DCSC-25-RFP-071 HCMC Courtroom 120 Modernization Final.pdf

a0SOLICITATION, OFFER, AND AWARD Project Title H. Carl Moultrie Courthouse Courtroom 120 Modernization

Page of Pages

1 69

2. CPFMD Reference Number

3. Solicitation Number

DCSC-25-RFP-071

4. Type of Solicitation Sealed Bid (IFB) Sealed Proposals (RFP)

5. Date Issued

05/29/2025

6. Type of Market Open Set Aside

7. Issued By

District of Columbia Courts Capital Project Facilities Management Division 510 4th St, NW, Third Floor Washington, DC. 20001

8. Address Offer to:

District of Columbia Courts Administrative Services Division Procurement and Contracts Branch 510 4th Street, Second Floor, Suite 323

Washington, D.C. 20001 ATTN: Kenneth L Evans Jr

NOTE: In the sealed bid, solicitations “offer” or “Design-Builder” means “bid or “bidder.”

SOLICITATION

9. THE DISTRICT OF COLUMBIA COURTS REQUIRES PERFORMANCE OF THE WORKS DESCRIBED IN THESE DOCUMENTS (Title, date) A Pre-Proposal Conference will be held on June 10, 2025. A site visit is scheduled for June 10, 2025, at 8 AM. , and a Pre-Proposal conference will be held immediately following at 9AM in HCMC 4635. Offerors shall provide the following information no later than June 6th , 2025 at 3:00 PM, for all participants to (e-mail):

Kenneth.Evans@dccsystem.gov, Senior Contract Specialist to participate in the conference, provide:

a) Full name of the attendee

b) Name of the company the attendee is affiliated with

c) Email address of the attendee

10. The Contracting Officer shall issue the Notice to Proceed no later than _NA calendar days after contract award. The Design-Builder shall achieve Final Completion within _NA calendar days after receiving the Notice to Proceed.

11. THE DESIGN-BUILDER MUST FURNISH ANY REQUIRED BID, PERFORMANCE, PAYMENT AND WARRANTY BONDS Bid Bond Yes_X___ No____ _5 __% of the total amount of their proposal.

Performance and Payment Bond Yes_X___ No____ _100__% Within __10___ Calendar days after receiving the notice to proceed.

Warranty Bond Yes__X__ No____ 5 __% Within _ 20___ Calendar days after final acceptance

12. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and __5__ copies to perform the w ork required are due at the place specified in Item 8 by July 7, 2025, at 3:00 PM.

b. Proposals shall be submitted in two parts, titled "Technical Proposal" and "Price Proposal."

c. A separate electronic copy of the entire proposal shall accompany the package.

d. Sealed envelopes shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

e. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

13. For Information Contact

A. Name B. Telephone C. E-mail Address

Kenneth L. Evans, Jr

(Area Code) (202)

(Number)

(Ext)

Kenneth.Evans@dccsystem.gov

14. Table of Contents

(X) Section Description Page No.

(X) Section Description Page No.

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A Contract Type, Supplies, and Services 6 X H Contract Clauses 36

X I Representations Certification and Other Statements to Offerors

X B Project Overview 8 PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C Scope of Work 10 X J List of Attachments 55

X D Packaging and Marking 24 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E Inspection and Acceptance 24 X K Instructions Conditions and Notices to Offerors 56 X F Contract Administration Data 25

X G Special Contract Requirements 35

15. In conjunction with the above, the undersigned agrees, if this offer is accepted within _____120________ calendar days from the receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified herein.

15A.

Name and Address of Design-Builder

15D. Name and Title of Person Authorized to Sign Offer/Contract

15B. Telephone 15 C. Check if remittance address is different from above – Refer to section G

15E. Signature and Corporate Seal

(Area Code)

(Number)

(Ext)

All written communications regarding this solicitation shall be addressed to the Senior Contracting Specialist at the mailing address listed on page 1. Section 8 mailto:Kenneth.Evans@dcsc.gov

TABLE OF CONTENTS

A CONTRACT TYPE, SUPPLIES, AND SERVICES

A.1 CONTRACT TYPE, PROJECT DELIVERY METHOD, PROJECT PROCUREMENT METHOD

A.2 SERVICES

A.3 PROJECT COST

A.4 AUTHORIZED WORKDAYS

A.4.1 WORKDAYS

A.4.2 LEGAL HOLIDAYS

A.5 ANTICIPATED SOLICITATION SCHEDULE

B PROJECT OVERVIEW

B.1 PROJECT PURPOSE

B.2 PROJECT SITE/ PROJECT BUILDING/PROJECT LOCATION

B.3 PERIOD OF PERFORMANCE (POP)

B.4 DESIGN PROJECT DELIVERY MILESTONES

C SCOPE OF WORK

C.1 CONTRACT SCOPE OVERVIEW

C.1.1 CONSTRUCTION MANAGEMENT PLAN

C.1.2 LICENSING AND REGISTRATION

C.1.3 PROJECT SUSTAINABILITY REQUIREMENTS

C.1.4 ACCELERATION OF WORK

C.1.5 TIMELINESS

C.2 ADJACENT WORK

C.2.1 EXISTING FLOOR SLAB REPAIRS

C.2.2 CABLING IDENTIFICATION AND MANAGEMENT

C.3 DESIGN SCOPE OF WORK

C.3.1 EXISTING SITE SURVEY

C.3.2 PRE-DESIGN SERVICES

C.3.3 DEVELOP A LIST OF INTERNAL AND EXTERNAL STAKEHOLDERS (STAKEHOLDER REGISTER) (VALIDATION)

C.3.4 STAKEHOLDER INTERVIEWS (VALIDATION)

C.3.5 TEST FITS

C.3.6 DESIGN INTENT DRAWINGS (DIDS)

C.3.7 DESIGN INTENT DRAWINGS – LEVEL 1 (DID 1)

C.3.8 DESIGN INTENT DRAWINGS – LEVEL 2 (DID 2)

C.3.9 PREDESIGN DELIVERABLES LIST

C.3.10 CONCEPT DESIGN (35%) SUBMISSION

C.3.10.1 CONCEPT DESIGN (35%) COST ESTIMATE

C.3.11 PRELIMINARY DESIGN (65%) SUBMISSION (DESIGN DEVELOPMENT)

C.3.11.1 PRELIMINARY DESIGN (65%) COST ESTIMATE (DESIGN DEVELOPMENT ESTIMATE)

C.3.12 FINAL DESIGN (95%) SUBMISSION (CONSTRUCTION DOCUMENTS)

C.3.12.1 FINAL DESIGN (95%) COST ESTIMATE (CONSTRUCTION COST ESTIMATE)

C.3.13 ISSUED FOR CONSTRUCTION (IFC) 100% SUBMISSION (CONSTRUCTION DOCUMENTS)

C.3.14 PERMITS AND APPROVALS FROM AUTHORITIES HAVING JURISDICTION (AHJS)

C.3.15 ENTITLEMENTS

C.4 CONSTRUCTION SCOPE OF WORK

C.4.1 HAZARDOUS MATERIAL REQUIREMENTS

C.4.1.1 HAZARDOUS MATERIAL (HAZMAT) ABATEMENT PLAN

C.4.1.2 ASBESTOS CONTAINING MATERIALS (ACMS)

C.4.1.3 LEAD BASED PAINT (LBP)

C.4.1.4 POLYCHLORINATED BIPHENYL (PCBS)

C.4.2 SITE SAFETY PLAN

C.4.3 CONSTRUCTION QUALITY CONTROL PLAN

C.4.4 PROJECT CLOSE-OUT

C.4.4.1 PUNCH LIST

C.4.4.2 IN-PERSON TRAINING

C.4.4.3 OPERATION AND MAINTENANCE MANUALS

C.4.5 PREFERRED VENDORS

C.4.6 SCOPE BY OWNER

D PACKAGING AND MARKING (NOT USED)

E INSPECTION AND ACCEPTANCE (NOT USED)

F CONTRACT ADMINISTRATION

F.1 PAYMENT/ INVOICES

F.2 PROMPT PAYMENT ACT

F.3 TAX EXEMPT

F.4 BILLING/ PAYMENT CERTIFICATION

F.5 RETAINAGE

F.6 DESIGN-BUILDER’S CERTIFICATION

F.7 REFUND ON UNEARNED AMOUNTS

F.8 TITLE, LIABILITY, AND RESERVATION OF RIGHTS

F.9 REIMBURSEMENT OF BOND PREMIUMS

F.10 FINAL PAYMENT

F.11 PAYMENT TO SUBCONTRACTORS

F.12 SUBCONTRACTOR REQUIREMENTS

F.13 AUDITS

F.14 CONTRACTING OFFICER AND CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)

F.14.1 CONTRACTING OFFICER

F.14.2 CONTRACTING OFFICER TECHNICAL REPRESENTATIVE (COTR)

F.14.3 AUTHORIZED REPRESENTATIVE OF THE CONTRACTING OFFICER

F.15 FINAL PROJECT COMPLETION AND FINAL PAYMENT

G SPECIAL CONTRACT REQUIREMENTS (NOT USED)

H CONTRACT CLAUSES

H.1 APPLICABILITY OF STANDARD CONTRACT PROVISIONS

H.2 CONFIDENTIALITY OF INFORMATION

H.3 TIME

H.4 RIGHTS IN DATA

H.4.1 DATA

H.4.2 TECHNICAL DATA

H.5 SUBCONTRACTS

H.6 OTHER CONTRACTORS

H.7 ETHICS IN PUBLIC CONTRACTING

H.8 DISPUTES

H.9 LAWS AND REGULATIONS

H.10 NON-DISCRIMINATION

H.11 EXAMINATION OF BOOKS AND RECORDS

H.12 RECORD KEEPING

H.13 PROTEST

H.14 DEBRIEFING

H.15 INSURANCE

H.15.1 GENERAL REQUIREMENTS

H.15.2 DURATION

H.15.3 LIABILITY

H.15.4 DESIGN-BUILDER’S PROPERTY

H.15.5 MEASURE OF PAYMENT

H.15.6 NOTIFICATION

H.15.7 CERTIFICATE OF INSURANCE

H.15.8 DISCLOSURE OF INFORMATION

H.15.9 CARRIER RATINGS

H.16 PERFORMANCE BOND AND PAYMENT BOND

H.17 WARRANTY

H.17.1 INCORPORATION OF WARRANTY

H.17.2 DESIGN-BUILDER WARRANTY (PRODUCTS)

H.17.3 WARRANTY OF SERVICES

H.18 NO HARM FOR DELAY

H.19 SUSPENSION OF WORK

H.20 LIQUIDATED DAMAGES

H.21 EQUAL EMPLOYMENT OPPORTUNITY

H.22 ORDER OF PRECEDENCE

H.23 CANCELLATION CEILING

H.24 GOVERNING LAW

H.25 PUBLICITY

I REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

I.1 CERTIFICATE REGARDING A DRUG-FREE WORKPLACE

I.2 WALSH-HEALY ACT

I.3 BUY AMERICAN CERTIFICATION

I.4 OFFICERS NOT TO BENEFIT CERTIFICATION

I.5 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION

I.6 TYPE OF BUSINESS ORGANIZATION

I.7 PAYMENT IDENTIFICATION NUMBER

I.8 THE OFFEROR

I.9 PENALTIES FOR MISREPRESENTATION

I.10 STANDARDS OF RESPONSIBILITY

I.11 OFFERING DOCUMENTS/ COPIES

I.12 INTERPRETATIONS OR CORRECTIONS OF OFFERING DOCUMENTS

I.13 SUBSTITUTIONS

I.14 AMENDMENTS

J LIST OF ATTACHMENTS

K INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

K.1 PRE-PROPOSAL RESPONSIBILITY AND REPRESENTATION

K.1.1 RFP DOCUMENTS

K.1.2 OBLIGATION TO MEET REQUIREMENT OF RFP

K.1.3 RESPONSIBILITIES AND OBLIGATIONS OF THE OFFEROR BEFORE PROPOSAL SUBMISSION

K.1.4 PRE-PROPOSAL CONFERENCE

K.2 EVALUATION FACTORS AND SCORING

K.3 PROPOSAL ORGANIZATION AND SUBMISSION

K.4 VOLUME I

K.4.1 TAB A - GENERAL INFORMATION, CERTIFICATIONS, AFFIDAVITS, AND OTHER INFORMATION

K.4.2 TAB B - DESIGN-BUILD DELIVERY EXPERIENCE AND PAST PERFORMANCE

K.4.3 TAB C - REFERENCE AND PAST PERFORMANCE QUESTIONNAIRE (PPQ)

K.4.4 TAB D – DESIGN BUILD TEAM ORGANIZATION AND KEY PERSONNEL

K.4.4.1 KEY CONSULTANTS AND SUBCONTRACTORS

K.4.4.2 KEY PERSONNEL

K.4.4.2.1 KEY PERSONNEL (DESIGN)

K.4.4.2.2 KEY PERSONNEL (CONSTRUCTION)

K.4.5 TAB E – DESIGN BUILD DELIVERY APPROACH

K.4.5.1 PRELIMINARY SCHEDULE

K.4.5.2 SCOPE MANAGEMENT

K.4.5.3 BUDGET MANAGEMENT

K.4.6 TAB E – PROPOSED INNOVATIONS AND PROJECT RISKS

K.4.7 TAB G – DISCLOSURES, CLARIFICATIONS, AND OMISSIONS

K.4.7.1 DISCLOSURES

K.4.7.2 CLARIFICATIONS AND OMISSIONS

K.5 VOLUME II

K.5.1 TAB A - PRICING INFORMATION

K.5.2 PRICE SUBMISSION LETTER

K.5.3 SUBMISSION OF PROFESSIONAL SERVICES RATES

K.6 NOTICES TO OFFERORS

K.6.1 CHANGES TO RFP

K.6.2 ERRORS IN OFFERS

K.6.3 RETENTION OF PROPOSALS

K.6.4 PUBLIC DISCLOSURE UNDER FOIA

K.6.5 ACKNOWLEDGEMENT OF AMENDMENTS

K.6.6 EXAMINATION OF SOLICITATION

K.6.7 OFFICIAL OFFER

K.6.8 PROPOSAL PREPARATION COSTS

K.6.9 SIGNING OFFERS AND CERTIFICATIONS

K.6.10 ACCEPTANCE PERIOD

K.6.11 AUTHORIZED NEGOTIATORS

K.6.12 RIGHT TO REJECT PROPOSAL

K.6.13 CANCELLATION OF AWARD

A CONTRACT TYPE, SUPPLIES, AND SERVICES

A.1 Contract Type, Project Delivery Method, Project Procurement Method

Contract Type: A single Fixed Price (Lump Sum) base contract for design and construction services

The District of Columbia Courts (Owner) is soliciting Design Build (D-B) proposals from qualified Design-

Build contractors or teams (Design-Builder) interested in providing design-build services required to deliver one (1) fully modernized courtroom and its associated courtroom spaces (sound lock vestibule shared with

Courtroom 119), at the location of existing courtroom 120 in the H. Carl Moultrie Courthouse. The purpose of this solicitation is to determine which Design-Builder will be awarded the D-B Contract. The Design-

Builder shall provide all services required to meet the requirements herein

The Owner is providing the Program of Requirements (POR) package (as attachments in Section J.21) to serve as the Owner’s requirements. Offerors shall submit Proposals premised upon agreeing to the terms of the RFP and having thoroughly reviewed the POR Package. A Proposal that identifies or describes changes or exceptions to the RFP may be deemed non-responsive.

A.2 Services

The Design-Builder shall provide all professional, technical, supervision, labor, materials, and equipment for the design and construction to deliver the Project.

A.3 Project Cost

The Design-Builder shall perform all efforts in accordance with the requirements of this RFP. No additional charge shall be made by the Design-Builder for the requirements of this Contract, including source and documentation, error correction, or expense for any other materials or services to be performed hereunder unless specified otherwise. The Design-Builder shall also guarantee said offered price and itemized pricing, free from any change, for one-hundred and (120) days from the date of the submission of its proposal. All pricing breakdowns shall be provided in your response in Attachment K Pricing Breakdown Sheet.

A.4 Authorized Workdays

A.4.1 Workdays

The Design-Builder shall build their construction schedule reflect weekday work from 6 PM to 6 AM

(Monday-Friday). All work will be required to be performed after hours or on the weekend. Weekend work will require a work plan to be submitted and approved in advance. Weekend hours are typically 7 AM-7

PM unless limited or prohibited by the Owner or local jurisdiction.

Weekend and Weekday Overtime work hours; Design-Builder must advise and receive approval from

COTR prior to need for overtime hours and coordinate with security.

A.4.2 Legal Holidays

No work shall be done at any time on legal holidays. Please see list of holidays below.

Birthday of Martin Luther King, Jr.

President’s Day

Inauguration Day (when applicable)

D.C. Emancipation Day

Memorial Day

Independence Day

Labor Day

Indigenous Peoples' Day

Veterans Day

Thanksgiving Day

Christmas Day

New Year’s Day

Juneteenth

A.5 Anticipated Solicitation Schedule

Solicitation Advertisement: May 27, 2025

Pre-Proposal Conference (On-Site) *: June 10, 2025

Solicitation Questions due to D.C. Courts: June 13, 2025

Proposals Due date: July 7, 2025

Notice of Award: August 2025

Notice to Proceed Issuance (Anticipated) September 2025

A Pre-Proposal Conference will be held on June 10, 2025. A site visit is scheduled for June 10, 2025, at 8

AM., and a Pre-Proposal conference will be held immediately following at 9AM in HCMC 4635.

*****THE REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY *******

B PROJECT OVERVIEW

B.1 Project Purpose

The purpose of this Request for Proposal (RFP) is to secure a qualified Design-Build firm to undertake crucial upgrades and improvements within the H. Carl Moultrie Courthouse, more specifically Courtroom

120, and the sound lock vestibule shared with Courtroom 119, located inside of this courthouse. By addressing infrastructure and aesthetic enhancements, the project aims to ensure that Courtroom 120 continues to serve the judicial needs of the District of Columbia effectively. With a defined budget and structured timeline, this RFP sets the stage for a transformative initiative, enhancing the functionality, accessibility, and overall user experience of Courtroom 120.

B.2 Project Site/ Project Building/Project Location

The H. Carl Moultrie Courthouse stands as a cornerstone of Judiciary Square in Washington, D.C. This eight-story building is the largest facility within the Superior Court of the District of Columbia, encompassing an impressive 680,000 gross square feet. Housing over 90 courtrooms and hearing rooms, the courthouse is a hub of judicial activity, reflecting its pivotal role in the administration of justice within the district. The courthouse, with its steel frame structure clad in limestone panels and distinctive vertical window panels set in recessed niches, is not only an architectural landmark but also a symbol of legal authority and civic duty.

The upgrades and improvements for Courtroom 120 will be undertaken within the H. Carl Moultrie

Courthouse, which is a fully operational and critical infrastructure facility. The courthouse serves as a central pillar of the judicial system in Washington, D.C., accommodating various court functions and housing over 90 courtrooms and hearing rooms. As such, the Design-Build firm must ensure that all work is carried out with minimal disruption to the ongoing judicial activities, maintaining the integrity and functionality of this vital institution. The Design-Build firm will also need to coordinate with the US

Marshals Service (USMS) to ensure that US Marshal Service operations are uninterrupted during the performance of this project.

B.3 Period of Performance (POP)

The period of performance, or duration, for this project shall be 450 calendar days from NTP. The substantial completion for the project shall be no later than December 31, 2026 with Final Completion occurring on or before January 31, 2027.

B.4 Design Project Delivery Milestones

Milestone Deliverables/Submittals Calendar Days After NTP Submit Design Quality Control (DQC) Plan 10

Submit Design Submission Schedule 10

Submit Initial Submittal Register 15

Conduct Existing Site Survey 15

Conduct Initial Design Meeting 10

Submit Schematic Design Set (35%) 90

Submit Design Development Set (65%) 150

Submit Construction Set (95%) 210

Submit Corrected Final Design (100%/IFC) 240

C SCOPE OF WORK

C.1 Contract Scope Overview

The Design-Builder’s price for the base contract work and option work shall include all work required to provide comprehensive deliverables resulting in a fully renovated Courtroom 120 according to the performance requirements identified in the RFP and POR documents Attachment J.21. This includes, but is not limited to, the following:

a) Procurement and execution of all base contract pre-design and design phase services.

b) procurement of all construction materials and equipment required for the Project,

c) the performance of construction services required during the construction phase to successfully deliver the project no later than the Substantial Completion date identified in this RFP.

The Design-Builder's duties shall encompass, but shall not be restricted to, the following:

d) Ensuring that the design and construction of the Project meet the requirements as specified in the

POR package and all solicitation contents, to include all attachments.

e) Delivering comprehensive design, construction, and corresponding management services to fulfill the Project purpose. This includes, but is not limited to architectural, electrical, structural, and mechanical design services as necessary, along with construction management services covering budgeting, value engineering, scheduling, Project phasing, administration, management, and subcontractor coordination. Design scope also entails providing full design and specifications.

f) Procuring and supplying all materials, management, personnel, equipment, hazardous material abatement, supervision, labor, and other services essential for Project completion.

g) Providing requisite design, consultants, and documentation for obtaining all necessary permitting, zoning, historic preservation, regulatory agency and Owner acceptance and/or approval.

Furthermore, the Design-Builder is obligated to furnish any pre-construction services essential for delivery of the Project. These services encompass, but are not limited to, scheduling, estimating, generating shop drawings, arranging for the procurement of long-lead materials, conducting condition assessments, required testing, and monitoring historic assets.

C.1.1 Construction Management Plan

The Design-Builder shall submit a Construction Management Plan (CMP) with each design submission. The

CMP shall include all items as detailed in Attachment J.20.

C.1.2 Licensing and Registration

The Design-Builder, along with all subcontractors and sub-consultants (irrespective of tier), must adhere to all relevant licensing, accreditation, and registration requirements and standards at the District of Columbia, state, and federal levels necessary for fulfilling the terms of the Agreement. Specifically, all drawings must be signed and sealed by a licensed professional architect or engineer licensed in the District of Columbia.

C.1.3 Project Sustainability Requirements

The Project must be designed to incorporate, at a minimum, LEED Silver principles by substantial completion of construction for the Project. The DC Courts requires that the designer of record complete and provide LEED scorecards at each design submission. However, the DC Courts will not pursue certification as a part of this scope of work.

C.1.4 Acceleration of Work

The Design-Builder shall sequence design and construction with the intent and purpose of delivering the

Project by the delivery date(s) indicated in this RFP. Owner may consider acceleration of construction via approval of early-work packages to expedite delivery of the Project. Before or with each design submission, Design-Builder shall provide a list of recommended early-work packages (if any) accompanied with (1) a corresponding Design Submission Schedule identifying additional design submission(s) proposed, (2) a corresponding cost estimate indicating early-work packages to be completed, and (3) a scope of work narrative detailing work that the Design-Builder will complete as part of early-work package. The Owner retains sole discretion to authorize an early start on construction activities. Reference Attachment J.20 for more detail regarding acceleration of work.

C.1.5 Timeliness

The Design-Builder shall allocate the required personnel and resources to ensure timely and proficient completion of the Project no later than the specified Substantial Completion date. Moreover, the Owner encourages an innovative and efficient approach to effectively deliver the Project.

C.2 Adjacent Work

C.2.1 Existing Floor Slab Repairs

The Design-Builder is also required to patch any existing holes or openings in the ceiling structure above

Courtroom 120. This task is part of the overall modernization work and must be completed to limit sound transmission between floors of the H. Moultrie Courthouse.

C.2.2 Cabling Identification and Management

The Design-Builder shall note that there are existing cables located above the ceiling of Courtroom 120. It is required that the Design-Builder identify, trace, and label all wires that are located in or travel through the project area. This information must be documented and provided to the DC Courts for their record. Also, the

Design-Builder will be tasked with fastening and/or anchoring these wires as a part of this modernization work.

C.3 Design Scope of Work

Upon issuance of the design NTP, the Design-Builder shall exert every effort to submit all deliverables necessary utilizing the highest standard of care for projects of this size and complexity. Throughout the design process the Design-Builder shall collaborate with the Owner and relevant stakeholders to ensure compliance with the contract requirements. Below is an overview of design deliverables. Refer to

Attachment J.20 for a detailed listing of minimum required documentation for each design submission:

1. Thoroughly review the POR Package and all contract documentation prior to bid submission and demonstrate a complete understanding of Project requirements.

2. Provide soft and hard copies of the complete set of the Concept Design (35%) Submission.

3. Provide soft and hard copies of the complete set of the Preliminary Design (65%) Submission

4. Provide soft and hard copies of the complete set of the Final Design (95%) Submission.

5. Provide soft and hard copies of the complete set of the Issue for Construction (IFC) (100%)

Submission

6. Obtain all necessary building permits to deliver the Project.

Additional, unlisted tasks may be necessary during the execution of work. The Design-

Builder shall review all contract documents and provide consideration, for both schedule and time, to ensure that any task not specifically listed in the RFP or contract documents is included in the proposal.

Throughout all Project phases, the Design-Builder shall schedule and attend regular meetings with the

Owner and other stakeholders. Subsequent to issuance of the NTP, the Design-Builder shall exert reasonable efforts to ensure:

1. Proper coordination of design work.

2. Timely production of the required design deliverables, per the Design-Builder’s approved Design

Submission Schedule.

C.3.1 Existing Site Survey

Within thirty (30) days of the issuance of the project NTP, the Design-Builder is required to conduct their own comprehensive survey to verify all existing conditions and provide a report per Attachment J.20. The intent is for the Design-Builder to become immediately familiar with the project limits and building condition in order to validate the Project requirements, proactively address any inconsistencies in the information provided by the Owner and identify potential risks prior to the first design submission.

C.3.2 Pre-design Services

Predesign services shall include all pre-design services required to deliver a complete set of documents and results in required information critical to starting design services for the project. Pre-design services required include, but are not limited to, requirement gathering and validation, programming, and space planning. The Design-Builder shall coordinate with the Owner to complete all pre-design activities and shall facilitate reviews and acceptance of pre-design documents by the Owner.

At a minimum, the following activities and deliverables are required:

1. Validate List of Internal and External Stakeholders

2. Develop Test Fits

3. Develop Design Intent Document (DID) corresponding to POR and in support of end-user sign-offs

C.3.3 Develop a List of Internal and External Stakeholders (Stakeholder Register) (Validation)

The Design-Builder shall plan, schedule, and lead meetings and discussions with Owner to develop a draft register of internal and external stakeholders for the Project prior to beginning design services. Design-

Builder shall provide a Stakeholder Register template that will be presented to Owner prior to scheduling stakeholder-related meetings or interviews. The Design-Builder shall update the Stakeholder Register as necessary for the delivery of a comprehensive Project Stakeholder Register. The intent of the Design-

Builder developing a comprehensive register of internal and external stakeholders for the Project during the pre-design phase of the Project is to ensure the following:

a) The Design-Builder has a comprehensive understanding of all stakeholders who should be engaged in the process of developing the design.

b) All stakeholders are identified and involved from the very start of the Project, reducing the risk of oversight, errors, and changes that may negatively impact scope, schedule, budget, and overall project success.

c) Role, responsibility, and decision-making authority of each stakeholder is identified.

d) Expectations of stakeholders on specified aspects of the Project are identified.

C.3.4 Stakeholder Interviews (Validation)

The Design-Builder shall conduct interviews with stakeholders/End Users as necessary to validate requirements essential to progressing the Project. The Design-Builder shall include the Owner on all meeting invitations and correspondence related to Stakeholder/End User interviews. The Owner will provide direction regarding the process for contacting and interviewing internal and external

Stakeholders/End Users.

C.3.5 Test Fits

The Design-Builder shall develop a Test Fit for the Courtroom. The test fits shall be developed to a level sufficient to illustrate the accommodation of the Project POR. Test fits shall also include interior renderings.

Design-Builder shall submit and present Test Fits to the Owner. Design-Builder shall submit a narrative supporting the Test Fits sufficient to solicit feedback and develop the first set of Design Intent Drawings

(DID)s.

C.3.6 Design Intent Drawings (DIDs)

Once test fits have been accepted by the Owner, the Design-Builder shall complete design intent drawings.

These documents play a vital role in conveying the stakeholders’ spatial needs for the construction and arrangement of interior spaces, including cabinetry/millwork, furniture placement, and other spatial details.

As a part of developing the DIDs, the Design-Builder shall conduct User meetings (anticipate 5 meetings), DID Kick-Off Meetings. The Design-Builder shall come to the meeting prepared, having incorporated all information gathered and verified prior to the meeting into a test-fit sketch or draft DID. The Design-

Builder shall bring at least one (1) full sized test-fit sketch or draft DID for mark up during the meeting.

During this meeting, Design-Builder shall educate End Users on the process of design and their input related to the submissions included in the Design Submission Schedule. During the meeting the Design-Builder will verify all End User requirements. Meeting minutes will be captured by both the Design-Builder. At the conclusion of the meeting, Design-Builder shall compile official meeting minutes and scanned redline markups to Owner for concurrence prior to distribution to relevant Stakeholders/End Users and meeting attendees for record.

C.3.7 Design Intent Drawings – Level 1 (DID 1)

The Design-Builder shall submit Design Intent Drawings – Level 1 (DID 1) package. Each package shall include the following, at a minimum:

1. DID 1 drawing sheets based on comments received during the DID 1 Kick-Off meetings.

2. Design Submission Schedule (revised)

3. Design Needs List

4. Cost Estimate

5. Discipline-specific QC checklists (per DQC Plan)

6. Building System Narrative (included but not limited to Structural, Mechanical, Electrical, Plumbing, AV/IT, Security)

Following the End User Kick-Off meeting, the Design-Builder shall meet with the Owner for an internal review of the DID 1. Design-Builder shall come prepared with a preliminary DID 1 incorporating comments and information gathered at the End User Kick-Off Meeting and the updated POR. At this meeting, the

Owner will provide comments for the Design-Builder to incorporate into the DID 2 for submission.

Following this meeting, the Design-Builder shall incorporate the Owner comments and generate the DID 2 submission.

C.3.8 Design Intent Drawings – Level 2 (DID 2)

Following the Internal DID Review the Design-Builder shall submit the Design Intent Documents - Level 2

(DID 2) to the Owner. The Design-Builder shall submit one (1) DID 2 package per End User. Each package shall include the following and shall be developed for sign-off at the DID Sign-Off Meeting. The Design-

Builder shall use the redlined DID 2 signed by each End User to develop the Concept Design (35%) submission:

1. All DID1 End User and Owner comments and red lines.

2. DID 2 drawing sheets.

3. Cost Estimate, Class 2 per AACE

4. Design Needs List (revised)

Following review of the DID 2 submission, Design-Builder shall conduct one (1) End User Signoff Meeting per End User. The Design-Builder shall bring at least one (1) full-sized DID 2 for presentation, mark-up, and sign-off by the End User and all relevant disciplines (to include security, IT/AV/Communications) at the conclusion of the meeting. During the meeting, Design-Builder shall ensure all requirements have been captured as necessary to proceed to the Interiors Concept Design (35%) submission. Design-Builder shall incorporate red-line markups made at the Sign-Off meeting into the Interiors Concept Design (35%) submission. Meeting minutes will be captured by the Design-Builder. Stakeholder signature shall formalize acceptance by the Owner. The Design-Builder shall propose and manage the process for obtaining acceptance signatures on final DID2s.

C.3.9 Predesign Deliverables List

A. Stakeholder Register

B. Test Fits

C. Design Intent Documents – Level 1 and Cost Estimate

D. Design Intent Documents – Level 2 and Cost Estimate

E. Signed DID 2 (Sign on DID2 Drawing)

F. Written responses to all Owner Schematic Design comments

G. Documentation of all design-related meetings and meeting minutes

C.3.10 Concept Design (35%) Submission

The Design-Builder shall develop and present a 35% Concept Design submission for the Project to demonstrate their understanding of the Project requirements. The Design-Builder’s submission shall (1) explicitly list deviations from the Owner-provided documents, (2) provide justification for listed deviations, and (3) provide a narrative to support the associated cost implications that will appear in the 35% Concept

Design cost estimate. The Owner reserves the right to reject the design submission for failure to meet requirements or any other reason that Owner deems as a justification for rejection.

The submission shall include, at a minimum, all items listed in Attachment J.20. The Design-Builder shall provide any additional items they deem essential to meet the contract requirements or otherwise benefit the

Owner. In addition, it is the Owner’s expectation that the Design-Builder identify any opportunities for cost savings or efficiencies immediately upon discovery.

C.3.10.1 Concept Design (35%) Cost Estimate

The Design-Builder shall provide a comprehensive cost estimate of the proposed design as part of the design submission package, per Attachment J.20. For building systems such as doors, HVAC, security, and IT, the estimate shall be itemized on a system basis, identifying key systems or functions and allocating an estimated cost for each.

The Owner will not conduct design reviews prior to receipt of the required cost estimates. The Design-

Builder’s Design Submission Schedule shall reflect Owner design review periods for each design submission beginning upon receipt of the complete submission, including the cost estimates.

C.3.11 Preliminary Design (65%) Submission (Design Development)

The Design-Builder is responsible for producing a 65% Preliminary Design that represents a logical progression from the accepted 35% Concept Design and aligns with the Design-Builder’s Design

Submission and Project schedules and the contract requirements. These documents must adhere to the level of detail expected in industry best practices for Design Development Documents. The Design-Builder shall finalize the 65% Preliminary Design resolving any concerns or comments raised by the Owner during the

35% Concept Design review.

Per Attachment J.20, the Design-Builder’s submission shall (1) explicitly list deviations from the Owner-accepted Concept Design (35%) submission, (2) provide justification for listed deviations, and (3) provide a narrative to support the associated cost implications that will appear in the 65% Preliminary Design cost estimate.

The submission shall include, at a minimum, all items listed in Attachment J.20. The Design-Builder shall provide any additional items they deem essential to meet the contract requirements or otherwise benefit the

Owner. In addition, it is the Owner’s expectation that the Design-Builder identify any opportunities for cost

The Owner reserves the right to reject the submission for failure to meet requirements or any other reason that Owner deems as a justification for rejection.

Consistent with, or in addition to, items listed in Attachment J.20, the submission package shall include, but is not limited to, the following:

a) Floor plans detailing Structural, Architectural, MEP (Mechanical, Electrical, Plumbing), and Fire

Protection

b) Comprehensive code compliance analysis and drawings

c) Updated LEED scorecard

d) Coordination of connections to building systems

e) Interior elevations, including casework and millwork elevations.

f) Value Engineering Analysis and Detailed Recommendations for project savings (as needed)

g) A Draft Maintenance and Operations Plan

h) Incorporation of all Owner Concept Design comments

C.3.11.1 Preliminary Design (65%) Cost Estimate (Design Development Estimate)

Per Attachment J.20, the Design-Builder shall provide a comprehensive cost estimate of the 65%

Preliminary Design as part of the design submission package.

The Owner will not conduct a review of any contents of the 65% Preliminary Design submission prior to receipt of the cost estimate. The Design-Builder’s Design Submission Schedule shall reflect the Owner’s design review period for the Preliminary Design (65%) submission beginning upon receipt of the complete submission, including the cost estimate.

C.3.12 Final Design (95%) Submission (Construction Documents)

The Design-Builder shall finalize the construction documents resolving all outstanding or open comments from all previous submissions. The Design-Builder shall demonstrate resolution of all unresolved or open comments prior to Owner acceptance of the submission, as the subsequent submission shall contain only minor or administrative corrections of the 95% Final Design Submission.

The Owner reserves the right to reject the submission for failure to meet requirements or any other reason that Owner deems as a justification for rejection. Upon initial inspection of the submission, should it be discovered that the Design-Builder has failed to resolve all open comments prior to the submission, the

Owner will immediately reject the submission without exception.

Per the Division – 01, the Design-Builder’s submission shall (1) explicitly list deviations from the Owner-accepted Preliminary Design (65%) submission, (2) provide justification for listed deviations, and (3) provide a narrative to support the associated cost implications that will appear in the 95% Preliminary

Design cost estimate.

The submission shall include, at a minimum, all items listed in the Division – 01. The Design-Builder shall provide any additional items they deem essential to meet the contract requirements or otherwise benefit the

Owner. In addition, it is the Owner’s expectation that the Design-Builder identify any opportunities for cost

C.3.12.1 Final Design (95%) Cost Estimate (Construction Cost Estimate)

Per Attachment J.20, the Design-Builder shall provide a comprehensive cost estimate of the 95% Final

Design as part of the design submission package.

The Owner will not conduct a review of any contents of the 95% Final Design submission prior to receipt of the cost estimate. The Design-Builder’s Design Submission Schedule shall reflect the Owner’s design review period for the 95% Final Design submission beginning upon receipt of the complete submission, including the cost estimate.

C.3.13 Issued for Construction (IFC) 100% Submission (Construction Documents)

The Design-Builder shall submit the IFC submission with the intent to obtain all outstanding permits required to complete construction as represented in the IFC document. Corrections made from the 95% design submission shall be minimal, as upon acceptance by the Owner, the Design-Builder will have resolved all open comments.

C.3.14 Permits and Approvals from Authorities Having Jurisdiction (AHJs)

The Design-Builder shall prepare, submit, remit payment for, and obtain all required permits (to include trade permits), approvals, licenses, government charges and inspection fees required for the prosecution of the Work by any government or quasi-government entity having jurisdiction over the Project. The Design-

Builder shall update Owner with the status of each permit that is required for the Project throughout the review and approval process and notify Owner immediately if any issues arise that may negatively impact the

Project Schedule. Design-Builder may engage permit expediters as the Design-Builder deems necessary or appropriate to meet the Project schedule at no additional expense to Owner. The Design-Builder shall provide reasonable assistance to Owner to obtain Government approvals, permits, and licenses that are deemed Owner’s responsibility.

C.3.15 Entitlements

During the design and pre-construction phase, the Design-Builder is responsible for preparing the necessary materials and delivering presentations. However, for this project, there are no entitlement approvals anticipated. This means the Design-Builder will not need to obtain formal approvals from entities such as:

A. The Office of Zoning, B. The Office of Planning (OP), C. The Commission of Fine Arts (CFA).

D. State Historic Preservation Office (SHPO)

If entitlement approvals are determined to be necessary, the Design-Builder should inform the Owner as soon as possible. In this notification, the Design-Builder shall provide a narrative of cost and schedule impacts resulting from entitlement approvals. Entitlement approvals do not include approvals need for permitting of construction work. See Section C.3.14 Permits and Approvals from Authorities Having

Jurisdiction (AHJs) for more information on permits.

C.4 Construction Scope of Work

In accordance with the approved plans and specifications developed during the Design phase, the Design-

Builder shall construct the Project. Throughout the construction phase, the Design-Builder shall ensure that the Work is executed in alignment with the construction documents and the Project schedule, approved by the Owner. This entails providing all essential labor, materials, insurance, bonds, and equipment needed to fully realize the Project as outlined in the drawings, specifications and schedule. Additionally, the Design-

Builder is responsible for obtaining all required permits and paying associated fees.

As Courtroom 120 is currently being utilized by the DC Courts tenants, it is expected that operations in

Courtroom 120 will cease in January 2026 in support of construction activities associated with this project.

Court operations will continue in Courtroom 120 until January 2026.

During the design and pre-construction phases, the DC Court’s expects that the Design-Builder will perform the activities below, at a minimum:

1. Collaborate with its Architect of Record and any design consultants to advance the Project's design, in consultation with the Owner

2. Solicit bids from trade subcontractors for the work outlined in the Design Development Documents and provide bid tabulations to the Owner.

3. Conduct Value Engineering and scoping exercises and meetings with the Owner

4. Conduct pre-construction activities, to include identification of all long-lead items.

5. Coordinate with other Courts contractors located in the Courthouse and contractors also supporting the Courtroom 120 modernization effort

During the construction phase, the Design-Builder shall perform work in accordance with Attachment J.20 and all other contract requirements, to include but not limited to the following tasks:

1. Oversee all aspects of Project construction.

2. Coordinate and lead weekly progress meetings, including site visits by Owner staff and design consultants, and provide monthly field reports.

3. Provide completed Quality Control checklists to ensure Project implementation.

4. Review and process submissions of shop drawings, Requests for Information (RFIs), and similar documentation.

5. Document meeting notes and record decisions/changes made.

6. Conduct pre-closeout inspections.

7. Review closeout documents for completeness, including As-Built Drawings based on Design-

Builder's red line drawings and/or coordinated sets developed during subcontractor coordination. As-

Built Drawings shall be provided to the Owner in hard copy, PDF, CAD (or native file format), and

BIM formats.

C.4.1 Hazardous Material Requirements

All activities involving contact with hazardous materials, including handling, disturbing, dismantling structures containing such materials, and their transportation and disposal, must adhere to the applicable regulations outlined in 29 CFR 1910/1926 and 40 CFR 761/260-271. DC Courts requires 30 day written notification to Courts staff prior to the start of any abatement activities.

C.4.1.1 Hazardous Material (HAZMAT) Abatement Plan

The Design-Builder shall engage a qualified Industrial Hygiene firm to inspect, sample, and test all areas of the Project site and building to develop a HAZMAT Abatement Plan for submission and acceptance prior to the start of HAZMAT abatement work and demolition. "Qualified" refers to using personnel who are U.S.

Environmental Protection Agency (EPA) accredited AHERA Inspectors/Management Planners or Project

Designers.

The Design-Builder shall determine the extent of surveying or assessment required to abate all existing

HAZMAT within the project limits. The Design-Builder shall coordinate with the Owner to schedule and conduct all required survey(s) and/or assessment(s) necessary to comply with all relevant and current

HAZMAT codes and regulations. Though the Design-Builder shall determine the extents of assessment, sampling, testing, etc. required for abatement, it is the Owner’s expectation that the Design-Builder conduct the following activities, at a minimum:

1. A walk-through inspection

2. Sampling of any possible asbestos containing materials (ACM) and lead based paint (LBP) not identified in existing documentation. Sampling of ACM shall conform to the requirements found in

40 CFR 763.85.

3. Provide sampling, testing and reporting for ACM and LBP that will be disturbed as a result of the project. If material suspected to be ACMs or LBPs are encountered, the material shall be sampled for bulk asbestos and/or lead paint chips.

4. Adequately test and characterize the LBP waste by the toxicity characteristics leaching procedure

(TCLP) – Lead

5. Provide sampling, testing and reporting for caulking, waterproofing materials, and waste generated for PCB content in accordance with 40 CFR 761

6. Consider all unmarked lamp capacitors and ballasts to contain PCBs

7. Perform a comprehensive assessment, including the count and location of observed universal waste

(e.g. fluorescent lamps, batteries, etc.) and/or hazardous waste

C.4.1.2 Asbestos Containing Materials (ACMs)

The Design-Builder shall survey the project area for Asbestos Containing Materials (ACMs) for inclusion in the HAZMAT Abatement Plan for submission and acceptance prior to the start of HAZMAT abatement work and demolition. It is anticipated that ACMs will be encountered during work activities.

All thermal systems insulation (e.g., duct insulation, pipe insulation), surfacing materials (e.g., plaster, sprayed-on fireproofing), and miscellaneous materials (e.g., ceiling tiles, adhesives, mastics, drywall, gaskets, cement board) installed no later than 1980 must be considered asbestos-containing unless proven otherwise in accordance with 29 CFR 1926.1101.

Work involving the disturbance, dismantling, or demolition of asbestos-containing materials or structures containing asbestos, as well as the removal and disposal of asbestos, shall comply with the requirements of

40 CFR Part 61, Subparts A and M; 29 CFR 1910.1001 (where applicable).

C.4.1.3 Lead Based Paint (LBP)

The Design-Builder shall conduct a survey of the project area for Lead-Based Paint (LBP) for inclusion in the HAZMAT Abatement Plan for submission and acceptance prior to the start of HAZMAT abatement work and demolition. It is anticipated that LBP will be encountered during work activities.

All finished/painted surfaces of buildings constructed before 1978 shall be assumed to have been finished with lead-based paint unless proven otherwise. The Design-Builder shall ensure the protection of employees and the building by minimizing dust creation during patching/repairing/prepping existing surfaces for new paint. Dry sanding is strictly prohibited.

Work involving the disturbance, dismantling, or demolition of lead-based paint must comply with 29 CFR

1926.62.

C.4.1.4 Polychlorinated Biphenyl (PCBs)

For any caulking and/or waterproofing removal endeavors in buildings built before 1979, presume PCB contamination exceeding 50 ppm. Although testing waste materials isn't obligatory, if no testing occurs, the waste shall be categorized by EPA standards as "PCB Bulk Waste". The Design-Builder's Industrial

Hygiene Consultant can elect to examine caulking, waterproofing materials, and resulting waste for PCB content as outlined in 40 CFR 761. If the materials reveal PCB levels below 50 ppm, they may be disposed of as typical construction debris.

The Design-Builder is responsible for surveying the project area for PCBs for inclusion in the HAZMAT

Abatement Plan for submission and acceptance prior to the start of HAZMAT abatement work and demolition. Fluorescent and high-intensity discharge lamps shall be handled as Universal Waste and forwarded to a recycler, or as Hazardous Waste if recycling isn't pursued. Furthermore, broken or crushed lamps must be treated as hazardous waste unless local regulations state otherwise.

C.4.2 Site Safety Plan

Per Attachment J.20, before commencing any onsite activities, especially construction activities, the Design-

Builder shall develop a safety plan that adheres to OSHA 29 CFR 1926 regulations. The Site Safety Plan shall outline safety measures, including proposed separation, fences, barriers, and site security details. The

Design-Builder shall submit the Site Safety Plan to the Owner for review and acceptance before any work begins onsite. The Design-Builder shall adhere to the accepted Site Safety Plan for the duration of work onsite.

The Design-Builder shall revise the Site Safety Plan as deemed necessary by the Design-Builder and as requested by the Owner. However, any costs associated with the revision and compliance with the plan shall not result in an increase in the Project Cost. The Owner acceptance of the Site Safety Plan does not exempt the Design-Builder from their responsibility to ensure the site remains safe at all times.

Commencement of the construction phase is contingent upon Owner’s acceptance of the Site Safety Plan, therefore the Design-Builder shall plan the duration for Owner review and acceptance. Project delays due to the Design-Builder’s failure to plan and schedule review and acceptance activities will not be considered excusable Project delays.

The Design-Builder shall accept sole responsibility for site security and shall deploy an adequate number of watchmen or security infrastructure to safeguard the Project site from unauthorized access. Expenses for site security, including watchmen and onsite security devices, etc. shall be included in the Design-Builder's proposal.

C.4.3 Construction Quality Control Plan

As outlined in Attachment J.20, the Design-Builder shall submit, for Owner review and acceptance, a

Construction Quality Control Plan for the Project week days after receiving construction NTP.

The Design-Builder bears full responsibility for executing, managing, controlling, and documenting all work to ensure compliance with the design documents. This encompasses providing comprehensive quality control services throughout all project stages.

The Quality Control Plan submitted by the Design-Builder must address all contract-related activities and their implementation procedures. This includes ensuring safety measures, regulatory permit and code compliance, management of submittals, processing and incorporation of change documents, reporting, and all other…