OCC HOCL Support for the UCE Program RFQ #2031JW26Q00037 P a g e 1 | 44

Table of Contents

SECTION A – COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL PRODUCTS OR

COMMERCIAL SERVICES

SECTION B – CONTINUATION FROM SF-1449 (SCHEDULE OF SUPPLIES/SERVICES)

1.0 GENERAL

2.0 LINE ITEM NUMBERS (LINs)

3.0 BACKGROUND

4.0 DESCRIPTION OF SERVICES AND SUPPLIES

5.0 GOVERNMENT AND CONTRACTOR RESPONSIBILITIES

6.0 HOCL SUPPORT KEY PERSONNEL AND BACKUP

7.0 HOCL DELIVERABLES

8.0 TRAVEL

9.0 SECTION 508 ELECTRONIC AND INFORMATION TECHNOLOGY STANDARDS

10.0 OCC SECURITY AND PRIVACY REQUIREMENTS

SECTION C – CLAUSES AND OTHER TERMS AND CONDITIONS

1.0 APPLICABLE CLAUSES

2.0 OTHER TERMS AND CONDITIONS

3.0 TYPE OF CONTRACT

4.0 ADMINISTRATIVE MATTERS

5.0 INVOICING PROCEDURES

SECTION D – CONTRACT DOCUMENTS, EXHIBITS AND/OR ATTACHMENTS

1.0 LIST OF ATTACHMENTS

2.0 LIST OF EXHIBITS

SECTION E – SOLICITATION PROVISIONS, INSTRUCTIONS, AND EVALUATIONS

1.0 APPLICABLE PROVISIONS

2.0 INSTRUCTIONS TO QUOTERS OF COMMERCIAL BUYS

3.0 EVALUATIONS AND BASIS OF AWARD

OCC HOCL Support for the UCE Program RFQ #2031JW26Q00037 P a g e 2 | 44

SAM.gov

Combined Synopsis/Solicitation Notice

Classification Code * V

Subject* OCC’s Hotel Occupancy for Conferencing and

Lodging Support of the Uniform Commission

Examination (UCE) Test Program

GENERAL INFORMATION

Product Service Code* V231 | Transportation / Travel / Relocation – Travel /

Lodging / Recruitment: Lodging, Hotel / Motel

Solicitation Number* 2031JW26Q00037

Response Date (MM-DD-YYY) April 17, 2026

Archive 30 DAYS AFTER RESPONSE CLOSE DATE

Recovery Act Funds No

Set-Aside No; Full and Open Competition

NAICS Code(s)* 721110 | Hotels (except Casino Hotels) and Motels

Business Size Status* $40.0M

Contracting Office Address Department of Treasury

Office of the Comptroller of the Currency

Office of Acquisition Management (AQM)

400 7th St SW, Washington, DC 20219

Description* See Details Below

Point of Contact* Office of Acquisition Management (AQM)

Anethra Facione, Contracting Officer

400 7th St SW, Washington, DC 20219

Email: Anethra.Facione@occ.treas.gov

PLACE OF PERFORMANCE

Address Contractor’s Property (Dallas, TX or Chicago, IL

Area, Determined At Award)

Postal Code N/A

Country United States of America

ADDITIONAL INFORMATION

RFQ Questions Due Date April 7, 2026

Competed In Accordance With FAR 12 (Under FAR 13.5 Procedures)

Line Item Number Descriptions See Section B, Tables 2.1 – 2.6 Below

Best Value Basis Tradeoff

Secondary Point of Contact Larry Helton, E: Larry.Helton@occ.treas.gov

SECTION A – COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL

PRODUCTS OR COMMERCIAL SERVICES

mailto:Anethra.Facione@occ.treas.gov

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This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with a format tailored in meeting Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, and class deviations via the Revolutionary FAR Overhaul

(RFO) where applicable. This announcement constitutes the only solicitation; of which quotations are being requested as a written solicitation WILL NOT be issued. The solicitation reference number is

2031JW26Q00037. The Department of Treasury, Office of the Comptroller of the Currency (OCC), Office of Acquisition Management (AQM), on behalf of its Midsize and Community Bank Supervision

Office, is issuing a combined synopsis/solicitation to procure hotel venue and lodging rooms support and services. See the details below for additional information. THIS REQUIREMENT IS BEING

SOLICITED UNRESTRICTED. The period of performance shall be May 1, 2026 through April 30, 2031, should all option periods be exercised. This document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2026-01; effective March 13, 2026.

All Quoters that provide a quote agree to the terms and conditions identified within the solicitation

(i.e., request for quote’s (RFQ’s) provisions and clauses), meet the minimum technical requirements, capable of performing the technical services, and can comply with the established security requirements in its entirety, for the specified performance period. Quoters that cannot provide the requirements and/or perform the services sought for the duration of the resulting performance period should not provide a quote, as it WILL NOT be considered.

All Quoters must have an active registration in the System for Award Management (SAM) at https://sam.gov at time of solicitation close.

The FAR provisions at 52.212-1 with addendum and 52.212-2, and FAR clause 52.212-4 applies to this acquisition, and are included where applicable. The complete text of the FAR and RFO clauses and provisions are available online at http://www.acquisition.gov/far/

Questions Submission: Any questions regarding this solicitation shall be submitted to the OCC via email at Anethra.Facione@occ.treas.gov no later than 12:00 PM ET April 7, 2026. A response reply to questions will be provided timely. All responsible sources may submit questions and a quote, that if timely received, shall be considered by the agency (OCC) for evaluating.

Quotations must be received by 12:00 PM ET April 17, 2026. Quotation packages shall be submitted electronically to Anethra Facione at Anethra.Facione@occ.treas.gov

QUOTERS MUST COMPLETE AND SUBMIT WITH ITS QUOTATION PACKAGE:

FAR 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020), WHICH IS AVAILABLE WITHIN ATTACHMENT D OR

OTHERWISE ELECTRONICALLY AT: http://www.acquisition.gov/far/

Further instructions are contained within the pages that follow, particularly, Section E below, for Quoter submission details.

NOTE: Communication with other officials may compromise the integrity and competitiveness of this acquisition, which could result in the cancellation of the solicitation and/or exclusion of your quotation. Therefore, limit your communications accordingly.

https://sam.gov/ http://www.acquisition.gov/far/ mailto:Anethra.Facione@occ.treas.gov

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SECTION B – CONTINUATION FROM SF-1449 (SCHEDULE OF SUPPLIES/SERVICES)

1.0 GENERAL

The Department of Treasury’s Office of the Comptroller of the Currency (OCC), Office of Acquisition

Management on behalf of the OCC’s Midsize and Community Bank Supervision (MCBS) is seeking

Hotel Occupancy for Conferencing and Lodging (HOCL) support to host evaluators and test candidates for its Uniform Commission Examination (UCE) program. The solicitation is issued in accordance with

FAR 12 for Acquisition of Commercial Products and Commercial Services under FAR 13.5 procedures for establishing a single-award contract. The Government will NOT be restricting this procurement to any specific business size or class. The Contractor shall, however, be registered in the System for Award

Management (SAM) with the assertion of the North American Industry Classification System (NAICS) code 721110—Hotels (except Casino Hotels) and Motels, noting a size standard of $40M. The coordinating Product Service Code (PSC) is V231—Transportation / Travel / Relocation – Travel /

Lodging / Recruitment: Lodging, Hotel / Motel. The resulting contract shall be for a period not to exceed

5 years (60 months).

2.0 LINE ITEM NUMBERS (LINs)

The Contractor must furnish all supplies/materials, labor, equipment, facilities, and services except as specified herein to be furnished by the Government and must do all that which is necessary or incidental to the satisfactory and timely performance of the requirements. The Contractor shall furnish all the following items required under a resulting contract at a firm-fixed-price (FFP) basis per the Price

Schedule table below:

2.1 6-Month Base Period (May X, 2026 through November X, 2026)

LIN Task Description Qty Unit/

Amount Unit Price Extended Price

0001 ADMIN, AV TECH-EQUIP 1 JOB

0002 FOOD & BEVERAGE 1 JOB

CONFERENCING (MEETING) &

LODGING ROOMS

1 JOB

0004 CONCESSIONS (OPTIONAL) 1 EA

TOTAL COST FOR BP

2.2 12-Month Option Period One (November X, 2026 through November X, 2027)

Unit/

Amount Unit Price Extended Price

1001 ADMIN, AV TECH-EQUIP 1 JOB

1002 FOOD & BEVERAGE 1 JOB

CONFERENCING (MEETING) &

LODGING ROOMS

1 JOB

1004 CONCESSIONS (OPTIONAL) 1 EA

TOTAL COST FOR OP1

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2.3 12-Month Option Period Two (November X, 2027 through November X, 2028)

LIN Task Description Qty Unit/

Amount Unit Price Extended Price

2001 ADMIN, AV TECH-EQUIP 1 JOB

2002 FOOD & BEVERAGE 1 JOB

CONFERENCING (MEETING) &

LODGING ROOMS

1 JOB

2004 CONCESSIONS (OPTIONAL) 1 EA

TOTAL COST FOR OP2

2.4 12-Month Option Period Three (November X, 2028 through November X, 2029)

Unit/

Amount Unit Price Extended Price

3001 ADMIN, AV TECH-EQUIP 1 JOB

3002 FOOD & BEVERAGE 1 JOB

CONFERENCING (MEETING) &

LODGING ROOMS

1 JOB

3004 CONCESSIONS (OPTIONAL) 1 EA

TOTAL COST FOR OP3

2.5 12-Month Option Period Four (November X, 2029 through November X, 2030)

Unit/

Amount Unit Price Extended Price

4001 ADMIN, AV TECH-EQUIP 1 JOB

4002 FOOD & BEVERAGE 1 JOB

CONFERENCING (MEETING) &

LODGING ROOMS

1 JOB

4004 CONCESSIONS (OPTIONAL) 1 EA

TOTAL COST FOR OP4

2.6 6-Month Option Period Five (November X, 2030 through May X, 2033)

CLIN Task Description Qty Unit/

Amount Unit Price Extended Price

5001 ADMIN, AV TECH-EQUIP 1 JOB

5002 FOOD & BEVERAGE 1 JOB

CONFERENCING (MEETING) &

LODGING ROOMS

1 JOB

5004 CONCESSIONS (OPTIONAL) 1 EA

TOTAL COST FOR OP5

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CLIN Task Description Qty Unit/

Amount Unit Price Extended Price

TOTAL COST FOR ALL PERIODS (BASE + OPTIONS)

Note1: Concession items under line items X004 will be negotiated and incorporated within the table at time of award

Note2: Any concession items that are Not Separately Priced (NSP) will be notated as such, along with the quantities and terms.

3.0 BACKGROUND

The Office of the Comptroller of the Currency (OCC) is an independent bureau of the United States

Department of Treasury. The Office of the Comptroller of the Currency (OCC) charters, regulates, and supervises national banks and federal savings associations and licenses, regulates, and supervises federal branches and agencies of foreign banking organizations. Headquartered in Washington, D.C., the OCC has offices in approximately 50 cities nationwide, with teams of examiners that work from more than 70 operating locations. Additional information on the OCC may be found here: About | OCC (treas.gov).

The OCC’s mission is to ensure the institutions (which comprise the federal banking system) operate in a safe and sound manner, provide fair access to financial services, treat customers fairly, and comply with applicable laws and regulations. To do so, the OCC has an established Uniform Commission

Examination (UCE) program, which is commissioned by the Comptroller of the Currency to signify a

National Bank Examiner (NBE) is qualified to lead examinations of national banks and thrift institutions, its affiliates, and bank service corporations. The UCE program is an OCC certification and credentialing program used to assess the skills and practical knowledge of potential NBEs.

4.0 DESCRIPTION OF SERVICES AND SUPPLIES

4.1 Scope

The Contractor must provide all resources necessary to accomplish the tasks and deliverables described in the statement of work (SOW) section of the resulting contract. The Contractor must provide all the facilities and services as delineated in the contract, at one hotel venue (same location for base period and all option periods), necessary to satisfactorily perform the requirements. The Contractor must provide lodging rooms, meeting rooms, testing rooms, and administration rooms. All booking, scheduling, coordinating, confirming, and other communications are to be done through the Government’s

Contracting Officer’s Representative (COR) or Designated Official. Additionally, the Contractor must provide food and beverage service (stations) for administration and testing rooms, audiovisual and technology equipment for administration and testing rooms, including power strip/outlet access for dedicated administration and testing rooms, dedicated high-speed wireless internet service for dedicated administration and testing rooms, and a dedicated color copier/scanner and shred bin (with associated secure disposal) for the dedicated administration room per the days and times identified within

Attachment B HOCL Conferencing/Meeting Rooms Schedule and Configuration Requirements.

All times stated in this statement of work are in local time zone per the Contractor’s lodging facility.

Finally, the Contractor must provide a secured, year-round storage room at the hotel venue.

4.2 Period of Performance

This requirement consists of a 6-month base period, with four (4) 12-month and one (1) 6-month option periods. Additionally, an option to extend the term of the contract for up to 6 months may be required during or after the 5-year contract period (see FAR Clause 52.217-8 for details). All UCE Sessions must https://www.occ.treas.gov/about/index-about.html

OCC HOCL Support for the UCE Program RFQ #2031JW26Q00037 P a g e 7 | 44 be held at the same hotel for the duration of the entire contract period, including the 6-month extension period.

4.3 Place of Performance

The UCE Sessions must be held within a 25-mile radius of the Dallas/Fort Worth, TX, international airport (DFW) or Chicago, IL O’Hare international airport (ORD). The primary place of performance will be at the Contractor’s facility/property. The Contractor must provide Customer Service and Support for the duration of conferencing and lodging days and hours of Sundays through Fridays from 6:00 AM to

7:00 PM local time.

4.3.1 Applicable Wage Determination

Due to the local area set-aside (Dallas/Fort Worth, TX (DFW) or Chicago, IL (ORD);

within a 25-mile radius of either internation airports) for this requirement, no one wage determination can be referenced for this solicitation, and Quoters must retrieve and abide by any applicable wage rate determinations. FAR Clause 52.222-41 “Service Contract

Labor Standards” is applicable to this solicitation. Therefore, Quoters are encouraged to utilize the following link to determine the wage rate of applicable laborers, by state and county, for local areas used to support the resulting contract:

https://sam.gov/content/wage-determinations

4.4 UCE Program Session Overview

The UCE Session runs approximately 5 days and always starts on a Monday. Testing candidates will arrive on various days throughout the week and stay for a minimum of one (1) night and an expected maximum of two (2) nights. Evaluators and administration staff will stay for a minimum of two (2) nights and an expected maximum of five (5) nights. The Contractor must allow for stays beyond the expected maximum in cases of inclement weather or emergencies declared by local or national authorities, that necessitate OCC’s personnel staying longer.

The desired UCE Session dates for each of the anticipated periods of performance (base period (BP) and option periods one (OP1) through five (OP5) are as follows:

BP 2026 OP1 2027 OP2 2028 OP3 2029 OP4 2030 OP5 2031

4/19/27 – 4/23/27 4/24/28 – 4/28/28 4/16/29 – 4/20/29 4/8/30 – 4/12/30 4/7/31 – 4/11/31

7/20/26 –7/24/26 7/19/27 – 7/23/27 7/17/28 – 7/21/28 7/16/29 – 7/20/29 7/22/30 – 7/26/30

10/26/26 – 10/30/26 10/25/27 – 10/29/27 10/23/28 - 10/27/28 10/22/29 – 10/26/29 10/21/30 – 10/25/30

Note1: Alternative dates may be substituted, as proposed by the Contractor, for any session if there is no availability for the desired week or month.

Each UCE Session must be cancelable at the OCC’s discretion per Attachment B HOCL Conference and Meeting Rooms Schedule and Configuration Requirements and Attachment C HOCL Lodging

Rooms and Scheduling, noting the following payment schedule based on cancellation timing:

Lodging Rooms

In the event of individual room or complete session cancellation, the OCC is not required to pay for any guest sleeping room canceled before 4:00 PM of the specified arrival day. The OCC will pay for one night of any room not canceled by 4:00 PM of the specified arrival day.

https://sam.gov/content/wage-determinations

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Meeting Rooms

90 days out - 0% of UCE session guaranteed minimum unit price for meeting and conference rooms.

60 days out - 25% of UCE session guaranteed minimum unit price for meeting and conference rooms.

30 days out - 75% of UCE session guaranteed minimum unit price for meeting and conference rooms.

<30 days out - 100% of UCE session guaranteed minimum unit price for meeting and conference rooms.

At the outset and conclusion of every UCE Session, the Contractor must provide the arrival and departure date of each reservation, and total number of room nights of each reservation in a Guest Room

Confirmation Report and Guest Room Pickup Report respectively. Additionally, the Contractor must provide in the following reports:

Guest Room Confirmation Report

• Alphabetical listing of individuals, by last name, for which rooms are reserved;

• Confirmation number of each reservation; and

• Total number of room nights reserved by OCC

Guest Room Pickup Report

• Alphabetical listing of individuals, by last name, in the OCC block of rooms; and

• Total number of room nights picked up in the OCC block of rooms

4.5 Dedicated Administration, Conferencing/Meeting, and Testing Rooms Requirements

The Contractor must provide the following for 4 days of each UCE Session: one (1) dedicated room for event administration (fitting up to 10 people comfortably), one (1) evaluator meeting room (fitting up to

40 people comfortably, U-Shape preferred), up to three (3) individual candidate testing rooms (fitting up to 15 people with tables for laptops comfortably, as well as a Proctor with a supply table facing testing candidates), and up to fifteen (15) panel meeting rooms (fitting up to 5 people comfortably with a table(s)

(long or round) supporting/seating three Evaluators, and a smaller table or desk supporting a Testing

Candidate for interviewing). The required testing and meeting room must encompass 10,000 square feet

(+/- 1,000 square feet), and must have the ability to partition into individual rooms or be individual rooms

(such as temporarily converted hotel lodging/sleeping rooms). The Contractor must ensure each room allows for direct access to HVAC controls (or access to engineering for timely changes).

4.6 Food and Beverage Service for Dedicated Administration, Conferencing/Meeting, and

Testing Rooms

The Contractor may provide complimentary snacks and services. Daily light food options for breakfast, lunch, and dinner/evenings times should consist of granola bars, parfaits, fruits, pastries, yogurt, assorted nuts, muffins, cookies, and/or brownies. The Contractor must provide beverage service to include caffeinated and decaffeinated coffee, hot water with assorted teas (including condiments e.g., sugar, sugar substitutes, creamers, dairy, and/or honey, and condiment kits e.g., stirrer), assorted soft drinks, and bottled water during the times outlined in Attachment B HOCL Conferencing/Meeting Rooms

Schedule and Configuration Requirements.

The contracted hotel must provide beverages at the prices specified in its published banquet menus. The

OCC has the right to purchase food and beverages by any unit categories published in the hotel's banquet menus. The Government COR/Designee will guarantee attendance or quantities for each meeting room rental function requiring food and/or beverage services at least 72 hours in advance of each session. The

COR/Designee may also increase the guaranteed figure(s) within 72 hours of the session but cannot lower the guaranteed figure(s).

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The COR/Designee has the right to order food and/or beverages at any time during the period of performance from the hotel. If the food and/or beverages are not available, OCC may use Vendors outside of the hotel.

4.7 Audiovisual and Technology Equipment for Dedicated Administration, Conferencing/Meeting, and Testing Rooms

The Contractor must provide audiovisual (AV) equipment, conferencing/meeting room support services, and business/administrative services to include:

• Control/Touch-panel for managing lighting, audio, and/or visual settings that is user-friendly and easily accessible.

• A high resolution (i.e., Ultra-High Definition) screen projector.

• A large projector screen that is smooth, and texture-free, to avoid pixel degradation or maintain image sharpness, e.g., tensioned fixed-frame screens, in matte white, gray, or Ambient Light

Rejecting (ALR) materials.

• Dedicated, password protected, high-speed wireless internet access for the Administration, Testing, and Panel Meeting rooms.

• Running power strips/outlet drops in the Administration and Testing Rooms adjacent to each table.

• Microphone(s) and virtual chart or easel flip chart within the Evaluator Meeting room.

• A dedicated color copy machine with scan-to-USB capability, along with toner and paper, in the

Administration Room for the duration of each UCE Session. The Contractor may lease this equipment or provide contractor-owned equipment. It must be in ‘like-new’ working condition and dedicated only for the OCC’s use for the duration of each UCE Session.

• Secure paper shredding and destruction services. The Contractor may subcontract for this service or provide contractor-owned equipment. It must be dedicated only for the OCC’s use for the duration of each session

The Contractor must provide audiovisual and technology equipment (inclusive of labor) for each UCE

Session. The Contractor hotel or its subcontracted Provider must ensure the following terms apply: the contracted hotel must 1) provide audiovisual equipment, labor, and administration room/business center services at the prices specified in its published price lists, as to be incorporated into the contract; 2) be responsible for indemnification terms between the hotel and its Vendor for the session period of setup to teardown; 3) inspect and accept the Vendor proof of insurance, as well as its adherence to safety standards; and 4) ensure the Vendor follows security protocols to prevent unauthorized access, potentially through limitations on connecting outside equipment to the hotel's systems.

The COR/Designee will provide specific audiovisual and technology requirements, Attachment B

HOCL Conferencing/Meeting Rooms Schedule and Configuration Requirements, at least 14 days in advance of the start date of the UCE Session.

4.8 Storage Room Requirements

The Contractor must provide a storage room, of at least 200 square feet in size, to store the OCC’s equipment and materials 24 hours a day, 7 days a week for the contract duration (i.e., 5 years). The storage room must be secured by lock and key (or keycard) that is only accessible by authorized OCC staff and limited hotel venue staff in the event of maintenance needs or emergency, with a corresponding entry log denoting instances of entry not accompanied by OCC staff. Climate control (air conditioning/heat) for the storage room is not mandatory but preferred. However, the storage room must

OCC HOCL Support for the UCE Program RFQ #2031JW26Q00037 P a g e 10 | 44 be indoors and dry, which may be an out-of-service guest room or similar, but must be easily accessible during each session.

The specific types of rooms, maximum number of attendees per room style, minimum square footage, configuration setup, room equipment and furnishings, and food-beverage service requirements are outlined in Attachment B HOCL Conferencing/Meeting Rooms Schedule and Configuration

Requirements.

4.9 Lodging/Sleeping Room Requirements

The Contractor must have available a minimum of 210 lodging rooms per UCE Session week (i.e., Sunday through Friday) to be master billed. The total lodging rooms for the estimated 15 sessions will be 3,150 for the duration of the contract.

The Contractor is responsible for maintaining the quality of rooms and services, and must provide to the

OCC for acceptance, only those rooms or services that comply with the quality ratings, compliance and certification requirements listed below. The Contractor must maintain written documentation that rooms or services conform to the quality requirements and must furnish such information to the OCC when requested or required.

In cases of overbooking, the Contractor must give priority to OCC personnel over that of non-governmental guests.

4.10 Other Accommodations

The hotel venue must have on-premises amenities to include 24-hour front desk service or concierge, a/several restaurant(s) option(s) within a 5-minute walk from the testing room area, that serves breakfast, lunch, and dinner, and a fitness facility. Onsite restaurant menus and operating hours must be provided, in hardcopy or digital format, prior to each session (if changes occur). While not required, the option of a hotel venue offering a convenience store/snack bar for food and drink purchases is preferred.

5.0 GOVERNMENT AND CONTRACTOR RESPONSIBILITIES

5.1 Government –

• The OCC COR/Designee will contact the hotel POC to furnish a confirmed, anticipated guest occupancy list within 14 days prior to initial UCE Session check-in date.

• The OCC COR/Designee will review the hotel Contractor Guest Room Confirmation Report and Guest Room Pickup Report to confirm the information contained within at least 14 after the final UCE Session check-out date.

• The OCC COR/Designee will provide the guaranteed number of attendees or food and/or beverage quantities needed within 72 hours prior to initial UCE Session start date.

• The OCC COR/Designee will provide the room specific audiovisual and technology requirements within 14 days prior to initial UCE Session start date

5.2 Contractor –

HOTEL COMPLIANCE AND CERTIFICATIONS

• The hotel shall be compliant with the Hotel and Motel Fire Safety Act of 1990 15 U.S.C. 2201 et seq, (Public Law 101-391), and must hold a Federal Emergency Management Agency

(FEMA) identification number.

https://apps.usfa.fema.gov/hotel/femaID

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• The hotel shall be compliant with Americans with Disabilities Act (ADA) of 1990, 42 U.S.C.

Section 12101 et seq.

6.0 HOCL SUPPORT KEY PERSONNEL AND BACKUP

The Contractor must provide an onsite point of contact (POC), e.g., Convention Services Manager, Onsite

Hotel Manager, and/or Event Manager, as well as a backup POC, to communicate with the OCC COR or

Designee. These individuals must have: 1) a bachelor’s degree in hospitality, tourism, business, marketing, or a related field of study (or education equivalency with 6 years of relevant experience); 2) at least 3 years of industry experience, strong large event planning, convention sales, and/or organizational skills; 3) proficiency in MS Office and hotel systems; and 4) the capability of working flexible hours

(e.g., having the flexibility to adjust working schedules to support or coordinate support for early mornings, late evenings, and weekends). The Key Personnel and Backup persons must provide a signed non-disclosure agreement (Attachment J) to the COR prior to obtaining any information or engaging with the COR on booking or scheduling rooms for the UCE Program Sessions.

7.0 HOCL DELIVERABLES

Timely submission of deliverables is essential to successfully completing this requirement. Schedules for deliverables are specified in the table below. All deliverables must be prepared and submitted by the

Contractor to the COR or Designated Official according to the format, content, and schedule described in the chart below.

Ref. Sect.# Deliverable Title Frequency Qty Medium/

Format

Part II, Sect. B Non-Disclosure

Agreement

No later than 5 days after contract award/or at time of replacement(s) N/A

Emailed in PDF

(Attachment J)

Part II, Sect. 2 Guest Room

Confirmation Report

No later than 5 business days after receipt of rooming list from the

COR and UCE Session end date

1 Emailed Report in PDF

Part II, Sect. 2 Guest Room Pickup

Report

No later than 5 business days after receipt of pickup listing and UCE

Session end date

1 Emailed Report in PDF

Part II, Sect. 4.2 Color Copier with

Scan-to-USB Feature

Delivered to the dedicated

Administration Room per each UCE

Session from 10AM Monday through 8PM Thursday

1 Color Copier

Part II, Sect. 4.2 Shred Bin

Delivered to the dedicated

Administration Room per each UCE

Session from 10AM Monday through 8PM Thursday

1 Shred Bin

Part II, Sect. 4 Hotel Fire Safety

Certification

At time of solicitation close and available upon request during the contract period

FEMA ID Number and/or

Certificate in PDF

Part II, Sect. 4 Hotel ADA

Compliance

At time of solicitation close and available upon request during the contract period

1 Report or Checklist in PDF

OCC HOCL Support for the UCE Program RFQ #2031JW26Q00037 P a g e 12 | 44

Ref. Sect.# Deliverable Title Frequency Qty Medium/

Format

Part II, Sect. 2 Cancellation Notice Within 5 days of cancellation 1 Emailed Report in PDF

Part II, Sect. 1.3 Destruction

Certificate

Within 5 business days of destruction request

Emailed Certificate in PDF

(Attachment I)

8.0 TRAVEL

Travel is not anticipated under the contract. Therefore, reimbursement of Contractor travel is not authorized.

9.0 SECTION 508 ELECTRONIC AND INFORMATION TECHNOLOGY STANDARDS

The Contractor must comply with Section 508 of the Rehabilitation Act (29 U.S.C. 794d) as amended by the Workforce Investment Act of 1998 (P.L. 105-220). See OCC Clause 1052.239-8000 Information and

Communication Technology (ICT) Accessibility (JAN 2023) for details.

The Contractor must provide Section 508-compliant Information and Communication Technology (ICT), as well as adhere to the OCC’s Accessibility Best Practices Guide for Crafting 508-Compliant Word/PDF

Documents (Attachment H) when producing all electronic documents or reports for use by OCC users.

The Contractor must ensure all ICT and electronic documents, charts, tables, spreadsheets, presentation slides, diagrams, graphics, and/or videos that will be generated to be accessible to OCC’s assistive technology tools for users and/or employees with visual, hearing, or motor manipulation accommodation needs. The OCC currently provides Job Access With Speech (JAWS) Versions 2025/2024/2023, ZoomText Versions 2025/2024/2023, and Dragon Professional Version 16 as approved assistive technology tools.

10.0 OCC SECURITY AND PRIVACY REQUIREMENTS

A. Compliance with Applicable Laws, Regulations, and Standards

Federal Laws. The contractor and all of its respective subcontractors shall follow and remain compliant at all times with the Federal Acquisition Regulation (FAR), Privacy Act of 1974 (5 U.S.C. 552a - the Act), Federal Information Security Modernization Act of 2014 (Public Law 107-347) (FISMA).

OCC Enterprise Cloud Secure Communication Standards. All user-to-cloud service communications must be encrypted with the latest OCC-approved browser protocol.

OCC Policies and Procedures. The OCC understands that there are limitations in applying agency-specific policies to systems and environments shared with other organizations or customers. The requirements in this OCC Policies and Procedures subsection applies to all activities specifically performed for the OCC by the contractor (e.g., professional services to develop or customize a component for the OCC). The intent of this section is to require contractor compliance with OCC policies and procedures for those activities, tasks, and deliverables specifically and uniquely performed and/or completed for the OCC by the contractor that is not a typical service or component of the existing contractor system/solution. This section also applies to contractors with access and use of OCC information resources (i.e., OCC network, systems, laptops, other IT equipment, and/or OCC

OCC HOCL Support for the UCE Program RFQ #2031JW26Q00037 P a g e 13 | 44 information). The Contractor and all of its respective subcontractors must comply with all Office of the

Comptroller of the Currency (OCC) security and privacy policies and standards in effect at the time of the award of the contract, as well as those requirements that may be added during the contract.

The Contractor/service provider shall conform to OCC administrative regulations, policies, and procedures, as listed in section [cite corresponding location in contracting document], in accordance with applicable federal laws, Executive Orders, directives, policies, regulations, standards, and guidance. The contractor shall work with OCC internal organizations, as needed, to ensure that policies, procedures, configuration control, and product life-cycle requirements are fulfilled to the satisfaction of OCC ITS.

B. General Requirements

Location. Information collected, used, stored, maintained, or otherwise processed by the contractor in the performance of this contract shall be accessed, transferred, stored or processed only within the United

States. In addition, the maintenance and support operations of the contractor's technology and information must take place, and originate from, within the United States.

Authorization to Use, Store, or Share Sensitive Information. The contractor shall be responsible for properly protecting all information used, gathered, or developed as a result of work under this contract.

The contractor shall also protect all government data, equipment, etc. by treating the information as sensitive. All information gathered or created under this contract shall be considered as Controlled but

Unclassified (CUI) information. It is anticipated that this information will be gathered, created, and stored within the primary work location. If contractor personnel must remove any information from the primary work area, they shall protect it to the same extent they would their proprietary data and/or company trade secrets.

Confidentiality. The contractor agrees to assume responsibility for protecting the confidentiality of government records and data associated with this contract, which are not public information.

Non-Disclosure Agreement. Each individual who has access to sensitive OCC data and/or the OCC network, systems, applications, laptops, or other OCC information resources that may process, store or transmit sensitive OCC data under this contract shall execute a Non-Disclosure Agreement before being allowed such access.

Deliverables. The deliverables in this contract will be considered CUI and shall not be shared with any other organization without prior written approval from the [assigned Point of Contact].

C. Treasury Directive Publication (TD P) 15-71 Chapter II, Section 2 U.S. Persons

The Treasury Security Manual, Chapter II, Section 2, provides Departmental Office (DO)/bureau citizenship requirements:

1. Federal employees, contractors, subcontractors, experts, consultants, and paid/unpaid interns hired for work within the United States or its territories and possessions and who require access to

DO/bureau-owned or controlled facilities, IT systems or security items or products, shall either be

U.S. citizens or have lawful permanent resident alien status (green card holders).

2. DO/bureaus shall adhere to the following standard when allowing Federal employees, contractors, subcontractors, experts, consultants, and paid/unpaid interns access to DO/bureau-owned or - controlled facilities, IT systems, or security items or products/data. The following risk data (characterization) applies:

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(a) Low Risk = U.S. Citizen or lawful Permanent Resident Alien

(b) Moderate Risk = U.S. Citizen or lawful Permanent Resident Alien with at least three or more years of U.S. residency from the date of legal entry to the U.S

(c) High Risk = U.S. Citizen

3. Only under exceptional circumstances should a waiver be requested when a Federal employee, contractor, subcontractor, expert, consultant, and paid/unpaid intern does not meet the citizenship or lawful permanent resident alien status requirement. Requests for waivers to the citizenship requirement must be submitted in writing. Foreign nationals employed as Federal employees, contractors, subcontractors, experts, consultants, and paid/unpaid interns shall not be allowed access to DO/bureau-owned or controlled facilities, IT systems, or security items or products prior to the issuance of a waiver.

4. Treasury Control-SA-4: Except for systems principally supporting overseas Federal/Treasury personnel and/or activities, Treasury systems shall be located and operated within the U.S.

D. Continuous Monitoring

Compliance Reviews and Audits. The contractor shall permit and support compliance reviews and audits under applicable laws to allow the OCC to meet legal and compliance obligations and shall implement processes that allow visibility into the privacy and security controls employed and their effectiveness. The contractor shall provide the OCC or authorized designated officials with information requested by auditors in a timely manner, consistent with the respective auditor's deadline, in support of security compliance reviews and various annual audits, e.g., FISMA, Financial Statement Audit, A-123, etc.

E. CUI Data Protection

Need to Know. The inadvertent or accidental transmission, processing, or storage of Sensitive CUI, data will only be disclosed to authorized personnel on a Need-To-Know basis. The contractor shall ensure that appropriate administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information and data is properly protected.

Such measures include controls listed in NIST SP 800-171, Protecting Controlled Unclassified

Information in Nonfederal Systems and Organizations, as amended, in the following areas:

Access Control, Awareness and Training, Audit and Accountability, Configuration Management, Identification and Authentication, Incident Response, Maintenance, Media Protection, Personnel Security, Physical Protection, Risk Assessment, Security Assessment, System and Communications Protection, and

System and Information Integrity.

Data Encryption. Where encryption is required, as specified by the OCC, the contractor shall ensure that encryption is established and maintained for data at rest and in transit for the duration of the contract. The encryption employed shall be equivalent to those approved in

Federal Information Processing Standards (FIPS) Publication 140-2 or 140-3, as amended.

General Use of Controlled Unclassified Information (CUI). The contractor shall not use any CUI or

CUI subcategories, including, Personally Identifiable Information (PII) or low-sensitivity PII (e.g., E-mail

Groups and Lists), for any purpose other than those activities necessary to the performance of this contract.

Use of Contractor Equipment. Use of contractor-owned laptops or other equipment (e.g., media storage devices, servers, etc.) to process, transmit, or store OCC sensitive CUI without OCC's formal approval is prohibited.

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F. CUI Incident Response

Notification. The contractor must report all information security incidents that potentially or actually cause the compromise of OCC sensitive CUI, even if the contractor believes the security incident may be limited, small, or insignificant with respect to OCC data. The OCC will determine when the contractor's reported security incident requires additional focus and attention. Within one hour from the time the contractor validates that an information security incident has occurred, the contractor must report the security incident information to the OCC Cyber Defense Center (CDC): Email—

Computer.Security@occ.treas.gov; Phone—(202) 649-7930, regardless of day or time.

G. Information Ownership

Government Access. The government will retain unrestricted rights to government data. The OCC retains ownership of any user created/loaded data and deliverables (e.g., documents, applications, custom code, diagrams, workflows, data sets, etc.) hosted on contractor's equipment, systems, infrastructure, etc., as well as maintains the right to request full copies of these at any time.

Removal of OCC Data. The contractor acknowledges the OCC's exclusive right of ownership of the information and is required to transfer, return, and/or delete all agency data collected, processed, stored or maintained by the contractor on behalf of OCC upon termination of services, and shall provide written certification and supporting documentation attesting to the transfer, return and/or deletion of agency information or data generated, collected, processed, maintained, or stored by the contractor and any subcontractors, per instructions the "Security and Privacy Vendor Deliverables" section.

Documents and Deliverables. The preliminary and final OCC-specific deliverables and all associated working papers are the property of the U.S. Government. The contractor shall not release any information without the written consent of the Contracting Officer. All work papers, preliminary and final deliverables must be submitted to the COR at the conclusion of the contract in an acceptable and usable format, which may include the original format.

Removal of Data

Section Deliverable Frequency Due Date

G.

Information

Ownership.

Removal of

OCC Data

Certification of OCC Data Removal from Contractor’s (including any subcontractors), Possession, Equipment, and/or Environment

(Attachment I). Data removal instructions include transfer of information to another party per specific instructions from the CO; return of information, deliverables, etc., to the CO;

and deletion of OCC data from contractor equipment (e.g., laptops and other contractor-owned equipment previously approved by the OCC for this use) using NIST SP 800-88, Guidelines for Media Sanitization, as amended.

Once NLT 15 days after termination/expiration of contract mailto:Computer.Security@occ.treas.gov

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SECTION C – CLAUSES AND OTHER TERMS AND CONDITIONS

1.0 APPLICABLE CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

The solicitation and resulting contract will incorporate one or more clauses by reference and the full text of a referenced clause may be accessed electronically at the FAR website: http://www.acquisition.gov/far/

Department of Treasury Acquisition Regulation (DTAR) Clauses Incorporated by Reference may be accessed electronically at the DTAR website: https://www.acquisition.gov/dtar

CLAUSE NO. CLAUSE TITLE CLAUSE DATE

FAR 52.202-1 Definitions JUN 2020

FAR 52.203-3 Gratuities APR1984

FAR 52.203-5 Covenant Against Contingent Fees MAY 2014

FAR 52.203-6 Restrictions on Subcontractor Sales to the Government JUN 2020

FAR 52.203-7 Anti-Kickback Procedures JUN 2020

FAR 52.203-8

Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity

MAY 2014

FAR 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity MAY 2014

FAR 52.203-12

Limitation on Payments to Influence Certain Federal

Transactions

JUN 2020

FAR 52.203-13 Contractor Code of Business Ethics and Conduct NOV 2021

FAR 52.203-17 Contractor Employee Whistleblower Rights NOV 2023

FAR 52.203-19

Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

FAR 52.204-10

Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

FAR 52.204-13 System for Award Management Maintenance OCT 2018

FAR 52.204-14 Service Contract Reporting Requirements OCT 2016

FAR 52.204-19

Incorporation by Reference of Representations and

Certifications

DEC 2014

FAR 52.209-6

Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for

Debarment

NOV 2021

FAR 52.209-9

Updates of Publicly Available Information Regarding

Responsibility Matters

OCT 2018

FAR 52.209-10

Prohibition on Contracting with Inverted Domestic

Corporations

NOV 2015

FAR 52.212-4

Contract Terms and Conditions—Commercial Products and

Commercial Services

NOV 2023

https://www.acquisition.gov/dtar

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FAR 52.219-8 Utilization of Small Business Concerns FEB 2024

FAR 52.219-28 Post-Award Small Business Program Rerepresentation FEB 2024

FAR 52.222-3 Convict Labor JUN 2003

FAR 52.222-35 Equal Opportunity for Veterans JUN 2020

FAR 52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020

FAR 52.222-37 Employment Reports on Veterans JUN 2020

FAR 52.222-40

Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

FAR 52.222-41 Service Contract Labor Standards AUG 2018

FAR 52.222-42

Statement of Equivalent Rates for Federal Hires

Fill-ins for this clause available on request

MAY 2014

FAR 52.222-43

Fair Labor Standards Act and Service Contract Labor

Standards-Price Adjustment (Multiple Year and Option

Contracts)

AUG 2018

FAR 52.222-44

Fair Labor Standards Act and Service Contract Labor

Standards-Price Adjustment

MAY 2014

FAR 52.222-50 Combating Trafficking in Persons OCT 2025

FAR 52.222-54 Employment Eligibility Verification JAN 2025

FAR 52.222-55

Minimum Wages for Contractor Workers Under Executive

Order 14026

JAN 2022

FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2022

FAR 52.224-1 Privacy Act Notification APR 1984

FAR 52.224-2 Privacy Act APR 1984

FAR 52.224-3 Privacy Training JAN 2017

FAR 52.226-6 Promoting Excess Food Donation to Nonprofit Organizations JUN 2020

FAR 52.226-7 Drug-Free Workplace MAY 2024

FAR 52.226-8

Encouraging Contractor Policies to Ban Text Messaging

While Driving

MAY 2024

FAR 52.229-3 Federal, State, and Local Taxes FEB 2013

FAR 52.229-12

Tax on Certain Foreign Procurements (if Identified as

Foreign Person Under FAR 52.229-11)

FEB 2021

FAR 52.232-1 Payments APR 1984

FAR 52.232-8 Discounts for Prompt Payment FEB 2002

FAR 52.232-11 Extras APR 1984

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FAR 52.232-17 Interest MAY 2014

FAR 52.232-23 Assignment of Claims MAY 2014

FAR 52.232-33

Payment by Electronic Funds Transfer-System for Award

Management

OCT 2018

FAR 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

FAR 52.232-40

Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

FAR 52.233-1 Disputes (MAY 2014) – Alternate I (DEC 1991) DEC 1991

FAR 52.233-3 Protest After Award AUG 1996

FAR 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

FAR 52.242-13 Bankruptcy JUL 1995

FAR 52.244-2 Subcontracts JUN 2020

FAR 52.246-2 Inspection of Supplies-Fixed-Price AUG 1996

FAR 52.246-4 Inspection of Services-Fixed-Price AUG 1996

FAR 52.246-16 Responsibility for Supplies APR 1984

FAR 52.246-25 Limitation of Liability – Services FEB 1997

FAR 52.249-2

Termination for Convenience of the Government (Fixed-

Price)

APR 2012

FAR 52.249-8 Default (Fixed-Price Supply and Service) APR 1984

FAR 52.252-6

Authorized Deviations in Clauses [INCLUDING DTAR

AND OCC CLAUSES WHERE APPLICABLE]

NOV 2020

FAR 52.253-1 Computer Generated Forms JAN 1991

DTAR 1052.232-

Electronic submission of payment requests APR 2015

DTAR 1052.210-70 Contractor Publicity APR 2015

Class Deviation No. 2025-00020 — Implementing the Class Deviation from the Federal Acquisition

Regulation (FAR) Part 12, Acquisition of Commercial Products and Commercial Services, in accordance with Executive Order (EO) 14275, “Restoring Common Sense to Federal Procurement,” effective

November 3, 2025. [The following clause is not included in this solicitation: FAR 52.212-5, Contract

Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and

Commercial Services].

AUTHORITY—This class deviation is issued under the authority of EO 14275, OMB Memo M-25-26, 48 CFR 1.4, and RFO FAR 1.304.

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FAR CLAUSES INCORPORATED IN FULL TEXT

FAR 52.217-7 Option for Increased Quantity-Separately Priced Line Item (MAR 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting

Officer may exercise the option by written notice to the Contractor within 1 business day before the contract expiration date. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of Clause)

FAR 52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 business day before the contract expiration date.

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 day prior to the current operating period end date; provided that the Government gives the

Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires.

The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months (5 years).

OCC CLAUSES INCORPORATED IN FULL TEXT

OCC 1052.201-8000 OCC CONTRACTING OFFICER’S REPRESENTATIVE (COR)

DELEGATION AND AUTHORITY (DEC 2013)

(a) The Contracting Officer's Representative (COR) will be identified via separate letter to the

Contractor.

(b) Performance of work under this contract is subject to the technical direction of the COR, as delegated in writing.