D.1 Evaluated Salient Characteristics.xlsx
XLSX spreadsheet 35 KB Posted
- Solicitation number
- 36C26325Q0777
About this file
The file is an evaluated salient characteristics spreadsheet detailing technical specifications for surgical lights, booms, and video integration systems for the Black Hills VA Healthcare System. The solicitation (36C26325Q0777) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside procurement using FAR 13.5 procedures. The equipment requirements include six surgical lights with specific LED characteristics such as 6 lightheads, 110/120V power, color temperature adjustable between 3500-5000K, and a color rendering index over 90. The video integration system must support unified routing of multiple video signals, high-definition output, remote viewing capabilities, touchscreen controls, and storage of digital video and images.
The procurement requires vendors to submit comprehensive documentation, including a signed SF1449, price schedules, authorization letters from original equipment manufacturers, Buy American Certificate, specification sheets, and a pre-recorded demonstration of the video integration system. The system must integrate with existing VA electronic medical records, provide live video streaming, support multiple simultaneous video sources, and include features like wall-mounted cameras, touch screen controls, and the ability to manage operating room resources such as video routing, camera positions, and light intensities. The total site quantities include 6 surgical lights, 3 equipment booms, 3 anesthesia booms, and 3 video integration systems for the Black Hills VA Healthcare System.
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Other files
| File | Type | Posted |
|---|---|---|
| D.9 Room dimensions.pdf | ||
| 36C26325Q0777 A0001.pdf | ||
| 36C26325Q0777 A0001_1.docx | DOCX document | |
| 36C26325Q0777_1.docx | DOCX document | |
| 36C26325Q0777.pdf | ||
| D.5 ICRA Introductory Information and Instruction.docx | DOCX document | |
| D.2 Supply Line Item Template.xlsx | XLSX spreadsheet | |
| D.4 Surgery structure.pdf | ||
| D.3 Floor plans.pdf | ||
| D.8 BUSINESS ASSOCIATE AGREEMENT.docx | DOCX document | |
| D.7 VA Directive 6550 App A Fillable.pdf | ||
| D.6 PCRA Introductory Information and Instructions.docx | DOCX document |
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Text version
Surgical Lights
| Item | Description | Black Hills-OR 1-3 | Explanation of how vendor proposal meets this criteria | Total | ||
| 1 | LIGHT SOURCE, TYPE | LED | ||||
| 1a | Number of lightheads | 6 | 6 | |||
| 1b | Number of bulbs or elements | No minimum requirements | ||||
| 1c | Volts | 110/120 | ||||
| 1d | Life, hr | Greater than 30,000 LED | ||||
| 2 | COLOR TEMPERATURE, K | Adjustable from 3500-5000 | ||||
| 2a | Adjustable | Required-Touch at light and control display | ||||
| 3 | COLOR RENDERING INDEX | >90 | ||||
| 3a | R9 value | minimum 90 | ||||
| 4 | FIELD SIZE, cm (in) | |||||
| 4a | Diameter | No minimum requirements | ||||
| 5 | FOCAL LENGTH, cm (in) | ≥65 | ||||
| 6 | ILLUMINATION LEVEL, maximum lux at 1 m | ≥160,000 | ||||
| 7 | MOUNTING | Boom only | ||||
| 8 | CONTROLS | |||||
| 8a | Dimmer | Required, At light and control display. 5 -100% | ||||
| 8b | Focus | Required, At light and control display | ||||
| 8bi | Automatic | Required | ||||
| 8c | Field size | No minimum requirements | ||||
| 8d | On sterile handle | Required | ||||
| 9 | ROTATION, ° | The Surgical Lights must be of a design that allows for 360 degrees of rotation at any yoke or support location. | ||||
| 10 | VERTICAL ADJUSTMENT RANGE, cm (in) | ≥80 cm | ||||
| 11 | HEAT | |||||
| 11a | Maximum irradiance at 1 m, W/m2 | No minimum requirements | ||||
| 11b | Heat-to-light ratio, mW/m2.lux | No minimum requirements | ||||
| 12 | LIGHTHEAD MATERIAL | No minimum requirements | ||||
| 13 | LENS COVER MATERIAL | No minimum requirements | ||||
| 14 | FILTER MATERIAL | No minimum requirements | ||||
| 15 | REFLECTOR MATERIAL | No minimum requirements | ||||
| 16 | SHADOW CONTROL | |||||
| 16a | Automatic shadow dilution adjustment | Automatically by in-light control | ||||
| 17 | SATELLITES | No minimum requirements | ||||
| 18 | AMBIENT LIGHTING | Required | ||||
| 19 | BATTERY OR EMERGENCY BACKUP | Required | ||||
| 20 | STERILIZABLE HANDLE | Required | ||||
| 21 | VIDEO CAMERA | |||||
| 21a | Compatible (type) or integrated-separate video source incorporated into one of the surgical lights brought to one of the surgical fields streaming live video | Yes, HD minimum | ||||
| 21b | Location on lighthead | Light | ||||
| 22 | MINIMUM CEILING HEIGHT, cm (in) | 10 ft | ||||
| 23 | DIAMETER, cm (in) | |||||
| 23a | Lighthead | CURRENTLY 24", NOT REQURED BUT SOMETHING CLOSE | ||||
| 24 | WEIGHT, kg (lb) | No minimum requirements | ||||
| 25 | SUPPLY VOLTAGE, VAC | No minimum requirements | ||||
| 26 | POWER, W | No minimum requirements | ||||
| 27 | PURCHASE INFORMATION | |||||
| 27a | Warranty | Minimum of 1 year | ||||
| 28 | ADDITIONAL SPECIFICATIONS | |||||
| 28a | Ability to turn light on/off at light | No minimum requirements | ||||
| 28b | Recent Upgrades |
Booms
| Item | Description | Black Hiills-OR 1-3 | Explanation of how vendor proposal meets this criteria | Total | |
| 1 | Number of Anesthesia Booms Per Room | 3 | 3 | ||
| 2 | Number of Equipment Booms Per Room | 3 | 3 | ||
| 3 | SWIVEL RADIUS, cm (in) | No minimum requirement | |||
| 4 | HEIGHT ADJUSTMENT, cm (in) | No minimum requirement | |||
| 5 | ELECTRICAL FEATURES | ||||
| 5a | Circuit breaker | No minimum requirement | |||
| 5b | Electrical power receptacles | 10 | |||
| 5c | Equipotential ground bus | No minimum requirement | |||
| 5d | Grounding jacks | No minimum requirement | |||
| 5e | Telephone jack | No minimum requirement | |||
| 5f | Isolated power system | Required | |||
| 5g | Code alarm button | Not required | |||
| 5h | Nurse call system | Not required | |||
| 5i | Elapsed timer/clock | Not required | |||
| 6 | MEDICAL GAS SERVICES | ||||
| 6a | Oxygen outlets | 2 | |||
| 6b | Outlet type | Diamond | |||
| 6c | Vacuum inlets | 3 | |||
| 6d | Medical compressed air | 1 | |||
| 6e | Nitrous oxide | 1 | |||
| 6f | WAG evacuation | 1 | |||
| 6g | Medical gas piping | No minimum requirement | |||
| 6h | Vacuum bottle slides | No minimum requirement | |||
| 6i | Vacuum bottle storage | No minimum requirement | |||
| 7 | ACCESSORIES | ||||
| 7a | Monitor bracket | REQUIRED | |||
| 7b | Bed bumper | No minimum requirement | |||
| 7c | IV supports | No minimum requirement | |||
| 7d | Catheter basket | No minimum requirement | |||
| 8 | H x W x D, cm (in) | No minimum requirement | |||
| 9 | WEIGHT, kg (lb) | No minimum requirement | |||
| 10 | LOAD CAPACITY, kg (lb) | 350 lbs or greater per arm | |||
| 11 | PURCHASE INFORMATION | ||||
| 11a | Warranty | Minimum of 1 year | |||
| 12 | ADDITIONAL SPECIFICATIONS | ||||
| 12a | Nitrogen | Must have regulated Nitrogen outlet/w gauge | |||
| 12b | Network Jacks | 4 plex or more | |||
| 12c | Keyboard/mouse | 1 | |||
| 12d | Adustable Equipment Shelves | Required | |||
| 12e | Carbon Dioxide on equipment boom | Required | |||
| 12f | Medical Gas Connections | Each room shall have the foolowing Medical Gas connections available. Quantities to be determined by each room configuration. |
-Oxygen -Medical Air -Vacuum -Nitrogen
-CO2
-Waste Gas Scavenging 12g Universal connections for video inputs •Equipment boom shall have 6 universal connections for video inputs •Anesthesia boom shall have 3 universal connections for video inputs
| 12h | Video integration Foot Switch / Sync cable | No minimum requirement |
| 12i | Smoke Evacuator | No minimum requirement |
| 12j | Storage space for ESU, electrosurgical unit, foot switches | No minimum requirement |
| 12k | Mounts for display monitors | Must have mounts for at least 3 display monitors |
| 12l | CO2 Cylinder mount | No minimum requirement |
| 12m | Arm Support | No minimum requirement |
| 12n | Video Integrtion overall needs | The system must be capable of capturing any video signal and sending it to the Integration storage system, It then must be able to send this information to the nurses control display for them to push to the room displays for viewing during the case. It must be able to record the video from the case and transfer it to a medium such as a disk for the patient for example to take or be sent to another facility for physician viewing if follow up care is needed. It also must be able to provide the playing of music for the surgeons and or staff for listening to before, during and after the case. The integration needs to be able to send images to the current eMR, patient electronic medical records system. |
| 12m | Recent Upgrades |
Video Integration
| Item | Specification from Previous Procurement | Black Hills-OR 1-3 | Explanation of how vendor proposal meets this criteria | Total |
| 1 | Qty of Video Integration System | 3 | 3 | |
| 2 | Unified routing of disparate video signals from VA furnished equipment to desired display destinations. Video sources will include, but not limited to mobile and stationary endoscopic video systems, lighthead camera systems, urology systems, mobile c-arms, PACS, vital signs monitor, and the OR desktop computer. | Required | ||
| 3 | System will provide wall mounted pan/tilt/zoom camera articulation and viewing. | Required | ||
| 4 | System will improve ability to utilize OR protocols such as a timeout. | Required | ||
| 5 | Touch screen control of video source selection and video routing. | Required | ||
| 6 | Improve OR workflow and efficiency. | Required | ||
| 7 | Manipulation of VA information systems on the same workstation controlling video routing. | Required | ||
| 8 | Viewing of video feed from another active video integration solution within the hospital. | Required | ||
| 9 | High definition or better video output to all display monitors integrated to the system. | Required | ||
| 10 | Features that improve the ability to view and manipulate video feeds. | Required | ||
| 11 | Multiple video sources displayed simultaneously on a single display. | Required | ||
| 12 | Storage of digital video and digital images. | Required | ||
| 13 | Live video feed provided remotely to aid OR scheduling and workflow. | Required | ||
| 14 | System permits users to interact with surgery staff and video via remote connection. | Required | ||
| 15 | Contractor shall provide a description of site-preparation responsibilities identifying utilities, conduit, bandwidth and all other activities related to preparing the room for installation. | Required | ||
| 16 | Contractor shall furnish all cabling and hardware associated with the integration solution and provide a plan that addresses installation responsibilities of VA and contractor. | Required | ||
| 17 | Contractor must provide monitors and mounting for viewing case data both in the sterile field and outside of it. | Required | ||
| 18 | Specified monitors must be able to withstand routine cleaning practices typical to sterile operating room settings. | Required | ||
| 19 | Specified monitors must be medical grade (electrically shielded and NFPA 99 compliant). | Required | ||
| 20 | Router must be able to route multiple video sources simultaneously in various configurations as a split screen on a single display. | Required | ||
| 21 | Routed video signals should maintain native resolution from source to destination with minimal degradation. | Required | ||
| 22 | Router shall accept, process, and permit routing of at minimum 8 simultaneously broadcasted input signals in various combinations of different formats (i.e. 8x8 inputs/outputs). | Required | ||
| 23 | Contractor must provide acceptable furniture that houses their integration system. | Required | ||
| 24 | Integration control consoles (ICC) must be managed with touch screen displays for configuring, routing and controlling information and devices managed by the integration system | Required | ||
| 25 | The ICC must have preset capability. Presets must control the following operating room resources: Video routing from an imaging device to a preferred display. Systems will also manage in room camera positions from presets, room light levels, and intensities generated by surgical lights. | Required | ||
| 26 | Users must be able to preview any signal data prior to sending it to a monitor or anywhere else in the operating room. | Required | ||
| 27 | The system must accommodate all major audio and video input connection types and signal formats. | Required | ||
| 28 | To accommodate various signal types the system must utilize a universal connection port. | Required | ||
| 29 | System must be able to convert and scale various signal types so signals will be recognized by displays if necessary. | Required | ||
| 30 | Universal connection points must be able to be deployed on medical equipment booms. Universal connection points must also be able to be deployed in wall or ceiling locations as specified by the VA. | Required | ||
| 31 | For devices that the integration system recognizes and can interface with, the connection must be automatic and not require any configuration or troubleshooting on behalf of the clinical user. Device recognition must occur with 120 seconds of connecting the device to the integration system. | Required | ||
| 32 | ADDITIONAL SPECIFICATIONS | No minimum requirement | ||
| 32a | Monitors - Up to single 55 inch wall mount and single 32 inch or dual 26 inch displays. | Required | ||
| 32b | Sync Cables | Required | ||
| 32c | Network Connection for Video Input | Required | ||
| 32d | Storage of Images; scalable at 5 TB increments, so minimum is 5 TB. With ability to push and pull Endosoft data. | Required | ||
| 32e | Wall video/capture/data inputs. Imaging from wall inputs mapped to video integration, to include C-ARM. | Required | ||
| 32f | Recent Upgrades |
Total Site Quantities
| Site | Surgical Lights | Equipment Booms | Anesthesia Booms | Video Integration Systems |
| Black Hills | 6 | 3 | 3 | 3 |
| Total | 6 | 3 | 3 | 3 |
File details come from the government source that posted it. Updated .