Conveyance_Equipment_(Addendum_#1_Revision).pdf

By participating in this solicitation, you, on behalf of the Vendor, understand and agree that all plans, drawings, maps, specifications, documents, or similar information included in this solicitation (“Protected Information”) may only be used by Vendor for the purpose of this solicitation and no other purpose. Without the written permission of KCAB, Vendor must not reproduce, copy, duplicate, or disclose the Protected Information by any means, except to employees and agents who have a “need to know” for the purpose of this solicitation. All employees and agents of Vendor are bound by these provisions, and Vendor shall inform those employees and agents of these terms. If Protected Information becomes available to third parties Vendor is responsible for third party compliance with these terms. Vendor shall indemnify and hold KCAB harmless from any liabilities or damages resulting from the unauthorized use or disclosure of Protected Information.

All Protected Information in any form remains the sole property of KCAB. At the request of KCAB Vendor agrees to immediately return Protected Information to KCAB. All Protected Information in any form must be destroyed upon completion of the purpose above. KCAB has all rights and remedies available by law and equity to enforce these provisions, specifically including injunctive relief to prevent unauthorized use of the Protected Information.

INVITATION TO BID

26-047-ITB - Equip AIP

CONVEYANCE EQUIPMENT

ATTENTION: This is not an order. Read all instructions, terms, and conditions carefully.

IMPORTANT: Proposals must be received no later than 2:00 pm Eastern Time (ET) on

Thursday, October 15, 2026.

BID INVITATION# 26-047-ITB - Equip AIP

DATE ISSUED: September 21, 2026

Table Of Contents

1. NOTICE TO BIDDERS

1.1. NOTICE TO BIDDERS

2. GENERAL INFORMATION & BID INSTRUCTIONS

2.1. SCHEDULE OF EVENTS

2.2. AUTHORITY TO RELEASE

2.3. BACKGROUND

2.4. SUBMISSION OF BIDS

2.5. BID QUESTIONS

2.6. ADDENDA

2.7. SCOPE OF WORK

2.8. BRAND NAME/OR EQUAL LANGUAGE

2.9. EVALUATION

2.10. KENTUCKY OPEN RECORDS ACT

2.11. ACCEPTANCE PERIOD

2.12. AWARD

2.13. RECORDS/FINANCIALS

2.14. GRATUITIES AND KICKBACKS

2.15. NON-COLLUSIVE VENDOR CERTIFICATION

2.16. BID CONDITIONS AND PROVISIONS

3. PRICING PROPOSAL

3.1. PRICING PROPOSAL

4. VENDOR QUESTIONNAIRE

4.1. VENDOR QUESTIONNAIRE

4.2. ATTACHMENTS

Attachments:

A - Attachment A - Section 143100 Escalators

B - Attachment B - Section 142423 Hydraulic Elevators

C - Attachment C - Section 142123 Traction Elevators

D - Attachment D - Section 144100 Moving Walks

E - Attachment E - Vertical Transportation Elevators Drawing

F - Attachment F - Vertical Transportation Escalators Drawing

G - Attachment G - Moving Walkways Plan Drawing

H - Exhibit A - Proposal Forms

I - Exhibit B - Contract

1. NOTICE TO BIDDERS

1.1. NOTICE TO BIDDERS

Pursuant to the provisions of KRS 424.260 and KRS 183.142, the Kenton County Airport Board

(“KCAB”) will receive bids for Conveyance Equipment at the Cincinnati/Northern Kentucky Int’l Airport

(“CVG”). Bids will be received no later than Thursday, October 15, 2026, at 2:00 pm. No bids will be accepted after that time unless such date or time is extended pursuant to an addendum issued by

KCAB.

The Project delivers passenger conveyance equipment, including elevators, escalators, and moving walkways, as part of CVG's terminal modernization program at CVG. Further detail and copies of the bidding documents may be downloaded from https://procurement.opengov.com/portal/cvgairport.

A Pre-Bid meeting and site visit will be held Monday, September 28, 2026 at 1:00 pm ET, at Elevate

CVG PMO Offices, 2667 Donaldson Road, Trailer #4 Amelia Conference Room, Hebron, KY

41018. Please RSVP by September 25, 2026 through KCAB’s online bidding system https://procurement.opengov.com/portal/cvgairport. Select Conveyance Equipment then click on

Events RSVP and provide the name of the person attending. NOTE: Although attendance at the pre-proposal meeting is not limited, the subsequent walkthrough is limited to a maximum of two (2) persons per company.

KCAB reserves the right to waive any informality or irregularity in any bid or bid guaranty, to reject any or all bids, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible bidder to such extent as may be beneficial to the KCAB.

In accordance with 49 CFR Part 26, bidders shall use good faith efforts to include DBE participation.

Bidders must adhere to the provisions of: 49 CFR Part 30 – Foreign Trade Restrictions; 49 USC

50101 - Buy American Preference; 2 CFR Part 180 – Certification Regarding Debarment and

Suspension; drug-free workplace requirements, and all other federal grant requirements included within the Bidding and Contract Documents.

KCAB in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner's race, color, national origin, sex, creed, age, or disability in consideration for an award.

Further information and copies of the Invitation to Bid (ITB) may be downloaded from our website www.cvgairport.com/bids - KCAB's e-Procurement Portal.

KENTON COUNTY AIRPORT BOARD

Lawrence J. Krauter, Chief Executive Officer

CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT

Hebron, KY 41048

2. GENERAL INFORMATION & BID INSTRUCTIONS

https://procurement.opengov.com/portal/cvgairport https://procurement.opengov.com/portal/cvgairport https://www.cvgairport.com/bids

2.1. SCHEDULE OF EVENTS

Release Project Date: September 21, 2026

Pre-Proposal Meeting and Site Visit

(Non-Mandatory):

September 28, 2026, 1:00pm

Elevate CVG PMO Offices, 2667

Donaldson Road, Trailer #4 Amelia

Conference Room, Hebron, KY 41018

Deadline For Questions To Be

Submitted:

October 1, 2026, 11:59pm

Answers To Questions Issued: October 8, 2026, 11:59pm

Proposals Due: October 15, 2026, 2:00pm

Anticipated Board Approval: November 23, 2026

Anticipated Contract Implementation: November 24, 2026

KCAB reserves the right to modify or alter the schedule of events to such extent as may be beneficial to KCAB.

2.2. AUTHORITY TO RELEASE

KCAB is the sole entity with the authority to issue and/or distribute any solicitation documents and/or related information. All solicitation documents obtained from any source other than KCAB may be incomplete or incorrect. KCAB assumes no responsibility for any error, omission or misinterpretation resulting from the reliance or use of any Solicitation Documents not issued and distributed by KCAB.

All solicitation documents are posted on KCAB’s e-procurement portal at: https://procurement.opengov.com/portal/cvgairport

2.3. BACKGROUND

This project delivers passenger conveyance equipment, including elevators, escalators, and moving walkways, as part of the Airport's terminal modernization program. The equipment is located within the Main Terminal Complex and Concourses A and B, supporting primary passenger circulation and accessible paths of travel. The project replaces aging infrastructure while improving passenger access, system reliability, ADA accessibility and energy efficiency. These improvements will ensure a more seamless travel experience for families and the general public.

2.4. SUBMISSION OF BIDS

Responses to this ITB must be submitted electronically through KCAB’s online bidding system which can be accessed at https://procurement.opengov.com/portal/cvgairport. Select the project titled

Conveyance Equipment (Invitation #26-047-ITB - Equip AIP) and follow the instructions for submittal.

The completed and signed bid (together with all required attachments) must be transmitted and https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fcvgairport&data=05%7C02%7Clpurcell%40cvgairport.com%7C915de49180aa4be8bfc808dd4c6e70bc%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C638750759399244215%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=dfJmJP4%2FJyNShw%2F66qqftK7bU4WctyXlBbuJWjH7szY%3D&reserved=0 received through OpenGov no later than Thursday, October 15, 2026 at 2:00 pm Eastern Time (ET).

Bidders should allow for sufficient time to upload and transmit all required information. Proposer is solely responsible to ensure its submission is transmitted prior to the due date and time. KCAB will not accept submissions after the due date and time and is not responsible for any error in transmission including but not limited to power outage, internet connectivity, unauthorized access, etc.

2.5. BID QUESTIONS

KCAB is not bound by, and bidders may not request or rely on any oral interpretation or clarification of this RFP. Therefore any questions regarding this ITB are encouraged and must be submitted electronically using the Question and Answer tab of this ITB on KCAB’s online bidding system, which can be accessed at https://procurement.opengov.com/portal/cvgairport.

Questions received on or before the Deadline to Submit Questions in the Schedule of Events will be posted on the Question and Answer tab of this ITB on the bidding system per the Schedule of

Events. Answers to questions from any bidder will be available to all proposers.

All communications regarding this solicitation must only be through the Questions and

Answers section of the ITB or through the Contract and Procurement Administration

Department. No communication is to be directed to any other KCAB personnel unless otherwise instructed by the Contract and Procurement Administration Department. Failure to comply may result in the disqualification of proposer’s submittal.

2.6. ADDENDA

In the event it becomes necessary to revise, change, modify or cancel this ITB or to provide additional information, addenda will be issued to all recipients of this ITB.

2.7. SCOPE OF WORK

2.7.1. Scope of Work

KCAB is soliciting is soliciting bids for Conveyance Equipment which includes furnishing, testing, commissioning, and warranty of passenger vertical transportation equipment at CVG.

The successful bidder ("Contractor") must provide 8 escalators, 5 hydraulic passenger elevators, 2 traction passenger elevators, and 4 moving walkways, and any controls systems, equipment accessories, monitoring components, manufacturer start up support, spare parts and maintenance materials per the attached specifications and drawings.

The base bid must include:

• Equipment fabrication

• Controls Systems

• Equipment Accessories

• Monitoring Components

• Factory testing

• Shipping and delivery

• Manufacturer warranties

• Shop drawings

• Equipment submittals

• Operations and maintenance manuals

• Coordination with KCAB and future installation contractor/manufacturer start up support

This base bid is being funded by federal funds and will be for the purchase of the equipment.

Bidders may also offer a price to install the equipment and a cost to store the equipment at an off-site facility, if needed. The alternates may or may not be awarded, and if awarded will be funded with local funds.

2.7.2. Alternative No. 1 - Installation

Alternate No. 1 for Installation must include:

• Removal of existing escalators, elevators, and moving walkways identified in the Contract

Documents.

• Disposal of removed equipment.

• Protection of adjacent airport facilities

• Installation of owner-furnished/contractor-furnished equipment.

• Structural modifications required for installation.

• Electrical connections and power distribution.

• Fire alarm integration.

• Communications and monitoring system integration.

• Finishes and adjacent building modifications.

• Startup and operational testing.

• Manufacturer inspections.

• Acceptance testing.

• Commissioning services.

• Staff training.

• Phased construction planning.

• Maintenance of passenger circulation during construction.

• Night and off-hour work as required.

• Coordination with Elevate CVG Program Management Office, Airport Operations and stakeholders.

If awarded, Contractor must provide:

1. Project schedule and phasing plan.

2. Equipment shop drawings and product data.

3. Maintenance of airport operations plan.

4. Quality control plan.

5. Installation and testing reports.

6. Commissioning documentation.

7. Final as-built record documents.

8. Warranty documentation and training records

Note: A 100% Performance & Payment bond will be required before a contract will be awarded for

Alternate 1.

2.7.3. Alternative No. 2 - Equipment Storage

KCAB reserves the right to procure and receive equipment prior to commencement of installation activities. The Contractor must maintain pricing for storage services for a period of twenty-four (24) months following award. KCAB may elect to utilize storage services in whole or in part depending upon grant funding, project phasing, site readiness, or operational constraints.

2.8. BRAND NAME/OR EQUAL LANGUAGE

Where this ITB includes trade and/or brand names as a part of the description of any item, any participating bidder may submit its bid on other equivalent trade-named products. Alternate products and/or manufacturers will be considered for approval if it meets or exceeds the specifications included in this ITB. It is the responsibility of the bidder to demonstrate that the alternative products/manufacturer meets or exceeds the product specifications in this ITB. All disputes concerning grades and quality of merchandise or work are determined by the Manager of

Procurement or her authorized representative. Where a manufacturer's brand name of merchandise is given in this bid, it does not mean to construe or imply an endorsement by KCAB of this brand only, but is used as a norm of quality, type, etc.

2.9. EVALUATION

KCAB will determine the lowest responsive and responsible bid based on the base bid price, without taking into consideration the bid prices for the options. KCAB may request oral presentations and/or on-site equipment demonstrations as part of the evaluation process.

2.10. KENTUCKY OPEN RECORDS ACT

Each bidder must specifically identify any portion of its bid which it deems confidential, or which contains proprietary information, patents, copyrights or trade secrets. Bidder should provide justification of what material should not be disclosed, upon request, by KCAB to a third party. All documents received by

KCAB are subject to general inspection under the provisions of Kentucky Revised Statutes Chapter

61.870 et seq, the “Kentucky Open Records Act”, subject to very narrow exceptions. These statutes may require disclosure of documents a bidder deems confidential. KCAB may otherwise use or disclose the data submitted by each bidder for any purpose, unless such data is so identified as confidential or proprietary by the bidder. The bidder's opinion of proprietary information is not binding upon KCAB.

2.11. ACCEPTANCE PERIOD

Bids in response to this ITB must indicate it is valid for a period no less than one hundred twenty (120) days from the closing date.

2.12. AWARD

A. KCAB intends to award a contract or contracts resulting from this solicitation to the responsible bidder(s) whose bid represents the best value after evaluation.

B. KCAB reserves the right to waive any informality or irregularity in any bid guaranty, to reject any or all bids, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible bidder to such extent as may be beneficial to KCAB.

C. KCAB intends to evaluate bids and may award a contract without discussions with bidders.

Therefore, the bidder's initial bid should contain the bidder's best terms from a cost or price and technical standpoint.

D. KCAB reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered.

E. KCAB reserves the right to make multiple awards if, after considering the bids submitted, it is in KCAB’s best interest to do so.

F. The successful bidder will be required to enter into a contract substantially in the form of the contract included under the ATTACHMENTS Tab and incorporated by reference. All proposers are required to note any exception(s) to the Invitation to Bid or the attached contract and are required to specifically state the exception(s) and the reason(s) for the exception(s). No exceptions will be recognized to the Government Clauses section of the proposed contract. If no exceptions to the contract are included in the bidder's response, the bidder is expected to execute the contract in the form set forth herein. Final acceptance of a bid and contract is contingent upon reaching a mutually satisfactory agreement regarding noted exceptions. If an acceptable and timely agreement is not reached, KCAB reserves the right to disqualify the bidder and to reevaluate the remaining bids. KCAB reserves the right to refuse to negotiate with a successful bidder on any item not specifically excepted in its submittal.

G. KCAB will have the right, at its sole election, to alter the specifications and/or frequencies of services required and tailor the contract price to said change (increase or decrease).

H. The term of the agreement will be for one year.

https://procurement.opengov.com/portal/cvgairport/projects/304702/document?section=2924220

2.13. RECORDS/FINANCIALS

In submitting bids on any item to be purchased by KCAB, the bidder hereby agrees to make available any and all records, books of account, correspondence, or other information reasonably necessary to enable KCAB or its designated agents to investigate the responsibility of the bidder in terms of its financial status, capacity to produce, sources of supply, performance record in the business or industry, and any other matter reasonably related to the proposer’s probable ability to perform adequately under a contract if it is awarded to the bidder.

2.14. GRATUITIES AND KICKBACKS

It is a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any KCAB employee, the proposal shall be disqualified and shall not be reinstated.

2.15. NON-COLLUSIVE VENDOR CERTIFICATION

By the submission of this proposal, the proposer certifies that:

1. The proposal has been arrived at by the proposer independently and has been submitted without collusion with any other vendor.

2. The contents of the proposal have not been communicated by the proposer, or, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the proposer or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the proposal.

3. No proposer may submit more than one proposal for this purchase. It shall be the responsibility of each proposer to obtain the prior written permission of KCAB before proposal opening in every situation in which the proposer, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

2.16. BID CONDITIONS AND PROVISIONS

The terms and conditions of this request for proposal (RFP) include all general and special conditions as enumerated herein.

All participating proposers agree to comply with all of the conditions, requirements and instructions of this RFP as stated or implied herein. Any alteration, erasure or interlineation by the proposer in this proposal constitutes cause for rejection by KCAB. Should KCAB omit anything from this RFP which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the proposer shall notify the Contract and Procurement Administration Department prior to the deadline for question submissions as per the time and date shown in the Schedule of Events.

Typographical errors in entering quotations on this proposal may result in the disqualification of this proposal.

All proposers are required to complete all information requested in this proposal. Failure to do so may result in the disqualification of proposal.

Unit price for each item must be shown for the unit of measurement indicated. In case of error in extension of prices, the unit price governs.

Each proposer shall fully acquaint and familiarize themselves with the conditions as they exist and the character of the operations to be carried on under the proposed contract and make such investigations as the proposer may see fit so that the proposer shall fully understand the facilities, physical conditions and restrictions associated with the services.

The successful proposer shall comply with all of the specifications, terms and conditions of this RFP.

KCAB is not liable for any costs incurred by proposer in the preparation of proposals or for any work performed in connection therein.

3. PRICING PROPOSAL

3.1. PRICING PROPOSAL

Pricing must be all-inclusive, firm fixed and delivered to the address specified inclusive of all transportation charges FOB Cincinnati/Northern Kentucky International Airport.

Bids must be submitted electronically using the Pricing Proposal section on KCAB’s electronic bidding system. Submittals must be confirmed by a duly authorized official of the bidding company.

CONVEYANCE EQUIPMENT

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Escalator 8 ea

2 Hydraulic Passenger Elevators 5 ea

3 Traction Passenger Elevators 2 ea

4 Moving Walkways - AGT Tunnel 4 ea

TOTAL

ALTERNATE 1 - OPTIONAL INSTALLATION

Provide cost to install the equipment proposed

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

5 Installation of escalators 8 ea

6 Installation of hydraulic passenger elevators

5 ea

7 Installation of traction passenger elevators 2 ea

8 Installation of moving walkways 4 ea

ALTERNATE 2 - OPTIONAL STORAGE

Provide a monthly cost to store equipment off site, if necessary

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

9 Monthly off-site storage fees

1 MO

4. VENDOR QUESTIONNAIRE

4.1. VENDOR QUESTIONNAIRE

Each bid must include the following written information:

1. Introductory Material*

A title page should show the ITB number, title, legal name of the bidder, address, telephone number, email address, type of entity, state of organization, and date.

A table of contents should include a clear identification of the material by section and page number.

A cover letter should include a company overview, brief description of the proposed unit, and history of the proposed unit including any recalls. The cover letter should also include the name(s) of the person(s) authorized to make representations for the bidder, their titles, addresses, telephone numbers, and email addresses. The letter should identify the primary contact for the bidder. Contact information must include a valid e-mail address and telephone number.

*Response required

2. Manufacturer's Literature and Specifications*

Please provide complete manufacturer's literature and specifications on all equipment quoted in the bid.

*Response required

3. Lead Time*

Please provide the lead time for all equipment proposed in the bid.

*Response required

4. Parts and Support Documentation*

Please provide documentation detailing parts availability, lead time, technical support, non-warranty service, and any specialty tools/software required. Explain bidder’s approach to providing parts for the life of the equipment.

*Response required

5. Warranty Documentation*

Please provide warranty documentation specifically stating all included items and service in the base warranty and any exclusions. Include a narrative outlining its proposed warranty procedures.

*Response required

6. Alternate 1 - Installation

If bidding on equipment installation, please provide:

A. Based schedule showing installation time per unit

B. Details on your installation warranty

C. Staffing plan indicating certified staffing

D. Details on whether the installation will be self-performed or subcontracted

7. Alternate 2 - Offsite Storage

If bidding on offsite storage, please provide:

A. Physical address of the proposed storage facility

B. Documentation showing the location is licensed or bonded

8. Alternate 3 - Maintenance

If bidding on maintenance services, please provide:

A. Minimum onsite staffing levels

B. Technician qualifications and certifications

C. Years of conveyor system experience

D. Key personnel resumes

E. Local service office location

F. Escalation procedures

G. After hours support procedures

9. Exceptions to ITB or Sample Contract*

State in writing all exceptions to this ITB or sample contract attached. Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

The Scope of Work section of this ITB contains the proposed equipment specifications and/or technical requirements. This document forms the basis of a contract incorporating the subject matter of this ITB. Exceptions or deviations to this bid must not be added to the bid pages but must be on bidder’s letterhead and accompany bid. Any exceptions to this documentation will be taken into consideration when evaluating bids submitted. KCAB reserves the right to reject any or all proposed modifications. KCAB welcomes cost saving bids which still satisfy all technical and business objectives.

*Response required

10. Required Forms*

Attach required forms. See Attachments tab.

*Response required

11. Confirmation*

By submitting a bid, the bidder consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Bidder agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful bidder will execute any awarded contract using KCAB’s electronic signature service unless the bidder includes an exception with its proposal signifying its desire to sign manually. Included with the bid, bidders must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

Please provide this information in the next questions.

☐ Please confirm

*Response required

12. Provide the following:*

Proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

*Response required