CSA 20 Joshua Tree Roof Coating - Section A - Bidding Requirements~3.pdf

BID REQUIREMENTS, CONTRACT DOCUMENTS,

GENERAL AND SPECIAL CONDITIONS, TECHNICAL

SPECIFICATIONS AND PROJECT PLANS

CSA 20 JOSHUA TREE

COMMUNITY CENTER

ROOF COATING

FOR

COUNTY SERVICE AREA (CSA) 20 JOSHUA TREE

6171 SUNBURST AVENUE, JOSHUA TREE, CA 92252

PROJECT NO.: 30.30.0204

SAN BERNARDINO COUNTY

DEPARTMENT OF PUBLIC WORKS - SPECIAL DISTRICTS

222 WEST HOSPITALITY LANE, 2

nd FLOOR

SAN BERNARDINO, CALIFORNIA 92415-0450

DATE: April 2026

BID REQUIREMENTS, CONTRACT DOCUMENTS,

GENERAL AND SPECIAL CONDITIONS, TECHNICAL

SPECIFICATIONS AND PROJECT PLANS

CSA 20 JOSHUA TREE

COMMUNITY CENTER

ROOF COATING

Submitted By: Nicholas Torres, Project Manager Department of Public Works - Special Districts

Reviewed By: Jon Aldana, Senior Project Manager

Approved By: Noel Mondragon, Division Manager

Approved as to form:

By: Sophie Curtis, Deputy County Counsel

Contract Compliance Review:

By: Noel Mondragon, Division Manager

TABLE OF CONTENTS

A. BIDDING REQUIREMENTS PAGE

Advertisement for Bid AB-1-2 Instructions to Bidder IB-1-12 Bidder Information Form BIF 1-7 Bid Proposal BP-1-9 Bid Bond Security Form BS-1 Non-Collusion Declaration NC-1 Contractor Certification CARB In-Use Off-Road Diesel Fueled Fleet Certification of Compliance CCC-1 List of Subcontractors Form SC-1-2 Iran Contracting Act Certification ICC-1

B. CONTRACT AGREEMENTS AND BONDS

Sample Construction Contract Contract-1-37 Performance Bond PB-1-3 Payment Bond PLB-1-2 Contractor’s Affidavit CAR-1

C. PREVAILING WAGES

D. GENERAL CONDITIONS

E. SPECIAL CONDITIONS

F. PROJECT EXHIBITS

SECTION A

BIDDING REQUIREMENTS

CSA 20 JOSHUA TREE COMMUNITY

CENTER ROOF COATING

PROJECT NO.: 30.30.0204

Advertisement for Bids for District Projects – AB- 1

ADVERTISEMENT FOR BIDS

FOR CSA 20 JOSHUA TREE COMMUNITY CENTER ROOF COATING

Notice is hereby given that the Department of Public Works – Special Districts (Department), on behalf of San Bernardino County (County), will receive sealed bids for the CSA 20 JOSHUA TREE COMMUNITY CENTER ROOF COATING on May 21, 2026 at 10:00AM at their office at 222 W. Hospitality Lane, 2nd Floor, San Bernardino, California, 92415-0450, at which time the bids will be opened virtually. Bids received after this time will be returned unopened. Bids shall be valid for 60 calendar days after the bid opening date.

SCOPE OF WORK: The County of San Bernardino Department of Public Works – Special Districts Division is soliciting bids for the rehabilitation and life-extension of the existing low-slope roof system at the CSA 20 Joshua Tree Community Center. The existing roof consists of a single-layer granulated modified bitumen membrane, approximately 15–20 years old. Recent roof core sampling and thermal moisture assessment confirmed no detectable moisture within the roof assembly. Roof core sampling and thermal moisture assessment reports are provided for reference and informational purposes only.

The scope of this project is to restore watertight integrity through the application of a roof coating system, address localized repairs, and extend the service life of the existing roofing system. This project is a rehabilitation and coating effort and does not include full roof tear-off and replacement.

Contractor shall include all labor, materials, preparation, and incidentals necessary to achieve a fully functional and warrantable installation.

The roof coating system shall be a fluid-applied system suitable for application over existing modified bitumen roofing and shall be installed to qualify for a minimum 20-year manufacturer’s No Dollar Limit (NDL) material and labor warranty. Installation shall be performed by a manufacturer-approved applicator. Systems referenced in the project exhibits are provided for informational purposes only; equivalent systems may be proposed provided they meet or exceed the specified performance and warranty requirements.

The Contractor shall include all labor, materials, equipment, permits, and incidentals necessary to achieve a complete, fully functional, and warrantable roof coating system, whether or not every item is explicitly shown or specified in the Contract Documents.

Bids can be submitted through the County Electronic Procurement Network (ePro) at https://epro.sbcounty.gov/epro/ or in person at the Department. All bidders must register with the ePro system prior to the date and time to receive sealed bids or they will be disqualified.

Each bidder shall be a licensed contractor pursuant to the Business and Professions Code and shall be licensed in the following classification of contractor’s license, for the work bid upon, and must maintain the license throughout the duration of the contract: California Class C-39 (Roofing) or Class B (General Building) License. In order to be deemed responsive, the bidder must list, in the bid forms, at least three (3) projects of similar size and scope that it has completed over the last five years.

The Bid Documents, including final Plans and Specifications, are available at no cost to the bidder

Advertisement for Bids for District Projects – AB- 2 from the ePRO Website at https://epro.sbcounty.gov/epro/.

This Project is subject to California Prevailing Wage requirements. Copies of the prevailing wage rates are on file at the Department and shall be made available to any interested party on request.

Copies are also included in the Bid Documents. A copy of these rates shall be posted by the successful bidder at the job site.

Bids must be accompanied by cash, a certified or cashier’s check, or a bid bond in favor of the County in an amount not less than ten percent (10%) of the submitted total bid price.

The successful bidder will be required to furnish the Department with a Performance Bond and a Payment Bond, each equal to 100% of the successful bid, prior to execution of the contract. All bonds are to be secured from a surety that meets all of the State of California bonding requirements, as defined in Code of Civil Procedure Section 995.120, and is admitted by the State of California.

Pursuant to Public Contract Code Section 22300, the successful bidder may substitute certain securities for funds withheld by the Department to ensure its performance under the Contract.

The County shall award the Contract for the Project to the lowest responsible bidder as determined from the base bid by the Department. The County reserves the right to reject any or all bids, to waive technical errors, discrepancies or informalities of a bid not affected by law, if to do so seems to best serve the public interest.

For information contact Nicholas Torres at (909) 386 8838 or email Nicholas.torres@dpw.sbcounty.gov

Nicholas Torres, Project Manager

Published in the: ePro

Rev. 5/2022

Instructions for Bidders for County Projects – IB- 1

INSTRUCTIONS TO BIDDERS

CSA 20 JOSHUA TREE COMMUNITY CENTER ROOF COATING

1. FORM AND PREPARATION OF BID PROPOSAL AND SIGNATURE

A. The bid proposal shall be submitted on the properly completed forms attached hereto and shall be enclosed in a sealed envelope marked and addressed as hereinafter directed. Bids can also be submitted through the San Bernardino County Electronic Procurement Network (ePro) https://epro.sbcounty.gov/epro/. All bidders must register with the ePro system prior to the date and time to receive sealed bids or they will be disqualified.

System-related issues or procurement questions in ePro shall be directed to the Purchasing Department at (909) 387-2060.

B. The Opening Bid date is May 21, 2026 at 10:00AM.

There is no Mandatory Pre-Bid Meeting for this project. Bidders are strongly encouraged to visit the Project Site to familiarize themselves with existing conditions affecting the Work. The County has provided a roof assessment report and project exhibits contained within Section F of the Bid Package for reference purposes only. These documents are intended to provide general information regarding existing conditions but are not guaranteed to be complete or fully representative of actual field conditions.

Submission of a bid shall constitute full acknowledgment of the conditions at the site and all requirements of the Contract Documents. No additional compensation will be granted due to the Contractor’s failure to examine the site and become familiar with existing conditions that could have been reasonably observed.

The Project Site will be available for inspection by prospective bidders upon request.

Bidders shall coordinate access with the County’s designated representative at least 48 hours before.

The Owner of this Project is San Bernardino County, hereinafter referred to as “County”.

The Project is administrated by the Department of Public Works - Special Districts, herein after referred to as “Department”.

No bid may be withdrawn for sixty (60) days following the bid opening.

For information regarding this Project, contact the Project Manager, Nicholas Torres at

(909) 386 8838 or email at nicholas.torres@dpw.sbcounty.gov. DO NOT CONTACT THE DESIGN CONSULTANT. All technical questions may be submitted to the Project Manager in ePro, via e-mail and in writing. Last date to submit questions is May 14, 2026.

No questions will be answered within 72 hours of the bid opening. Should any of the questions require changes to the plans, specifications or requirements, an addendum will be issued to clarify those changes. Bidders shall be responsible for ensuring that they have received all addendums issued by the County and the submittal of a bid shall be deemed to be based on the Bid Documents, as modified and/or clarified by any and all addenda.

Instructions for Bidders for County Projects – IB- 2

C. Bid proposals must be submitted on the forms prepared and furnished for that purpose and which may be obtained on ePro or at the Department of Public Works - Special Districts office located at 222 W Hospitality Lane, 2nd Floor, San Bernardino, CA 92415 (909-386- 8818). All blank spaces in the bid proposal and bid sheet(s) shall be properly filled. The phraseology of the bid proposal must not be changed, and no additions shall be made to the items mentioned therein. Unauthorized conditions, limitations, or provisions attached to a bid proposal will render it unresponsive and may cause its rejection. Alterations by erasure or interlineations must be explained or noted in the bid proposal over the signature of the bidder. Alternative bid proposals will not be considered unless specifically provided for in the bid sheet(s).

D. In the event of a discrepancy between the unit price and the total amount bid for an item work, the unit price bid will be considered correct and the total amount will be corrected to conform to the unit price. In the case of a discrepancy between the written bid or numerical bid set forth on the bid proposal, and the numerical bid set forth in the ePro system, the information on the bid proposal shall prevail.

E. If the bid proposal is made by an individual, it shall be signed with a full name and address;

if it is made by a firm, it shall be signed with the partnership name by a member of the firm, who shall also sign their own name, and the name and address of each member shall be given; and if it is made by a corporation, the name of the corporation shall be signed by its duly authorized officer(s). If a bid proposal is a joint venture, it shall be signed by a member of the joint venture and the full names and addresses of all partners of the joint venture shall be given.

F. All the Work is to be done under contract to include the plans, specifications, and contract documents prepared for CSA 20 JOSHUA TREE COMMUNITY CENTER ROOF COATING Specifically, specifications entitled: “CSA 20 JOSHUA TREE

COMMUNITY CENTER ROOF COATING”.

G. Each bid shall be in accordance with the plans, specifications, and other bid documents, copies of which may be obtained at the Department of Public Works - Special Districts, Telephone No. (909) 386-8818. There is a non-refundable cost of $20.00 per Electronic CD.

Plans and specifications will be mailed upon request if accompanied by check or money order and bidder's FED-X account number. The plans, specifications, and other bid documents are also available at no cost to the bidder in ePro.

2. ADDRESS AND MARKING OF HARD COPY SUBMISSIONS INCLUDING BID

PROPOSAL

A. The envelope enclosing the bid proposal shall be sealed and addressed to:

San Bernardino County 222 Hospitality Lane, 2nd Floor San Bernardino, CA 92415-0450

Instructions for Bidders for County Projects – IB- 3

B. The envelope shall be plainly marked with the name and address of the bidder in the upper left hand corner and labeled “Sealed Bids: CSA 20 JOSHUA TREE COMMUNITY

CENTER ROOF COATING.

C. Bids can also be submitted through the San Bernardino County Electronic Procurement Network (ePro) https://epro.sbcounty.gov/epro/. However, hard copy documents that require separate submission will be delivered to the Department of Public Works - Special Districts Office prior to date and time set for the bid opening.

3. SUBMITTING THE BID PROPOSAL

A. Bid proposals submitted after the time set forth for receiving bid proposals at the place so named herein will returned unopened. It is the sole responsibility of the bidder to submit the bid proposal in accordance with all the provisions contained herein.

B. Bid proposals may be withdrawn upon the written request of the bidder prior to the time set forth for receiving and opening bid proposals without forfeiture of the bid security and/or bond. If a bid is submitted through ePro, then the bid may also be withdrawn in ePro prior to the scheduled time for receipt of bids. Bid proposals withdrawn after bid opening will cause the forfeiture of said bond and/or security as damages.

C. Opening of Bids: Bids will be opened virtually via Microsoft Teams at the Department’s

Administrative Office, 222 W. Hospitality Lane, 2nd Floor, San Bernardino, California, 92415 on May 21, 2026 at 10:00AM. Bids (both paper and ePro) shall be opened and read aloud at the place and time set in the Advertisement for Bids.

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D. The County reserves the right to reject any or all bids, and to waive technical errors, discrepancies or informalities of a bid not affected by law, if to do so is in the best interest of the County.

Submitting via ePro – Once the contractor is registered in ePro and logged into the project for which contractor is submitting a bid on, contractor can enter the quote in the “Quote

Instructions for Bidders for County Projects – IB- 4

Tab” and then click Save and Continue. Contractor then must acknowledge and click yes on the terms and conditions in the “Terms and Conditions” tab. To submit and send the bid, contractor needs to access the “Summary Tab”, scroll to the bottom of the page and then click the “Submit Quote” button prior to date/time set for bid opening. Failure to complete all tabs may result in the bid not being submitted electronically. If contractor has any questions, they may contact the County’s Project Manager to get further directions.

4. BID BOND OR CHECK

The bid must be accompanied by a certified or cashier’s check or bidder’s bond issued by a surety company acceptable to the County, for not less than ten percent (10%) of the amount of the TOTAL BASE BID, made payable to the order of the County, given as a guarantee the bidder will secure the requisite insurance and bonds and enter into contract within ten (10) calendar days after being requested to do so by the County. If the bid is submitted to the Department of Public Works - Special Districts, the bid security shall be enclosed in the sealed and marked envelope along with the bid proposal. If the bid is submitted through the San Bernardino County Electronic Procurement Network (ePro) then scan the bid security (bid bond/check) and submit the scanned copy with your bid submittal in ePro, additionally, mail or submit the original bid security, in a separate sealed envelope labeled “Bid Bond” with the title of the work and the name of the bidder clearly marked on the outside to: Department of Public Works - Special Districts, 222 Hospitality Lane, Second Floor, San Bernardino, California, 92415-0450. Any mailed or submitted bid security must be received on or before the time set for the opening of the bids.

Within sixty (60) calendar days after the award of the Contract, the County will return to each bidder the bid proposal security submitted with the bid proposal in the form of cash, cashier’s check or certified check, except such security that may have been forfeited in accordance with the provisions stated herein. Bid bonds will be returned within sixty (60) calendar days after the award of the Contract, upon bidder’s written request to the County, except such bid bonds which may have been forfeited in accordance with the provisions stated herein.

5. REGISTRATION OF CONTRACTORS

All bidders shall be licensed in accordance with the provisions of Chapter 9, Division 3, of the Business and Professions Code of the State of California and possess a California Class C-39 Contractor’s License at the time of the scheduled bid opening.

6. LIST OF SUBCONTRACTORS FILED WITH BID AND REGISTERED

CONTRACTORS/SUBCONTRACTORS

In accordance with the provisions of Section 4100 through 4113 inclusive of the Public Contract Code of the State of California, each bidder shall submit with their bid proposal the name, location of place of business, and California contractor’s license number of each proposed subcontractor who will perform work or labor or render service to the principal Contractor in an amount in excess of ½ of one percent (.5%) of the principal Contractor’s bid, and shall state the portions of the work which will be done by each such subcontractor.

Contractor and all listed subcontractor(s) must be registered with the Department of Industrial

Instructions for Bidders for County Projects – IB- 5

Relations pursuant to Labor Code section 1725.5. Contractor agrees that no contractor or subcontractor may be awarded a contract for public work or perform work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

7. LOWEST RESPONSIBLE BIDDER

The contract shall be awarded to the lowest responsive, responsible bidder based upon the TOTAL BASE BID + ADDITIVE BID NO. 1 total amount. In order to be deemed responsive, the bidder must list, in the bid forms, at least three (3) projects with similar size and scope of work that it has completed over the last five years.

8. INTERPRETATION OF DRAWINGS AND SPECIFICATIONS

If any bidder is in doubt as to the true meaning of any requirements of drawings or specifications, or finds any discrepancies in, or omissions from the drawings or specifications, the bidder may submit to the engineer a written request for an interpretation or correction thereof. The written request must be received by May 14, 2026. The person making the request will be responsible for its prompt delivery. Interpretations or corrections will be made only by addenda to specifications or by dated revisions or drawings with a copy of each addition or change being furnished through the County to each prospective bidder. Only a written interpretation or correction by Addendum shall be binding.

Bidders shall examine all the bid documents, including the drawings, perform their own estimates for the proposed work, taking into account local conditions, uncertainty of weather, and all laws, ordinances, rules and regulations of any federal, state, County, municipal or other governmental agency that has jurisdiction over the work. The more stringent requirement shall always prevail.

9. LOCAL AND SITE CONDITIONS

A. Bidders shall read the specifications, examine the drawings and the bid documents, and make their own estimates of the existing conditions and the difficulties that will attend the execution of the work called for by the proposed contract, including uncertainty of weather and other contingencies prior to submitting bid proposals for the work.

B. Bidders shall satisfy themselves by personal examination of the location of the proposed work and by such means as they may choose as to actual conditions, limitations and requirements that may affect the execution of the work and as to the accuracy of the quantities stated in the Bid Sheet(s). The submission of a bid proposal shall be conclusive evidence that the Bidder has investigated the Project site and is aware and acknowledges the conditions to be encountered.

Information derived from the maps, plans, specifications, profiles, drawings or from the Engineer or the Engineer’s assistants shall not relieve the bidder of this responsibility.

C. The failure or omission of any bidder to receive or examine any form, instrument, addendum or other document, or failure to visit and to be acquainted with the conditions at the proposed project site, shall in no respect relieve the bidder from any obligation imposed by the

Instructions for Bidders for County Projects – IB- 6 bid or by the contract. The submittal of a bid shall be taken as prima facie evidence of compliance with all instruction contained herein. Any or all addendums issued during the bid process must be submitted with the bid document or the bidder will be disqualified.

D. The quantities of work or material stated in the unit price items of the Bid Sheet(s) are supplied only to give an indication of the general scope of work; the County does not expressly or by implication agree that the actual amount of work or material will correspond therewith but reserves the right to increase or decrease the amount of any unit price item or to omit portions of such work as may be deemed necessary or expedient by the Engineer without a change in the unit price.

E. Bidders shall not at any time after the submittal of a bid make or have any claim for damages or anticipated profits or loss of profit or otherwise because of any difference between the quantities of work actually done and material furnished and those stated in said unit price items of the Bid Sheet(s).

10. EXECUTION OF CONTRACT AND BONDS

The successful bidder shall execute a written contract with the County in the form attached hereto and shall secure the payment of Workers’ Compensation and the successful bidder shall also furnish a certificate of insurance evidencing the contractor has the required insurance at the time contractor executes the agreement, and approved bonds as required in the following paragraphs, all in accordance with the provisions hereof within ten (10) calendar days or such additional time as may be allowed by the Engineer from the date of the mailing of a notice from the County to the bidder according to the address given, of the acceptance of the bid proposal. If a bidder to whom award is made fails or refuses to enter into Contract as herein provided, or to conform to any of the stipulated requirements in connection therewith, the money represented by the cashier’s check or Bidder’s Bond shall become the property of the Countyas provided in Section 4, hereof, the award will be annulled and at the discretion of the County, the contract may be awarded to the next lowest qualified bidder. Such bidders shall fulfill every stipulation embraced herein as if the parties to whom the first award was made. A corporation to which an award is made may be required before the contract is finally executed to furnish evidence of its corporate existence, of its right to do business in California and of the authority of the officer signing the contract and bonds for the corporation.

A. The successful bidder shall furnish a bond with a responsible corporate surety or corporate sureties authorized to do business in California conditioned upon the faithful performance of the said bidder of all covenants and stipulations in the contract. Said bond, hereinafter referred to as the Faithful Performance Bond, shall be in the form approved by the County and shall not be less than one hundred percent (100%) of the total amount of the Contract Sum named in the contract.

B. The bidder to whom the contract is awarded shall also furnish a Labor and Material Payment Bond, approved by the County, in accordance with the provisions of Civil Code Sections 8150-8154 inclusive, and Sections 9550- 9566 inclusive. Said labor and material bond shall not be less than one hundred percent (100%) of the total amount of the Contract Sum named in the contract.

C. The surety on all bonds furnished must be satisfactory to the County. The party required to furnish bonds pursuant to these instructions shall furnish such bonds at their own cost and

Instructions for Bidders for County Projects – IB- 7 expense. The County shall reject any bond if the surety’s acknowledgment is not in the form included in the Contract documents.

D. Permits – The Contractor shall secure at his/her own expense, all permits and/or licenses necessary for the prosecution of the contract work, except for any permits and/or licenses that have been secured and paid for by the County. The Contractor shall obtain and pay for all licenses required by cities, San Bernardino County, State or Federal laws. The Contractor shall also be liable for any expense, of any kind, associated with any permit or license for any expense, of any kind, associated with any permit or license, including those obtained by the County, in excess of payments made by County prior to Contract Award.

The Contractor shall comply with the applicable requirements of all necessary permits and/or licenses, all at no additional cost to the County. Any inspection and/or testing fees required in connection with any governing permit and/or license shall be responsibility of the contractor, at no additional cost to the County.

11. INDEMNIFICATION, INSURANCE

The Contractor agrees to and shall comply with the following indemnification and insurance requirements:

A. Indemnification: To the fullest extent possible permitted by law, Contractor assumes liability for and agrees, at the Contractor’s sole cost and expense, to promptly and fully indemnify, defend (with counsel reasonably approved by the County and/or District) (even if the allegations are false, fraudulent, or groundless), and hold harmless the County, the District and their authorized officers, employees, agents and volunteers (Indemnitees) from and against any and all claims (including claims against the County or the District seeking compensation for labor performed or materials used or furnished to be used in the work or alleged to have been furnished on the project, including all incidental or consequential damages resulting to the County or the District from such claims), allegations, actions, suits, arbitrations, administrative proceedings, regulatory proceedings, or other legal proceedings, demands, losses, costs, damages, judgments, liens, stop notices, penalties, anticipated losses of revenue and/or liability, and expenses (including, but not limited to, any fees of accountants, attorneys, experts or other professionals, or investigation expenses) arising out of, resulting from, or in any way (either directly or indirectly) related to the contract, the work, the project or any breach of the Contract by Contractor (or any of its officers, agents, employees, subcontractors, or any person performing any of the work, or from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the Indemnitees on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnitees. The Contractor’s indemnification obligation applies to the Indemnitee’s “passive” negligence but does not apply to the Indemnitee’s “sole” or “active” negligence or “willful misconduct” within the meaning of Civil Code section 2782 provided such “active” negligence or “willful misconduct” is determined by agreement of the parties or by findings of a court. In instances where an Indemnitee’s “active” negligence accounts for only a percentage of the liability for the claim involved, the obligation of the Contractor will be for that entire percentage of liability for the claim not attributable to the “active” negligence or “willful misconduct” of the Indemnitees. The County and the District shall be consulted with

Instructions for Bidders for County Projects – IB- 8 regard to any proposed settlement.

The duty of the Contractor to indemnify and hold harmless the Indemnitees includes the separate and independent duty to defend the Indemnitees, which duty arises immediately upon receipt by Contractor of the tender of any claim from the County or the District. The Contractor’s obligation to defend the County and the District shall be at Contractor’s sole expense, and not be excused because of the Contractor’s inability to evaluate liability or because the Contractor evaluates liability and determines that the Contractor is not liable.

The duty to defend shall apply whether or not a claim has merit or is meritless, or which involves claims or allegations that any or all of the Indemnitees were actively, passively, or concurrently negligent, or which otherwise asserts that the Indemnitees are responsible, in whole or in part, for any claim. The Contractor shall respond within thirty (30) calendar days to the tender of any claim for defense and/or indemnity by the County or the District, unless the County and the District agree in writing to an extension of this time. The defense provided to the Indemnitees by Contractor shall be by well qualified, adequately insured, and experienced legal counsel acceptable to the County Counsel.

It is the intent of the parties to the Contract that the Contractor and its subcontractors of all tiers shall provide the Indemnitees with the broadest defense and indemnity permitted by law. In the event that any of the defense, indemnity, or hold harmless provisions are found to be ambiguous, or in conflict with one another, it is the parties’ intent that the broadest and most expansive interpretation in favor of providing defense and/or indemnity to the Indemnitees be given effect.

Contractor shall ensure, by written subcontract agreement, that each of Contractor’s subcontractors of every tier shall protect, defend, indemnify and hold harmless the Indemnitees with respect to all claims arising out, in connection with, or in any way related to each such subcontractor’s work in the same manner in which Contractor is required to protect, defend, indemnify, and hold the Indemnitees harmless. In the event Contractor fails to obtain such defense and indemnity obligations from its subcontractors as required herein, Contractor agrees to be fully responsible to the Indemnitees according to the terms of this Section.

Contractor’s indemnification and defense obligations set for in this Section are separate and independent from the insurance requirements and do not limit, in any way, the applicability, scope, or obligations set forth in such insurance requirements. The purchase of insurance by the Contractor with respect to the obligations required herein shall in no event be construed as fulfillment or discharge of such obligations.

Contractor’s obligations under this Section are binding on Contractor’s and its subcontractors’ successors, heirs and assigns and shall survive the completion of the work or termination of the Contractor’s performance of the work.

B. Insurance: The Contractor agrees to furnish certified copies of all insurance policies and endorsements; all certificates of comprehensive, general and auto liability insurance; Workers' Compensation insurance; builder’s risk insurance; and such other insurance that will protect it from claims for damages and personal injury, including death, which may arise from operations under the contract, whether such operation be by the Contractor or by any subcontractor of the Contractor, or anyone directly or indirectly employed by the Contractor or any subcontractor of the Contractor in accordance with Section 11.2 of the General

Instructions for Bidders for County Projects – IB- 9

Conditions and the Construction Contract. The Contractor agrees to provide the Department of Public Works - Special Districts with Certificates of Insurance evidencing the required insurance coverage at the time Contractor executes the contract with the County. All policies (excluding Workers' Compensation) shall name San Bernardino County, the District and their officers, employees, agents and volunteers as additional insureds. All coverages shall be subject to approval by the County and District for adequacy of protection.

12. PREVAILING WAGES

Bidders are hereby notified that this Project is subject to state prevailing wage guidelines. The prime Contractor and all subcontractors are required to pay their laborers and mechanics employed under this Contract, a wage not less than the wage applicable for their work classification, as specified in the wage guidelines. The County has obtained the general prevailing rate of per diem wages in accordance with the law to be paid for the construction of the above Project. The schedules have been obtained from the Director of the California Department of Industrial Relations (DIR), and reference is hereby made to copies thereof on file with the Department of Public Works - Special Districts at 222 Hospitality Lane, 2nd Floor, Street, San Bernardino. CA 92415-0450, which said copies are available to any interested party upon request and included in these bid documents. Further, a copy shall be posted at each job site during the course of construction.

Contractor shall be registered with the DIR at time of bid submission and shall indicate its registration number as well as the registration number for all of its subcontractors that will be working on the project. Contractor acknowledges that the project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

As required by Labor Code section 1771.1(a) “A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.”

13. NON-COLLUSION DECLARATION

The County requires all bidders to execute a Non-Collusion Declaration in the form attached hereto. The County also reserves the right to require that the principal Contractor shall, before awarding any subcontract, secure from the proposed subcontractor(s) a Non-collusion Declaration in the form also attached.

14. SCHEDULE

Prior to signing the Construction Contract, the Contractor shall submit on a form acceptable to the County and representative of an overall construction schedule for the work. The construction start date will begin when the "Notice to Proceed" is issued and the completion

Instructions for Bidders for County Projects – IB- 10 date will be 30 calendar days after the "Notice to Proceed" is issued by the Department of Public Works - Special Districts.

15. ASSIGNMENT OF CONTRACT AND SUBSTITUTION OF SUBCONTRACTORS

No assignment by the Contractor of any Contract, or any part thereof, to be entered into in accordance with the Bid Documents and these Instruction to Bidders, or of funds to be received thereunder, will be recognized by the awarding authority unless such assignment has had the prior written approval of the awarding authority and the surety has had notice of such assignment in writing and has given written consent thereto.

No contractor shall substitute any person as a subcontractor in place of the subcontractor designated in the original bid; or permit any such subcontract to be assigned or transferred or allow it to be performed by anyone other than the original subcontractor listed in the bid; or sublet or subcontract any portion of the work in excess of one-half of one percent (0.5%) of the contractor’s total bid in which the original bid did not designate a subcontractor; except as provided by Section 4100 et. seq. of the Public Contract Code of the State of California.

16. PAYMENTS

Payments will be made as outlined in the General Conditions. The Contractor must sign and submit the Affidavit of Completion prior to the Notice of Completion being recorded and retention paid. Progress payments shall be made no more than once every thirty (30) calendar days, nor shall the amount paid be in excess of ninety-five percent (95%) of the total contract at the time of completion. At the request and expense of the successful Bidder, the County will substitute securities for the amount so retained in accordance with Public Contract Code Section 22300. Final payment shall be processed sixty (60) calendar days after the filing of the Notice of Completion. In addition, all payments shall be approved by the Division Engineer for the Department of Public Works - Special Districts.

17. TIME LIMITS OF WORK

The contract work shall be completed within 30 calendar days after the Notice to Proceed. In case all the work called for under the Contract is not finished or completed within the number of calendar days as set forth in the bid proposal, the Contractor shall forfeit to the County a specified sum of money, to be deducted from any payments due to the Contractor. The sum of money shall be $1,500 per calendar day more than the Contract Time as Liquidated Damages per Section 8.5 of the General Conditions.

18. GOVERNING DOCUMENTS

Where a conflict of requirements exists between the various conditions of these documents, the more restrictive of the requirements shall apply.

19. EXPLANATION OF BID ITEMS

The monies to be paid for the various items of work included in the Bid Sheet(s) shall constitute the total obligation of the County as described in the Contract Documents, with the exception

Instructions for Bidders for County Projects – IB- 11 of costs specifically delegated to the County by the Contract Documents and no additional compensation will be allowed therefore.

20. SUBCONTRACTOR ELIGIBILITY

Ineligible Subcontractors – Pursuant to the provisions of Section 1777.1 of the California Labor Code, the Labor Commissioner publishes and distributes a list of contractors’ ineligible to perform work as a subcontractor on a public works project. This list of debarred contractors is available from the DIR website at http://www.dir.ca.gov/dlse/debar.html. Any contract entered into between a contractor and a debarred contractor subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project shall be returned to the County. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.

21. BID PROTEST

Any Bidder submitting a Bid to the County for this Project may file a protest of the County’s proposed award of a construction contract for this Project, provided that each and all of the following are complied with:

1. The bid protest is in writing.

2. The bid protest is submitted to and received by the Department of Public Works - Special Districts, 222 Hospitality Lane, Second Floor, San Bernardino, CA, 92415- 0450 before 4:00p.m. of the fifth business day following the bid opening. Failure to timely submit a written protest shall constitute grounds for the County’s denial of the bid protest without consideration of the grounds stated in the bid protest and a waiver of the right to protest.

Untimely protests will not be accepted or considered.

3. The written bid protest shall set forth, in detail, all grounds for the bid protest (including without limitation all facts, supporting documentation, legal authorities and argument in support of the grounds for the bid protest), the form of relief required and the legal basis for such relief. Any grounds not set forth in the bid protest shall be deemed waived. All factual contentions must be supported by competent, admissible and credible evidence. The bid protests shall include the name of the project manager and the name and number of the bid Project. Any bid protest not conforming to the foregoing shall be rejected as invalid.

If a valid protest is timely filed and complies with the above requirements, the Department shall review and evaluate the bid protest. All bidders, including the protesting bidder, shall have three business days to respond to the Department and to provide any information requested by the Department. The Department shall respond to the protesting bidder and state the Department’s findings regarding the bid protest. The Department Director’s decision shall be final, unless overturned by the San Bernardino County, Board of Supervisors.

Bidder Information Form for County Projects – BIF- 1

BIDDER INFORMATION FORM

(TO BE COMPLETED AND SUBMITTED WITH BID)

A. INFORMATION ABOUT BIDDER

Failure to complete all information may render your bid non-responsive. [**Indicate not applicable (“N/A”) where appropriate.**]

NOTE: Where Bidder is a joint venture, pages shall be duplicated and information provided for all parties to the joint venture.

1.0 Name of Bidder: ___________________________________________________

2.0 Type, if Entity:

3.0 Bidder Address:

Facsimile Number Telephone Number

4.0 How many years has Bidder’s organization been in business as a Contractor?

5.0 How many years has Bidder’s organization been in business under its present name?

5.1 Under what other or former names has Bidder’s organization operated?

6.0 If Bidder’s organization is a corporation, answer the following:

6.1 Date of Incorporation: ___________________________________

6.2 State of Incorporation:

6.3 President’s Name:

6.4 Vice-President’s Name(s):

6.6 Treasurer’s Name:

Bidder Information Form for County Projects – BIF- 2

7.0 If an individual or a partnership, answer the following:

7.1 Date of Organization:

7.2 Name and address of all partners (state whether general or limited partnership):

8.0 If other than a corporation or partnership, describe organization and name principals:

9.0 List other states in which Bidder’s organization is legally qualified to do business.

10.0 What type of work does the Bidder normally perform with its own forces?

11.0 Has Bidder ever failed to complete any work awarded to it? If so, note when, where, and why:

12.0 Within the last five years, has any officer or partner of Bidder’s organization ever been an officer or partner of another organization when it failed to complete a contract? If so, attach a separate sheet of explanation:

Bidder Informatino Form for County Projects – BIF- 3

13.0 List Trade References:

14.0 List Bank References (Bank and Branch Address):

15.0 Name of Bonding Company and Name and Address of Agent:

Bidder Information Form for County Projects – BIF- 4

B. LIST OF CURRENT PROJECTS (Backlog) [**Duplicate Page if needed for listing additional current projects.**]

Project Description of

Bidder’s Work Completion

Date Cost of

Bidder’s Work Contact Name/ Phone Number

Bidder Information Form for County Projects – BIF- 5

C. THREE (3) PROJECTS OF SIMILAR SIZE AND SCOPE COMPLETED OVER

THE LAST FIVE YEARS

In order for Bidder’s bid to be considered responsive, Bidder must list at least three projects completed within the last five years of similar size and scope below. Failure to complete this section shall render a bid nonresponsive.

Project Client Description of

Bidder’s Work Period of

Performance Cost of Bidder’s

Work

Contact Name/ Phone Number

Bidder Information Form for County Projects – BIF- 6

D. EXPERIENCE AND TECHNICAL QUALIFICATIONS QUESTIONNAIRE

Personnel:

The Bidder shall identify the key personnel to be assigned to this project in a management, construction supervision or engineering capacity.

1. List each person’s job title, name and percent of time to be allocated to this project:

2. Summarize each person’s specialized education:

3. List each person’s years of construction experience relevant to the project:

4. Summarize such experience:

Bidder agrees that personnel named in this Bid will remain on this Project in their designated capacities until completion of all relevant Work, unless substituted by personnel of equivalent experience and qualifications approved in advance by the County.

Bidder Information Form for County Projects – BIF- 7

E. VERIFICATION AND EXECUTION

These Bid Forms shall be executed only by a duly authorized officer of the Bidder:

I declare under penalty of perjury under the laws of the State of California that the foregoing information is true and correct:

Name of Bidder

Signature

Name

Title

Dated

Bid Proposal for County Projects – BP- 1

BID PROPOSAL

PROJECT: CSA 20 JOSHUA TREE COMMUNITY CENTER ROOF COATING

LOCATION: 6171 SUNBURST AVENUE, JOSHUA TREE, CA 92252

OWNER: SAN BERNARDINO COUNTY

BID OPENING DATE: MAY 21, 2026 @ 10:00AM

MANDATORY PRE-BID MEETING DATE: NONE

BID OPENING LOCATION: Department of Public Works – Special District

222 Hospitality Lane, Second Floor

San Bernardino, CA, 92415-0450

County Service Area 20 Joshua Tree (“District”) In compliance with the Bid Documents, the undersigned has carefully examined the drawings and other documents on file with the Clerk of the Board, for the CSA 20 JOSHUA TREE COMMUNITY CENTER ROOF COATING at 6171 SUNBURST AVENUE, JOSHUA TREE, CA 92252 and fully understands the scope and meaning of the bid documents. The undersigned has reviewed all available information, including provided reports and exhibits, and has either examined the site or has elected to rely on their own evaluation of conditions that could affect the Work. The undersigned is familiar with local conditions at the place where the work is to be performed.

ITEMIZED BID SHEET

In the blanks provided, fill in the unit prices at which you propose to accomplish the work including all labor, materials, tools, apparatus, facilities, transportation, equipment, methods and procedures necessary to fully complete the work. Prices are inclusive of all applicable taxes, fees, bonds, insurance and required compensation pursuant to the laws of the State of California and San Bernardino County.

When discrepancies occur between words and figures, the words shall govern. When discrepancies occur between itemized bid and total bid, the detailed item shall govern. In the case of a discrepancy between the written bid or numerical bid set forth on the bid proposal, and the numerical bid set forth in the ePro system, the information on the bid proposal shall prevail. Bidders are advised that they must include a proportional amount of overhead, profit, etc. within these bid amounts.

Bid Proposal for County Projects – BP- 2

CONTRACTOR:

BASE BID PROPOSAL

The undersigned hereby agrees to furnish all materials, labor, tools, equipment, apparatus, facilities, and transportation necessary to complete all work in strict conformity with the drawings and specifications, and to execute the contract to the satisfaction of the County, at the following cost(s):

Total Base Bid of Items 1-7……………………$____________________________________________ (Dollars)

The above-mentioned TOTAL BASE BID includes applicable California state sales tax, bonds, fees, insurance and all other costs required to perform all the work described in the project drawings and specifications.

BASE BID SCHEDULE:

ITEM DESCRIPTION QTY UNIT

UNIT

COST TOTAL EXTENSION

Mobilization, demobilization, site cleanup, and project management

1 L.S.

Obtain permits, coordinate inspections, and provide closeout documentation

Roof surface preparation in accordance with manufacturer technical requirements including debris removal, pressure washing, etc., confirming substrate is clean, dry, and ready for coating application.

Localized roof repairs and corrective work to restore watertight integrity of existing membrane and associated roof assemblies prior to coating, including but not limited to: seam and blister repair; resealing of penetrations, curbs, and flashings; and minor drainage/ponding area detailing.

Application of manufacturer approved base coat at coverage rate required to qualify for a 20-year manufacturer NDL warranty.

Application of manufacturer approved finish coats at coverage rate required to qualify for a 20-year manufacturer NDL warranty.

Manufacturer inspection and issuance of 20 Year NDL material and labor warranty to the County.

TOTAL BASE BID $

Bid Proposal for County Projects – BP- 3

Hazardous Materials Allowance:

An allowance is included for the investigation and minor abatement of hazardous materials, including asbestos, if encountered during construction. This allowance shall only be used upon written authorization from the County.

Work under this allowance shall be performed in accordance with applicable federal, state, and local regulations. If hazardous materials are encountered, the Contractor shall immediately stop work in the affected area and notify the County. No disturbance of suspected hazardous materials shall occur without County direction. Unused allowance amounts shall be credited back to the County.

The undersigned hereby agrees to furnish all materials, labor, tools, equipment, apparatus, facilities, and transportation…