CSS Rollup Door Maint_Repair 1333ND26QNB610122.docx

Maintenance & Repair, Rollup Doors (1333ND26QNB610122)

(I) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the Revolutionary FAR Overhaul (RFO) Part 12 - Acquisition of Commercial Products and Commercial Services as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) The solicitation number is 1333ND26QNB610122 and this solicitation is a Request for Quotation (RFQ). This will be competed on the open market as a total small business set-aside

(III) The solicitation document and incorporated provisions and clauses are those in effect through RFO, supplemented by U.S Department of Commerce Acquisition Policy.

(IV) The associated North American Industry Classification System (NAICS) code for this procurement is 238990, All Other Specialty Trade Contractors with a small business size standard of $19 million.

(V) All quoters shall provide a firm-fixed-price quotation for the following line item(s):

12-MONTH BASE YEAR

CLIN 0001

Task One, Inspections & Maintenance Services

CLIN 0002

Task Two, Non-Emergency Repair Services (no government property will be issued)

$ (per hour)

Outside of Normal Business Hours $ (per hour)

Emergency and non-emergency repairs combined are not to exceed $10,000.00 in any one period of performance.

CLIN 0003

Task Three, Emergency Repair Services (no government property will be issued)

Emergency and non-emergency repairs combined are not to exceed $10,000.00 in any one period of performance.

Note: Non-emergency repairs and emergency repairs combined are not to exceed $10,000.00 combined. The not-to-exceed amount will not be required to be split equally between CLIN 0002 and CLIN 0003. The funding will be paid against the line item on a per job basis accordingly.

OPTION PERIOD I (12-MONTH OPTION PERIOD)

CLIN 0001

Task One, Inspections & Maintenance Services

CLIN 0002

Task Two, Non-Emergency Repair Services (no government property will be issued)

Not to exceed $10,000.00 when combined with CLIN 0002

CLIN 0003

Task Three, Emergency Repair Services (no government property will be issued)

Not to exceed $10,000.00 when combined with CLIN 0002

Note: Non-emergency repairs and emergency repairs combined are not to exceed $10,000.00 combined. The not-to-exceed amount will not be required to be split equally between CLIN 0002 and CLIN 0003. The funding will be paid against the line item on a per job basis accordingly.

OPTION PERIOD II (12-MONTH OPTION PERIOD)

CLIN 0001

Task One, Inspections & Maintenance Services

CLIN 0002

Task Two, Non-Emergency Repair Services (no government property will be issued)

Not to exceed $10,000.00 when combined with CLIN 0002

CLIN 0003

Task Three, Emergency Repair Services (no government property will be issued)

Not to exceed $10,000.00 when combined with CLIN 0002

Note: Non-emergency repairs and emergency repairs combined are not to exceed $10,000.00 combined. The not-to-exceed amount will not be required to be split equally between CLIN 0002 and CLIN 0003. The funding will be paid against the line item on a per job basis accordingly.

OPTION PERIOD III (12-MONTH OPTION PERIOD)

CLIN 0001

Task One, Inspections & Maintenance Services

CLIN 0002

Task Two, Non-Emergency Repair Services (no government property will be issued)

Not to exceed $10,000.00 when combined with CLIN 0002

CLIN 0003

Task Three, Emergency Repair Services (no government property will be issued)

Not to exceed $10,000.00 when combined with CLIN 0002

Note: Non-emergency repairs and emergency repairs combined are not to exceed $10,000.00 combined. The not-to-exceed amount will not be required to be split equally between CLIN 0002 and CLIN 0003. The funding will be paid against the line item on a per job basis accordingly.

OPTION PERIOD IV (12-MONTH OPTION PERIOD)

CLIN 0001

Task One, Inspections & Maintenance Services

CLIN 0002

Task Two, Non-Emergency Repair Services (no government property will be issued)

Not to exceed $10,000.00 when combined with CLIN 0002

CLIN 0003

Task Three, Emergency Repair Services (no government property will be issued)

Not to exceed $10,000.00 when combined with CLIN 0002

Note: Non-emergency repairs and emergency repairs combined are not to exceed $10,000.00 combined. The not-to-exceed amount will not be required to be split equally between CLIN 0002 and CLIN0003. The funding will be paid against the line item on a per job basis accordingly.

(VI) The requirements for the line items to be acquired above are in the attached Statement of Work document.

(VII) Date(s) and place(s) of delivery and acceptance and FOB point are required in accordance with the attached Statement of Work document.

(VIII) Quoters/Contractors must possess an ACTIVE registration in the System for Award Management system, www.SAM.gov, when submitting a quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation. The Contracting Officer shall confirm that quoters have an “active” registration at the www.sam.gov website upon receipt of the quotation. If the SAM.gov registration is not active, the quotation will not be considered for award.

(IX) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION Jan 2026), applies to this acquisition. See Addendum to FAR 52.212-1 below.

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (DEVIATION Jan 2026):

DUE DATE FOR QUOTATIONS

Quoters shall submit their electronic quotations, via email, so that NIST receives them not later than 4:00pm Eastern Time, 04/06/26. E-mail quotations shall be submitted directly to the Contract Specialist at ranae.armstrong@nist.gov with a copy to the Contracting Officer at Donald.collie@nist.gov.

Please reference the RFQ number in the subject line of all email communications. Quotations shall not be deemed received by the Government until the quotation is received in the e-mail inbox set forth above.

INQUIRIES:

Quoters must submit all questions concerning this solicitation in writing to both the Contract Specialist Ranae Armstrong (ranae.armstrong@nist.gov) and the Contracting Officer, Don Collie (Donald.collie@nist.gov). Questions should be received no later than 03/30/26. All responses to timely submitted questions, will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the responses included in the amendment to the solicitation will be deemed as the Government’s formal response and govern performance of the contract.

QUOTATION PREPARATION INSTRUCTIONS:

All quotations shall conform to solicitation provisions/clauses and be prepared in accordance with this section. The quotation shall be clearly and concisely written as well as be neat and logically assembled. All pages of the quotation shall be appropriately numbered.

The Quoter’s quotation shall be clearly divided into the following distinct volumes:

Volume I – Technical Quotation Volume II – Price Quotation Volume III- Terms and Conditions

Volume I - Technical Quotation:

The Quoter shall submit one (1) copy of their technical quotation, electronically, via E-mail to the Contract Specialist and Contracting Officer identified above. The technical quotation shall address the following:

Technical Capability:

a) Technical description and/or product literature. Quoters shall include the manufacturer, make and model of the product, manufacturer sales literature, or other product literature that CLEARLY DOCUMENTS that the quoted products meet or exceed all specifications outlined in the Statement of Work/ Specifications document. The quoter is responsible for ensuring the submitted documentation clearly addresses all specifications and requirements.

b) Country of origin of all manufactured end products quoted

c) If applicable, evidence that he quoter is authorized by the manufacturer to sell the item(s) in the quotation.

d) Confirmation of the quoter’s ability to meet the required delivery terms.

e) Confirmation of the quoter’s ability to meet any applicable installation, training, and/or warranty requirements.

Volume II - Price Quotation:

The quoter shall submit one (1) copy of their entire quotation, electronically, via E-mail to the Contract Specialist and Contracting Officer identified above. The price quotation shall address, at minimum, the following information.

a) The solicitation number

b) The name, phone number, and email address of the quoter's/contractor’s point of contact;

c) Unique Entity Identifier # for quoter's/contractor’s active SAM.Gov registration.

d) A firm fixed price for each required line item, including a unit price and total amount where applicable, and the aggregate quoted firm fixed price for the requirement. Where the Government has identified a line item as requiring a Not to Exceed price, quoters shall comply with this.

e) Shipping and Delivery costs must be included in the quotation either as a separate line item or contained in the total price of the quote. The quotation shall include a total firm fixed price for the requirement that includes all shipping/delivery costs

f) Any applicable discount terms.

Volume III – Terms and Conditions:

The quoter shall review the provision and clauses attachment and complete any required information as record via a separate volume response to this solicitation.

Note: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Acceptance of Terms and Conditions:

If the contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the contractor to identify in their quotation any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor's acceptance of the Government's terms and conditions for inclusion into the resultant purchase order (PO).

Note: This procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a quoter submits a quotation based upon an FSS or GWAC contract, the Government will accept the proposed price. However, the terms and conditions stated herein will be included in any resultant purchase order, not the terms and conditions of the Quoter’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (DEVIATION Jan 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

The Government intends to award a single firm fixed price purchase order (PO) from this solicitation utilizing simplified acquisitions procedures in accordance with RFO Part 12. The Government reserves the right not to award a PO and to make an award without discussions based solely upon initial quotes.

Basis for Award, Trade-off/Best Value:

The Government intends to issue a purchase order resulting from this request for quotation to the responsible offeror whose quotation results in the best value to the Government, considering both price and non-price factors. All non-cost factors, when combined, are more important than price. The following factors will be used to evaluate quotations: Technical Capability, Experience, Past Performance, and Price

Evaluation Factors The evaluation factors listed below will be used to evaluate each submitted quotation. An award offer will be made to offerors proposing the combination which is most advantageous to the Government based upon an integrated assessment of the evaluation factors described below. A quoter's failure to address any factor may be considered indicative of the quoter's lack of understanding of the Government's requirements and may result in the offer being determined unacceptable.

Technical Capability:

The quoter shall submit technical approach and capability documentation which may include a narrative, charts, graphs, tables, drawings, product / service literature, and as applicable, demonstrated authority to provide the necessary items and perform the required services identified in the Statement of Work/Specifications document (Attachment 1). The documentation shall clearly describe, in sufficient detail, the vendor's authority, proposed items, resources and methods to successfully fulfill the requirements including specifications, performance capability requirements, delivery schedules, warranties, and all service requirements. The submission shall clearly identify each line item above. The submission must demonstrate that the proposed system meets or exceeds each minimum requirement described within the attached statement of work document by providing a citation between the statement of work paragraph and the relevant section of the technical description or product literature. The quoter must not simply state they will meet or exceed the requirement; evidence must be provided. If applicable, evidence that the quoter is authorized by the manufacturer to provide the item(s) in the quotation shall be included.

Experience:

The contractor shall submit a maximum of two (2) projects, completed within the last five (5) years, that best demonstrate the company’s experience performing relevant projects in terms of size, scope, complexity, duration, and at a minimum value of $10,000.00 per each 12-month period of performance. The offer must include a Project Manager. The proposed Project Manager, as well as other personnel proposed to do the services required in this RFQ, must have successfully completed two (2) projects that involved providing maintenance services and emergency repair services for roll-up doors on elevated conditions under a maintenance/emergency repairs agreement within the last five (5) years. Each project shall be submitted using the “Relevant Experience Project Data Sheet” located in the SAM.GOV website under this solicitation. For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevance to the project requirements of this solicitation. The attachment titled “Relevant Experience Project Data Sheet is mandatory and shall be used to submit project information. Individual blocks on this form may be expanded.

Past Performance:

The quoter shall submit up to 3 examples of relevant past performance performed within the last 5 years. Examples should be of work similar in scope, size and complexity to this requirement. The description of each reference described in this section shall not exceed one single-sided page. For each of the contracts, the quoter shall provide the following information:

· Contract number

· Client’s name and address

· Total contract value

· Period of performance

· Identification of role played by quoter (i.e., Prime Contractor, Subcontractor, etc.)

· Narrative describing the requirement and its relevance to the current requirement

· Name of contracting officer or point of contact, telephone number and e-mail address The quoter is encouraged to focus on prior projects encompassing the same RFQ requirements and describe how these requirements were specifically supported by the quoter. The quoter may use prior experiences in which they served as a prime contractor or subcontractor; however, past performance as a prime contractor may instill higher confidence. Offeror shall use the attached “Past Performance Questionnaire” to submit past performance.