DCSC-25-RFP-071 HCMC Courtroom 120 Modernization Amendment 03 R.1.pdf

Administrative Services Division Phone: 202.879.4264 Office of the Administrative Officer Fax: 202.879.7575

E-mail: Geoffrey.mack@dccsystem.gov

DISTRICT OF COLUMBIA COURTS

Administrative Services Division Office: Cadwalader Wickersham & Taft

700 Sixth Street NW, 12th Floor Washington, DC 20001

Mailing Address: 500 Indiana Avenue NW

Washington, DC 20001-2131

AMENDMENT NO. 03

TO: ALL PROSPECTIVE BIDDERS

AMENDMENT

ISSUE DATE: June 26, 2025

SUBJECT: Solicitation No. DCSC-25-RFP-071

HCMC Courtroom 120 Modernization

O

PROPOSAL

SUBMISSION

DATE: Friday, July 11, 2025, by 3:00 pm, Eastern Standard Time

SCHEDULE CHANGE:

Proposals are Due

Friday, July 11, 2025, by 3:00 pm, Eastern Standard Time

1. Round one of Questions

2. Attachment: P Pre-bid Power Point.

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED

One (1) copy of this amendment is being sent to all prospective Offerors. The prospective Offeror shall sign below and attach a signed copy of this amendment to each proposal to be submitted to the Courts in response to the subject solicitation or otherwise acknowledge this amendment with the signed offer as stated in the original solicitation documents.

Proposals shall be delivered in accordance with the instructions provided in the original solicitation documents.

Geoffrey Mack

Contracting Officer

Herbert Rouson, Jr.,J.D.

Executive Officer

Dana A. Friend

Deputy Executive Officer

Geoffrey A. Mack Administrative Officer

Acknowledgment of this Amendment, together with the Offeror’s proposal, must be received by the District of Columbia Courts as stated in the solicitation no later than the closing date and time specified above for the receipt of proposals.

Failure by the Offeror to properly acknowledge receipt of this Amendment Number #03 may be cause for rejection of the proposal submitted by the Offeror in response to the subject solicitation.

This Amendment Number #03 is acknowledged and is considered a part of the proposal for Solicitation Number DCSC-25-RFP-071 HCMC Courtroom 120

Modernization Project

Signature of Authorized Representative Date

Name of Authorized Representative

Title of Authorized Representative

Name of Offeror

Please remember to check the DC Courts Website daily for posting of amendments and updates.

https://www.dccourts.gov/about/procurement-contracts-branch

If you are having trouble with downloading the larger Zip files you can go to:

https://sam.gov/opp/071a5c02e87b401a9a70cf11b5f35b2f/view https://www.dccourts.gov/about/procurement-contracts-branch https://sam.gov/opp/071a5c02e87b401a9a70cf11b5f35b2f/view

From:

Kenneth L. Evans

Q & A

Round:

Project: HCMC Courtroom 120 Modernization Date: June 25, 2025

Email: Kenneth.Evans@dccsystem.gov Pages: 13

Q.1 Due to the 4th of July holiday, can the proposal submission deadline be extended to Thursday, July 17th?

A.1 The proposal submission deadline will be extended to Friday, July 11th

@ 3:00 PM

Q.2 Are we able to re-use Past Performance Evaluations dated within the last year?

A.2 Yes

Q.3 There’s two Tab E’s: Tab E Design Build Delivery Approach and Tab

E Proposed Innovations and Projects Risks. The second Tab E should read as Tab F Proposed Innovations and Project Risks, correct?

A.3 Correct, K46, Section entitled "Proposed Innovations and Project

Risks" DELETE "Tab E" and REPLACE with "Tab F".

Q.4 If we would like to schedule an additional site visit for team members who couldn’t attend the first, what is the best way to do so, and what are the best days of the week and hours? Should we contact Kenneth

Evans, Senior Contract Specialist?

A.4 Yes. Site Visits must be conducted before 9AM and must occur by July

1, 2025.

Q.5 Please confirm if a separate party (other than the Contractor) is responsible for the security system, or if the Contractor is responsible for hiring a consultant to provide the security system design and installation.

A.5 DCC's security vendor is Johnson Controls. Contractor shall provide a designer to prepare the security system drawings with input and coordination with the preferred vendor and security team. The installation will be conducted by DCC's security vendor. (Refer to

C4.6).

Q.6 Please confirm that existing building drawings including architectural, MEP, and structural will be made available to the selected team.

A.6 Base Building As Builts will be provided to the selected contractor via pdf. The DB team will be responsible for field verification of existing conditions.

mailto:Kenneth.Evans@dccsystem.gov

Q.7 Please confirm that the only scope of work in the public corridor at

Courtroom 120 entrance is to update the entry door and surround to match the corridor design we observed on the 4th floor renovated space.

A.7 This is confirmed, the only public corridor work for Courtroom

120 is to match the existing façade of renovated courtrooms. Refer to

Courtroom 115 & 3rd Floor West for reference.

Q.8 Please confirm whether there are any historic components to this project. On page 59 of the RFP, Tab B – Design-Build Delivery

Experience and Past Performance, the RFP references “repair and renovation within the realm of general building construction for a historic structure...” Additionally, on page 60, Tab D, it states:

“Subcontractors providing services corresponding to the historic preservation components of the project shall be identified...”

A.8 There are no historic components within HCMC Courtroom 120

Modernization Scope of Work.

Q.9 Amendment 1 notes: “One (1) copy of this amendment is being sent to all prospective Offerors.” Can you please confirm how amendments are being distributed? Does the Offeror need to register or be added to a list?

A.9 Amendments are being provided on the DCC Courts

Procurement Website, sam.gov.

Q.10 Our team is encountering security errors when attempting to download documents from the DC Courts website. We’ve only been able to access the following: Amendment No. 1, Attachment A (Pre-Bid

Agenda), Attachment B (Pre-Bid Sign-In Sheet), and Attachment K

(Construction Pricing). Could you please advise on how to access the remaining documents?

A.10 Please utilize the sam.gov website to find the RFP and all attachments. The link is provided below:

https://sam.gov/opp/071a5c02e87b401a9a70cf11b5f35b2f/view

Q.11 Is Attachment K pricing required for the proposal submission or are we required to provide our fees as listed on page 65 of 69?

A.11 The offeror shall utilize both Attachment K to provide pricing by line item, as well as page 65 of 68 to provide the overall design and construction costs.

Q.12 Because this is a design-build project and if Attachment K is required, what design should we base our pricing on?

A.12 Utilize the Solicitation and Attachments to provide a cost for design and construction services.

Q.13 Is an AV consultant required under the design-build team or will this be carried by DCC?

A.13 An AV consultant will be required under the design build team to prepare drawings. Refer to the RFP identifying DCC's preferred AV consultants for installation.

(Section C.4.5)

Q.14 Are the bathrooms to remain in JR-120?

A.14 DCC does not require a Jury Suite in this Project. No bathrooms in JR-

120 are anticipated to remain within this scope of work.

Q.15 Is it possible to provide a copy of the slide deck that was shown during the conference?

A.15 A copy of the slide deck will be provided as an attachment.

Q.16 Are there any bridging documents or floor plans that can be provided for Room 120?

A.16 All documents that are available are included in the RFP solicitation and attachments. As Built Drawings and the Basis of Design will be provided to the awarded vendor in pdf format.

Q.17 Will there be an FFE vendor? Will we need to carry cost for the FFE vendor? Is there a preferred vendor?

A.17 Refer to sections C4.5 & C4.6 collectively. DCC has preferred vendors as well as government furnished, government installed FFE. You will be required to coordinate with DCC's preferred vendor(s).

Q.18 Should the GC include cost for a third-party reviewer?

A.18 This RFP does not require a third-party reviewer.

Q.19 Should the existing site survey be completed at night?

A.19 All existing site, hazmat, and cable tracing surveys shall be completed during the hours specified in the RFP, Section A4.

Q.20 Is there an existing abatement report that can be shared?

A.20 No existing abatement report is available.

Q.21 Will the GC be responsible for providing AV and acoustic solutions and designs? Is there a preferred vendor?

A.21 The GC is responsible for acoustics and AV design solutions, documentation and coordination. DCC has preferred vendors for AV, refer to the RFP. DCC does not have a preferred vendor for acoustic consulting/design/installation.

Q.22 Is there a security vendor/consultant that we are able to coordinate with?

A.22 Johnson Control's is the DCC security vendor.

Q.23 In an effort to ensure consistency in finishes and acoustic performance will the preferred specs be provided?

A.23 The POR provided within the attachments outlines design and performance requirements for Courtroom 120. The selected design build contractor will be provided with a copy of the DCC Basis of

Design for Courtroom 120.

Q.24 Is there a specific form that should be submitted for the PPQ?

A.24 Please refer to J22 & J23 for the required PPQ form.

Previous CPARS ratings can be provided in lieu of the PPQ form provided.

Q.25 Can you provide the dimensions of the Courtroom 120 & JR-120?

A.25 Please review the floor plan and POR documents provided. An additional site visit will be scheduled for July 1st from 815 to 9AM to conduct additional field investigations.

Q.26 Please extend the proposal due date a week due to the 4th of July

Holiday weekend being immediately before the current due date to enable maximum trade and consultant participation.

A.26 We will extend the due date to July 11, 2025 @ Noon

Q.27 There is a reference to Option 1 on the pricing form – please confirm this is the services detailed in C.3.2

A.27 RFP, Page 65, DELETE

"Option 1 - Predesign Services - Basis of Design"

Q.28 K.4.4.2.2 – please confirm that the Superintendent and QCM/SSHO are required to have bachelor’s degrees, and if so, please provide the duration of “extensive, relevant experience” required to be able to substitute

A.28 Bachelor's degrees or equivalent field experience are acceptable.

Equivalent field experience is defined as a minimum of (15) years of experience as a Superintendent. A minimum of (10) years of experience for the QCM/SSHO.

Q.29 K.4.4.2.2 – please clarify if the QCM / SSHO is required to be a full-time, on-site position, or on an as-needed basis

The contractor shall provide adequate staffing for the QCM/SSHO position to meet the requirements of the project.

2. Attachment: P Pre-bid Power Point.