Conflict_of_Interest_Disclosure.docx

CITY OF EDINBURG CONFLICT OF INTEREST DISCLOSURE

SECTION 00460

NONCOLLUSION AFFIDAVIT

GENERAL

1.01 SECTION INCLUDES

This section describes the standardized forms for use in Bidder and Contractor representations and certifications for the project.

1.02 REFERENCES – Not Used

1.03 DEFINTIONS – Section 0700

1.04 REPRESENTATIONS AND CERTIFICATIONS

A. Conflict of Interest Disclosure

PRODUCT – Not Used

EXECUTION – Not Used

STANDARIZED FORMS FOLLOW

CONFLICT OF INTEREST DISCLOSURE

Prospective contractors should carefully consider whether any of their activities may give rise to an improper conflict of interest situation. Conflict of interest situations that are not properly addressed can result in a loss of funding to a specific program and/or to the City of Edinburg, and in some cases can result in civil or criminal liability.

Organizations that may enter into a contract with the City of Edinburg should examine the following:

· Are any employees or board members of the organization,

· A City of Edinburg employee or consultant who exercises program or project specific functions as part of their City position?

· A member of a Board, Council or Committee that may participate in the City’s selection or award process?

· A City Official?

· Are any immediate family members or business associates of my employees or board member’s,

· A City of Edinburg employee or consultant who participates in the City’s selection or award process as part of their City position?

· A member of a Board, Council or Committee that may participate in the City’s selection or award process?

· A City Official?

· Will any of my employees or board members receive a financial interest or benefit from any project funded and administered through the City (other than employee salaries or personnel benefits)?

· Will any immediate family members or business associates of my employees or board members receive a financial interest or benefit from any project funded and administered through the City (other than employee salaries or personnel benefits)?

· To my knowledge, will my program or project have a financial effect on a City official or employee who exercises City-related functions, or an immediate family member or business associate of such person? For example, will any of these persons be receiving rental payments, other business income, or program services from my company or services offered?

If you can answer "yes" to any of these questions, it is possible that there may be a conflict of interest. You should review the rules below to determine whether an actual conflict situation is raised, and, if so, what action needs to be taken to avoid a violation of the law. You should contact City staff immediately if you suspect that there might be an issue.

Any contractor entering into an agreement with the City will be required to warrant and represent, to the best of his/her knowledge at the time the contract is executed, he/she is not aware of any improper conflict of interest as described. Also, the contract will obligate contractors to exercise due diligence to ensure that no improper conflict situations occur during the contract.

The following Federal, State and local regulations and policies, govern projects funded through the City of Edinburg:

· 2 CFR Part 200 [Subpart B 200.112 and Subpart D 200.318]

· Texas Local Government Code Chapter 171.004

· City of Edinburg Policies & Procurement Manual

a. Certification:

I, the undersigned, certify and report that to the best of my knowledge,

· I have no conflict of interest to disclose

· I have the following conflict of interest to disclose:

Date: Company/Vendor Name:

END OF SECTION

Section 00460 Page 2 of 2 rev 10/14/02

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