OCCC_West_Building_to_Pre-Con_Room_W323_Map_Contract_Y26-727-_Pre-Bid_031026.pdf

This is a pre-bid conference location and attendance guide for Orange County, Florida's solicitation for West Building Access Control System Replacement (Y26-727). The project involves replacing and upgrading the existing door access control systems at the Orange County Convention Center's West Building, converting from a Pegasys system to a Lenel system while maintaining existing Lenel infrastructure. The scope includes installation of card readers, door hardware, electronic locks, surveillance integration, fire detection and alarm equipment, and structured cabling systems throughout electrical rooms, IDF rooms, mechanical rooms, catwalks, gates, and select perimeter doors. The non-mandatory pre-bid conference and site visit are scheduled for Tuesday, March 10, 2026, from 9:00 a.m. to 1:00 p.m. at the Orange County Convention Center, West Concourse, Conference Room W323. Sealed bids must be submitted electronically through the OpenGov e-Procurement Platform by 4:00 p.m. EST on Thursday, April 2, 2026, with questions due by Wednesday, March 18, 2026, at 5:00 p.m. EST. Contractors must achieve Substantial Completion within 1,065 consecutive calendar days and Final Completion within 1,095 consecutive calendar days from the Official Notice to Proceed.

The estimated project cost is $14,775,652.00, with bids exceeding $100,000 requiring a bid bond of at least 10 percent of the estimated contract amount. Respondents must submit lump sum bids and demonstrate a minimum of three similar access control projects completed within the last twenty years in commercial facilities of at least 30,000 square feet, with at least one project in an active operational building, one including ADA-compliant door integration, and one with Fire Alarm System integration. Contractors must hold appropriate Florida contractor licenses, Siemon cabling certifications, Lenel access control system certifications, and Simplex fire alarm certifications. Service Disabled Veteran businesses may receive a preference of 3 to 8 percent depending on bid amount, though the contract will be awarded to the lowest responsive and responsible bidder. Work is available seven days per week with contractor hours from 6:00 p.m. to 6:00 a.m., and progress payments will be made at 95 percent of earned amounts with 5 percent retainage until completion exceeds 50 percent of the contract value.