DiD_ASDP_DR.pdf
PDF 174 KB Posted
- Solicitation number
- FA812126R0004
About this file
This is a Data Item Description (DID) document that establishes the format, content, and requirements for the Acquisition and Sustainment Data Package (ASDP) Deficiency Report (DR), designated as DI-PSSS-81535B and approved July 15, 2022.
The document specifies that contractors responsible for maintaining custodial records of government property being repaired must submit deficiency reports in text-searchable format with a Data Objects/Attributes and Associated Metadata (DOAM) listing in Microsoft Excel spreadsheet format per the template attached to the contract. All data must be in English and capable of ingestion into a Product Lifecycle Management (PLM) solution for tracing and linking to the lowest component level. The deficiency report must include 20 specific content elements, including originating activity address, Office of Primary Responsibility, deficiency category (Category I or II), Report Control Number (comprised of DoD Activity Address Code, last two calendar year digits, and locally-assigned four-digit sequence number), detailed deficiency description, discovery date, National Stock Number, nomenclature, operating time at failure, manufacturer information, quantity, serial/lot numbers, item condition status, contract and purchase order numbers, Government Furnished Material designation, warranty status, end item identification (using Equipment Item Code, Work Unit Code, or Table of Authorized Material Control Number), next higher assembly details, current disposition, and deficient material location. This DID supersedes the previous version DI-PSSS-81535A and interrelates with DI-MGMT-80258 for Material Improvement Project reporting. The preparing activity is AFLCMC/EZSC under project PSSS-2022-005.
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Text version
DATA ITEM DESCRIPTION
Title: ACQUISITION AND SUSTAINMENT DATA PACKAGE (ASDP) DEFICIENCY REPORT
(DR)
Number: DI-PSSS-81535B Approved Date: 20220715 AMSC Number: F10333 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 11 (AFLCMC/EZSC) Project Number: PSSS-2022-005 Applicable Forms: N/A
Use/Relationship: The Acquisition and Sustainment Data Package (ASDP) Deficiency Report (DR) provides complete and accurate deficiency identification on government furnished material (GFM) in acquisition or repair contracts by contractors to the Government. This information is used by the Government to identify necessary corrective action in accordance with T.O. 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution (DRI&R).
(Copies of this document are available online at https://www.tinker.af.mil/Resources/Technical- Orders/.)
a. This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.
b. This DID is applicable when contractors are responsible for maintaining custodial records for government property being repaired.
c. This DID interrelates with DI-MGMT-80258, Acquisition and Sustainment Data Package (ASDP) Material Improvement Project (MIP) Report.
(Copies of this document are available online at https://quicksearch.dla.mil.)
d. This DID supersedes DI-PSSS-81535A.
Requirements:
1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.
2. Format. The ASDP Deficiency Report shall be in a text searchable format. The Data Objects/Attributes and Associated Metadata (DOAM) listing shall be in Microsoft Excel spreadsheet format in accordance with the template provided in the DOAM Specification attached to the contract. All data shall be in the English language.
3. Content. The Deficiency Report content shall be as described in Table I.
3.1 DOAM. The completed Deficiency Report template, provided in the DOAM Specification attached to the contract, shall comply with the format requirements (see 2. above) so that it can be ingestible into a Product Lifecycle Management (PLM) solution to ensure proper tying, tracing, and linking to the lowest component of the end item to which the delivered Deficiency Report Information is applicable. Any field that is not applicable shall be marked “NA.”
Source: http://assist.dla.mil -- Downloaded: 2025-06-09T20:18Z Check the source to verify that this is the current version before use.
https://www.tinker.af.mil/Resources/Technical-Orders/ https://www.tinker.af.mil/Resources/Technical-Orders/ https://quicksearch.dla.mil/
DI-PSSS-81535B
TABLE I. Deficiency Report Content.
1. From: Address of Originating Activity
2. To: Office of Primary Responsibility (OPR) for the equipment. Refer to T.O.
00-35D-54 for guidance on Screening Points.
Subject: First Part as applicable:
a. Category I Deficiency Report (CAT I DR)
b. Category II Deficiency Report (CAT II DR)
c. Report Control Number (RCN): An RCN consists of three parts. The first part will be the DoD Activity Address Code (DoDAAC).
The second part will be the last two digits of the calendar year.
The third part will be a 4-digit sequence number that is locally assigned.
3. Description of Deficiency:
Describe in detail what is wrong, the circumstances prior to the difficulty, probable cause, any action taken, and recommendations. Attach copy of supporting documents. Continue on separate sheet if necessary.
4. Date of Deficiency: Year, month, day deficiency was discovered.
5. National Stock
Number (NSN) NSN and applicable Material Management Aggregation Code (MMAC) of item (see D043 or D086).
6. Nomenclature Noun of item for which report is submitted. Software DRs shall provide nomenclature of programmable hardware.
7. Operating Time at Failure
Hours, cycles, days, miles rounds or others
8. Deficient Item Part Number
Complete Manufacturer part number. If Computer Identification Number (CPIN) is associated with a computer program it shall also be provided.
9a. Manufacturer’s CAGE Code
Unique code assigned to suppliers of government or defense agencies.
9b. Manufacturer/Shipper/ City/State
Complete address of manufacturer or shipper.
10. Quantity Number received, inspected, deficient, and in stock.
11. Serial, lot or batch number Complete item serial number.
12a. Item new, repaired or overhauled
Use one to identify item as appropriate.
12b. Date Manufacturer, Repaired or Overhauled
Year/Month/Day
DI-PSSS-81535B
12c. Last Repair Facility CAGE/DoDAAC/Address
13a. Contract Number Obtain contract number from records service tag, manufacturer/container label, etc. Contract number is critical to processing reports.
13b. Requisition/Document Number
Obtain from tags/labels on item packaging.
13c. Purchase Order Number.
The Purchase Order Number associated with the defective part. This can usually be found on the attached shipping document. This field can also be used to annotate the Delivery Order number (products/supplies) or Task Order number (tasks/services) if known or applicable.
14. Government Furnished Material (GFM)
Yes/No/Unknown
15a. Item Under Warranty Yes/No/Unknown 15b. Warranty Expiration
Date Provide if known.
16. End Item Enter the applicable Equipment Item Code (EIC), Work Unit Code (WUC), or Table of Authorized Material Control Number (TAMCN) for the deficient material.
17. Next Higher Assembly a. NSN – National Stock Number associated with the next higher assembly.
b. NOMENCLATURE – Item name of the next higher assembly.
c. PART NUMBER – Part number assigned to the next higher assembly.
d. SERIAL NUMBER – Serial number from the next higher assembly.
18. End Item a. NSN – National Stock Number associated with the end item.
b. NOMENCLATURE – Name of the end item.
c. TYPE/MODEL – Type or model assigned to the end item configuration.
d. SERIAL NUMBER – Serial number from the end item equipment or system.
19. Current Disposition of Deficient Item
Holding/Disposed or Destroyed/Repaired/Other
20. Location of Deficient Material
Enter the name and location or supply activity that is currently holding the exhibit/deficient material.
End of DI-PSSS-81535B.
File details come from the government source that posted it. Updated .