0966-44_COMM2-00001_ReBID_OCCC_Fire_Protection.pdf
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- Attached to
- West Building Access Control System Replacement State and local contract opportunity
- Solicitation number
- Y26-727
- Issued by
- Orange County, Orlando City, Florida
About this file
This file consists of operating protocols and procedures for the Orange County Convention Center (OCCC) in Orange County, Florida, establishing standardized processes for fire protection system work and sprinkler system maintenance during capital planning projects. The document outlines four distinct procedures for fire alarm company technicians: installation of fire protection systems, downloading fire alarm programs, pretesting devices, and final testing with the Authority Having Jurisdiction (AHJ). Each procedure requires OCCC Project Management Team approval, coordination with the prime contract holder and OCCC Capital Planning, notification to OCCC Security/Life Safety, and completion of debrief reports documenting system status before and after work. The protocols additionally address sprinkler system drains and refills, requiring contractors to submit email requests with at least 48-hour notice specifying dates, times, duration, affected locations, and associated riser points for disabling. The document mandates that work be scheduled Tuesday through Thursday when possible due to Life Safety staffing limitations, requires fire watch compliance during system impairment, and necessitates minimum one-hour pressure testing before system refill and restoration.
The protocols establish mandatory coordination requirements between all parties with particular emphasis on maintaining system integrity and preventing unintended alarms throughout all work phases. All fire alarm work requires at least two technicians for program downloads, pretesting, and AHJ final testing, with one technician stationed at the Technical Services Workstation (TSW) command center throughout operations. Contractors must obtain clearance from OCCC Security prior to commencing work and verify system status matches pre-work conditions or shows improvement. The sprinkler system protocol requires contractors to remain on-site with fire watch representation until Life Safety Representative clearance is received through the Project Manager or Project Coordinator, ensuring full system restoration before work is concluded. These protocols apply to all fire suppression and fire detection work at the OCCC campus and are binding requirements for contractors working on capital improvement projects involving these critical life safety systems.
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OCCC Fire Protection System Protocol for Capital Planning Projects
Location: Orange County Convention Center
Procedure for installing:
1. After approval from OCCC Project Management Team, the OCCC designated Fire Alarm
Company technicians arrive onsite.
2. The OCCC designated Fire Alarm Company technician checks in with prime contract holder.
3. The prime contract holder is to notify OCCC Capital Planning prior to the work being performed. Capital Planning staff will inform OCCC Security/Life safety.
4. The OCCC Designated Fire Alarm Company technician arrives at the TSW in command and confirms number of existing alarms, troubles, supervisory, and bypasses on the system and documents in a debrief report.
5. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to put the system in test until X:XX as needed.
6. The OCCC Designated Fire Alarm Company technician disables any points needed and document disabled points.
7. The OCCC Designated Fire Alarm Company technician starts installation of scope.
8. The OCCC Designated Fire Alarm Company technician will reenable any disabled points disabled by
The OCCC Designated Fire Alarm Company.
9. Once the scope of work is complete The OCCC Designated Fire Alarm Company technician will verify the system is left with the same or lesser number of alarms, troubles, supervisory, or bypasses on the system then when started and documents them on a debrief report.
10. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to take the system off test prior to leaving site.
11. A debrief report that includes the system status will be signed and a copy left with the prime contract holder to be submitted to OCCC Capital Planning.
12. The Prime contract holder is responsible for notifying OCCC Capital Planning that the work is complete.
Procedure for downloading a program:
1. After approval from OCCC Project Management Team, the OCCC designated Fire Alarm Company technicians arrive onsite.
2. The OCCC Designated Fire Alarm Company must provide at least two technicians, one technician must remain at the TSW and one or more technician(s) performing the download at the specific node(s).
3. The OCCC Designated Fire Alarm Company technician checks in with prime contract holder.
4. The prime contract holder is to notify OCCC Capital Planning prior to the work being performed.
Capital Planning staff will inform OCCC Security/Life safety.
5. The OCCC Designated Fire Alarm Company technician arrives at the TSW in command and confirms number of existing alarms, troubles, supervisory, and bypasses on the system and documents on a debrief report.
6. The OCCC Designated Fire Alarm Company technician also confirms all panels being downloaded are communicating with the network and no known troubles are found that will hinder the ability to download.
7. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to put the system in test until X;XX as needed.
8. The OCCC Designated Firm Alarm Company technician turns on any bypasses as needed.
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9. The OCCC Designated Fire Alarm Company technician completes the download at each panel and does not move on to the next until the panel is completely back up on the network.
10. Once the scope of work is complete The OCCC Designated Fire Alarm Company technician will check the system is left with the same or lesser number of alarms, troubles, supervisory, or bypasses on the system then when started and documents them on a debrief report.
11. The OCCC Designated Fire Alarm Company technician will turn off any bypasses.
12. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to take the system off test prior to leaving site.
13. A debrief report that includes the system status will be signed and a copy left with the prime contract
14. The Prime contract holder is responsible for notifying OCCC Capital Planning that the work is complete.
Procedure for the OCCC Designated Fire Alarm Company pretesting:
Company technicians arrive onsite.
2. The OCCC Designated Fire Alarm Company must provide at least two technicians, one technician must remain at the TSW and one or more technician(s) performing the testing of the device(s).
3. The OCCC Designated Fire Alarm Company technician checks in with prime contract holder.
4. The prime contract holder is to notify OCCC Capital Planning prior to the work being performed. Capital
Planning staff will inform OCCC Security/Life safety.
5. The OCCC Designated Fire Alarm Company technicians arrive at the TSW in command and confirm the number of existing alarms, troubles, supervisory, and bypasses on the system and documents on a debrief report.
6. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to put the system in test until X:XX as needed.
7. The OCCC Designated Fire Alarm Company technician turns on any bypasses as needed.
8. The OCCC Designated Fire Alarm Company technician starts required testing.
9. When testing the OCCC Designated Fire Alarm Company technician confirms points triggered are received at the TSW in command center.
10. Once the scope of work is complete the OCCC Designated Fire Alarm Company technician will check the system is left with the same or lesser number of alarms, troubles, supervisory, or bypasses on the system then when started and documents them on a debrief report.
11. The OCCC Designated Fire Alarm Company technician will turn off any bypasses.
12. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to take the system off test prior to leaving site.
13. A debrief report that includes the system status will be signed and a copy left with the prime contract
14. The Prime contract holder is responsible for notifying OCCC Capital Planning that the work is complete.
Procedure for final testing with the AHJ:
Company technicians arrive onsite.
2. The OCCC Designated Fire Alarm Company must provide at least two technicians, one technician must remain at the TSW and one or more technician(s) performing the testing of the device(s).
3. The OCCC Designated Fire Alarm Company technician checks in with prime contract holder.
4. The prime contract holder is to notify OCCC Capital Planning prior to the work being performed. Capital
Planning staff will inform OCCC Security/Life safety.
5. The OCCC Designated Fire Alarm Company technicians arrive at the TSW in command and confirm the number of existing alarms, troubles, supervisory, and bypasses on the system and documents on a debrief report.
6. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to put the system in test until X:XX as needed.
7. The OCCC Designated Fire Alarm Company technician turns on any bypasses as needed.
8. The OCCC Designated Fire Alarm Company technician starts required testing with AHJ.
9. When testing the OCCC Designated Fire Alarm Company technician confirms points triggered are received at the TSW in command center.
10. Once the scope of work is complete the OCCC Designated Fire Alarm Company technician will check
V e r s i o n 1 - 8 / 1 9 / 2 0 2 4 P a g e 3 | 3 the system is left with the same or lesser number of alarms, troubles, supervisory, or bypasses on the system then when started and documents them on a debrief report.
11. The OCCC Designated Fire Alarm Company technician will turn off any bypasses.
12. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to take the system off test prior to leaving site.
13. A debrief report that includes the system status will be signed and a copy left with the prime contract
14. The Prime contract holder is responsible for notifying OCCC Capital Planning that the work is complete.
1. Summary
2. Procedure
OCCC-CIP
CAPITAL PLANNING OPERATING PROTOCOLS
Version V 1.02
Approval Date 06.16.25
Review Date
6/16/25
Title Protocol for Sprinkler System Drains & Refills
• The protocols below provide details for requesting Sprinkler System Drains & Refills at the Orange County Convention Center Campus. The protocol applies for fire suppression work.
• Contractor/vendor provides an email request (at least 48-hour notice) to the Capital Planning Project Manager/Assistant Project Manager for a fire system sprinkler shut-down/refill. The email should include the following details:
a. Subject line should read, “REQUEST FOR SPRINKLER SYSTEM DRAIN & REFILL”.
b. Date, time and duration of the drain-down and time of system refill.
c. Location and areas affected by the drain-down.
d. Specify the associated points at the riser for disabling. (Contractor must thoroughly vet the points provided to ensure they accurately reflect the zone covered to prevent triggering the alarms. The same information provided will be used by Life Safety/ Security for each shut-down and therefore, accuracy is key).
• The Capital Planning Project Manager/Assistant Project Manager (PM/APM) should verify there are no conflicts with event activity on the date(s) requested. Please consider scheduling Tuesday thru Thursday as there is only one OCCC Life Safety Representative available on the Mondays and Fridays.
• Once the date(s)/times are cleared, the PM/APM should email a formal request for system shutdown/refill.
• If the zone requested covers a large area, it may be helpful for the Project Manager to schedule a meeting with the Contractor and OCCC Life Safety Representative to review the points requested for disabling.
• On the day of the shutdown, prior to any work commencing, the PM/APM/Project Coordinator must contact OCCC Security to ensure all applicable points have been disabled.
Contact the OCCC Life Safety Representative to verify the lines are fully drained. Once clearance is provided, the Contractor will be notified by the PM/APM/Project Coordinator that you have been cleared to start work.
• A Fire Watch must be provided in accordance with Supplemental Condition No. 9 while the system is impaired.
• When the work is completed, the Contractor must pressure test the system for a minimum of one hour, using either air to check for possible leaks.
• After the Contractor testing is completed, the contractor will notify the PM/APM/Coordinator. The CIP Representative follows up with the Life Safety Representative to confirm the work is completed (including pressure testing) and a system refill will be initiated, completed and building systems fully restored. The Contractor and Fire Watch Rep. must remain on-site until clearance is received from Life Safety Representative via the PM/APM/Coordinator.
OCCC CIP Operating Protocols for Sprinkler System Drains and Refills v1.01 02/10/202
File details come from the government source that posted it. Updated .