DCC_IDIQ_Furniture and Furnishings_FINAL.pdf

DISTRICT OF COLUMBIA COURTS

SOLICITATION, OFFER AND AWARD

FOR SUPPLIES, OR SERVICES

ISSUED BY: DISTRICT OF COLUMBIA COURTS DATE ISSUED: JUNE 12, 2025

ADMINISTRATIVE SERVICES DIVISION

PROCUREMENT AND CONTRACTS BRANCH

510 4th ST. NW, 3rd FL.

WASHINGTON, D.C. 20001

CLOSING DATE: JULY 22, 2025

SOLICITATION NUMBER: DCSC-25-RFP-66 CLOSING TIME: 12:00 PM

OFFER/BID FOR: Multiple Award IDIQ Contract for Furniture and Furnishings Products & Services

MARKET TYPE: GSA Contract Holders

TYPE OF SOLICITATION: RFP

TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE (X) SEC. DESCRIPTION PAGE

X A Solicitation/Offer/Award Form 1 X H Special Contract Requirements 36

X B Supplies or Services & Price /Cost 2 X I Contract Clauses 43

X C Statement of Work 8 X J List of Attachments 48

X D Packaging and Marking 23 X K Representation Certificates 49

X E Inspection and Acceptance 24 X L Instructions, Conditions, Notices 53

X F Deliveries and Performance 25 X M Evaluation Factors for Award 67

X G Contract Administration Data 30

OFFER (TO BE COMPLETED BY OFFEROR)

Note: In sealed bid solicitations “Offer” and “Offeror” mean “Bid” and “Bidder.”

The undersigned offers and agrees that, with respect to all terms and conditions accepted by the District of Columbia Courts under

“AWARD” below, this offer, and the provisions of the solicitation will constitute a Formal Contract.

OFFEROR

Name and title of Person Authorized to Sign Offer:

(Type or Print)

Name:

Street:

City, State:

Zip Code:

Signature

(Seal)

Date:

Area Code &

Telephone Number:

Impress

Corporate

Seal

Corporate (Seal)

(Secretary) _____________________________________ (Attest)

AWARD (To be completed by the District of Columbia Courts)

CONTRACT NO._________________________________________________ AWARD AMOUNT $________________________

ACCEPTED AS TO THE FOLLOWING ITEMS:

DISTRICT OF COLUMBIA COURTS

BY: _________________________________

CONTRACTING OFFICER

CONTRACT PERIOD: __________________________________________ _______________________________________

AWARD DATE

All written communications regarding this solicitation should be addressed to the Contracting Officer and should be directed by e-mail to Flor Rivera, Senior Contract Specialist: maria.rivera@dccsystem.gov

SOLICITATION NUMBER: DCSC-25-RFP-66

SECTION B - SUPPLIES OR SERVICES AND PRICE/COST

B.1 PROCUREMENT OBJECTIVES

B.1.1 The objective of this solicitation is to award not less than two (2) Indefinite Delivery Indefinite

Quantity (IDIQ) contracts and three (3) immediate Task Orders (TO) for the procurement of furniture, furnishings, related supplies and furniture-related labor services (specified herein and in Attachments J.10 and J.11) for the Capital Projects and Facilities Management Division

(CPFMD) of the District of Columbia Courts (called DCC or Courts or Owner).

B.2 SERVICES

B.2.1 Comprehensive furniture-related coordination services at any DCC location (detailed in Section

C.3) may include, but are not limited to: the specification, procurement, scheduling, production, delivery, and installation of furniture; the disassembly and reconfiguration, relocation or storage of existing furniture; the development and presentation of typical furniture layouts and designs;

the development of furniture requirements and plans and coordination of those requirements and plans with DCC representatives such as, architects, engineers, design-build contractors, and general contractors; the review of architectural and construction documents to ensure the inclusion of furniture requirements provided and code requirements related to furniture placement and layout; onsite oversight, supervision, and coordination of all furniture-related activities during construction and before, during and upon completion of furniture installation;

and post-construction asset management services.

B.2.2 Specific services required during the contract term will be defined in either of two (2) ways:

a) Via a Task Order Request for Proposal (TRFP) issued by DCC for the award of a resulting Firm Fixed price (FFP) TO. Each TRFP issued may be either directed to one of the two (2) Contractors or competed between the two (2) Contractors. The DCC’s decision to direct versus compete TRFPs will be made based on the requirements detailed in each individual TRFP.

b) Via an On-Call Limited Effort (OLE) Authorization Form issued by DCC for the authorized assignment of Time and Materials (T&M) contract work.

B.3 CONTRACT TYPE

B.3.1 Multiple Award IDIQ contract with an unlimited number of authorized assignments of Time and Materials (T&M) contract work, and an unlimited number of FFP TO awards.

B.3.2 Authorized Assignment of Time and Materials (T&M) contract work: Upon award of the

IDIQ contract to two (2) offerors, DCC will issue an On-Call Limited Effort (OLE) Task Order to each contract holder (called Offerors or Contractors). The OLE TO will be the first TO awarded under each of the Offeror’s IDIQ contracts and therefore numbered TO 001 of each respective contract. The OLE TO is utilized to allow the DCC to access services for the term of the contract, via a simplified procurement process.

B.3.2.1 Over the term of the contract, requests for and assignment of work under the OLE TOs will be issued via an OLE Authorization Form to a Contractor on an alternating basis or directed to the specific Contractor best aligned to support the work. The decision will be made primarily based on which ‘main line’ manufacturer furniture products are required per the scope of work

(specifically, either Haworth or Knoll).

B.3.2.2 The process for requests and issuance of authorized assignments of Time and Materials (T&M) contract work over the term of the contract is further detailed in Section C.11.

B.3.3 Firm Fixed Price (FFP) TOs: Over the term of the contract, requests for work will be defined in individual TRFPs issued to the Contractors by DCC. Each TRFP issued may be either directed to one of the two (2) Contractors or competed between the two (2) Contractors. The

DCC’s decision to direct versus compete TRFPs will be made based on the requirements detailed in each individual TRFP.

B.3.3.1 Immediately upon award of an IDIQ contract to two (2) Offerors, a competed Firm Fixed Price

(FFP) TO for the provision of furniture, furnishings, and furniture-related services in support of the Courtroom 120 Modernization project (Task Order 002) in the H. Carl Moultrie

Courthouse (HCMC) will be awarded to one (1) of the two (2) IDIQ awardees. The FFP TO award will be made based on the requirements and selection criteria identified in Attachment

J.14 (the Task Order Request for Proposal (TRFP)).

B.3.3.2 Immediately upon award of the IDIQ contract to two (2) Offerors, a second competed Firm

Fixed Price (FFP) TO for the provision of furniture, furnishings, and furniture-related services in support of the Historic Recorder of Deeds (RoD) Building Modernization project (Task

Order 003) will be awarded to one (1) of the two (2) IDIQ awardees. The FFP TO award will be made based on the requirements and selection criteria identified in Attachment J.17 (the

Task Order Request for Proposal (TRFP)).

B.3.3.3 The process for request and issuance of FFP TOs over the term of the contract is further detailed in Section C.10.

B.4 CONTRACT TERM

B.4.1 The two (2) IDIQ contracts awarded will consist of a two (2) year base contract period of performance (POP) with three (3) one (1) year options. The IDIQ contract will be effective from the date of award through the end of the base contract POP and through the contract period of any contract options exercised thereafter.

B.4.2 All FFP TOs and authorized assignments of T&M contract work must be issued within the base contract POP or option year POPs. Under no circumstances will the DCC issue a TO outside of the base contract POP or the exercised option POPs. The POP for work under an individual

TO, however, may extend beyond the POP of the last option year exercised.

B.4.3 TO 001 POP will begin on the date of award through the end of the base contract POP and through the POP of any contract options exercised. Therefore, authorized assignments of T&M contract work may be issued under TO 001 for the duration of the contract term.

B.5 OPTION TO EXTEND THE TERM OF THE CONTRACT

B.5.1 The DCC may extend the term of the base contract two (2) year period for a period of one (1) year per option, up to three (3) times, or a fraction thereof, by written notice to the Offeror before the expiration of the base contract POP; provided that the DCC shall give the Offeror a preliminary written notice of its intent to extend at least thirty (30) calendar days before the base contract POP or option year POP expires. The preliminary notice does not commit the

DCC to an extension.

B.5.2 The exercise of all three (3) one (1) year options is subject to the availability of funds at the time the option is to be exercised. The total duration of this contract including the exercise of any options under this clause shall not exceed five (5) years from the date of award.

B.6 IDIQ MINIMUM AND MAXIMUM AMOUNTS

B.6.1 There is no minimum amount for this IDIQ contract.

B.6.2 The maximum order limit for the five (5) year period of this IDIQ contract is anticipated to be

$3,000,000.00, however, the DCC reserves the right to award TOs that exceed the anticipated maximum order limit.

B.7 PRICING

B.7.1 Pricing provided shall be aligned with pricing specified in GSA contracts the Offerors are required to hold (identified in Section B.9.1) and shall be valid for the duration of the two (2) year POP for the IDIQ base contract.

B.7.2 There are a total of three (3) different pricing components to be included in the proposal:

a) IDIQ base contract pricing (includes TO 001 pricing for OLE Services);

b) Firm Fixed Price (FFP) TO 002 for the provision of furniture, furnishings, and furniture-related services in support of the Courtroom 120 Modernization project in the H. Carl

Moultrie Courthouse (HCMC); and

c) Firm Fixed Price (FFP) TO 003 for the provision of furniture, furnishings, and furniture-related services in support of the Historic Recorder of Deeds (RoD) Building Modernization project. Pricing for the award of each is as follows:

B.7.2.1 IDIQ Base Contract Pricing

B.7.2.1.1 IDIQ Base Contract Pricing for Furniture, Furnishings and Furniture-Related Services.

Offerors shall submit pricing information for each Office and Workstation Typical and

Ancillary pieces listed in Attachment J.12 (DCC Furniture Procurement and Labor Services

IDIQ RFP - Pricing Sheet) on the tab labeled IDIQ Furniture Price Sheet. The materials and quantities listed on the IDIQ Furniture Price Sheet tab are only for the purpose of evaluating

Offerors, based on some commonly selected furniture items, and do not constitute a TO.

B.7.2.1.2 IDIQ Base Contract Pricing for Labor Services. Offerors shall submit pricing for labor services required of key personnel (detailed in Section F.3 Key Personnel) listed in Attachment

J.12 (DCC Furniture Procurement and Labor Services IDIQ RFP - Pricing Sheet) on the tab labeled IDIQ Services Rate Sheet. Should the Offeror determine that additional labor categories may be required (or desired) to fulfill the contract requirements detailed herein, then the Offer shall specify those additional labor categories and provide pricing for each.

B.7.2.1.3 IDIQ On-Call Limited Effort (OLE) Task Order 001 Pricing. Offerors shall submit pricing for labor services for the total specified hours listed in Attachment J.12 (DCC Furniture

Procurement and Labor Services IDIQ RFP - Pricing Sheet) on the tab labeled TO001-OLE

Services Rate Sheet.

B.7.2.2 Firm Fixed Price (FFP) TO 002 Pricing for the Provision of Furniture, Furnishings, and

Furniture-Related Services in Support of the Courtroom 120 Modernization Project.

Offers shall submit pricing for TO 002 as specified in Attachment J.14 (TO 002 CR120

Furniture Task Order Request for Proposal (TRFP)).

B.7.2.3 Firm Fixed Price (FFP) TO 003 Pricing for the Provision of Furniture, Furnishings, and

Furniture-Related Services in support of the Historic Recorder of Deeds (RoD) Building

Modernization Project. Offers shall submit pricing for TO 003 as specified in Attachment

J.17 (TO 003 RoD Furniture Task Order Request for Proposal (TRFP)).

B.8 AWARD

B.8.1 Selection of the two (2) IDIQ awardees will be based on the criteria set forth in Section L and

Section M and based on the technical qualifications, competency, experience, and overall

BEST VALUE for the DCC. Offerors may be invited for an interview to present their qualifications, experience and pricing structure to help DCC finalize their selection of the two

(2) Offerors who will be awarded the IDIQ contracts.

B.8.2 Upon and immediately following award of the two (2) IDIQ contracts to the selected Offerors, three (3) TOs will be awarded as follows: TO 001 for OLE services will be awarded to each of the two (2) IDIQ awardees; FFP TO 002 for the Courtroom 120 Modernization project in the

H. Carl Moultrie Courthouse (HCMC) and FFP TO 003 for the Historic Recorder of Deeds

(RoD) Building Modernization project will be competed among selected IDIQ awardees and awarded to one (1) of the two (2) IDIQ awardees.

B.9 OFFEROR REQUIREMENTS

B.9.1 Qualified Offerors shall be a GSA approved contract holder of both contract vehicles listed below. As a result, the DCC is not obligated to determine a competitive range, conduct discussions with all Offerors, nor solicit final revised quotes:

a) GSA Schedule 71 II K: Comprehensive Furniture Management Services (CFMS)

b) GSA MAS 71: Packaged Furniture Program

In addition, the DCC will consider only Offerors who are able to demonstrate compliance with the following:

B.9.2 Experience:

Firms shall have experience with the IDIQ TO contract process at the time of quote submission.

Firms shall have experience providing professional Furniture Procurement and Labor Services for a variety of clients and commercial and government projects within the last five (5) years for all stages of a project from planning through closeout and operation, including design and construction. Experience shall include, but shall not be limited to, services as described in

Section B.2 and in addition, in general:

a) The Offeror shall be fully conversant and capable of planning, designing, ordering, delivering, reconfiguring, and installing freestanding and systems office furniture.

b) Furniture Design personnel must be knowledgeable in local, state, and national building and fire codes, and regulations. All work shall comply with the latest revision of the building codes or regulations in effect in Washington, DC.

c) The Offeror shall have been in the business of ordering, delivering, and installing freestanding and systems office furniture for a minimum of fifteen (15) years.

d) The Offeror shall have detailed protocol for all customer service/warranty claims, including provisions for contractor to provide local representation to coordinate warranty issues and on-site repairs.

e) The Offeror shall demonstrate experience having performed work in the National Capital

Region.

f) The Offeror shall have personnel in the National Capital Region dedicated to support the contract work.

B.9.3 Capacity: Firms shall have the capacity to deliver the required services for multiple concurrent

TOs issued. Capacity should take into consideration the Offeror’s other committed business

(not from DCC) for the duration of the IDIQ contract POP.

B.9.4 Teaming Partners: Offeror may team up with specialty services consultants, delivery and installation labor companies, etc. to provide services that are required but are not available to the Offeror in-house.

B.10 PRE-PROPOSAL BRIEFING

B.10.1 The Pre-Proposal Briefing (On-site Meeting) will be held on June 24, 2025, at 10:00 PM at:

District of Columbia Courts

Capital Projects and Facilities Management Division 510 4th St. NW, Suite 214 Washington, D.C. 20001

Offerors shall provide the following information by 12:00 pm on June 20, 2025:

a) Full name of attendee

b) Name of Company representing

B.11 PROPOSAL DUE DATE:

B.11.1 Sealed Proposals with one (1) original and four (4) copies are due, as specified in Section L, on July 22, 2025, by 12:00 p.m. Eastern Time. Late proposals will not be accepted.

Contractors will not be reimbursed for any expenses incurred for the development and submittal of this proposal.

END OF SECTION B

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SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 PURPOSE

C.1.1 The DCC is seeking qualified Offerors to support the DCC Capital Projects and Facilities

Management Division (CPFMD) by proactively engaging in and managing all aspects of the provision of new furniture, furnishings, and furniture-related materials; and the use, reuse, and storage of DCC’s inventory of existing furniture, furnishings, and furniture-related materials.

All work by the Contractor shall be for the purpose of enhancing the overall appearance of the

DCC’s facilities while not interrupting the DCC’s workforce and mission.

C.1.2 New Furniture and Furnishings. Attachment J.10 (DCC Furniture and Furnishings

Standards) and Attachment J.11 (the DCC Furniture and Furnishings Specifications Catalog) illustrates the typical furniture, furnishings, and configurations that DCC utilizes for installations of new furniture and furnishings. These represent the building blocks required to furnish DCC’s portfolio of courtrooms and court facilities, Judges’ chambers, private offices, open workstations, support spaces, and specialty spaces including but not limited to; high traffic reception/waiting/lounge areas, public walk-up service areas, storage, training and meetings spaces, and cafés. The Offerors shall proactively engage in and manage all aspects of the provision of new furniture and furnishings (from planning to installation and post-occupancy maintenance), per the DCC Furniture and Finishings Standards, for the duration of the contract term.

C.1.3 Existing Furniture and Furnishings. The DCC maintains an off-site storage/warehouse facility and three (3) storage rooms at 500 Indiana Ave. with available inventory of furniture and furniture components from many manufacturers represented in Attachment J.10 (DCC

Furniture and Furnishing Standards). In addition to the planning, design, procurement, and installation of new furniture and furnishings; the Offerors shall proactively engage in and manage all aspects of the DCC’s inventory of existing furniture (from planning to operation) for the duration of the contract term.

C.2 BACKGROUND

C.2.1 The DC Courts is comprised of the DC Court of Appeals (DCCOA), the DC Superior Court

(DCSC), and the DC Court System (DCCS). The CPFMD is part of the DC Court System providing shared services to the DC Court of Appeals and the DC Superior Court. The DC

Courts currently maintain 1.5 million gross square feet (GSF) of space within six (6) Courts-owned buildings in Judiciary Square of Washington, DC. (typically referred to as the DCC’s

“Judiciary Square campus”).

C.2.2 The Offeror shall provide furniture, furnishings, and furniture-related services at multiple building locations across the DCC’s portfolio. The list below constitutes the DCC’s portfolio of buildings on the DCC’s Judiciary Square campus in Washington, D.C. Addresses and

Occupiable Square Footage (OSF) of each are as follows:

• 500 Indiana Avenue, NW—H. Carl Moultrie Courthouse (495,265 OSF)

• 515 5th Street, NW—Building A (66,237 OSF)

• 510 4th Street, NW—Building B (68,272 OSF)

• 410 E Street, NW—Building C (28,979 OSF)

• 430 E Street, NW—Building D / Historic Courthouse (58,642 OSF)

• 515 D Street, NW—Historic Recorder of Deeds (48,842 GSF)

In addition to the main campus locations above, the DCC currently leases space and house personnel, materials or equipment at eight (8) offsite locations and one (1) warehouse facility:

• 6217 Columbia Park Rd., Landover, MD (24,390 OSF)—warehouse where furniture inventory is stored

• 1110 V St. SE (4,840 OSF)

• 1201 - 1215 South Capital St. SW (7,101 OSF)

• 920 - 930 Rhode Island Ave. NE (part of Reed St lease)

• 2575 Reed St. NE (20,109 OSF)

• 118 Q St. NE (8,063 OSF)

• 1724 Kalorama Rd. NE (9,494 OSF)

• 1328 Southern Ave. SW (2,100 OSF)

C.2.3 Though not likely, offsite locations may be added or removed at some time during the IDIQ contract POP. Should that occur, the Contractor may be issued TO to perform work at new location(s).

C.2.4 When preparing offers for this solicitation, the Offeror shall assume most of the work will be performed at the DCC Judiciary Square campus. However, at some time during the IDIQ POP the contractor may be issued TO work at offsite locations.

C.3 REQUIRED SERVICES

C.3.1 For each TO or work authorization issued, the Offeror shall assume the services detailed below are required to support the provision of new furniture and furnishings or the reconfiguration of existing furniture and furnishings. The DCC’s expectation is that the Contractor, provide professional and comprehensive furniture coordination services, therefore should services detailed below not constitute all necessary to fulfill that expectation, then the Contractor shall assume those additional services are required.

C.3.2 Scheduling of Required Services. Upon issuance of each TO or OLE work authorization, the

Contractor shall provide a Furniture Coordination Schedule that includes all services and deliverables required for the completion of contracted work. The Contractor shall establish the

Furniture Coordination Schedule in coordination with the corresponding project schedule and shall continuously update the schedule as project work progress and thru completion of all contracted work.

C.3.2.1 The Contractor shall provide furniture-related services in support of multiple projects ongoing across DCC’s facilities. All projects will have unique activities on overlapping project schedules that will require coordination with furniture-related activities. The Contractor shall ensure that all furniture-related services across all projects program-wide are comprehensively managed, therefore, the Contractor shall coordinate activities among all Furniture Coordination

Schedules developed by the Contractor’s team at any given time.

C.3.2.2 Furniture Coordination Schedule. Immediately upon award of a TO or OLE work authorization the Contractor shall submit and initial Furniture Coordination Schedule. The schedule shall detail the sequence of all activities required to complete the contract work within the POP specified and, at a minimum, it shall include following furniture-related activities and activity durations for the procurement of new furniture and furnishings:

a) Durations for the development of all anticipated Furniture Plan submissions

b) Submission milestones for all anticipated Furniture Plan submissions to DCC and project team A/E or Architect of Record (AOR)

c) DCC review periods for each Furniture Plan submission (and other anticipated submissions)

d) DCC acceptance and sign-off milestones for each Furniture Plan submission (and other anticipated submissions)

e) Construction project activities relevant to provision of the furniture and furnishings upon construction completion

f) Other Government Contractors (OGC) activities relevant to installation of cabling & equipment in or on the furniture and furnishings

i. IT/Data cabling & equipment

ii. AV cabling & equipment

iii. Security cabling & equipment

iv. Signage

g) Furniture-related activities that require coordination w/the construction project for which furniture is being provided

h) Furniture and furnishings procurement milestones

i. including product manufacturing lead time durations

ii. including furniture production durations

i) Submit updated Certification of Insurance (COI) to DCC (must occur prior to delivery of materials to any DCC facility)

j) Submit Protection Material Plan to DCC (must occur one (1) week prior to delivery

i. of materials to any DCC facility)

k) Furniture and furnishings delivery durations and milestones

i. Including delivery notification five (5) business days prior to delivery

l) Furniture and furnishings installation durations and milestones

m) Punchlist walk-through with DCC and/or DCC’s Quality Assurance (QA) representative

n) Formal acceptance walk-through with DCC

o) Submission milestones for all project-related closeout documents

i. Furniture as-builts, warranty information, etc.

p) Submission milestones for all contract-related closeout documents

i. Final invoice, etc.

C.3.2.3 Should the contract work require disassembly, reuse/reconfiguration, storage or disposal of existing furniture and furnishings, the Furniture Coordination Schedule shall include the same furniture-related activities and activity durations stated in Section C.3. adjusted as relevant to detail the sequence of all activities required to complete the contract work within the

POP specified.

C.3.2.4 The Contractor shall include every activity and milestone listed in Section C.3.2.2 in the initial

Furniture Coordination Schedule even though the exact dates will be unknown at the time. The initial schedule will serve as a planning schedule with estimated dates of when all activities will occur. As work progresses, the Contractor shall continuously update and expand the Furniture

Coordination Schedule to ensure dates and durations are both up to date and coordinated with the construction project for which furniture is being provided.

C.3.2.5 The Contractor shall adhere to submission deadlines, review durations, and schedule milestones established by DCC when contract work is awarded, therefore the Contractor shall take all coordination action necessary to not cause delay to the construction project or occupancy of space by DCC.

C.3.2.6 Should the Contractor become aware of any cause for delay of any activities included in the

Furniture Coordination Schedule, the Contractor shall immediately notify DCC.

C.3.2.7 The Contractor shall submit a revised Furniture Coordination Schedule to DCC for acceptance no less one (1) time per month. Should the Contractor deem it necessary to provide revisions more frequently than that to ensure planned timelines are met, the Contractor shall do so at their discretion.

C.3.3 On-site Field Verification Services. The Offeror is responsible for confirming existing conditions at critical points during project construction and/or prior to all phases of work as necessary to ensure accurate and successful installation of furniture and furnishings as planned.

C.3.3.1 Critical points during construction and phases of work may include, but are not limited to the following:

a) Prior to specifying furniture and developing furniture plans

b) Prior to finalizing furniture plans for DCC sign-off

c) Prior to procuring furniture and furnishings

d) During and after the construction of new framing or modifications to existing framing

e) Prior to wall close-in

f) Upon substantial completion of construction

C.3.3.2 Items the Contractor shall verify on-site may include, but are not limited to:

a) Room horizontal and vertical dimensions (all floors, walls and ceiling heights)

b) Door dimensions, locations, and swing direction

c) Window location, size, and sill height

d) HVAC units and control component placements including T-stats and wall and floor mounted air vents, and radiators.

e) Power/height of all wall-mounted receptacles and switches

f) IT/AV/data placement

g) Security devices including panic buttons intended to be mounted to furniture

C.3.4 Furniture & Furnishings Specification and Plans. DCC has established a ‘specification basis of design’ for the typical furniture layouts and itemized furnishings detailed in Attachment

J.10 (the DCC Furniture and Furnishings Standards) and Attachment J.11 (the DCC Furniture and Furnishings Specifications Catalog). DCC has established these standards to ensure that product quality, size, fit and finishes are maintained consistently throughout all DCC facilities.

Any requests to deviate from the standards must be approved by DCC to enforce adherence to a level of standard and performance minimums that ensure maintainability and visual continuity across DCC’s facilities.

C.3.4.1 If the Contractor is not able to provide the specific item or manufacturer per Attachments J.10 and J.11, the Contractor may provide the closest alternative that meets or exceeds the selected item’s technical specification to conform with ‘as equal’ substitution requirement. DCC may reject product selections and substitutions that do not meet DCC’s determination of ‘as equal.’

C.3.4.2 The manufacturers listed as the ‘specification basis of design’ are not absolute, unless identified as ‘Mandatory - No Substitutions’ in Attachment J.11.

C.3.4.3 Should the contract work require disassembly, reuse/reconfiguration, storage or disposal of existing furniture and furnishings, the Contractor shall develop specifications and plans with consideration of the DCC’s existing inventory housed in multiple locations.

C.3.4.4 The Contractor shall assume that for most TOs issued, not less than two (2) Draft Furniture

Plan submissions shall be provided for review and acceptance by DCC prior to the development of a Final Furniture Plan submission for sign-off and acceptance by DCC.

C.3.4.4.1 The first Draft Furniture Plan submission shall serve as a furniture ‘test-fit’ verification plan that ensures proposed furniture can be accommodated or “fit” in the programmed spaces. The package shall include, but shall not be limited to the following:

a) Furniture & Furnishings Schedule/Bill of Materials (BOM)

b) Furniture Layout/Floorplan(s) including all proposed furniture and furnishings

C.3.4.4.2 The second Draft Furniture Plan submission shall be developed (in AutoCAD) and submitted

(in PDF format) for acceptance by DCC prior to developing the Final Furniture Plan submission for DCC sign-off and shall include, but shall not be limited to, the following:

a) Updated and complete Furniture & Furnishings Schedule/BOM—including DCC Item

Tags, per Attachment J.11 (DCC Furniture and Furnishings Specifications Catalog))

b) Updated Furniture Layout/Floorplan(s) that include the following:

i. Actual field/onsite-verified dimensions

ii. Furniture component plans to include all systems, freestanding and seating furniture and furnishings to be installed.

iii. Code-required clearance/egress and ADA/accessibility dimensions and other critical dimensions such as isle dimensions, clear widths for isles, seating areas, etc.

iv. Detailed systems furniture power/electrical circuit layout, detailing/dimensioning placement of all circuit lines, receptacle colors, and base-power-feed-in ‘whip’ connection points on floors and walls.

v. Dimensions for exact height and horizontal placement of in-wall power outlets, IT/AV/data and security cabling wall jacks.

vi. Dimensioned locations where floor core-drills are required for power IT/AV/data

vii. DCC Item Tags corresponding to Furniture & Furnishings Schedule, per

Attachment J.11 (DCC Furniture and Furnishings Specifications Catalog)

c) Detailed cut sheets/specification sheets for all furniture-related power, IT/AV/data

d) Isometric color rendered views reflecting the final finish selections

e) Hard copy samples of final finish selections (if requested)

C.3.4.5 The Final Furniture Plan submission shall be developed (in AutoCAD) and submitted (in PDF format) for sign-off by DCC and, when signed, shall serve as the Furniture Plan “Record Set.”

It shall include, but shall not be limited to, all items included in the second Draft Furniture Plan submission; revised as required for sign-off. The Furniture Record Set shall be fully coordinated with the project design documents prior to submission to DCC for acceptance and sign-off.

C.3.4.6 Should product, product details, or material finish selections not be available and require change after acceptance and sign-off of the Furniture Plan Record Set by DCC, the Contractor shall provide replacement options (and accompanying visuals and/or finish samples) for each item impacted for acceptance by DCC, and an update the Record Set with accepted substitutions.

C.3.4.7 If shop drawings are required from a manufacturer and or sub-contractor to produce furniture or furnishings not known prior to acceptance and sign-off of the Furniture Plan Record Set by DCC, the Contractor shall submit shop drawings for review and acceptance prior to the production of those specific furnishings.

C.3.4.8 The Contractor shall make a hardcopy or digital ‘redline’ of the Furniture Plan Record Set available to DCC upon immediate request for the duration of the onsite installation of furniture and furnishings.

C.3.4.9 Within thirty (30) calendar days after formal acceptance of installed furniture and furnishings by DCC, the Contractor shall submit ‘As Built’ plans (in AutoCAD) to DCC. As-Built plans shall incorporate redlines made on the record set during installation to reflect all furniture layout changes made in the field during installation; ‘Day-2’ requests for installation modification or additional products made after acceptance by DCC; and room number changes made after acceptance of the Record Set by DCC.

C.3.5 Coordination During Project Design Phase. It is imperative that the Contractor fully coordinate furniture-related services and TO deliverables with design documentation for the project that the furniture and furnishings will be installed during the post-construction phase and prior to occupancy. In support of full coordination, the DCC will make every effort to issue

TOs for the provision of new furniture and furnishings for ongoing construction projects early in the design phase of the project.

C.3.5.1 When the Contractor is issued a TO that is for the provision of new furniture and furnishings for an ongoing construction project, the Contractor shall take a proactive position in every engagement with the DCC and all DCC representatives—DCC’s Program Management team, DCC’s Construction Management Team, DCC’s A/E team, and the project A/E team (or

Architect of Record (AOR)), DCC’s Security team, DCC’s IT/AV/Comm team, and DCC’s

Other Government Contractors (OGCs). The Contractor shall engage with all stakeholders as necessary to ensure full coordination of furniture-related services with project design activities and ensure the integration of furniture-related requirements into design development documentation for the project.

C.3.5.2 The Contractor shall attend all regularly weekly and ad hoc scheduled project meetings they deem necessary to fully coordinate furniture-related services with the project and ensure the integration of furniture-related requirements into design development documentation for the project. The intent of Contractor attendance and participation in project design meetings is for the Contractor to remain apprised of the project design schedule; and to ensure the DCC’s representatives and the project team include the Contractor in all project communications, correspondence, design distributions for review, and project decisions that could potentially impact the design integrity, schedule, cost, or overall intent of the furniture and furnishings.

C.3.5.3 The Contractor shall proactively engage DCC and the project A/E team to ensure that the

Contractor is developing and updating the required Furniture Plan submissions (per Section

C.3.4) in full coordination with each most recent project design submission as design progresses.

C.3.5.5 The Contractor shall, in turn, provide the project A/E team with Furniture Plan submissions

(per Section C.3.5) to ensure that all furniture-related requirements are integrated into all design submissions by the project A/E team. The Contractor shall proactively communicate with the project A/E team to ensure Furniture Plans and other furniture-related items of importance are conveyed to the project A/E team on-time (as tracked in the Furniture Coordination Schedule) for integration into the following design submission.

C.3.5.6 The Contractor shall review every project design submission to ensure the furniture-related requirements have been fully incorporated and accurately captured within the design submission. Should the furniture-related requirements not be fully incorporated and/or accurately captured, the Contractor shall provide and track resolution of comments and all requested information to ensure incorporation of requirements in the subsequent design submission.

C.3.5.7 The Contractor shall provide furniture-related information and Furniture Plan submissions to the project A/E team, as they are updated. The Contractor shall update the Furniture Plan as often as necessary to ensure total integration of furniture-related requirements into the project team’s design documentation thru and including the project ‘As-Built’ documentation.

C.3.5.8 Upon DCC acceptance of the Furniture Plan Record Set and As-Built, the Contractor shall share them each with the project A/E team for incorporation into the Record Set and As-Built drawings for the project.

C.3.6 Coordination During Project Construction Phase. It is imperative that the Contractor remain fully engaged throughout the construction phase of each project and coordinate all furniture-related activities occurring during the project construction phase with DCC and the project team.

C.3.6.1 During the construction phase, the Contractor shall attend all regularly weekly and ad hoc scheduled project meetings they deem necessary to fully coordinate furniture-related services with the project and ensure that on-site construction progresses according to design. The intent of Contractor attendance and participation in project construction meetings is for the Contractor to remain apprised of the project construction schedule; and to ensure the DCC’s representatives and the project team include the Contractor in all construction-related communications, correspondence, design bulletins and changes for review, and project decisions that could potentially impact the integrity, schedule, cost, or overall intent of the furniture and furnishings.

C.3.6.2 The Contractor shall proactively engage DCC, DCC’s CMa team, and the project team and make visits to the construction site to confirm furniture-related measurements against the project team’s construction documents, redline drawings, bulletins, etc. and the Contractor’s most updated Furniture Plan Record Set. The Contractor shall make every effort to ensure that changes during construction that may impact the production, procurement, delivery, or installation of furniture and furnishings are immediately addressed with DCC upon discovery.

C.3.6.3 The Contractor shall review every project design bulletin and change issued during the construction phase to ensure the furniture-related requirements are not impacted. Should the furniture-related requirements be impacted, the Contractor shall proactively provide and track resolution of comments and all requested information to eliminate or mitigate impacts to the furniture schedule, scope or cost.

C.3.6.4 The Contractor shall comply with all safety requirements set forth by the general contractor

(GC) for each project at DCC’s facilities, to include supplying and wearing approved Personal

Protective Equipment (PPE). The Contractor shall ensure that all personnel who will visit each project site attend all safety briefings required by the GC for each project and adhere to the

GC’s safety protocol for the duration of time the GC controls the project site.

C.3.7 Furniture & Furnishings Procurement and Production. For each TO issued, The Contractor shall provide comprehensive services required to ensure procurement and production of furniture and furnishings are completed according to scope, schedule and budget as tracked throughout the design and construction phases of the project.

C.3.7.1 The Contractor’s shall continuously update their Furniture Coordination Schedule (as detailed in Section C.3.2) throughout the construction phase to the ensure the procurement and production of furniture and furnishings is fully coordinated with the project schedule and is planned for on-time delivery.

C.3.7.2 The Contractor shall ensure all required shop drawings (per Section C.3.4.7) have been accepted by DCC prior to the procurement and production of those specific furniture or furnishings.

C.3.7.3 The Contractor shall provide the Furniture Plan Record Set (per Section C.3.4.5), updated with all design changes and changes that occurred during the construction phase, for acceptance and sign-off by DCC prior to procuring any furniture and furnishings.

C.3.8 Furniture & Furnishings Delivery, Installation and On-site Coordination Services. For each TO issued, the Contractor shall provide comprehensive services required to ensure the delivery and installation of furniture and furnishings are completed according to scope, schedule and budget as tracked throughout the design and construction phases of the project.

C.3.8.1 At least thirty (30) calendar days prior to delivery, the Contractor shall develop a Furniture

Installation Plan for review and acceptance by DCC. At a minimum, the plan should detail:

a) Pre-delivery preparations, delivery & installation personnel who will be onsite

b) Points of contact for delivery and installation-related communications

c) Onsite location where Furniture Plan Record Set will be kept for redlining

d) Plan for the Contractor’s provision of all labor, supplies, tools, equipment, transportation, debris removal, and building protection along delivery route and within installation areas to carry out all tasks required to provide the DCC with a complete and furnished office environment

C.3.8.2 It is anticipated that the Contractor will deliver and install furniture during the time that the GC controls the project site. In that case, the Contractor shall coordinate with the GC and DCC prior to scheduling furniture deliveries in areas where GC work is being performed and shall adhere to GC safety requirements during delivery, staging and installation of furniture and furnishings.

C.3.8.3 It is anticipated that the Contractor will deliver and install furniture during the time that DCC’s

OGCs are installing fixtures and equipment at the project site. The Contractor shall coordinate with the DCC (and DCC’s OGCs) prior to scheduling furniture deliveries in areas where work is being performed by OGCs. The Contractor shall conduct all deliveries through the loading docks at each facility; therefore, the Contractor shall coordinate with DCC to ensure that the loading docks are prepared for deliveries and will not already be in use at the time of the

Contractor’s scheduled deliveries(s).

C.3.8.4 The Contractor shall coordinate via the DCC per the Furniture Coordination Schedule

(detailed in Section C.3.2) to gain access to loading docks and staging areas prior to delivering and staging furniture on site. The Contractor shall not, under any circumstance, deliver or stage furniture at any of the DCC’s facilities without DCC’s knowledge and without prior to coordination with DCC. In addition to the inclusion of delivery notification date in the Furniture

Coordination Schedule, the Contractor shall provide written delivery notification and relevant delivery details to DCC at least five (5) business days prior to the scheduled delivery date.

C.3.8.5 Per the Furniture Coordination Schedule (detailed in Section C.3.2) the Contractor shall submit current Certificate of Insurance (COI) prior to the delivery of furniture and furnishings to any DCC facility.

C.3.8.6 The Contractor shall be onsite to receive all deliveries of furniture and furnishings and shall ensure that staged furniture and furnishings do not impede paths of egress or interrupt ongoing project-related activities and installations by DCC/GCs/OGCs.

C.3.8.7 Prior to delivery and installation of furniture and furnishings, the Contractor shall provide and install protection to all locations required to protect the furniture and furnishings and the facility from any damage. Locations where protection may be installed may include, but shall not be limited to, landscaping, elevators, flooring, walls, ceilings. Upon completion of delivery each day the Contractor shall remove all materials installed for protection.

C.3.8.7.1 Per the Furniture Coordination Schedule (detailed in Section C.3.2) the Contractor shall provide a Protection Material Plan to DCC at least five (5) business days prior to the scheduled delivery date. At a minimum, the plan shall indicate the following: material that will be used for protection, locations where materials will be installed on a site floor plan, time that protection materials will be installed each day, time that protection materials will be removed each day.

C.3.8.7.2 Post delivery and staging of furniture and furnishings, and prior to installation, the Contractor shall provide the DCC an updated Protection Material Plan specific to the installation of furniture and furnishings at the project site.

C.3.8.8 During delivery and installation of furniture and furnishings the Contractor shall remove all debris from the site each day, including but not be limited to, boxes, trash, wrappings, and debris.

C.3.8.9 During delivery and installation of furniture and furnishings the Contractor shall make every effort possible to avoid damage to the facility, the contents of the facility, and to the furniture and furnishings. Should any personnel of the Contractor cause damage to any, the Contractor is responsible and shall repair damage at no cost to the DCC.

C.3.8.10 For the duration of delivery and installation of furniture and furnishings, the Contractor shall submit daily reports to DCC that document work for the duration of the day; beginning when the Contractor arrives at the facility, until the time the Contractor leaves the facility. The

Contractor shall include photo documentation sufficient to confirm that no damage incurred for the day and sufficient to support a claim if damage did occur to the facility, the furniture and furnishings, or any contents of the facility that are not provided by the Contractor.

C.3.8.11 The Contractor shall coordinate and support all activities relevant to installation of cabling & equipment in or on the furniture and furnishings. The Contractor shall ensure that coordination and support as documented in the Furniture Coordination Schedule (detailed in Section

C.3.2).

C.3.8.12 When the Contractor has completed the installation of all furniture and furnishings, the

Contractor shall confirm the date final punch list walk-through with DCC and/or DCC’s Quality

Assurance (QA) representative, as documented in the Furniture Coordination Schedule

(detailed in Section C.3.2). Prior to confirming the punch list walk-through, the Contractor shall have completed their own Quality Control (QC) activities and shall consider the installation of all furniture and furnishings complete. The DCC will not schedule a punch list walk-through before the Contractor has completed their own QC activities.

C.3.9 Furniture and Furnishings Post-Installation Services. The Contractor shall comprehensively manage all post-installation warranty issues, service calls, reconfiguration requests, etc.

C.3.10 Furniture and Furnishings Assets Management Services. The Contractor shall comprehensively manage all TO work that may require access to existing furniture (as described in Section C.1.3) and/or storage of dismantled furniture and furnishings.

C.3.10.1 The DCC has an inventory record of furniture and furnishings stored at the warehouse facility.

Upon contract award, the Contractor shall coordinate with DCC to get a copy of the inventory and make recommendations to determine a process for managing the inventory and updating the record on an agreed upon recurring basis.

C.3.11 Computer Aided Design (CAD) Services

The Contractor shall provide all furniture and furnishings-related design deliverables, as specified throughout Section C, in AutoCAD/Revit. The Contractor shall furnish all hardware and software required to do so.

C.3.12 Internet-Based Project Management System (PMIS)

The DCC will administer the IDIQ contract via a PMIS. The DCC’s designated PMIS is

Procore. The Contractor shall submit all deliverables and transmittals, access and transfer documentation, conduct formal communications, submit and respond to Requests for

Information (RFI)s, etc. for all contract work via the PMIS. The Contractor shall furnish all hardware and software required for access to the PMIS and provide all training necessary for their personnel to utilize the PMIS effectively.

C.4 MONTHLY MEETINGS

C.4.1 The Offeror shall schedule and lead a contract-focused monthly meeting with DCC to ensure thorough review and discussion of the progress on contract work and to facilitate other essential coordination activities. To each meeting, the Offeror shall be prepared to share and discuss all deliverables that are current at the time of the meeting.

C.4.2 These meetings shall provide a platform for the Offeror to present updates, address any concerns or issues, share critical information, make informed decisions that support the overall success of contract work and refine strategies for the timely and efficient completion of tasks.

C.4.3 By maintaining regular communication and collaboration, the Offeror shall ensure alignment with the DCC's expectations and standards, fostering a proactive approach to problem-solving and continuous improvement.

C.5 PROFESSIONAL RESPONSIBILITIES

C.5.1 The Offeror shall perform services in compliance with all applicable national, federal, state, municipal, and DC laws, regulations, codes, ordinances, orders and with those of any other body having jurisdiction over a project the Offeror is supporting.

C.5.2 Except as otherwise stated in the contract, or agreed to in writing by the DCC, the Contractor shall provide and pay for all materials, labor, tools, equipment, transportation, supervision, removal of all packaging and debris and all other services, management, and facilities of every nature whatsoever necessary to execute…