DCSC-25-RFP-071 HCMC Courtroom 120 Pre Bid presentation Attachment P.pdf

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

Pre-Bid Conference for Design Build Solicitation June 10, 2025

Agenda

I. Greetings

• Introductions

II. Construction Administration

• Open Market Procurement

• Period of Performance: January 31, 2027

• Contract Type: Fixed Price (Lump Sum)

• Refer all Official Correspondence to Kenneth Evans, Senior Contract Specialist

• (kenneth.evans@dccsystem.gov)

• Closely Review All Solicitation Files

III. Procurement Schedule

IV. DC Courts Presentation

V. Key Bid Action Items/ Deliverables

VI. Questions

Procurement Schedule

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

Key Procurement Milestones Key Procurement Dates

Pre-Proposal Conference June 10, 2025

Solicitation Questions Due June 13, 2025

Proposals Due July 11, 2025 @ 3PM

Notice of Award August 2025

Notice to Proceed September 2025

Judiciary Square Campus

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

Building A (515 5th St.) - Appx 66k OSF

(Probate Division, Crime Victims Compensation)

Building B (510 4th St.) - Appx 68k OSF

(Landlord Tenant, Small Claims)

Building C (410 E St.) - Appx 29k OSF

(IT Division, Multi-Door ADR)

Building D – Court of Appeals (430 E St.) - Appx 59k OSF

(Historic Courthouse)

H. Carl Moultrie Court House (500 Indiana Ave.) – Appx 680 GSF (Civil, Criminal, Domestic Violence, Executive Office, Family Court, Court Social Services, Court Reporting, General Counsel, Special Operations, Human Resources, Strategic Management, Center for Education and Training Judicial Chambers)

Recorder of Deeds (515 D St.) - Appx 44k GSF

(Vacant - TBD)

Courtroom 120 – Preliminary Hearings

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

Key Adjacent Work Requirements:

1. Site Survey Report

2. Abatement Survey

3. Abatement

4. Cabling Identification

& Management

5. Existing Floor Slab

Repair

Note: Access to Site for survey's shall occur prior to 830 AM or after 4PM to avoid disruption of courtroom proceedings.

Key Design Challenges Legend

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

Secure Corridor

Public Corridor

Existing Jury Lounge

Sound Lock Vestibule

Out of Scope

Existing AV/Telecom Closet

Stakeholder Engagement

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

• DC Courts

• Judges & Judicial Staff (63 Associate Judges, 26 Magistrate Judges, 39 Senior Judges, 2

Chief Judges)

• Courts Staff (Court Reporters, Clerks, Security, Building Engineers)

• Executive Office

• US Marshal Services (USMS)

• Outside Partner Agencies

• Courtroom Technology

• CPFMD Support Services Contracts

• Construction Management Services (CMa)

• Quality Assurance Services

• Commissioning Agent

• Furniture Vendor

• Signage Vendor

• Third Party Inspection Services

• Materials Testing

• Consultants (Budget Planning, Furniture, Electrical SME, Security, IT/AV, Technology)

Key Bid Action Items

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

• DC Courts

• Review RFP in it's Entirety

• Submit All Questions by the Solicitation Questions Due Date

• Review and Acknowledge All Addendums, Supplementary Documents, and RFP

• Conduct Site Visit of Courtroom 120

• Familiarize yourself with any federal, state, and local laws that might impact your submission

• Prepare proposal that addresses all requirements in Volume I & II in the order described in the RFP.

• Submit proposal to Kenneth Evans by 3PM on July 7, 2025

Bid Submission Instructions

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

• DC Courts

• Proposals must be submitted to Kenneth Evans by 3PM on July 7, 2025.

• Provide (1) Sealed Original Copy and (5) Hardcopies of Proposals

• Sealed Envelopes to Include:

• Offerors Name, Address, The solicitation number, and the date and time offers are due.

• (1) electronic copy of the entire proposal shall accompany submissions

• Submit Proposals in (2) Parts:

• Technical Proposal

• Price Proposal

• Bid Drop off Location:

District of Columbia Courts Administration Service Division Procurement and Contracts Branch 510 4th Street 3rd Floor Suite 323 Washington, DC 20001