Addendum No. 2~4.pdf

SAN BERNARDINO COUNTY

DEPARTMENT OF PUBLIC WORKS

SPECIAL DISTRICTS

ADDENDUM NO. 2

TO THE BIDDING REQUIREMENTS, CONTRACT DOCUMENTS, GENERAL CONDITIONS,

SPECIAL CONDITIONS, AND TECHNICAL SPECIFICATIONS FOR THE

CSA 20 JOSHUA TREE COMMUNITY CENTER ROOF COATING

PROJECT NO.: 30.30.0204

June 2, 2026

The Contract Documents for the above referenced project are hereby amended as set forth below. All provisions of Addendum No. 2 are hereby incorporated into the Contract Documents, and Bidders shall account for all provisions pursuant to Addendum No. 2 in submitting their bid proposals. Each Bidder shall include a dated and signed copy of this Addendum with their sealed bid proposal.

1. SECTION A: BIDDING REQUIREMENTS

A. Contractors are advised of the following clarification/change to INSTRUCTION TO

BIDDERS, ITEM 5. REGISTRATION OF CONTRACTORS, as it appears within SECTION A:

BIDDING REQUIREMENTS.

(ORIGINAL) All bidders shall be licensed in accordance with the provisions of Chapter 9, Division 3, of the Business and Professions Code of the State of California and possess a California Class C-39 Contractor’s License at the time of the scheduled bid opening.

(REVISION) All bidders shall be licensed in accordance with the provisions of Chapter 9, Division 3, of the Business and Professions Code of the State of California and possess either a California Class C-39 or Class B (General Building) Contractor’s License at the time of the scheduled bid opening.

2. SECTION A: BIDDING REQUIREMENTS

A. Contractors are advised of the following clarification/change to BID PROPOSAL (BP-6) under STATE LICENSES, as it appears within SECTION A: BIDDING REQUIREMENTS.

(ORIGINAL) The undersigned hereby certifies that it is currently the holder of a valid California Class C-39 (Roofing Contractor) license as a contractor in the State of California and that the license is the correct class of license for the work described in the project drawings and specifications.

(REVISION) The undersigned hereby certifies that it is currently the holder of a valid California Class C-39 (Roofing Contractor) or Class B (General Building) license as a contractor in the State of California and that the license is the correct class of license for the work described in the project drawings and specifications.

3. SECTION A: BIDDING REQUIREMENTS

A. Contractors are advised of the following changes to SECTION A: BIDDING

REQUIREMENTS.

Contractors shall replace the existing BID PROPOSAL with the revised BID PROPOSAL pages BP-1 through BP-8, dated June 2, 2026, which accompany this Addendum No. 2.

The revisions include verbiage changes to the hazardous material allowance description and the addition of a fixed dollar amount for ITEMIZED BID SCHEDULE – ADDITIVE NO. 1:

HAZARDOUS MATERIAL ALLOWANCE. Bidders shall include the fixed hazardous materials allowance in the amount of $15,000 in their bid. This allowance shall be included as part of the bidder’s total bid amount and shall not be modified by the bidder.

4. SECTION A: BIDDING REQUIREMENTS

A. All references to the bid opening date for CSA 20 JOSHUA TREE COMMUNITY ROOF

COATING SHALL BE REPLACED FROM:

JUNE 4, 2026 at 1:30PM

To

JUNE 5, 2026 at 1:30PM

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All other terms, conditions, and requirements of the Contract Documents remain unchanged unless specifically modified by this Addendum.

Attachments:

CSA 20 Joshua Tree Community Center Roof Coating – Section A: Bidding Requirements BP-1 to

BP-8.

ISSUE DATE: June 2, 2026 Date Acknowledged by Bidder:

By:

By:

Nicholas Torres, Project Manager Bidders Company Name Department of Public Works - Special Districts Project Management Division

Bidders Signature

Rev. 5/2022

Bid Proposal for County Projects – BP- 1

BID PROPOSAL

PROJECT: CSA 20 JOSHUA TREE COMMUNITY CENTER ROOF COATING

LOCATION: 6171 SUNBURST AVENUE, JOSHUA TREE, CA 92252

OWNER: SAN BERNARDINO COUNTY

BID OPENING DATE: JUNE 5, 2026 @ 1:30PM

MANDATORY PRE-BID MEETING DATE: NONE

BID OPENING LOCATION: Department of Public Works – Special District

222 Hospitality Lane, Second Floor

San Bernardino, CA, 92415-0450

County Service Area 20 Joshua Tree (“District”) In compliance with the Bid Documents, the undersigned has carefully examined the drawings and other documents on file with the Clerk of the Board, for the CSA 20 JOSHUA TREE COMMUNITY CENTER ROOF COATING at 6171 SUNBURST AVENUE, JOSHUA TREE, CA 92252 and fully understands the scope and meaning of the bid documents. The undersigned has reviewed all available information, including provided reports and exhibits, and has either examined the site or has elected to rely on their own evaluation of conditions that could affect the Work. The undersigned is familiar with local conditions at the place where the work is to be performed.

ITEMIZED BID SHEET

In the blanks provided, fill in the unit prices at which you propose to accomplish the work including all labor, materials, tools, apparatus, facilities, transportation, equipment, methods and procedures necessary to fully complete the work. Prices are inclusive of all applicable taxes, fees, bonds, insurance and required compensation pursuant to the laws of the State of California and San Bernardino County.

When discrepancies occur between words and figures, the words shall govern. When discrepancies occur between itemized bid and total bid, the detailed item shall govern. In the case of a discrepancy between the written bid or numerical bid set forth on the bid proposal, and the numerical bid set forth in the ePro system, the information on the bid proposal shall prevail. Bidders are advised that they must include a proportional amount of overhead, profit, etc. within these bid amounts.

Bid Proposal for County Projects – BP- 2

CONTRACTOR:

BASE BID PROPOSAL

The undersigned hereby agrees to furnish all materials, labor, tools, equipment, apparatus, facilities, and transportation necessary to complete all work in strict conformity with the drawings and specifications, and to execute the contract to the satisfaction of the County, at the following cost(s):

Total Base Bid of Items 1-7……………………$____________________________________________ (Dollars)

The above-mentioned TOTAL BASE BID includes applicable California state sales tax, bonds, fees, insurance and all other costs required to perform all the work described in the project drawings and specifications.

BASE BID SCHEDULE:

ITEM DESCRIPTION QTY UNIT

UNIT

COST TOTAL EXTENSION

Mobilization, demobilization, site cleanup, and project management

1 L.S.

Obtain permits, coordinate inspections, and provide closeout documentation

Roof surface preparation in accordance with manufacturer technical requirements including debris removal, pressure washing, etc., confirming substrate is clean, dry, and ready for coating application.

Localized roof repairs and corrective work to restore watertight integrity of existing membrane and associated roof assemblies prior to coating, including but not limited to: seam and blister repair; resealing of penetrations, curbs, and flashings; and minor drainage/ponding area detailing.

Application of manufacturer approved base coat at coverage rate required to qualify for a 20-year manufacturer NDL warranty.

Application of manufacturer approved finish coats at coverage rate required to qualify for a 20-year manufacturer NDL warranty.

Manufacturer inspection and issuance of 20 Year NDL material and labor warranty to the County.

TOTAL BASE BID $

Bid Proposal for County Projects – BP- 3

Hazardous Materials Allowance:

A fixed allowance in the amount of $15,000.00 is included for hazardous materials-related work, including but not limited to testing, investigation, handling, removal, disposal, and/or minor abatement of hazardous materials, including asbestos and/or lead-containing materials, if encountered during construction. This allowance shall only be used upon prior written authorization from the County.

The fixed allowance amount shall be included in the Total Additive Bid and shall not be modified by the bidder. Work under this allowance shall be performed in accordance with all applicable federal, state, and local laws, regulations, and disposal requirements.

If suspected hazardous materials are encountered, the Contractor shall immediately stop work in the affected area and notify the County. No disturbance of suspected hazardous materials shall occur without written direction from the County. Any unused allowance amount shall be credited back to the County.

The undersigned hereby agrees to furnish all materials, labor, tools, equipment, apparatus, facilities, and transportation necessary to complete all work in strict conformity with the drawings and specifications, and to execute the contract to the satisfaction of the County, at the following cost(s):

Total Additive Bid No. 1 – Item 1: $ 15,000.00 (Dollars)

The above-mentioned ADDITIVE No. 1 includes applicable California state sales tax, bonds, fees, insurance and all other costs required to perform all the work described in the project drawings and specifications.

The quantities listed in the Itemized Bid Proposal are only an estimate for each of the items. The actual quantities encountered may be different and compensation will be based on the unit prices established above.

In case of discrepancies between the “Unit Cost” and the “Total Extension”, the “Unit Cost” shall prevail.

ITEMIZED BID SCHEDULE (ADDITIVE NO. 1 – HAZARDOUS MATERIAL ALLOWANCE)

ITEM DESCRIPTION QTY UNIT UNIT COST

TOTAL

EXTENSION

Hazardous Material Allowance 1 L.S.

TOTAL ADDITIVE BID

K8449 Snapshot

K8449 Snapshot

K8449 Snapshot

Bid Proposal for County Projects – BP- 4

The District requires bids to include prices for items that may be added to, or deducted from, the scope of work in the contract for which the bid is being submitted. Pursuant to Public Contract Code Section 20103.8(b), for the purpose of determining the lowest bid price, the District shall determine the low bid to be the lowest total of the bid prices on the Total Base Bid plus Additive Bid No. 1.

Total Base Bid + Additive Bid No. 1: $ (Dollars)

If awarded, the contract shall be awarded to the lowest responsive, responsible bidder. This Section does not preclude the District from adding to or deducting any of the additive or deductive items after the lowest responsible bidder has been determined. Failure to provide a cost for the additive or deductive bid items shall render the bid non-responsive.

Bid Proposal for County Projects – BP- 5

BID DEPOSIT

There is enclosed herewith, a certified check or surety bond in the amount of ten percent (10%) of the TOTAL BASE BID + ADDITIVE NO. 1, or, more specifically, ($ ______________________________), made payable to the County. The undersigned agrees that in the event of the failure by the undersigned to execute the necessary contract and furnish the required contract bonds and insurance, the certified check or surety bond and the money payable thereon shall be, and remain, the property of County. If the bid is accompanied by a certified or cashier's check, the check shall be deposited by County, and a County warrant for the full amount shall be issued to the undersigned within sixty (60) days from the time the Contract award is made by the County.

If the bid is submitted through the County Electronic Procurement Network (ePro) then scan the bid security (bid bond) and submit the scanned copy with your bid submittal in ePro, additionally, mail or submit the original bid security, in a separate sealed envelope labeled “Bid Bond” with the title of the work and the name of the bidder clearly marked on the outside, to: Department of Public Works – Special Districts, 222 Hospitality Lane, Second Floor, San Bernardino, California, 92415-0450. Any mailed or submitted bid security must be received on or before the time set for the opening of the bids.

TIME

If the proposal is accepted, the undersigned agrees to execute the required agreement and furnish complete insurance certificates with all endorsements along with the returned signed agreements within ten (10) calendar days of the County providing the Contract to bidder. The undersigned agrees to supply the required bonds within ten (10) calendar days from the date of the execution of the Contract.

TIME OF COMPLETION

The undersigned agrees to complete the Work in 30 CALENDAR DAYS after the "Notice to Proceed" is issued by the County. Refer to Bid Package for additional information and completion schedule requirements.

LIQUIDATED DAMAGES

Pursuant to the provisions of Government Code section 53069.85 and in the event that all the Work called for in this Contract is not completed within the number of calendar days set forth, Contractor shall forfeit and pay to the County the sum of $1,500 per calendar day for each calendar day the work remains incomplete. The sum shall be deducted from any payments due or to become due to Contractor or if that sum is insufficient will be paid by Contractor to County (See General Conditions).

REJECTION OF BIDS

The undersigned agrees that the County reserves the right to reject any or all bids and reserves the right to waive informalities in a bid not affected by law, if to do so seems to best serve the public interest.

VALIDITY OF BIDS

The undersigned agrees that this bid will remain valid for 60 days after the bid opening.

Bid Proposal for County Projects – BP- 6

STATE LICENSES

The undersigned hereby certifies that it is currently the holder of a valid California Class C-39 (Roofing Contractor) or Class B (General Building) license as a contractor in the State of California and that the license is the correct class of license for the work described in the project drawings and specifications. The undersigned also certifies that all subcontractor(s) listed under the Designation of Subcontractors section of the Bid Proposal are currently the holder of a valid contractor’s license(s) in the State of California and the license is the correct class of license for the work to be performed by the subcontractor(s).

INSURANCE

The undersigned agrees to furnish certified copies of all insurance policies and endorsements; all certificates of comprehensive, general and auto liability insurance; Workers' Compensation insurance; and such other insurance that will protect undersigned and County from claims for damages and personal injury, including death, which may arise from operations under the contract, whether such operation be by the undersigned or by any subcontractor of the undersigned, or anyone directly or indirectly employed by the undersigned or any subcontractor of the undersigned in accordance with the General Conditions. The undersigned agrees to provide the Certificates of Insurance and Endorsements to County at the time Contractor executes the contract. All policies (excluding Workers' Compensation) shall name San Bernardino County as additional insureds. All coverage shall be subject to approval by the County for adequacy of protection.

BONDS AND CONTRACT

The undersigned agrees to execute the required standard contract and to furnish the County with a satisfactory labor and material bond and faithful performance bond, each bond in an amount equal to 100% of the Contract Sum. The bonds shall be secured from a surety company, or surety companies, satisfactory to the County within ten (10) calendar days of the contract award and shall be on County approved bond forms.

DEPOSIT SECURITIES

Contractor may upon written request, and at their expense and after approval by the County, deposit substitute securities as described in Public Contract Code section 22300, in lieu of retention monies withheld to insure performance.

FORMER COUNTY OFFICIALS

Contractor agrees to provide or has already provided information on former San Bernardino County administrative officials (as defined below) who are employed by or represent Contractor. The information provided includes a list of former county administrative officials who terminated county employment within the last five years and who are now officers, principals, partners, associates or members of the business. The information also includes the employment with or representation of contractor. For purposes of this provision, “county administrative official” is defined as a member of the Board of Supervisors or such officer’s staff, Chief Executive Officer or member of such officer’s staff, county department or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit.

INACCURACIES OR MISREPRESENTATIONS

If during the course of the administration of this agreement the County determines that the Contractor has

Bid Proposal for County Projects – BP- 7 made a material misstatement or misrepresentation or that materially inaccurate information has been provided to the County, this Contract may be immediately terminated. If this contract is terminated according to this provision, the County is entitled to pursue any available legal remedies.

VISITING THE SITE

The undersigned has thoroughly examined the drawings, specifications and signed addenda (if any), has visited the site and is thoroughly familiar with the contents and all of the conditions thereof.

DESIGNATION OF SUBCONTRACTORS

In compliance with the provisions of Section 4100-4108 of the Public Contract Code of the State of California, and any amendments thereof, the undersigned shall list on the designated form, the name, location of the place of business, the California contractor license number and the Department of Industrial Relations registration number of each proposed subcontractor who will perform work or labor or render services to the principal Contractor in an amount greater than one-half of one percent (.5%) of the total bid; and shall state the portions of the Work which will be done by each such subcontractor.

If the undersigned fails to specify a subcontractor for any work to be performed under the contract, the undersigned agrees to perform the work and shall not be permitted to subcontract that work except in cases of public emergency, and then only after written finding as public record by the Board of Supervisor of San Bernardino County.

The undersigned certificates that all subcontractor(s) listed are currently the holder of valid contractor’s license(s) in the state of California and the license(s) is the correct class of license for the work to be performed by the subcontractor(s).

The undersigned certifies that it and all subcontractor(s) listed have registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The undersigned agrees that no contractor or subcontractor may be awarded a contract for public work or perform work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The undersigned acknowledges that the project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

As required by Labor Code section 1771.1(a) “A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.”

Where a hearing is required for a decision on the substitution of subcontractors, pursuant to the provisions of Chapter 4, Part 1, Division 2, of the Public Contract Code, (commencing with Section 4100-4108) by the awarding authority, or a duly appointed hearing officer, the Director of Special Districts or his/her designee, shall prepare and certify a statement of costs incurred by the County for investigation, and to conduct the

Bid Proposal for County Projects – BP- 8 hearing, including the costs of any hearing officer and shorthand reporter appointed. For the purposes of a hearing for the substitution of subcontractors (pursuant to the Public Contract Code commencing with Section 4100) the awarding authority shall be the Director of the Department of Public Works - Special Districts, or his/her designee.

The statement of costs shall be sent to the undersigned, who shall reimburse the County for all costs. If not paid separately, such reimbursement shall be deducted from monies due and owing to the undersigned prior to acceptance of the project.

ADDENDA:

If any addendums are issued during the bid solicitation period, bidder shall be responsible for ensuring that they have received all addenda issued for the Project. The submittal of a bid shall be deemed to be based on the Bid Documents, as modified and/or clarified by any and all addenda.