Draft_24_Mar24_Yuma_MTSS_SEC_LM.pdf

Section L – Instructions, conditions, and notices to offerors or respondents

L.1. General Information

L.1.1 Use of Acquisition Source Selection Interactive Support Tool (ASSIST)

L.1.1.1. During the conduct of this acquisition, the Acquisition Source Selection Interactive Support Tool (ASSIST) will be used by the Government to support the proposal evaluation and source selection process. A separate tool, the ASSIST2Industry, will be used in conjunction with ASSIST to accomplish all exchanges with Offerors after receipt of proposals pursuant to Federal Acquisition Regulation (FAR) 15.306. ASSIST2Industry provides the ability for the Government to issue, and the Offerors to receive and respond to, all Evaluation Notices (ENs) in a secure online environment. ASSIST2Industry also provides the ability for the Government to issue, and the Offerors to receive letter correspondence. Contractors cannot respond to letter correspondence; but, can acknowledge receipt of the letter(s).

L.1.1.2. In order to initiate the use of ASSIST2Industry, the Government requires the names, company titles, telephone numbers, and email addresses of two (2) individuals that the Offeror has designated as responsible for receiving and responding to Government ENs through ASSIST2Industry. The designation of two (2) individuals is for the purpose of insuring availability of one individual if the other individual is not available. The required information regarding these two (2) individuals must be submitted with the Offeror’s proposal and included in the cover letter. Those two (2) individuals, if selected in ASSIST, will also be the Contractor POCs to receive letter correspondence from the Government. Therefore, it is the Contractor’s responsibility to ensure that the information provided at proposal submission is accurate and up to date throughout the source selection process. If letter correspondence is sent by the Government via ASSIST, Contractor POCs will receive email notification informing them that they have correspondence, and that they must login to ASSIST2Industry and acknowledge receipt of the correspondence.

L.1.1.3. After the solicitation’s closing date, the Government will establish an account in ASSIST2Industry for each individual identified by the Offeror that has submitted a proposal in response to this solicitation. The two individuals named by the Offeror will be authorized access to that account. Two (2) separate system generated emails will be sent to each individual. One of the emails will contain the individual’s ASSIST2Industry username. The other email will contain the individual’s temporary password. Using the provided username and temporary password, each individual can then go to https://ASSIST2Industry.army.mil to access the account. NOTE:

The first time a user logs in, the user will be required to change the temporary password before the user can proceed to use the site. Whenever the Government issues ENs to the Offeror through ASSIST2Industry, the Government’s Contracting Officer will notify the Offeror through either ASSIST2Industry or a medium independent of ASSIST2Industry ( e.g., e-mail) that the Offeror has ENs in ASSIST2Industry waiting for a response. There will be no ENs in ASSIST2Industry until such notice is issued by the Contracting Officer.

L.1.1.4. All Offerors are advised that ASSIST2Industry has been updated and it is now the responsibility of PRIME Contractors to establish accounts for their SUBCONTRACTORS to respond to Government ENs. A separate area within ASSIST2Industry has been created to allow authorized Subcontractor POCs to upload proposal files only. Subcontractors will not be able to access any other information on the ASSIST2Industry website (e.g. Questions/Evaluation Notices, Responses, etc.). Once a Subcontractor has been added, they will receive a user ID (e.g.

subcontractor0001) and password (an initial password) that will be sent via two separate system generated e-mails. A Subcontractor will have one user ID for all PRIMES and solicitation responses, i.e. if you are a Subcontractor to multiple Prime Contractors and multiple solicitation responses, you will only have one user ID. Once an account has been established for the Subcontractor, go to https://ASSIST2Industry.army.mil to access the account. Prime Contractors will only be able to see the number of files submitted by their Subcontractors;

but, will be UNABLE TO VIEW the Subcontractor’s files.

L.1.1.5. ACCESSING ASSIST2INDUSTRY PRIME/SUBCONTRACTORS

L.1.1.5.1. Access to ASSIST2Industry will require a two-factor authentication for each Prime and Subcontractor user. All ASSIST2Industry users are required to have a username/password (first authentication) and may select one of the following three methods for implementing the second authentication to access the site:

• Use an authenticator application on your cell phone (e.g. Google or Microsoft Authenticator) to receive a QR Code;

• Receive a code via an SMS Text Message to your cell phone; or

• Receive a code via e-mail.

If you have any other problems accessing your account, contact the Army Enterprise Service Desk (AESD) at Phone: 1-866-335-2769 (ARMY), # Option 1 (Unclassified Systems and Services) and 3 (Procurement Systems)

NOTE: Identify the Business Service as VCE.

Please be prepared to provide the following:

• Contractor POC Name;

• Telephone Number;

• Email Address;

• Procuring Contracting Officer and/or Contract Specialist Name and Telephone Number;

• ASSIST Source Selection/Program Name; and

• Solicitation Number.

Contractor POCs should not provide any additional information than what is noted above.

L.1.1.6. Both Prime Contractors and Subcontractors are instructed to review the ASSIST2Industry User’s Guide, located under the “Getting Started” tab AT https://assist1.army.mil . The guide has been updated and provides step by step instructions on how to perform functions and navigate the website.

L.1.1.6 THE OFFERORS ARE CAUTIONED THAT THE SYSTEM GENERATED

EMAILS REFERRED TO ABOVE ARE INTENDED FOR ADMINISTRATIVE

https://assist2industry.army.mil/ https://assist1.army.mil/

PURPOSES ONLY. RECEIPT OF THESE EMAILS DOES NOT CONSTITUTE THE

COMMENCEMENT OF ANY TYPE OF EXCHANGE WITH THE OFFEROR IN

ACCORDANCE WITH FAR 15.306(A), (B), OR (D) (I.E., CLARIFICATIONS,

COMMUNICATIONS, OR DISCUSSIONS). ALSO, RECEIPT OF THESE EMAILS

DOES NOT SIGNIFY THAT A COMPETITIVE RANGE DETERMINATION IN

ACCORDANCE WITH FAR 15.306(C) HAS BEEN MADE OR THAT THE OFFEROR’S

PROPOSAL WILL BE INCLUDED IN THE COMPETITIVE RANGE WHEN THAT

DETERMINATION IS MADE. ALL NOTIFICATIONS THAT ANY TYPE OF

EXCHANGE WITH THE OFFEROR HAS COMMENCED AND THE OFFEROR HAS

EVALUATION NOTICES (ENS) AVAILABLE TO RESPOND TO, OR ANY

NOTIFICATION THAT THE OFFEROR’S PROPOSAL HAS BEEN INCLUDED IN OR

EXCLUDED FROM THE COMPETITIVE RANGE, WILL BE SENT TO THE

OFFEROR BY THE CONTRACTING OFFICER INDEPENDENTLY OF THE

ASSIST2INDUSTRY.

L.1.2 Minimum Acceptance Period.

This provision supersedes any language pertaining to the acceptance period that may appear elsewhere in this Request for Proposal (RFP). ACCEPTANCE PERIOD means the number of calendar days available to the Government for awarding a contract from the date specified in this RFP for receipt of offers.

L.1.2.1 The Government specified minimum acceptance period is 240 calendar days from the date specified in this RFP for receipt of offers. The date for receipt of offers is 9 MAY 2024.

L.1.2.2 The offeror shall clearly state in its Administrative Volume V the proposal acceptance period. The offeror may specify a longer acceptance period than the Government's minimum acceptance period stated above.

L.1.2.3 An offeror that proposes less than the established minimum acceptance period, or fails to provide a proposal acceptance period, may be rejected.

L.1.2.4 Offerors are limited to submitting one proposal and shall electronically submit the proposal by the closing date and time specified on page 1 of this RFP. In accordance with FAR 15.208, it is the responsibility of the offeror to ensure the proposal is received in its entirety, at the required destination by the date and time specified solicitation. There is no "expected" or "target" length of time for proposal submission via email; size and content may be factors, therefore offerors are strongly cautioned when submitting proposals to allow adequate time for submission.

L.1.2.5 All or None Offers in response to this RFP must be submitted for all the requirements identified in the RFP. Offers submitted for less than all the requirements called for by this RFP will be rejected as ineligible for award. Proposals that contain alternative terms and conditions will be considered as taking exception to the requirements of the solicitation. See Section M.2.

L.2 Required Method of Proposal Submission:

L.2.1 The proposal shall be electronically submitted via E-mail to the Contract Specialist, Charley Jackson, and cc the Contracting Officer, Jennifer Hastedt, along with the shared email address at the following email addresses with the subject header:

Proposal Submission – RFP W9124R-24-R-0004

Contract Specialist: Charley.G.Jackson2.civ@army.mil Contracting Officer: Jennifer.L.Hastedt2.civ@army.mil

All RFP Correspondence: usarmy.jbsa.acc-micc.mbx.tsc-div1@army.mil

L.2.2 Fax, hardcopy, and DVD/CD-ROM proposals will NOT be accepted. Hand-carried offers, whether hardcopy or electronic will NOT be accepted. Other electronic submission methods (i.e. SAM.GOV or DoD SAFE) will not be accepted.

L.2.3 The maximum size of each e-mail must not exceed 10 megabytes. The offeror may use multiple e-mail messages for each submission, however, it should annotate the subject lines as described above for each message, and number them in this manner: Message 1 of 3, 2 of 3, 3 of

3. E-mails that exceed 10 megabytes may cause the e-mail to be rejected which may result in the proposal, in its entirety, not being received at the required destination by the Due Date and Time for Receipt of Offers specified in the RFP.

L.2.4 The offeror shall make every effort to ensure that the proposal is virus free.

Proposals (or portions thereof) submitted which indicate the presence of a virus, or which are otherwise rendered unreadable by damage in electronic transit, shall be treated as “unreadable” as described in FAR 15.207(c).

L.2.5 Proposal Format and Instructions

a. The offeror’s proposal shall be organized in the following volumes with assigned page limits:

Volume I Mission Capability Page limit: 50 pages maximum Volume II – Past Performance - Page limit: 25 pages maximum Volume III – Small Business Participation - Page limit: 25 pages maximum Volume IV – Cost – no page limit Volume V – Administrative – no page limit

Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

b. Each submitted File shall be labeled and named so it is identifiable for which volume it pertains (example: Volume II, Past Performance)

c. Electronic Files. The proposal electronic file name should not exceed 50 characters in length (not including the file extension). Ensure the file name does not contain any periods.

mailto:Charley.G.Jackson2.civ@army.mil mailto:Jennifer.L.Hastedt2.civ@army.mil mailto:usarmy.jbsa.acc-micc.mbx.tsc-div1@army.mil

d. All electronic information provided in response to the RFP must be provided in Microsoft (MS) Office 2013 compatible or Adobe Portable Document Format (PDF) format except as noted in instructions for individual volumes. For files in PDF format, scanners should be set to 200 dots per inch.

The proposal shall not contain citations for, or active links to live Internet sites or pages. All linked information shall be contained within the electronic proposal. Any linked information that is not contained in the proposal will not be reviewed or accepted.

e. All proposal information shall be in the English language and U.S. Dollars. Proposal information not in the English language or U.S. Dollars will not be considered, and will be cause for the proposal to be rejected.

f. The proposal shall be formatted for 8.5 inch x 11 inch paper with a minimum Time New Roman or Arial font size of 10 pt. and with a minimum of 0.5 margins. Schedules, drawings and other attachment documents a minimum Time New Roman or Arial font size of 10 pt. more appropriate to larger size should be formatted for no larger than 8.5 inch x 14 inch dimensions.

The U.S. Government will count 8.5x14 pages as two pages for page count purposes.

g. Offerors shall number each page and provide an index and table of contents with each volume.

h. Provide spreadsheets that include all formulas, function, macros, computations, or equations used to compute the proposed amounts. For each workbook, all Rows, Columns, Cells, and Worksheets are to be visible. Do not include zero height and zero width rows and columns in worksheets. Do not format worksheet cells with font color equal to the fill color. Workbooks shall not be password protected. Do not submit print image files, pictures, or files containing only values. Print files are not acceptable. Failure to provide fully functional excel spreadsheets in the proposal may result in the proposal being rejected (See Section M.2.1(a)). Damage in electronic transit, shall be treated as "unreadable" as described in FAR 15.207(c).

i. The Government will not accept any proposals containing classified information in any form. The offeror is responsible for ensuring that the proposal does not contain classified information prior to submitting its proposal to the Government.

L.3.1 Submission Due Date The offeror must ensure its proposal, in its entirety, reaches the required destination before the date and time specified in the RFP.

L.3.1.2 Questions Offerors are encouraged to contact the contracting office to request an explanation of any aspect of these instructions or this RFP. Please submit all comments/questions no later than 5:00 p.m.

local San Antonio, Texas time within 14 calendar days from RFP release using the provided template. Please see L.2.1 for the appropriate contracting office POCs for questions.

L.3.2 Export Controlled Information

This RFP contains Export Controlled information in Controlled Unclassified Attachments. It is the responsibility of the offeror, not the Government, to obtain the appropriate export licenses, or process appropriate export license exemption, necessary for authorization to share any such information with subcontractors who are foreign persons as defined in applicable export laws and regulations, or to obtain access to the files themselves. The Government shall consider the failure or inability of an offeror to obtain the appropriate export compliance documentation and provide that in its proposal as grounds for rejection IAW M.2. The Government will not sponsor or in any way assist the offeror and its subcontractor(s) in obtaining the appropriate level of security clearance.

L.4 Evaluation Factors

Offeror proposals shall address the following Factors:

Factor 1: Mission Capability

a. Sub-factor 1 – Management Approach

b. Sub-factor 2 – Technical Approach

c. Sub-factor 3 – Compliance Approach

Factor 2: Past Performance Factor 3: Small Business Participation Factor 4: Cost

L.4.1 Volume I – Mission Capability

L.4.1.1 The Mission Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the offeror’s proposal.

Legibility, clarity and coherence are very important. Proposals will be evaluated against the Mission Capability subfactors defined in Section M, Evaluation Factors for Award.

The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable.

Offerors shall assume that the Government has no prior knowledge of their facilities and expertise and will base its evaluation on the information presented in the offeror's proposal.

L.4.1.2 Offerors are required to address the Mission Capability factor through a written proposal.

Each sub-factor below provides instructions for written submissions.

L.4.1.2.1 Sub-factor 1 – Management Approach. The proposal shall describe the overall approach to managing and administering the dynamic mission requirements at YTC as well as highlight examples the Contractor has previously implemented. Furthermore, the offeror shall identify any proposed/potential advantages over and above the requirements of the PWS and articulate the management benefit that the proposed approach provides.

Any aspects of the proposed Management Approach may be incorporated into contract award. The proposal shall describe the overall approach to managing and administering the dynamic mission requirements at YTC, and specifically address the following:

• Contract Administration: Per applicable PWS sections 1.6, identify your processes to administer this contract to include: tracking hours, costs and invoices accurately.

Specifically describe the functions to be billed as part of your overhead rate. In accordance with PWS 1.6, the proposal shall address how the offeror will ensure work is performed by appropriately qualified labor categories and that higher paid labor categories are not used to perform work for which the employees are overqualified.

• Training and certification program management: Per PWS section 1.22.5, identify your processes to track, schedule and document mandatory recurring/refresher training/certifications/. Describe company required training and meetings (not mandated by YTC regulations) and how you will conduct this training without disrupting the daily testing mission and at Contractor cost. Also, explain how your training program keeps personnel technically relevant by providing training for new technologies to maintain state of the art skills and maximizes the effectiveness of your workforce.

• Key Personnel: Provide resumes for key personnel identified in PWS Section 1.4.12, clearly demonstrating their qualifications meet the minimum key personnel requirements and identify any proposed/potential advantages over and above the requirements specified under PWS 1.4.12. Contract Management: Per applicable sections of PWS 1.6, describe your organization structure to include an organizational chart, management experience and how that structure and experience is relevant to this project. Describe your proposed utilization of managers in PWS 1.4.10 . Fully describe your proposed Management and Administrative support staff and their qualifications, roles and responsibilities. Describe experience managing contracts for similar functions, and/or organizational structures involving organizational compositions similar to the one proposed for this contract. Identify those contracts and subcontracts where the teammates/partners have worked together in the past.

Address the extent to which corporate resources, outside those specifically assigned to the project, were drawn upon to resolve problems or issues. Address the extent to which local decision-making authority is extended to the Contractor Management such as the Program Manger.

• Describe experience with Service Contract Act (SCA) covered contracts, Collective Bargaining Act (CBA) negotiations, and labor relations matters. Provide your plan to address successorship of the existing unionized workforce under the incumbent contract and your plan to successfully negotiate fair and reasonable labor rates and benefits under any successor CBAs. The plan shall address how labor qualifications will be evaluated and adjusted based on technology advancements during future CBA negotiations. Provide your approach to ensure that CBA negotiations do not unreasonably impact performance or cost of the Government's requirement; an example of unreasonable cost impact is the Government's requirement does not change but a cost ceiling increase is requested due to an increase in labor costs.

• Government and Contractor Furnished Equipment and Property. Per PWS Part 3, describe your plan to manage Government Furnished Property and Equipment. Per PWS sections 4.1 , describe how you plan to establish any Contractor- Furnished Equipment (CFE) and Vehicles. Describe your acquisition plan for Contractor Furnished Equipment to include:

o proposed method for distribution of equipment o how you will adapt to changing requirements o how you will ensure equipment availability o your maintenance plan o cost management plan

• Per PWS 1.25, describe your Transition-In and Transition-Out Plans as part of this volume. Offerors are advised that these plans are not considered separate appendices and are not exempt from the page count. Specifically address how you plan to start up your management and administration team and processes, as well as how you plan to provide contract furnished equipment (CFE) at the start of contract performance.

Address how you plan to support transition of documents and equipment to the successor.

L.4.1.2.2 Sub-factor 2 – Technical Approach. The proposal shall identify the proposed approach for this requirement as well as highlight examples the Contractor has previously implemented. Furthermore, the offeror shall identify any proposed/potential advantages over and above the requirements of the PWS and articulate the performance benefit that the proposed approach provides. The contractor shall provide information that substantiates the following key points.

• Technical Execution. Per PWS 1.1, describe your proposed technical approach for the 12 functional areas in section 5 of the PWS. Demonstrate your understanding of performing the test support services as specified in the PWS. Describe your Quality Control Plan (PWS 1.7). Include your assessment of risks with performance of the Test Support Services.

• Process Optimization, Innovation and Cost Control under the Continuous Process Improvement Plan. Per PWS 1.6.4, describe your ability to define, review and optimize test execution processes to improve results and reduce cost.

1. Provide examples similar to YTC requirements where methods and techniques

(e.g., Lean Six Sigma) were employed to drive continuous process improvement, from problem area identification to solution implementation and what benefits to the organization were realized.

2. Demonstrate your ability to partner with the Government to develop and innovate, such as new test instrumentation, related data acquisition and information technology systems to include lessons learned, alternatives, innovations and solutions to support a dynamic test mission.

3. Describe your cost control measures for management of labor, travel processes, training and certification programs, and use of overtime and differentials.

4. Provide specific examples of efficiencies (cost, process, etc.) and how you would reduce cost to the Government and provide specific examples of how you have executed efficiencies in similar contracts in the past.

L.4.1.2.3 Sub-factor 3 – Compliance Approach. The proposal shall identify the proposed approach for this requirement as well as highlight examples the Contractor has previously implemented. Furthermore, the offeror shall identify any proposed/potential advantages over and above the requirements of the PWS and articulate, quantifying to the extent possible, the compliance value that the proposed approach provides. The offeror shall provide information to substantiate the following key points.

• Safety: Per PWS sections 1.17, describe how your safety program will contribute to risk reduction and safety at YTC, including any proactive measures that were implemented on previous contracts or will be implemented on this contract.

Demonstrate your understanding of safety involved with test support services, including ammunition and explosive safety certifications. Describe how you will identify, communicate and reconcile potential safety procedure inconsistencies between your company and the Government in a timely manner. Include a plan for scheduled safety meetings, safety stand downs, accident investigation, and After Action Reviews (AARs), and address how this plan will be implemented without mission interference.

• Environmental: Per PWS sections 3.10.3.2 and 4.3, describe your company’s environmental compliance program and how the offeror’s environmental program will ensure compliance at YTC, including any proactive measures that were implemented on previous contracts or will be implemented on this contract.

• Security: Per PWS 1.17, describe security and how the offeror’s security program will ensure compliance at YTC, including any proactive measures that were implemented on previous contracts or will be implemented on this contract.

Discuss processes for obtaining and expediting personnel security clearances and required SSBI investigations IAW PWS 4.1.3, and how you will comply with the Top Secret Facility Clearance requirement IAW PWS 1.10.5. All Top Secret Facility Clearances must be in place at the time of proposal submission and must be maintained throughout the life of the contract.

L.5.1 Volume II Past Performance (PP) Factor

For the Past Performance Factor, provide information for a total of up to three (3) Recent Contracts performed by the offeror as the prime contractor, that the offeror considers to have relevance. These may include foreign, federal, state, local and private industry contracts. The burden of providing thorough and complete past performance information remains with the offeror. It is the offeror's responsibility to submit detailed and complete information so the

Government may evaluate its Past Performance volume. While the Government may elect to consider data obtained from internal and external sources other than the proposal, the burden to provide thorough and complete past performance information rests with the offeror. The below instructions are provided to advise offerors as to the information required by the Government to assess the contractor’s Recent and Relevant past performance. Since this information constitutes a basis of the Government's review, it is imperative that the offeror present its past performance in a clear and complete manner. Failure to provide the information requested under paragraph L.5.1.3 and L.5.1.4 (if applicable) below may result in an assessment that the offeror does not possess a record of Recent and Relevant past performance.

For the purpose of this Factor, a Contract is defined as a written instrument that requires the performance of a distinct effort and demonstrates the distinct effort was actually performed.

Written instruments containing supplies or services that can be ordered but typically do not demonstrate actual performance, such as Indefinite Delivery Contracts (FAR 16.5), Basic Ordering Agreements (BOA), Blanket Purchase Agreements (BPA), and Federal Supply Schedules (FSS) do not meet the definition of a Contract. Written instruments considered to demonstrate actual performance may include a single task or delivery order, a single work directive, or a single definite quantity contract provided it demonstrates a distinct effort was actually performed. An offeror may submit, or the Government may require, written instruments that enhance the Government’s understanding of the distinct effort actually performed if it is not identified on the Contract itself. It is incumbent upon the offeror to demonstrate that a distinct effort was actually performed.

L.5.1.1 Recent Contracts are those performed within 3 years of the date of issuance of this RFP.

L.5.1.2 Relevant Contracts are those comparable in scope and magnitude of effort and complexity to the Performance Work Statement (PWS) requirements Part 5 found in this solicitation.

L.5.1.3 Contract Information: Refer to the definition of a Contract above (L.5.1). The offeror’s proposal shall substantiate what distinct effort was required and actually performed under each of the proposed Contract(s). For each Contract(s) submitted, provide the following information:

(a) Prime Contractor name and address;

(b) Contract Number (and delivery/task order number if applicable);

(c) Contract Type;

(d) Total Value of the Contract (beginning & ending value);

(e) Delivery or Performance Schedule;

(f) Government or private industry contracting activity address, telephone number and e-mail;

(g) Procuring Contracting Officers (PCO) and/or Contract Specialist’s name, or point of contact for private industry entity responsible for signing or administering the Contract, telephone number and e-mail;

(h) Government (DCMA) or private industry administrative contracting officer (ACO), contracting officer’s representative (COR), performance certifier, and/or quality assurance representative (QAR), name, telephone number and email;

(i) Specify the Government or Contractor Point(s) of Contact for which the Questionnaire was sent, and provide the date(s) it was sent.

(j) A description of the work performed by the offeror, which shall include a narrative describing the similarities between (1) the relevant work performed under the statement of work (SOW) / Performance Work Statement (PWS) requirements of the offeror’s cited Contract(s) and (2) the SOW/PWS requirements identified in L.5.1.2. In its narrative, the offeror shall specify the location in the cited Contract’s SOW/PWS (to include paragraph and page number) that substantiates the relevant work performed;

(k) Contract period of performance;

(l) Provide a brief self-assessment of Contract performance. The self-assessment must address performance to meet Technical and Schedule requirements within estimated costs (for cost type contracts); and

(m) Copy of the complete Performance Work Statement or Scope of Work for each of the submitted Contracts. If the proposed Contract was issued under or in connection with a related written instrument (e.g. Indefinite Delivery Contracts, BOA, BPA, FSS) and the details of the distinct effort actually performed needed to establish relevancy on the proposed Contract are further defined within the terms and conditions (e.g. SOW/PWS) of that related written instrument, provide that information and any other information necessary to establish this instrument’s relationship to the proposed Contract. The Indefinite Delivery Contracts, BOA, BPA, and FSS are only to be used to establish the relationship to the order provided as a contract reference and should not be submitted without an order because the agreements do not create a requirement to peform until an order isssued.

The PWS or SOW can be submitted as stand-alone attachments within the proposal volume and will not count toward the page limit.

L.5.1.4 Associated Entity, Predecessor Company, and Joint Venture. As stated above (L.5.1), only Contracts performed by the named offeror will be considered, however the Government may consider the past performance of an associated entity, a predecessor company, or joint venture as explained below.

L.5.1.4.1 Associated Entity. The Government may consider the past performance of an associated entity if the offeror successfully demonstrates meaningful involvement by the associated entity in the proposed effort.

a) An associated entity may include a parent company, separate corporate division within the same parent company, subsidiary company, a legally affiliated company, etc. The offeror shall provide to the Government a narrative that explains the offeror’s relationship to the associated entity. The offeror shall support the narrative with legal documentation, including but not limited to corporate papers, establishing the legal nexus between the offeror and the associated entity.

b) The offeror shall provide to the Government a narrative that explains the meaningful involvement the associated entity will provide to the proposed effort – i.e. the work to be performed by the associated entity. Meaningful involvement may include a description of the associated entity’s resources, such as its workforce, facilities, and/or other resources that will be provided or relied upon in the proposed effort. A Contract will not be considered unless the offeror successfully establishes meaningful involvement by the associated entity in the proposed effort.

L.5.1.4.2 Predecessor Company. The Government may consider the past performance of a predecessor company if the offeror demonstrates the experience of the predecessor company is reasonably predictive of the offeror’s performance under the proposed effort.

a) A predecessor company may include a company which was acquired by the offeror or merged with the offeror. It may also include other instances where the predecessor company was reorganized, restructured, or otherwise altered. A predecessor company does not include an entity which remains separate and distinct from the offeror. The offeror shall provide to the Government a narrative that explains the offeror’s relationship to the predecessor company. The offeror shall support the narrative with documentation evidencing the offeror’s status as the successor company.

b) The offeror shall provide to the Government a narrative that explains why the predecessor’s past performance is predictive of the offeror’s performance under the proposed effort. Evidence may include, but is not limited to, continuity of operations such as the continued employment of the predecessor’s employees and the transfer of assets including buildings, furnishings, and fixtures.

L.5.1.4.3 Individual Partners of a Joint Venture. If the offeror is a Joint Venture, the Government may consider past performance of each partner of the Joint Venture and any work performed by the Joint Venture itself previously. The offeror must successfully demonstrate meaningful involvement by the partner to the proposed effort.

a) The offeror shall provide to the Government a narrative that discloses the individual partners of the Joint Venture and shall provide documentation evidencing the Joint Venture.

b) The offeror shall provide to the Government a narrative that explains the meaningful involvement the Joint Venture partner will provide to the proposed effort. Meaningful involvement may include a description of the partner’s resources, such as its workforce, facilities, and/or other resources that will be provided or relied upon in the proposed effort. A Contract will not be considered unless the offeror successfully establishes meaningful involvement by the partner in the proposed effort.

L.5.1.5 Past Performance Questionnaire. A past performance questionnaire is provided in Attachment 3. For each contract submitted by the offeror, the offeror shall send a copy of the past performance questionnaire directly to the appropriate PCO and/or COR listed in L.5.1.3 (g) and (h). The offeror shall request that these individuals complete the questionnaire and forward it electronically directly to the Government at usarmy.jbsa.acc-micc.mbx.tsc-div1@army.mil as soon as possible and prior to the RFP closing date (See Block #9 of the SF33 cover page to this solicitation) with the subject heading “PAST PERFORMANCE INFORMATION FOR [Offeror name].

L.5.2 Small Business Participation Past Performance. All Offerors shall submit information substantiating the Offeror’s past performance in complying with FAR 52.219-8, “Utilization of Small Business” and FAR 52.219-9, Small Business Subcontracting Plan, to maximize opportunities for U.S. small business subcontractors. Offerors shall also provide a statement indicating whether any negative information has been reported in the past three years concerning the Offeror’s past compliance with FAR 52.219-8 or FAR 52.219-9. If any such negative information has been reported, the Offeror may submit explanations or comments responding to such negative information. Offerors with no prior contracts containing FAR 52.219-8 and/or 52.219-9 shall certify the same. For Other than small business, include SF 294 and SF 295 (or Individual Subcontracting and Summary Subcontracting Reports in eSRS) information for Government contracts with these reporting requirements for the last three years which are excluded from the SB page counts. All Offerors shall provide descriptive information for all small business categories. Any information concerning long-term relationships with small business subcontractors, such as mentor-protégé relationships should also be addressed.

Contracting officers shall consider an offeror’s failure to make a good faith effort to comply with its comprehensive subcontracting plan under the Test Program described at 219.702-70 as part of the evaluation of the past performance

L.6 Volume III - Small Business Participation (SBP) Factor:

L.6.1 All Offerors (both small and other than small businesses) (U.S. and non-U.S.), regardless of size, socioeconomic status, or locations of working facilities or headquarters are required to submit a Small Business Participation Commitment Document (SBPCD) individually addressing the following areas:

L.6.1.1 The extent to which such firms, as defined in FAR Part 19, are specifically identified in the SBPCD.

L.6.1.2. The extent of commitment to use such firms (and enforceable commitments will be considered more favorably than non-enforceable ones).

L.6.1.3. Identification of the complexity and variety of the work small firms are to perform.

L.6.1.4. The extent of participation of small business prime offerors and small business subcontractors in terms of the percentage of the Total Contract Value (TCV). The Minimum Quantitative Requirement (MQR) for Small Business Participation is 30%.

L.6.1.5. The extent to which the Offeror meets or exceeds the Socioeconomic MQRs in terms of percentage of TCV. The socioeconomic MQRs for this procurement are:

– Small Disadvantaged Business (SDB): 5%;

– Woman-Owned Small Business (WOSB): 1.8%;

– HUBZone Small Business: 1.1%;

– Veteran Owned Small Business (VOSB): 5%; andq

– Service Disabled Veteran Owned Small Business (SDVOSB): 5 %

L.6.2 TCV, for the purpose of this solicitation, is defined as the proposed price of all Firm Fixed Priced (FFP) CLINs; plus the proposed amount of the Cost Plus Fixed Fee (CPFF) CLINs; plus the amount of all Cost CLINS; plus the proposed price/cost total of Option Years 1 and 2 multiplied by 0.5 for the purpose of evaluating FAR 52.217-8, Option to Extend Services.

L.6.3 The SBPCD applies to both small and other than small businesses and will be incorporated and conformed into any resultant contract. Small business prime offerors may achieve small business participation (meet or exceed MQRs) through their own performance/participation as a prime and also through subcontracting to other small businesses. The following shall be submitted as evidence of small business participation:

L.6.3.1 Type of Business of Prime Contractor: Check all applicable boxes

{ } Other than small business { } Small (also check type of Small Business below) { } Small Disadvantaged Business { } Woman-Owned Small Business { } Historically Underutilized Zone Small Business { } Veteran Owned Small Business { } Service Disabled Veteran Owned Small Business

Of the proposed TOTAL CONTRACT VALUE, not total subcontract value, identify the proposed dollar value and percentage of anticipated awards to small business. All percentages shall use TOTAL CONTRACT VALUE as a baseline. Include only first tier U.S. subcontractors.

If the prime Offeror, including any U.S. small business concerns who are proposing as part of a JV or teaming arrangement, is itself a U.S. small business concern under NAICS 541330 Exception 1 so state. In that case, the Offeror's own participation as a SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB will also be considered small business participation to the extent it is qualified under NAICS 541330 Exception 1 for the purpose of this evaluation.

Dollar Value** Percentage of Total Contract Value

Large Business $ % Small Business $ % Total Contract Value $ 100%*

Note:

*Include the prime Offeror’s dollars and percentage. When combined, large and small business totals must equal 100% of Total Contract Value.

**Provide a summary chart for the basic contract period and each option, to include the six month option to extend services under FAR Clause 52.217-8.

L.6.3.2 Small Business Participation: Please indicate the total percentage of participation to be performed by each type of small business subcategory. All percentages should use TOTAL CONTRACT VALUE as a baseline. Small businesses that qualify in multiple small business categories may be counted in each category. This is a competitive requirement; therefore, the Offeror should propose its BEST EFFORT for the socioeconomic categories

Socioeconomic Category

Dollar Value* Percentage of Total Contract Value

SDB $ %

Women-Owned SB $ %

HUBZone SB $ %

Veteran-Owned SB $ %

Service Disabled Veteran- Owned SB

Note:

*Provide a summary chart for the basic contract period and each option, to include the six-month option to extend services under FAR Clause 52.217-8.

L.6.3.3 List principal supplies/services to be performed by Small Businesses: Small business primes and small business subcontractors that qualify as small businesses in multiple small business categories should be listed in each applicable small business category.

Name of Company (Include CAGE Code) Type of Service/Supply

Small Business:

Small Disadvantaged Business:

Women-Owned Small Business:

Historically Underutilized Business Zone:

Veteran-Owned Small Business:

Service Disabled Veteran Owned Small Business:

L.6.3.4 Extent of commitment: Describe the extent of commitment to use small businesses (for example, what types of commitments if any are in place for this specific acquisition either – small business prime, written contract, verbal, enforceable, non-enforceable, JV, mentor-protégé, etc.) Provide documentation regarding commitments to small business for this effort including teaming agreements. Copies of such agreements should be provided as part of the SBPCD and will not count against the page limitation.

L.7 Volume IV – Cost Factor

In accordance with FAR 15.403-5(a)(1), certified cost or pricing data is not required for initial proposal submission. However, after initial proposal submission, if only one offer is received, the Government reserves the right to request certified cost or pricing data in accordance with DFARS 252.215-7008. In the event certified cost or pricing data is required, the offeror may submit a written request for exception based on the applicable clauses contained herein.

For initial proposal submission, provide the data other than certified cost or pricing data outlined below. Offerors may submit any other additional cost, price, and financial information it considers to be helpful in the Government's evaluation of its proposal.

L.7.1 Electronic spreadsheet files (Workbooks) are to be sent in MS Excel 2013 compatible format, and include all formulas, functions, macros, computations, or equations used to compute the proposed amounts. Do not include cell references to data or files, which are not included in the Cost Volume. For each Workbook, all Rows, Columns, Cells and Worksheets are to be Visible (object.Visible=True). Do not include Zero height/Zero width rows/columns in Worksheets. Do not format Worksheet cells with the Font color equal to the Fill color. If Workbooks or Worksheets are password protected, then provide the password(s). Do not provide print image files or pictures (for example a picture of an Excel spreadsheet embedded in a word document), or files containing only values. Provide all supporting narratives, including Basis of Estimate (BOE) sheets, in files which are MS Excel or MS Word 2013 compatible. Do not submit BOEs as pictures. Do not provide text or spreadsheets used as supporting rationale within a BOE as a picture.

L.7.2 Table of Contents. Provide a Table of Contents showing each file submitted as part of the Cost Volume with a short description of the contents of the file. Hyperlink each of these entries in the Table of Contents to the respective files.

L7.2.1 The pricing volume shall have at least 4 parts:

1. Attachment XXXX – Pricing Workbook

2. Cost Narrative(s)

3. Subcontractor Data and Narratives

4. Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency

(DCMA) Information points of contacts.

L.7.3 Provide all costs and prices in U.S. dollars only, including costs and prices for the Offeror and any potential subcontractors. If the basis for the proposal is any other currency, provide the following:

(a) State the exchange rate(s) being used to convert any currency to the U.S. dollars, and how the exchange rate was developed.

(b) Explain how you intend to deal with the risk that fluctuation in exchange rates may impact this prospective contract.

L.7.4 Attachment XXXX – Pricing Workbook:

Submit your completed Attachment XXXX - Pricing Workbook with your proposal. Complete the attachment in accordance with the instructions included within the attachment. Submit the attachment in Microsoft Excel format. Do not enter any proposed prices into Section B of the

RFP.

L.7.4.1 The government has provided plug cost numbers for direct labor hours and Area Wage Determination/Collective Bargaining Agreement (CBA) pay rates. The offeror may propose a composite indirect rate to account for indirect costs (such as overhead and G&A) associated with the plug figures. The offeror shall not change any plug figures. Any proposed indirect costs applied to the plug numbers shall not include fee, with the exception of XXXX to which Fee may be applied.

L.7.4.2 The Government has provided the direct labor categories required to complete the work required under this effort. The Government has specified a total number of estimated hours for each labor category that is anticipated to complete the work required under this effort. Offerors who alter the Government-provided skill mix or hours within Attachment XXXX – Pricing Workbook must justify the reasons for adjusting the hours or rates. Note that the U.S.

Government may add any changed parameters to the contract acceptance appendix for enforcement during contract performance. The pricing workbook should be self-contained to allow the Government Evaluator to trace simple formulas and lower the risk of misinterpretation of the data provided.

L.7.4.3 For cost/price proposal evaluation purposes, and to ensure that adequate funding is put on the contract, the Government assumes that employee paid time off is included in labor related benefits (e.g. Fringe Benefits). Offerors should use their narrative to demonstrate how the labor would be accounted for using normal accounting practices and leave policies. Offerors should also provide a Roadmap demonstrating how the narrative reconciles with Attachment XXXX – Pricing Workbook.

L.7.4.4 Attachment XXXX – Pricing Workbook is locked in certain areas where cells cannot be modified. There may be instances where the pricing workbook is not consistent with the offerors accounting system in relation to application of indirect rates. In such cases, the offeror may submit additional cost data in its own format, along with its Cost Narrative, to further justify the proposed single elements of costs. Offerors should also provide a Roadmap demonstrating how the narratives reconciles with the Attachment XXXX – Pricing Workbook.

L.7.4.5 The Government requires substantiation for all labor rates, whether the proposed rates are greater than or equal to the floor rates. The proposed rates shall be in line with justifying supporting data (Incurred cost data for similar contract, redacted payroll data, salary survey data, DCMA approved FPRR/FPRA, etc.) for each category. The Offeror shall provide a detailed cross-walk between all provided justifying data (redacted payroll data, salary survey, DCMA approved FPRR/FPRA, etc.) and the labor categories requested under this effort.

L7.4.6 For evaluation purposes only, the Government has pre-populated direct labor escalation in the Attachment XXXX – Pricing Workbook using the following rates: XXXX. These escalation rates are considered the lowest realistic rates. Offerors can propose alternative escalation factors above these amounts; however, any proposed escalation less than the Government pre-populated factors for each Ordering Period is unallowable.

L.7.5 Top-Level Spreadsheets:

For each CLIN, provide a top-level spreadsheet, time-phased by year, and organized by cost element (i.e. Direct Labor, Subcontracts, Direct Material, Other Direct Costs, Overhead/Indirect costs, FCCM, Fixed Fee) which supports the Offeror's proposed (unit or total) price. For each labor category for each year, include a formula in the top-level spreadsheet that shows the calculation of the direct labor cost from the direct labor hours and direct labor rate. In addition, for each indirect cost category for each year, include a formula in the top-level spreadsheet that shows the calculation of the indirect cost from the base and indirect rate. The cost breakdown is to be consistent with your cost accounting system. Provide the following information in support of each top-level spreadsheet:

L.7.5.1 Direct Labor.

Include the following support for costs related to direct labor:

a) Within each top-level spreadsheet, provide a time-phased breakout of the direct labor hours, by year and by labor category, appropriate to the Offeror's accounting system.

b) Basis of Estimates (BOEs) to include:

i. The Performance Work Statement (PWS) Paragraph;

ii. The WBS;

iii. A narrative description of the tasks to be performed;

iv.