Site spares

Items 1, 2, and 3 must be rack-mounted.

Offerors will be permitted to stage and set up equipment in a secure space at the laboratory test bed. Following installation and checkout of the system, Offerors will provide a one-day demonstration to acquaint Government personnel with its proposed product. This is intended to be an interactive process in which information is exchanged to ensure the FAA gains the most complete understanding of the Offeror’s proposed capabilities. The Offeror may demonstrate areas of its written proposal through presentations and demonstrations. Offerors must not include any new concepts or components that were not included in the written proposal but may only elaborate on information contained in the written proposal.

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Demonstration Overview

The Offeror must introduce its proposed team of subcontractors and address its organizational structure and how it contributes to meeting program objectives. The demonstration must include an overview of how the system is operated. The topics below must be addressed during the demonstration:

Topics:

• Features the Offeror is proposing that meet the SIR requirements

• Features the Offeror is proposing that are in addition to the SIR requirements

• Channel expansion capability

• Quarantine recordings for Accident investigation

• Workstation access

• Maintenance Functions and Fault Isolation

• Information Security

• Process for Contractor Repair Service

• Product installation capability and plan to achieve installations in the quantities and timeframes specified in the SIR.

• Training capabilities.

Provide (for FAA review during the 30 day Assessment timeframe) previously developed ILS products such as training documentation, operator and maintenance manuals, and Integrated Support Plans.

• Approach to conduct production planning and current production capability.

The Offeror should clearly identify which topic is being satisfied by each individual demonstration including traceability to the SOW and Specification when appropriate.

Offerors may also demonstrate any specific areas that are addressed in their written proposals but not covered by the topics above that might contribute to a better presentation of their products’ capabilities. The FAA reserves the right to pursue any area it deems appropriate for further investigation or explanation. These areas will be communicated to the Offeror as soon as practicable.

The Government reserves the right to videotape or take still photography of any portion of the OCD activities. The Offeror must designate an OCD Coordinator who will serve as the Government’s point of contact on all matters concerning the OCD. The Offeror must provide the name, mailing address, business telephone number, and email address of the designated coordinator.

At the conclusion of the Demonstration day, the Offerors will leave their equipment in the Government facility for approximately 4 weeks for further Government assessment.

The OCD will be operational in nature, assess functionality, effectiveness, and operational suitability in the environment and will include FAA personnel and support contractors. The FAA Assessment will be conducted using a verification checklist.

During the assessment, the FAA team will complete the verification checklist noting

Page L-21 whether each item assessed was acceptable or unacceptable.

Each Offeror is required to provide an on-call technical representative, either locally or at its home office, who can be paged or contacted by telephone within 30 minutes during normal working hours (8:00 a.m. to 5:00 p.m.), to answer any questions or address any problems encountered during the OCD period.

L.18 Operational Capability demonstration (OCd)