PART C: SPECIAL TERMS

1. SECURITY AND IDENTIFICATION:

A. Badges for Working On Site

The Prime Contractor shall require a badge issued by OCCC for each individual working on site. The criteria to receive a badge shall be in accordance with Florida Statute 435.03(2) and the “OCCC Capital Planning Badge Protocols Acknowledgement Form” that will be issued to the awarded Contractor. The Prime Contractor is responsible for submitting badge requests for all personnel, inclusive of subcontractors. The form includes the following:

1. Process FDLE Background Check

2. Ensure background checks are at no cost to the OCCC.

3. Confirm the background checks shall be dated no earlier than ninety

(90) days prior to the contract state date.

4. Approve each employee’s background check prior to submitting employee names for badges.

5. Ensure background checks are performed and updated for each employee on an annual basis.

6. Submit a list of approved employees to work on site to the OCCC Capital

Planning Project Manager and designees.

7. Return badges by the completion of the project to the Capital Planning office. The cost associated with each stolen, lost, or unreturned badges is $35.00.

The form must be submitted, signed, notarized, and returned to the OCCC Capital Planning Project Manager. The form only needs to be submitted one time for acknowledgement to adhere to during the contract duration. In the subject line of all e-mails, please include the project name, subunit and date.

B. If the Contractor and/or Subcontractor staff utilize the Electronic Key FOB to access OCCC facilities they are required to return it to the key box at the end of the work shift to the place it was checked out. The cost associated with stolen, lost, or unreturned Electronic Key FOBs is $200.00 for each.

C. The Contractor shall also request OCCC parking hang tags for Contractor’s staff to park on

OCCC designated parking lots during construction work hours. The Contractor shall submit the required forms given by the OCCC Project Manager for the issuance of hang tags. All hang tags must be returned at the end of the project. The cost associated with lost, stolen, or unreturned parking hang tags is $35.00.

2. CONTRACTORS SUBMITTALS: The Contractor shall submit all submittals, product data, shop drawings, mockups and samples documentation and other submittals via e-Builder to the A/E Design Team. All submittals will be returned to the Contractor and all responses shall also be (filed) in the e-Builder. All approved submittals shall bear the A/E Design Team’s stamp. The Owner Project Team will manage and monitor at all times the Submittal log in conjunction with the A/E Design Team. The status of the log will be reviewed by the Owner Project Team as a part of each Construction Progress Meeting.

3. CONSTRUCTION SCHEDULE WITH EVENTS: The Convention Center is an occupied and active space that is operational at all times. On-Site work availability is limited due to Convention Center scheduled show events and Orange County holidays. The project site is anticipated to be available to the contractor seven (7) days per week. Contractor work hours are anticipated to be from 6:00 PM to 6:00 AM. Any noise generated activity off hours and/or any exceptions to the agreed upon work hours must be approved in advance by the OCCC Project Manager, unless approved otherwise by the OCCC Project Manager at least 48 hours in advance for work outside those hours. Work shall be sequenced to accommodate the OCCC events/shows during the project duration.

Any permissible work activities during the non-workdays will be determined at the OCCC Project Manager’s discretion. With the advanced approval of the OCCC Project Manager, specific dates may be coordinated with the Contractor for their work schedule. Work is required to be scheduled around show activity.

4. COMMUNICATION AND GENERAL OVERSIGHT: The Contractor shall communicate with all the project participants during all phases of pre-construction, construction, project close out and other project activities to include the following:

A. Communicate daily or periodically with the OCCC Project Manager and its Project Team as needed. The Contractor shall submit a report daily on concerns related to design and construction efforts, activities, costs, scope, and schedule.

B. The Contractor shall have a Supervisor/qualified person present onsite for the entire duration when performing their own work or any of their sub-contractors, suppliers or any other project team members.

C. The Contractor shall include in its bid a minimum of one (1) license in order to utilize the

County’s adopted e-BuilderTM program for all communications with the A/E Design Team, and other members of Owner Project Team. This is to include but not limited to: changes orders, RFI’s, submittals, daily reports or any other correspondence deemed to be necessary by the county project management team. The cost of a single license is approximately $2,050 per year. The Contractor is responsible for the costs of their e-Builder licenses and renewals throughout the duration of construction and closeout phases.

D. The Contractor shall conduct the project progress meetings and any other workshops with the OCCC Capital Planning Team and the Architect/Engineer of Record including preparation of the agenda, record meeting minutes, and distributing the meeting minutes to the attendees and uploaded to the E-Builder under Daily Reports Process within three (3) business days from the date of the meeting. The project progress meeting minutes shall include at the minimum following items as applicable:

1. Deliveries

2. Off-site Fabrication challenges/updates

3. Site Access Protocols

4. Hours of work

5. Hazards and risks

6. Housekeeping

7. Payment Requests Status

8. Submittals Status

9. Correction of Deficient Items

10. Request for Information (RFI’s) Status

11. Project Schedule

12. Pending Change Orders, Claims and Disputes Status

5. CONSTRUCTION REPORTS: The Contractor shall submit and File in e-Builder Daily Construction Reports within 48 hours. These reports shall contain information on construction activities, manpower, equipment, materials, deliveries, safety, and other pertinent information. Each construction daily report shall include:

A. The date, time on and off site, weather conditions and temperature B. General discussion of the daily work and progress, including a description of the activities completed and started and an assessment of the work accomplished by location.

C. Project accidents, deficiencies, changes or corrective action to maintain schedule.

D. Damage to existing facilities E. Project delays, reason for delay and corrective action to maintain schedule.

F. Record when Contractor is on site, number of workers by craft and list of equipment items by type G. Construction testing activities, results, and observations H. Where possible and appropriate, the quantities of work should be put into place.

I. Description of potential disputes between the Contractor and Orange County and/or A/E Design

Team J. Description of any direction or corrective action given to the Contractor K. Description of non-conforming work L. Detailed record of materials, equipment and number of works by craft used in connection with extra work, or in situations where there is reason to suspect a request for a change order or claim may be submitted by the Contractor.

M. Photographic documentation and associated log with description. These photographs should be capturing daily project progress, overall site conditions, job accidents, deficiencies noted, deviations or changes from drawings or technical specifications, items that could cause delays (i.e., weather conditions, unforeseen conditions) and staged materials/equipment.

N. The Contractor is responsible for completing the Maximo equipment decommissioning and replacement documentation in accordance with the OCCC Facilities Maximo system requirements. The County Project Manager will be responsible for documentation of the Asset Tags for New Capital Equipment installed as part of the project.

O. Incident Reports (if applicable)

Monthly reports shall be submitted to the Owner Project Team by the first of every month, detailing construction progress during the month, costs, safety remarks, schedule milestones, manpower and upcoming events. Each monthly report shall be Filed in e-Builder.

6. WORK RESTRICTIONS: The Contractor shall be responsible for covering exposed work areas. The work areas shall be covered to prevent visible exposure.

The Contractor is responsible prior to demolition of ceilings to survey the above ceiling and ensure existing wiring is not damaged during demolition.

The Contractor is responsible for providing their own equipment and method of construction waste disposal. The Contractor shall have a designated location for their waste disposal containers. The Contractor shall be responsible for ensuring these containers are used for disposal of project specific debris. The Contractor is also responsible for securing the waste disposal containers from unauthorized use.

Battery operated lifts shall have gel cell batteries. Accessibility for equipment such as scissor lifts or electric powered maintenance carts shall be permitted with limited access areas, as coordinated, and approved with the OCCC Project Manager.

Availability of space for staging/lay down area will determine whether County will permit the

Contractor to set up a staging area. The OCCC Project Manager will make reasonable staging/storage accommodations on property. The Contractor staging area on site will depend on availability of space; however, relocation of staging area may be required during project.

The OCCC facilities’ designated restrooms can be used by the Contractor with previous coordination and approval of the OCCC Project Manager. If deemed necessary by the OCCC Project Manager, the Contractor will be required to provide their own restroom facilities at no additional cost.

After completion of the work, the Contractor shall replace or restore to the original condition all affected areas within the project limits. The Contractor is required to provide all materials for patching and painting.

7. FIRE PROTECTION SYSTEM INSTALLATION PROTOCOL: The Contractor and their Sub-Contractors are responsible for reviewing and following the attached Fire Protection Protocol for Installing, Downloading the Program, Pretesting, and Final Testing. Any deviations from the attached protocol will need written authorization from the OCCC Project Manager.

8. FIRE WATCH: The Contractor shall provide a 24/7 fire watch for all inactive areas during the construction phase. The fire watch is the action of an onsite person whose sole duty is to watch for the occurrence of fire the entire time the fire sprinkler system and/or fire alarm system (includes but is not limited to smoke detectors, duct detectors, sprinkler risers, etc.) is disabled. Fire watch personnel shall be a fire watch trained security guard, they must be competent, equipped with a cell phone to contact OCCC Security (OCCC Security line 407-685-9828), have a thorough understanding of the purpose and responsibilities of their assignment, and shall know the location and operation of all portable fire extinguishers onsite. Fire watch personnel shall conduct continuous hourly rounds by walking throughout the affected area, looking for evidence of smoke, fire or any abnormal conditions. The specific route shall be laid out so that the fire watch person is required to pass through the entire area to be covered. A separate log identifying each building, or area, under the fire watch by name and address shall be kept. Log entries shall be made hourly at the completion of each round. Log entries shall consist of the date, the time the round was completed, a summary of what was observed, and the name and signature of the individual conducting the fire watch. The fire watch log shall be kept readily accessible for review by the Fire Marshal and submitted daily through the E- Builder system. The personnel must be a fire watch trained security guard. The onsite OCCC Fire Inspector will check to ensure that the fire watch security guards are properly trained.

9. OCCC FIRE SPRINKLER SYSTEM DRAINING AND REFILL PROTOCOL: The Contractor and their Sub- Contractors are responsible for reviewing and following the attached Fire Sprinkler System Draining and Refill Protocol. This process is required for all fire suppression work. Any deviations from the attached protocol will need written authorization from the OCCC Project Manager.

10. OCCC SAFETY PROTOCOL: For any life threatening or medical emergencies, the Contractor should immediately call 911. The Contractor shall report any safety incidents (examples: damage to building;

injury to personnel; impact to building operations) or equipment failures to OCCC Security and the County Project Manager immediately.

11. TRANSPORT DEVICES: With the exception of ADA-approved mobility devices, personal transport equipment such as Segways®, Scooters (electric or manual), Bicycles, Rollerblades, Skates, Skateboards, and Hoverboards are prohibited inside the OCCC. The Contractor is responsible for obtaining prior written approval from the OCCC Executive Director or designee for ADA approved mobility devices prior to use.

The Contractor shall obtain approval prior written approval from the OCCC Executive Director or designee to operate golf/utility carts on the OCCC campus. If electric motor vehicles, including golf/utility carts, must be operated in the OCCC’s exhibit halls, the Contractor shall also obtain prior written approval from the OCCC Project Manager. If approved, non-gasoline powered motorized vehicles may be operated on the show floor during move-in and move-out days only. All vehicles must be operated in a safe manner and in accordance with all applicable OCCC policies.

Motorized vehicles, such as personnel carts, forklifts, pallet jacks, and other related motorized vehicles with steel and/or hard metallic wheels are not permitted on the OCCC’s Concourses, Lobbies, and Registration areas. Lifts (scissors or boom) or other wheeled vehicles approved for use in carpeted areas shall have non-marking tires, or tires that are covered with carpet tape or heavy-duty polyethylene sheeting. Carpeted areas shall be protected by Rhino board or similar products in concourse/high traffic areas. The use of Masonite is not permitted in concourse/high traffic areas.

Gasoline or propane motorized vehicles are not permitted on the OCCC’s Concourses, Lobbies, Tunnels, and Registration areas. The Contractor is responsible for directing their sub-contractors and vendors to ensure these requirements are met.

The on-site staging areas shall be coordinated with and approved by the OCCC Project Manager. Any vehicle or equipment that requires charging of lead acid or similar battery type, shall be done outside of the exterior of the building.

Contractor vehicle parking is in a specific parking lot and shall be coordinated with OCCC Project Manager.

12. OWNER PROVIDED EQUIPMENT / CONTRACTOR INSTALLED: If the Contractor is provided with owner equipment/material, Contractor shall be responsible for costs associated with receiving the material from the shipper, storing material in designated location, provide security for the stored material, relocate the material from staging area to jobsite, and to install, connect, erect, use, clean and condition, as required, in accordance with the instructions of the applicable manufacturer instructions/warranty. Contractor shall schedule and coordinate with the OCCC Project Manager the inspections and relocation to the jobsite of equipment/material. Any request for access to materials stored by OCCC managed locations outside of normal business hours would need to be approved by the OCCC Project Manager at least forty-eight (48) hours in advance. The contractor shall inspect the equipment/material prior to accepting it from the OCCC Warehouse or other OCCC managed locations. After acceptance, Contractor shall be responsible for the condition of the equipment/material until final acceptance of the project. Any delivered equipment/material found to be damaged shall be reported to OCCC Project Manager within 48 hours (via email with pictures and serial number and description of damages). The owner will be responsible for contacting suppliers regarding any warranty issues.

13. UTILITY COORDINATION: The Contractor shall coordinate any utility improvements and / or relocations for this project. The Contractor shall not use utility delays as a basis for additional compensation. The Contractor shall be responsible for all coordination with utilities and the OCCC Project Manager and shall cooperate fully with utility companies in the relocation of their utilities.

14. TEMPORARY POWER: Where possible, the owner can provide temporary power with minimum of 48 hours notice request to the County Project Manager. The Contractor is responsible for connection to the owner provided power and also arrange for temporary power in the event of any Emergency events when the OCCC power system is not available (e.g., Storm Events).

15. WORK INVOLVING ELECTRICAL HAZARDS: When possible, OCCC will endeavor to accommodate the electrical system(s) shutdown request(s). Requests need to be submitted in writing 2 weeks prior to actual shutdown and shall clearly indicate shutdown start times and end times. Pre-shutdown meetings will be required to determine potential impacts to existing Electrical and Lighting system and the usage of OCCC facilities. The Contractor shall design the installation of electrical system work to minimize the need to shut down electrical systems. If OCCC Capital Planning determines the Contractor must perform work without a panel shutdown due to equipment design or operational limitations, the Contractor shall be responsible for providing workers with proper personal protection equipment to complete the scope of work at no additional cost to owner. This would be the case for working around any energized equipment or circuits within the OCCC campus. The Contractor is also responsible for complying with the requirements outlined in the latest versions of the applicable electrical codes and licensing requirements pertaining to the project, including required field verification of existing electrical panels power configuration within the project limits.

16. LICENSES/PERMITS/FEES: Refer to “Invitation for Bids”, Item 2 “COUNTY PAID LICENSES/PERMITS

AND FEES”.

The Contractor is responsible for cost associated with permit lapse renewal. The Contractor is also responsible for cost associated with failed inspections and expired permits.

The Orange County Building Division has assigned the following Building Permit Numbers:

North South Bldg. B24903806

17. REQUEST FOR ADDITIONAL INFORMATION (RFI): The County will require a reasonable amount of time, no more than 5 (five) business days, to respond to any RFI submitted by the Contractor. Any delays in responding to the RFI shall not be the basis for reimbursement of any additional compensation, including delay claims. The Contractor shall submit all Requests for Information (RFI) through the e-Builder to request technical interpretation of the plans/drawings and specifications.

The A/E Team will evaluate requested deviation from the approved design or specification; will review and respond to RFIs. Any supplementary sketches will be provided using e-builder for clarification of construction plans and assist in resolving actual field conditions encountered e-Builder. The Owner Project Team will monitor and manage at all times an RFI log of all RFI’s submitted by the Contractor in conjunction with the A/E Design Team. The status of RFI log will be reviewed as part of each Project Progress Meeting.

Attachment:

1. OCCC Fire Protection System Protocol for Capital Planning Projects - Version 1 Dated 08/19/2024

2. OCCC Fire Sprinkler System Draining and Refill Protocol