Attachment B - Financial Management Reporting Requirements.pdf
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- Solicitation number
- DRFP-NEON-SMBA-2025
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This document is an Attachment B detailing Financial Management Reporting Requirements for a NASA contract (RFP 80GSFC25R7005, Contract TBD) dated June 2014. The document specifies comprehensive financial reporting guidelines for contractors, requiring NASA 533 series reports that include detailed cost breakdowns across multiple categories such as direct labor hours, subcontractor hours, direct labor costs, overhead expenses, other direct costs, and general & administrative expenses.
Contractors must submit initial and monthly financial reports within specific timeframes: an initial NF 533Q report within 30 working days after contract award, monthly NF 533M reports by the 10th working day after the accounting period close, and quarterly NF 533Q reports by the 15th day preceding the reported quarter. Each report must include variance narratives explaining cost fluctuations exceeding ±10%, potential impacts on the contract baseline, and specific corrective actions. The reports must address individual line items separately and provide a cumulative summary, covering elements like total estimated cost, provisionally billed award fee, award fee earned, fixed fee, and total cost-plus-award-fee.
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ATTACHMENT B
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
June 2014
RFP 80GSFC25R7005
CONTRACT TBD
Contract TBD Attachment B
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
The Contractor’s 533 Reports shall contain a summary of total contract costs, as well as a separate 533 Report for each Work Breakdown Structure (WBS) Level 2 element of the Statement of Work. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/- 10%) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month at the total contract level. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period. The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall address each line item within contract clause 1852.216-85 ESTIMATED COST AND AWARD FEE separately and include a cumulative summary
(06/2014) 3 for the contract in its entirety. Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
(List applicable labor categories)
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours
Subcontractor B Direct Labor Hours (List applicable labor categories)
Subcontractor C Direct Labor Hours
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Total Prime Direct Labor Costs
5. Prime Overhead Expense
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
(06/2014) 4
9. Total Estimated Cost
10. Provisionally Billed Award Fee
11. Award Fee Earned
12. Fixed Fee
13. Total Cost-Plus-Award-Fee (CPAF)
ATTACHMENT B
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