OCCC_West_Building_to_Pre-Con_Room_W323_Map_Contract_Y26-727-_Pre-Bid_031026.pdf

This is a Pre-Bid Conference notification document for Orange County, Florida's West Building Access Control System Replacement project (Y26-727). The procurement involves the replacement, upgrade, and expansion of the existing door access control systems at the Orange County Convention Center's West Building, converting from a Pegasys access control system to a Lenel system. The scope encompasses electrical rooms, IDF rooms, mechanical rooms, catwalks, gates, and select perimeter doors, including installation of card readers, door hardware, electronic locks, surveillance integration, fire detection and alarm equipment, and structured cabling systems. A non-mandatory pre-bid conference and site visit are scheduled for Tuesday, March 10, 2026, from 9:00 a.m. to 1:00 p.m. at the Orange County Convention Center's West Concourse, Pre-Con Conference Room W323. The document provides detailed driving directions and building navigation instructions for attendees, with specific parking and entrance guidance. Sealed bids are being accepted through the OpenGov e-Procurement Platform with multiple submission deadline dates listed (April 2, 9, 16, and 23, 2026, all at 4:00 p.m. EST). Questions must be submitted by the applicable deadline through the OpenGov question and answer module, with March 18 and March 25, 2026 listed as deadline dates depending on the bid submission deadline.

The estimated project cost is $14,775,652.00, with bids exceeding $100,000 requiring a bid bond of at least 10 percent. Contractors must submit lump sum bids and demonstrate a minimum of three similar projects completed within the last twenty years involving access control systems in commercial facilities of at least 30,000 square feet, with specific requirements including at least one project in an active operational building, one with ADA-compliant door integration, and one with Fire Alarm System integration. Substantial Completion is required within 1,065 consecutive calendar days and Final Completion within 1,095 consecutive calendar days from the Official Notice to Proceed. Work is available seven days per week with contractor hours from 6:00 p.m. to 6:00 a.m. Contractors and subcontractors must maintain appropriate state licensing, hold manufacturer certifications for Siemon communications cabling, Lenel access control systems, and Simplex fire alarms, and utilize the County's e-Builder program at approximately $2,050 per year per license. Service Disabled Veteran businesses may receive a preference of 3 to 8 percent depending on bid amount, though the contract will be awarded to the lowest responsive and responsible bidder. All respondents must comply with E-Verify employment verification, provide proof of Florida contractor licenses, and submit various compliance certifications including drug-free workplace, anti-human trafficking, and conflict of interest disclosures.