Dept._approval_COPS_In_OpenGov.pdf
PDF 189 KB Posted
- Attached to
- CONTRACTOR OPERATED PARTS STORE
- Solicitation number
- 25-P-00015
- Issued by
- Hillsborough County, Florida
About this file
This document is an email chain between Grace Bedinghaus, Fleet Business Operations Supervisor, and Inger Welch, Certified Senior Procurement Analyst from the City of Tampa's Purchasing Department, discussing details of a Contractor Operated Parts Store (COPS) procurement in OpenGov. The email exchange indicates they are finalizing bid documentation, with specific discussions about alignment and terminology in Section B, including reviewing the term "location" and a section about "Purchase of Inventory" that DeAnna feels may not be fair to new proposers.
The email suggests the City of Tampa is in the final stages of preparing a procurement document for outsourcing vehicle and equipment parts supply and distribution for the Logistics & Asset Management Department's Fleet Maintenance Division. The current contract is with Management Consulting Inc. (Mancon), which manages approximately $1.5 million of stocked parts inventory, with the City spending around $8 million annually. The procurement appears to be aimed at managing inventory across five new fleet maintenance facilities, with goals of improving stock availability, reducing administrative overhead, and increasing fleet efficiency. The email chain reflects internal review and potential refinement of bid specifications before final submission.
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Text version
From: Grace Bedinghaus To: Inger Welch Subject: RE: COPS In OpenGov Date: Thursday, November 14, 2024 11:00:49 AM
Good morning Inger, Per the below, we are good to move forward with the bid as is.
Kind regards, Grace
Grace Bedinghaus Fleet Business Operations Supervisor, Logistics & Asset Management City of Tampa / 2585 E. Hanna Ave / Tampa, Florida 33610 p: 813-348-3268 / e: Grace.Bedinghaus@tampagov.net
From: Grace Bedinghaus Sent: Wednesday, November 13, 2024 8:59 AM To: Inger Welch <Inger.Welch@tampagov.net> Subject: RE: COPS In OpenGov
Good morning Inger, With the corrections and clarifications we made this morning, we are good to move forward with this now as is.
Kind regards, Grace
From: Inger Welch <Inger.Welch@tampagov.net> Sent: Tuesday, November 12, 2024 4:16 PM To: Grace Bedinghaus <Grace.Bedinghaus@tampagov.net> Subject: COPS In OpenGov
Grace, I did the best I could with the aligning. I have highlighted in Section B the word “location.” I wanted to know if that this the correct name for the manger. We did not come to a resolution mailto:Grace.Bedinghaus@tampagov.net mailto:Inger.Welch@tampagov.net mailto:Inger.Welch@tampagov.net mailto:Grace.Bedinghaus@tampagov.net for section 2.3.15 Purchase of Inventory. I highlighted the two words there “without cost.”.
DeAnna feels that it is not fair to the new proposer. If you can call me in the morning. Thanks for your patience.
Inger Welch Certified Senior Procurement Analyst, Purchasing Department City of Tampa / 2555 E. Hanna Ave / Tampa, Florida 33610 p: 813-274-3283 / e: Inger.Welch@tampagov.net mailto:Inger.Welch@tampagov.net
File details come from the government source that posted it. Updated .