Detailed CAD AVL Customer Price Form.xlsx

This is a detailed pricing proposal form for the City of Wausau's CAD/AVL (Computer-Aided Dispatch/Automatic Vehicle Location) Hardware, Software, and Professional Services procurement for the Wausau Area Transit System. The pricing document outlines requirements for comprehensive transit technology solutions across eleven major system categories: service design software, system supervisory software, automatic passenger counters (25 units with 5 spares), onboard annunciator systems, driver scheduling software, CCTV security systems, on-board driver user interfaces, vehicle location systems, communication systems, data management systems, and operations and maintenance requirements including project management, system implementation, training, testing, and warranty coverage. The proposal requires vendors to submit firm-fixed pricing for a two-year base contract period with three optional one-year renewal periods (years 3, 4, and 5). Proposals must be submitted by January 15, 2026, at 4:00 PM, with the final deadline for submitting questions set for December 15, 2025. All inquiries and proposal submissions should be directed to Ronald Schuenke at Ronald.schuenke@wausauwi.gov.

The pricing proposal requires all dollar amounts to be provided to the hundredth of a dollar with no fractions of cents, and vendors must complete only the yellow-highlighted cells in the Excel spreadsheet as designed. This is a firm-fixed price contract with no minimum purchase guarantees, and proposals that impose minimum order requirements or significantly alter the price sheet format will be disqualified. For evaluation purposes, vendors must submit fixed prices for option years using a CPI-U rate fixed at 1.0 percent, though actual option year adjustments will be based on then-current CPI-U rates. The total cost must be all-inclusive of all operating and administrative costs required to perform the services outlined in the RFP. The pricing structure includes sections for installed equipment costs, spare parts costs, software licensing, and annual operations and maintenance costs following the three-year warranty period, along with a section for value-added feature options.