Attachment_J.14_TO 002_Courtroom 120 Furniture TRFP final.pdf

DISTRICT OF COLUMBIA COURTS

REQUEST FOR PROPOSAL

FURNITURE PROCUREMENT & LABOR SERVICES IDIQ

TASK ORDER – 02

COURTROOM 120 FURNITURE

ISSUED BY: DISTRICT OF COLUMBIA COURTS DATE ISSUED: 06/13/2025

ADMINISTRATIVE SERVICES DIVISION

PROCUREMENT AND CONTRACTS BRANCH

510 4th ST. NW, 3rd FLOOR

WASHINGTON, D.C. 20001

IDIQ NAME/NUMBER: Furniture Procurement & Labor Services IDIQ Contract / DCSC-25-RFP-66

TRFQ Title: TO #2 - Courtroom 120 Furniture

MARKET TYPE: GSA Contract Holders

TABLE OF CONTENTS

a. This TRFP response shall be submitted along with the Furniture Procurement & Labor Services IDIQ RFP request

(X) SEC

DESCRIPTION PAGE

E

(X) SEC

DESCRIPTION PAGE

X A Solicitation/Offer/Award Form 1 H Special Contract Requirements 5

X B Supplies or Services & Prices/ Costs 2 I Contract Clauses 5

X C Description/Statement of Work (SOW) 3 X J List of Attachments 5

D Packaging and Marking 4 K Representation Certificates 5

E Inspection and Acceptance 4 X L Instructions, Conditions, Notices 5

X F Deliveries and Performance 4 X M Evaluation Factors for Award 6

G Contract Administration Data 5

REQUEST FOR PROPOSAL (To be completed by the District of Columbia Courts)

DISTRICT OF COLUMBIA COURTS:

CONTRACTING OFFICER

DATE

All written communications regarding this task order should be addressed to the Contracting Officer and should be directed by e-mail to Flor Rivera, Senior Contract Specialist: maria.rivera@dccsystem.gov

DCSC-25-RFP-66

TO #2 - Courtroom 120 Furniture

SECTION B – SUPPLIES OR SERVICES AND PRICE QUOTE

B.1 PROCUREMENT OBJECTIVE

B.1.1 The District of Columbia Courts (DCC) is seeking furniture design, procurement, and labor services from a Furniture Procurement and Labor Services IDIQ contract holder for

Courtroom 120 in the H. Carl Moultrie Courthouse.

B.2 SERVICES

B.2.1 The Courts intends a Firm-Fixed-Price award resulting from this Task Order –

Courtroom 120 Furniture request for proposal (RFP). For the consideration set forth below, the Contractor shall provide all requirements as described in Section C.

B.3 TIMELINE

B.3.1 Final furniture design and final furniture layout plans and bill of material document(s) in response to this Task Order are required to be submitted along with the Furniture

Procurement and Labor Services IDIQ RFP per the schedule outlined in Section L.

B.3.2 The Courtroom 120 Furniture project key milestone project dates, known at this time:

▪ TO #2 Award: By September 15, 2025

▪ Furniture Installation start: June 1, 2026

SECTION C – STATEMENT OF WORK

C.1 REQUIRED SERVICES:

C.1.1 Provide furniture components, expertise, and labor required to furnish Courtroom 120 as outlined on both Attachment J.15 – TO #2 - Courtroom 120 Furniture - Plans, and

Attachment J.16 – TO #2 - Courtroom 120 Furniture - Specifications and Pricing Sheet.

C.1.1.1 The architectural plans for Courtroom 120 are currently in early stages of design development. Therefore, there are not specific plans for Courtroom 120 which can be shared at the time of this RFP release.

C.1.1.2 The courtroom plans encompassing all furniture selections and quantity counts have been taken from Courtroom 301, a recently renovated courtroom of similar size and configuration to Courtroom 120, shown in Attachment J.15 – TO #2 - Courtroom 120

Furniture - Plans.

C.1.1.3 Offeror shall refer to Attachments J.10 - DCC Furniture & Furnishings Standards and J.11

– DCC Furniture and Furnishings Specifications Catalog for specific product and Standard

Typical descriptions, component listing, features and finishes to cross reference against the product item and Standard Typical listing in Attachment J.16 – TO #2 – Courtroom

120 Furniture – Specifications & Price Sheet.

C.1.2 The Offeror is responsible to cross refence all attachments to confirm furniture quantity counts and location tagging. Any discrepancies should be reported in a request for clarification. The Courtroom 120 project comprises the rooms labeled: Attorney/Witness

Room(s), Courtroom, and Jury Room.

C.1.3 The Offeror is NOT responsible for any services related to the existing furniture that may currently reside in Courtroom 120. The Offeror shall expect to install furniture into a fully renovated space.

C.1.4 Offeror should provide an exact match to the items detailed in the Courtroom 120

Furniture Specifications & Pricing Sheet.

C.1.4.1 If an item is no longer available for purchase from the Offeror, then the Offeror may supply an alternate for consideration. There are custom furniture items which are noted as

‘Required - No Substitution’ for which no alternative will be accepted.

C.1.4.2 The Courts reserves the right to solicit the desired furnishing(s) through alternative means if the awarded Contractor can no longer provide said item after award.

C.1.5 The awarded Contractor is responsible for attending weekly design/project meetings with the Courts project team that includes Courts other government contractors (OGC’s): A/E, IT, AV, signage, and general contractor. This project is a ‘design build,’ therefore the

Contractors attendance is mandatory throughout the project term.

C.1.5.1 The awarded contractor will be quickly integrated into the project team and ongoing design process and will be required to provide recommendations for the exact furniture selections and sizes that can best contribute and fit the Courtroom 120 space plan.

C.1.6 The Courtroom 120 project location, being on the DCC Campus therefore requires both delivery of furniture and installation to be performed between 7:00 PM – 7:00 AM

(Monday-Friday).

C.2 BACKGROUND

C.2.1 The Courtroom 120 Renovation project will be a complete renovation requiring all spaces associated with the Courtroom 120 project to be demolished and built to the new DCC

Courtroom typical design standard, as shown in Attachment J.15 – Courtroom 120

Furniture – Plans.

C.2.2 The DCC has contracted with Smith Group Architects for pre-design services. Offerors will be kept apprised of the design development timeline once approved.

C.3 PROFESSIONAL RESPONSIBILITIES

Refer to Section C of Furniture Procurement & Labor Services IDIQ RFP

SECTION D - PACKAGING AND MARKING

Refer to Furniture Procurement & Labor Services IDIQ RFP

SECTION E - INSPECTION OF SERVICES

SECTION F – DELIVERIES AND PERFORMANCE

F.1 DELIVERABLES

F.1.1 All deliverables shall be in a form and manner acceptable to the Courts. The Offeror shall provide to the COTR the deliverables specified below within the designated time frame(s) for each TO:

▪ Furniture Acquisition Milestone Schedule must detail client review and approval milestones, quote review and approval, order placement and manufacturer order entry dates, production, ship dates, installation period, and punchlist walk and punchlist completion dates. Due: to be included in TO #2 TO response.

▪ Furniture specific and item tagged AutoCAD based drawings. Due: Contractually required within 20 days of Notice to Proceed (NTP) will be due at a future date, yet undefined.

▪ Bill of materials (BOM) by room with each line item tagged to match floor plans and or presentation typical drawings. Due: Contractually required within 30 days of Notice to Proceed (NTP) will be due at a future date, yet undefined.

▪ The Offeror should include the above milestones in the Furniture Acquisition Milestone Schedule and provide recommended dates and durations for the tasks listed above as well as those requirements detailed in Section C.8 of the DCC Furniture Procurement and Labor Services IDIQ RFP.

SECTION G – CONTRACT ADMINISTRATION

G.1 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)

G.1.1 The COTR is responsible for general administration of this TO contract and advising the

Contracting Officer as to the Contractor’s performance or non-performance of the contract requirements. In addition, the COTR is responsible for the day-to-day monitoring and supervision of the contract.

G.1.2 The COTR designee for TO #2 – Courtroom 120 Furniture shall be:

Ms. Halston Mathis Chief of Capital Projects Capital Projects and Facilities Management Division District of Columbia Courts 510 4th St. NW, Suite 214 Washington, D.C. 20001 Email: Halston.Mathis@dccsystem.gov

SECTIONS H & I

SECTION J – LIST OF ATTACHMENTS

Number Document Name

J.14 TO #2 – Courtroom 120 Furniture RFP

J.15 TO #2 – Courtroom 120 Furniture - Plan

J.16 TO #2 – Courtroom 120 Furniture – Specifications and Pricing Sheet

SECTION K

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L.1 PROPOSAL INFORMATION AND FORMAT

L.1.1 The proposal for TO #2 - Courtroom 120 Furniture RFP shall be prepared in one (1) single volume (binder) with tabs that delineate the Technical proposal from the Price proposal as shown:

mailto:Halston.Mathis@dccsystem.gov

Tab A

60 Points

Technical Product Information:

Submit the completed product listing schedule using format provided in TO

#2 - Courtroom 120 Furniture – Specifications & Pricing Sheet, Attachment

J.16. for detailed instructions on Technical Specifications.

Tab B

40 Points

Price Information:

Submit the completed price schedule using format provided in TO #2 -

Courtroom 120 Furniture – Specifications & Pricing Sheet, Attachment J.16.

Tab C

0 Points

Scope Clarifications & Exclusions:

Provide a list of any Offer or scope clarifications and exceptions that are a part of your offer to include expiration date for pricing.

Tab D

0 Points

Contractual Information:

Contract details as to which products are on GSA and which are open market as well as which GSA Contract vehicle will be utilized for the pricing provided

SECTION M - EVALUATION FACTORS

M.1 BASIS OF AWARD

M.1.1 The Courts will select the offer that represents BEST VALUE.

M.2 EVALUATION FOR AWARD

M.2.1 The Courts reserves the right to request, from a prospective Offeror, additional information necessary to determine the prospective Offeror’s qualifications. Information is to be submitted upon the request of the DCC within the time specified in the request.

M.2.2 Award will be to the Offeror who presents the most advantageous package to the Courts, based upon the evaluation criteria specified herein. While the points in the evaluation criteria indicate their relative importance, the total scores will not necessarily be only determinative of award. Rather, the total score will guide the Courts in making the award decision.

M.2.3 The Courts reserves the right to reject any or all proposals determined to be inadequate or unacceptable. The DCC may award a contract upon the basis of initial offers received, without discussions.

M.3 TECHNICAL RATING

M.3.1 The technical evaluation factors set forth below shall be used to evaluate each section of each proposal.

M.4 EVALUATION CRITERIA

M.4 Table: Evaluation Criteria for Courtroom 120 Furniture

Proposal

Section Evaluation Criteria Points

A Technical Specifications – IDIQ RFP Section M.6 60

B Price Quote – IDIQ RFP Section M.5 40

C Scope Clarifications & Exclusions 0

D Contractual Information 0

TOTAL 100

END OF SOLICITATION