Section E 20161222.pdf

DTFAWA-17-R-00010

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PART I – SECTION E

INSPECTION AND ACCEPTANCE

TABLE OF CONTENTS

E.1 AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE

(OCTOBER 2016)

E.2 AMS 3.10.4-13 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT

(OCTOBER 2015)

E.3 AMS 3.10.4-14 ASSIGMENT OF A QUALITY RELIABIITY OFFICERS (QRO)

(OCTOBER 2015)

E.4 QUALITY ASSURANCE REQUIREMENTS

E.5 ACCEPTANCE CRITERIA

E.6 ACCESS, INSPECTION AND ACCEPTANCE

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E.1 AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE

(OCTOBER 2016)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

http://www.asu.faa.gov/conwrite/ (on this web page, select "Search and View Clauses").

3.10.4-2 Inspection of Supplies – Fixed Price (November 1997) 3.10.4-4 Inspection of Services – Both Fixed Price & Cost Reimbursement (April

1996) 3.10.4-16 Responsibility For Supplies (April 1996)

E.2 AMS 3.10.4-13 Higher-Level Contract Quality Requirement (October 2015)

(a) The Contractor must comply with the standard titled ANSI/ASQ/ISO 9001-2008 Quality Management Systems – Requirements, which is hereby incorporated into this contract.

(b) The Contractor must establish and maintain a Quality System in accordance with the above referenced standard(s) and the contractor's Quality System Plan (QSP). This QSP is hereby incorporated into this contract when approved by the Contracting Officer. If the QSP is submitted as part of a response to a Screening Information Request (SIR) submission and approved before award, then the QSP is hereby incorporated into this contract at time of award.

The QSP must describe the Contractor's provisions for quality assurance, inspection and test of all supplies to be provided under this contract, in accordance with the terms of this contract, including but not limited to the contract specifications and the above referenced standard. (Note;

Formal third-party ISO9001 registration is not required. Formal third-party ISO9001 registration does not relieve the contractor from the requirements of submitting a QSP.)

(c) In the event of conflict between the Quality System Plan (QSP) and the above referenced standard(s), the applicable standards must control.

(d) Calibration systems and measuring and test equipment must be controlled in accordance with a nationally recognized standard, such as ISO 10012.

(e) Government Furnished Property must be controlled to assure acceptability upon receipt, preclude degradation, damage or misuse during storage, use or test, and assure proper final disposition in accordance with the contract.

(f) Site installation activities, maintenance, and support services must be controlled in accordance with contract requirements.

(End of clause) http://www.asu.faa.gov/conwrite

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E.3 AMS 3.10.4-14 ASSIGMENT OF A QUALITY RELIABIITY OFFICERS (QRO)

(OCTOBER 2015)

The following provisions are a part of this contract.

(a) The Government's Quality and Reliability Officer (QRO) assigned to this contract, and designated as such by the Government, has the authority to verify that the contractor's quality system complies with contract requirements, including the contractor's Quality System Plan (QSP) (if applicable), to witness tests, and to inspect and accept or reject supplies provided under this contract.

(b) Prior to shipment thereof, the Contractor must submit to the QRO, for inspection and preliminary acceptance, all supplies which are subject to final Government inspection and acceptance at destination. Preliminary acceptance by the QRO constitutes verification by the Government that supplies comply with all contract requirements which are to be completed prior to shipment, including satisfactory completion of factory tests. Any supplies determined by the QRO to be nonconforming or suspected counterfeit parts must be corrected prior to shipment.

All other supplies, except those specified to be accepted by the Contracting Officer, must be submitted to the QRO for final inspection and acceptance prior to shipment. For all supplies subject to preliminary acceptance, final acceptance and passage of title to the Government must occur at destination.

(c) Failure of the Contractor to maintain and operate a Quality System in accordance with the terms of the contract may, based upon a written determination of the QRO (and consistent with the quality system requirements of the contract), be grounds for rejection of affected supplies.

(d) The Contractor must provide appropriate office space for the QRO and staff for the performance of Government evaluations and administrative functions. The office area must be secure to accommodate meetings of a sensitive nature. File cabinets, suitable desks (both with locking capabilities), office chairs, and other miscellaneous office equipment (as required) must be supplied by the Contractor. The Contractor must provide secretarial help, as required by the QRO, for generating documents related to the contract. The office(s) must have both telephone and broadband internet access. A telephone must be provided to each desk, with no less than one line per QRO staff member. The cost of business long distance calls placed by the QRO staff will be borne by the Contractor. The Contractor must provide parking space to the extent available. In the event a change in location of the QRO staff is required, Contractor/QRO coordination will take place in order to facilitate Government planning and implementation of a smooth transition.

(e) Notification of Readiness for Inspection. Unless otherwise specified in the contract, the contractor must notify the designated resident QRO in writing within 2 workdays (7 workdays if there is not a resident FAA QRO) of the time:

(1) when contractor inspection or tests will be performed in accordance with the conditions of the contract and

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(2) when the supplies or services performed will be ready for government inspection.

(End of clause)

E.4 QUALITY ASSURANCE REQUIREMENTS

The Contractor must provide and maintain a quality assurance program in accordance with ANSI/ASQ/ISO 9001-2008 and the Government-approved Quality System Plan. The Quality System Plan must describe the procedures and controls to be utilized by the Contractor and/or subcontractor(s), if applicable, for assuring that all requirements of the contract are met. At a minimum, this program must provide for:

(a) A quality assurance (QA) organization that has sufficient responsibility and authority to identify and evaluate quality problems, and to initiate, recommend or provide solutions;

(b) Procedures and controls to assure adequate configuration management during all operations through final acceptance;

(c) Controls to assure that all inspection and testing is performed in compliance with contract requirements and that all test data is complete, correct, traceable, repeatable, and acceptable;

(d) Maintenance of a proper record keeping function to provide objective evidence and traceability of operations performed;

(e) If applicable, procedures and controls for assuring that all software products or services procured from subcontractors conform to contract requirements;

(f) Procedures and controls to assure that all documentation is adequately reviewed and meets contract requirements;

(g) Procedures and controls for the prevention of deficiencies, detection and analysis of deficiencies when they do occur, as well as procedures for corrective action;

(h) A system of periodic internal quality audits or reviews to verify whether quality activities and related results are in compliance with planned arrangements, and to verify that the QA program is performing effectively.

E.5 ACCEPTANCE CRITERIA

Acceptance Criteria is defined as follows:

(a) Successful completion of all Factory Acceptance Test (FAT) Factory Production Testing (PAT) and Site Acceptance Testing (SAT) as identified in the SOW.

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(b) All test failures encountered during conduct of formal test must be presented by the

Contractor at the Exit Briefing or Post Test. Government must concur that all failures are accurately identified and that associated PTRs are properly classified.

(c) There must not be any open Severity 1 or 2 PTRs.

(d) Successful completion of FCA and PCA The minimum supporting artifacts must include;

(a) Listing of all open PTRs including their FAA approved assigned Severity levels

(b) FAA Test Director sign-off of Exit Briefing (or Post Test)

(c) Documented listing of delivered hardware and software and documentation

(d) Listing of any open action items from FCA/PCA

A waiver may be submitted by the Contractor to the FAA Contracting Officer for relief of a requirement on a case by case basis. The FAA has the sole authority to approve or reject any waiver request.

E.6 ACCESS, INSPECTION AND ACCEPTANCE

a. Government Access to Contractor’s Facilities. Authorized Government employees and FAA Contractors must have access to the Contractor’s facilities upon reasonable notice.

b. F.O.B. Destination. These are shipments for which the contractor is liable for both the material and cost of the shipment while in transit, until actual acceptance by the government. The government takes title to equipment at time of receipt and acceptance. The Government will perform a preliminary acceptance inspection on each production system at the Contractor’s facility. After the preliminary acceptance inspection, the Government will issue DOT/FAA Form 256, Inspection Report of Material and/or Services, or for DOD sites a DD Form 250, with a notation that the system has been preliminarily accepted to the Contractor. Final Government acceptance at destination will occur after the system has been installed and has successfully completed site acceptance test (SAT). At the completion of SAT, the Government’s Technical On-Site Representative (TOR) will sign the final DOT/FAA Form 256 or DD Form 250, as appropriate.

c. Unacceptable Deliverables. Deliverables that are unacceptable and disapproved by the FAA or deliverables not submitted in accordance with established dates might cause the FAA to withhold final acceptance and payment of equipment invoices.

d. CDRL Deliverables. The Contractor must prepare and submit all deliverable items as identified in the Statement of Work, Contract Deliverables Requirements List (CDRL), and Data Item Description (DID). The Contractor is encouraged to submit deliverables electronically, where possible, and must provide the deliverables in “calendar” days unless otherwise specified.

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All CDRL deliverables will be reviewed for accuracy and completeness, and may be returned to the Contractor with comments as appropriate. The Contractor must make revisions to the documents to address the concerns of the FAA, and re-submit for approval.

Unless otherwise specifically provided in this contract, the CO is the person authorized to make final Government acceptance of all deliverables called for in the CDRLs and all reviews specified in the Statement of Work. The Federal Aviation Administration (FAA) CO or designee will make final acceptance of all deliverable items.