Construction Plans - Level 2 Combined Document for West Building Access Control System Replacement

This file consists of construction plans for Orange County, Florida's West Building Access Control System Replacement project (Y26-727) at the Orange County Convention Center. The project involves the replacement and upgrade of the existing Pegasys access control system to a Lenel system across the West Building, encompassing electrical rooms, IDF rooms, mechanical rooms, catwalks, gates, and select perimeter doors. The scope of work includes installation of card readers, door hardware, electronic locks, surveillance integration, fire detection and alarm equipment, and structured cabling systems utilizing Category 6 UTP and fiber optic backbone infrastructure. Contractors must achieve Substantial Completion within 1,065 consecutive calendar days and Final Completion within 1,095 consecutive calendar days from the Official Notice to Proceed. A non-mandatory pre-bid conference and site visit are scheduled for March 10, 2026, from 9:00 a.m. to 1:00 p.m. at the Orange County Convention Center, West Concourse, Conference Room W323. The sealed bid submission deadline is 4:00 p.m. EST on April 2, 2026 (with subsequent deadline extensions noted through April 23, 2026), through the OpenGov e-Procurement Platform exclusively. Questions must be submitted by March 18, 2026, at 5:00 p.m. EST through the OpenGov question and answer module.

The estimated project cost is $14,775,652.00 on a lump sum basis, with mobilization costs capped at 5 percent of the estimated base bid total. Respondents must demonstrate a minimum of three similar projects completed within the last twenty years involving access control systems in commercial facilities of at least 30,000 square feet, with at least one project in an active operational building, one including ADA-compliant door integration, and one with Fire Alarm System integration. Bidders must hold state licensing for electrical, low-voltage, and fire alarm work, and obtain manufacturer certifications for Siemon communications cabling, Lenel access control systems, and Simplex fire alarms. Service Disabled Veteran businesses may receive a 3 percent to 8 percent preference depending on bid amount; however, the contract will be awarded to the lowest responsive and responsible bidder. Bids exceeding $100,000 require a bid bond of at least 10 percent of the estimated contract amount. Progress payments will be made at 95 percent of earned amounts with 5 percent retainage until project completion exceeds 50 percent of the contract value, at which point retainage may be reduced at the Project Manager's discretion. Contractors must comply with strict fire protection protocols, including 24/7 fire watch during fire system shutdowns and 72-hour advance notice for service interruptions. Work is available seven days per week with contractor hours from 6:00 p.m. to 6:00 a.m.