COMBO- FA489725QC067- Dorm Cameras.pdf

Mountain Home Air Force Base, Idaho

In accordance with FAR PART 12.603(c)(2): This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation, FA489725QC067, is being issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-4

RFQ Issued By: 366 CONS/PKA Quotes/Offers are Due: Date Issued:

20 August 2025 31 July 2025 by 10:00 AM Local time (MST)

Contracting Officer: Jaclyn Fish

Email: jaclyn.fish@us.af.mil

Contracting Specialist: SSgt Yan Hampp

Email: yan.hampp@us.af.mil

NAICS: 561621 PSC: 6350

SB Size Standard: $25M

Type of Set- Aside:

None

X Small Business

Small Disadvantage Business

Veteran-Owned Small Business

Woman Owned Small Business

HUBZone

Section 8(a)

Service-Disabled Veteran-Owned Small Business

This is a 100% Total Small Business Set-aside. The government intends to award a Firm Fixed-Price Contract

ATTACHMENT(s):

1. SPECS- FA489725QC067- Dorm camera Attachment 1

2. Provisions and Clauses- FA489725QC067- Dorm Camera Attachment 2

Quote Submission Information

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES. (SEP 2023)

Offeror’s quotation shall conform to the required CLIN structure as referenced below. Any offer not conforming to the Specification Sheet, or solicitation may be deemed unacceptable and therefore ineligible for award. It is emphasized that this solicitation is issued in accordance with the procedures of FAR Parts 13 and 13.106-2(b)(3), which are intended to streamline source selection and be minimally burdensome for both the US Government and the quoters interested in competing for this requirement.

The procedures of FAR part 15.3 do not apply to this request for quote. A firm fixed price contract is anticipated. The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: The NAICS code and small business size standard for this acquisition appear above.

Paragraph (c) Quoter agrees to hold their pricing firm for 60 days from the date specified for receipt of the quotes.

Paragraph (e) is revised as follows: Alternative line items will not be accepted.

Specific Instructions:

Part I Price. Provide a firm-fixed quote for the services detailed in the Specification Sheet, utilizing the provided CLIN structure found below on page 5. Fill in the Unit and Total Price, based on the estimated quantity in the CLIN Structure on Page 6 and/or submit a company price quote reflecting the same information.

Part II Technical Capability. The Contractor shall provide descriptive literature or a product list of the camera specifications to demonstrates in sufficient detail that they can meet the requirement. The provided literature will be used to evaluate compliance with the requirements in this solicitation as requested. Any literature lacking in sufficient detail or other does not demonstrate compliance with this requirement will not be considered for award.

Part III Past/Present Performance: If available, the contractor may submit past performance data on similar contracts as this requirement.

Information Regarding Submission of Quote:

Quotes should be emailed to the identified Point(s) of Contact on page 1 of this solicitation. Any quotes that are late, based on the email time stamp, or not received by the due date and time, may be considered late and not be eligible for award. Offeror is encouraged to ensure quotes are sent/submitted early to ensure on-time delivery. Clearly identify RFQ# FA489725QC067 in the subject line. Additionally, the e-mail system capacity for each e-mail is 10MB (better if smaller). E-mails greater than 10MB will not be delivered and will not be considered. Therefore, quotes exceeding the size limit must be sent via multiple e-mails.

All quoters are responsible for verifying if their quote was received by the contracting office. You may wish to place a read/delivery receipt. Offerors are advised that delays can be experienced with the Government’s e-mail system.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(End of Provision Addendum)

Instructions to Offerors-Commercial Items, quotes shall also consist of the following:

SUBMISSION INFORMATION: The contractor shall submit a signed copy of this Combined Synopsis/Request for Quote. All solicitation amendments must be acknowledged or signed and returned with the quote. Quotes must be e-mailed to the addresses found on page one (1). Please submit all documents to both emails listed by the closing date stated on page one (1). Clearly identify RFQ# FA489725QC067 in the subject line. Submissions, including technical proposals, shall not exceed 10 pages.

All quoters are responsible for verifying if their quote was received by the contracting office. You may wish to place a read/delivery receipt. Offerors are advised that delays can be experienced with the Government’s e-mail system.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

SYSTEM FOR AWARD MANAGEMENT (SAM): The Contractor shall be registered in the SAM database and be registered under the chosen NAICS, found on page 1, prior to the award of this contract.

Further information and guidance regarding SAM can be found at the SAM website: www.sam.gov.

SITE VISIT DATE & TIME:

Offeror shall attend the mandatory site visit scheduled for 12 August 2025 at 1:00 PM MST. Offeror shall send an email to yan.hampp@us.af.mil and jaclyn.fish@us.af.mil no later than 8 August 2025 by 1:00 PM MST for additional information of location and base access criteria. Please note, in order to obtain access, the member shall be in compliance with the Real ID Act.

QUESTIONS AND RESPONSE TIME:

All questions regarding this RFQ must be emailed to the Contracting Officer and Contracting specialist, found on page one (1). All questions are due by 10:00 A.M. MST on 13 August 2025. Other methods of submitting questions are not authorized and will not be acknowledged or addressed.

http://www.sam.gov/ mailto:jaclyn.fish@us.af.mil

Each quote should contain the contractor's best terms from a price and technical standpoint. It is the contractor’s responsibility to ensure that there are no discrepancies presented within the information contained in its quote. Potential quoters are hereby notified that in the event there are discrepancies within information in a quote will be rejected.

Evaluation Information FAR Provision *52.212-2, Evaluation -- Commercial Items (Nov 2021), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government and other factors considered: The following factors shall be used to evaluate offers:

-Price

- Technical Capability -Past Performance

Factor 1- Total Evaluated Price (TEP): The Government will evaluate quoted prices by adding the total price for all options to the total price for the base year, to arrive at a total evaluated price (TEP). In determining whether a price is fair and reasonable, the government may use historical data, independent Government estimates in its price analysis, or any other technique permissible by FAR 12 and FAR 13.

The TEP will be calculated as follows:

a) The sum of the extended prices (unit quantity multiplied by unit price) for CLIN’s 0001 through

Factor 2- Technical Capability: Each evaluation criteria will be evaluated on a pass/fail bases as depicted below.

Evaluation Criteria Pass Fail

Technical Capability

Contractor provided descriptive literature demonstrating they conform to the requirements of the provided specification.

Contractor failed to provide descriptive literature demonstrating they conform to the requirements of the provided specification.

Factor 3- Past Performance: Past performance will be evaluated using the rating scheme below. Past performance will be evaluated by considering data available in the Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), and Supplier Performance Risk System (SPRS). Only quotes receiving a rating of “Satisfactory” or better will be further evaluated for the award.

Evaluation Criteria Pass Fail

Past Performance

Contractor has a history or no history of negative past performance in the CPARS, FAPIIS and SPRS systems.

Contractor has relevant negative past performance in the CPARS, FAPIIS and SPRS systems.

Award will be made to the offeror that represents the best value to the Government considering technical capability, price, and past performance. This may result in the Government awarding to an offeror other than the lowest priced. For example, if an offeror with no past performance history has a lower price than an offeror with high past performance ratings in CPARS, FAPIIS and/or SPRS, the Government may elect to award to the offeror with high past performance ratings if determined to be the best value to the Government. The awarded contract shall be contingent upon determination of fair and reasonable price.

Note: A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision Addendum)

Offeror’s Information Name & Address:

POC:

CAGE: Phone:

UEI:

(Unique Entity Identifier)

Fax:

(Not Required)

Tax ID:

(Not required w/ active SAM registration)

E-Mail:

By signing below Offeror is agreeing to the Provisions and Clauses as indicated within this solicitation as well as acknowledging they have submitted all the required submission requirements listed in addendum 52.212-1 located on page two (2) and three (3).

POC

Signature: Date:

* The offeror is not mandated to use this page of this RFQ; however, if you chose not to use it, all of the information under Offerors information above shall be included in your submitted offer.

The following is the proposed Bid Schedule / Contract Line item(s) (CLIN) which will be used in the contract award:

ITEM

DESCRIPTION

QTY

UNIT

UNIT

PRICE

TOTAL PRICE

0001 Recording Server: 96 TB Gross Storage NDAA/GSA/TAA compliant

6 Each

Repair, Replace, Install Conduit, Mount and Raceway as needed in each Dorm

1 Each

24 Port Network Switch 18 Each

Compatible Camera Licenses (applicable to camera system)

As Required Each

Outdoor Panoramic Camera; 12 MP; True WDR; Fisheye 1.5 mm fixed lens; IR; Built-in microphone; NDAA/GSA/TAA compliant

13 Each

In-Ceiling Mounting Bracket Kit 232 Each

INDOOR/OUTDOOR DOME CAMERA; 5

MP; true WDR; 3.1-10 mm motorized varifocal lens; IR;

NDAA/GSA/TAA compliant

233 Each

Fisheye In-Ceiling Mounting Kit 11 Each

Wall Mounts 20 Each

Help Desk Services, Programming, Testing, Commissioning, Training

1 Each

PERFORMANCE PERIOD:

90 Days After Date of Award

PAYMENT TERMS & DELIVERY:

FOB Destination

DAFFARS CLAUSES INCORPORATED BY REFERENCE

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

5352.223-9001 Health and Safety on Government Installations

5352.242-9000 Contractor Access to Air Force Installations

DAFFARS CLAUSES INCORPORATED BY FULL TEXT

5352.201-9101 Ombudsman- ACC

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Deputy Director of Contracting, AFICC/KC (OL-ACC), 114 Thompson Street, Bldg 586, Room 129, Langley AFB, VA 23665, telephone (757) 764-5372 (DSN 574-5372) email:

acc.a7k1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)