Combined Synopsis Solicitation v1.pdf

General Information

Title: Refuse Services Document Type: Combined Synopsis/Solicitation Solicitation Number: FA875126Q0031 Posted Date: 6 March 2026 Response Date: 20 March 2026

PSC: S205

Set-Aside: Small Business NAICS Code: 562111

Contracting Office Address

Department of the Air Force, Air Force Materiel Command, AFRL – Rome Research Site, 26 Electronic Parkway, Rome, NY, 13441-4514

Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation number FA875126Q0031 is issued as a request for quotation (RFQ).

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

This procurement is being issued as a Small Business Set-Aside under NAICS code 562111 and small business size standard of $47M average annual receipts.

The contractor shall provide the following items on a firm fixed price basis including the cost of shipping FOB Destination:

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform solid waste management at the Air Force Research Laboratory (AFRL) Rome Research Site (RRS) and Defense Finance and Accounting Service (DFAS), located at Griffiss Business and Technology Park in Rome, NY, the Newport Research Facilities in Newport, NY and the Stockbridge Facilities in Oneida, NY. The Period of Performance is 1 April 2026 - 30 September 2031, and is for a one year base period with four 1-year options plus a 6 month extension http://www.acquisition.gov/ option period. Refer to Attachment No. 1, Performance Work Statement (PWS) for further details.

If necessary, any deliveries shall be made in accordance with FAR 52.247-34 FOB Destination (Nov 1991). The place of delivery, acceptance and FOB Destination Point is:

F4HBC1

150 Electronic Parkway

M/F: RIOC

Rome, NY 13441-4516

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (FEB 2026), applies to this acquisition.

Addenda to the following paragraphs of 52.212-1 are:

(a) Written quotes are due at or before 3:00 PM, (Eastern Time) 20 March 2026. Submit via email to: Tabitha.Haggart@us.af.mil and Jenna.Tarbania@us.af.mil.

Offerors shall use the Quote Template (Attachment No. 3) to submit their pricing.

Offerors shall submit Past Performance Questionnaires (PPQs) for no more than five (5) of the most relevant contracts performed for Government agencies and commercial customers within the last three (3) years, which demonstrate the ability of the Offeror to perform the proposed effort. The PPQ is provided as Attachment No. 4.

Offerors will complete Section A of the PPQ (pages 2 & 3) for each reference and include one (1) copy with their quote. The offeror will complete Block 2 of Section B then request that the references return the PPQ directly to the Government by the solicitation closing date.

Offerors shall include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

The provision at FAR 52.212-2, Evaluation -- Commercial Products and Commercial Services (FEB 2026) applies. In addition to the information within Paragraph (a), the following factors shall be used to evaluate offers:

mailto:Tabitha.Haggart@us.af.mil mailto:Jenna.Tarbania@us.af.mil

The Government intends to award using trade-off procedures, the following factors shall be used to evaluate quotes: (i) past performance and (ii) price.

Past performance is significantly more important than cost or price. The Government reserves the right to pay a higher price for an offer with Substantial Confidence past performance rating. A Substantial Confidence or Satisfactory Confidence rating is worth more than a Neutral Confidence past performance rating. However, price will contribute to the award decision. The balance of CLIN pricing will also be assessed. Severely unbalanced pricing could lead to exclusion of an offeror’s quote.

A contract may be awarded to the Offeror who is deemed responsible in accordance with the FAR, whose quote conforms to the solicitation's requirements (to include all stated terms, conditions, representations, certifications, and all other information required of this solicitation) and is judged, based on the evaluation factors, to represent the best value to the Government. The Government will compare differences in performance confidence with differences in price. In making this comparison the Government values superior performance confidence more than price. The Government may make an award at a higher overall price to achieve superior performance confidence. This may result in an award to other than the lowest priced Offeror. The tradeoff will only occur between prices and performance records as stated in the below evaluation process:

(1) All quotes will be evaluated to determine if the price is reasonable and balanced.

All quotes whose price is found to be reasonable and balanced will then be ranked by total evaluated price. The total evaluated price is the sum of prices for the base year and all option years. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(2) Past Performance will be evaluated on the lowest priced offeror whose price is found to be reasonable and balanced. If past performance is not found to be of “Substantial Confidence,” the next lowest priced offeror’s past performance will be evaluated and the process will continue (in order by price) until an offeror is rated “Substantial Confidence,” or until all offerors are evaluated. An integrated assessment best value award decision shall be made.

(3) Offerors are required to submit documentation addressing each of the evaluation factors. If no documentation is supplied to evaluate any of one of the factors, the Government reserves the right to find the quote unacceptable without further review. The Government also reserves the right to reject a quote if it is evaluated to be unreasonable in terms of program commitments, including contract terms and conditions, or unbalanced high or low in price when compared to government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend requirements and/or the complexity and risks thereof. At the discretion of the Contracting Officer, award may be made without discussions; therefore each initial quote should contain the Offeror's best terms from a price stand point.

The Government will evaluate the quality and extent of offeror's performance deemed recent and relevant to the requirements of this solicitation. The Government reserves the right to use both information submitted by the offeror and information independently obtained from other sources available to the Government, such as other Federal Government offices, Contractor Performance Assessment Reports System (CPARS) and other Government and commercial sources, to assess performance. The Government will evaluate the offeror's demonstrated record of contract compliance in providing services that meet user's needs, including cost and schedule. Each relevant order/contract shall have been performed during the past three (3) years from the date of issuance of this solicitation. Past Performance submissions shall be limited to no more than 5 relevant order/contracts. If the offeror intends to fulfill the requirements of this solicitation in a teaming agreement or joint venture no more than 3 relevant order/contracts from the prime and no more than 3 relevant order/contracts from each proposed subcontractor.

A relevancy determination of the offeror's present and past performance, including joint ventures, subcontractors and/or teaming partners, will be made. Higher relevancy will be assessed for contracts that are most similar to the effort, or portion of the effort, for which that contractor is being proposed. In determining an Offeror’s relevancy of past performance, the Government will consider aspects such as similarity of product/service/support, complexity, dollar value, duration, contract type, and degree of subcontract/teaming.

The Government is not bound by the offeror's opinion of relevancy.

The Government will use the below relevancy definitions when assessing recent, relevant contracts:

Rating Description

Very Relevant - Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant- Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant- Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant- Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The assessment process will result in an overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Neutral Confidence.

PERFORMANCE CONFIDENCE ASSESSMENTS

Rating Description

Substantial Confidence- Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence- Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence- No recent/relevant performance record is available or the offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may or may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence- Based on the offeror's recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence- Based on the offeror's recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

Offerors without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance and, as a result, will receive a rating of "Neutral Confidence" for the Past Performance factor, meaning the rating is treated neither favorably nor unfavorably.

Offerors are required to complete representations and certifications found in the provision at DFARS 252.204-7998, Alternate A, Annual Representations and Certifications (DEVIATION 2026-O0043) (FEB 2026), as well as the following:

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (FEB 2026)

252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (MAY 2021)

For your convenience all referenced certifications are attached to this solicitation.

(Attachment No. 2)

The clause at 52.212-4, Terms and Conditions -- Commercial Products and Commercial Services (FEB 2026), applies to this acquisition.

The clause at 52.217-8, Option to Extend Services (NOV 1999) applies to this acquisition. The Contracting Officer may exercise the option by written notice to the Contractor before the contract expires.

The clause at 52.217-9, Option to Extend the Term of the Contract (MAR 2000) applies to this acquisition as follows: “(a) The Government may extend the term of this contract by written notice to the Contractor before the contract expires provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.”

The following FAR and FAR Supplement provisions and clauses also apply to this procurement:

52.203-3, Gratuities (APR 1984)

52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), Alternate I (NOV 2021) of 52.203-6.

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

52.204-7, System for Award Management – Registration (FEB 2026)

52.204-13, System for Award Management – Maintenance (FEB 2026)

52.204-19, Incorporation by Reference of Representations and Certifications (DEC 2014)

52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (FEB 2026)

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (FEB 2026)

52.219-6, Notice of Total Small Business Aside (FEB 2026)

52.219-8, Utilization of Small Business Concerns (FEB 2026)

52.219-14, Limitations on Subcontracting (FEB 2026)

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2, (3) and (6) of this clause—

X_ By the end of the base term of the contract and then by the end of each subsequent option period; or

__ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

52.219-28, Post Award Small Business Program Representation (FEB 2026)

52.222-3, Convict Labor (FEB 2026)

52.222-35, Equal Opportunity for Veterans (FEB 2026)

52.222-36, Equal Opportunity for Workers With Disabilities (FEB 2026)

52.222-37, Employment Reports on Veterans (FEB 2026)

52.222-40, Notification of Employee Rights Under the National Labor Relations Act

(FEB 2026)

52.222-41, Service Contract Labor Standards (FEB 2026)

52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014)

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage- Fringe Benefits 99730 Refuse Collector WG-2, $19.13 + $5.09 = $24.22

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (FEB 2026)

52.222-50, Combating Trafficking in Persons (FEB 2026)

52.222-54, Employment Eligibility Verification (FEB 2026)

52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (FEB 2026).

52.222-62, Paid Sick Leave Under Executive Order 13706 (FEB 2026)

52.223-5, Pollution Prevention and Right-to-Know Information (MAY 2024)

52.223-23, Sustainable Products and Services (FEB 2026)

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

52.228-5, Insurance-Work on a Government Installation (JAN 1997)

52.229-12, Tax on Certain Foreign Procurements – Notice and Representation (FEB 2026).

52.232-18, Availability of Funds (APR 1984)

52.232-33, Payment By Electronic Funds Transfer—System For Award Management

(OCT 2018)

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

52.233-3, Protest After Award (FEB 2026)

52.233-4, Applicable Law for Breach of Contract Claim (FEB 2026)

52.240-90, Security Prohibitions and Exclusions Representations and Certifications (FEB 2026)

52.240-91, Security Prohibitions and Exclusions (FEB 2026)

52.240-93, Basic Safeguarding of Covered Contractor Information Systems (FEB 2026)

52.244-6, Subcontracts for Commercial Products and Commercial Services (FEB 2026)

52.252-1, Solicitation Provisions Incorporate by Reference (FEB 1998)

52.252-2, Clauses Incorporated by Reference (FEB 1998) https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#id205VI30B0ZS

52.252-5, Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation

Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.252-6, Authorized Deviations in Clauses(NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2 clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.201-7000, Contracting Officer’s Representative (DEC 1991)

252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

252.203-7002, Requirement to Inform Employees of Whistleblower Rights. (DEC 2022)

252.203-7005, Representation Relating to Compensation of Former DoD Officials (SEP 2022)

252.204-7000, Disclosure of Information (OCT 2016)

252.204-7003 Control of Government Personnel Work Product (APR 1992)

252.204-7004 DoD Antiterrorism Awareness Training for Contractors (JAN 2023)

252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

(OCT 2016)

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

(MAY 2024)

252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023) http://www.acq.osd.mil/dpap/dars/dfars/html/current/252204.htm

252.204-7021, Contractor Compliance With the Cybersecurity Maturity Model Certification Level Requirements (NOV 2025)

(d)(1)(i) The Contractor shall have and maintain for the duration of the contract a current CMMC status at the following level, or higher: CMMC Level 1 (Self) for all information systems used in performance of the contract, task order, or delivery order that process, store, or transmit FCI or CUI.

252.204-7024, Notice on the Use of the Supplier Performance Risk System (MAR 2023)

252.204-7025 Notice of Cybersecurity Maturity Model Certification Level Requirements

(NOV 2025)

(b)(1) Cybersecurity Maturity Model Certification (CMMC) level. The CMMC level required by this solicitation is: CMMC Level 1 (Self) This CMMC level, or higher (see 32 CFR part 170), is required prior to award for each contractor information system that will process, store, or transmit Federal contract information (FCI) or controlled unclassified information (CUI) during performance of the contract.

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism

252.215-7008, Only One Offer (DEC 2022)

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors.

(JAN 2023)

252.223-7008, Prohibition of Hexavalent Chromium (JAN 2023)

252.225-7012, Preference for Certain Domestic Commodities (APR 2022)

252.225-7013 Duty Free Entry (AUG 2025)

252.225-7048 Export-Controlled Items (JUN 2013)

252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten (MAY 2024).

252.225-7055, Prohibition Regarding Business Operations with the Maduro Regime

(MAY 2022)

252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime

(JAN 2023)

252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation (JUN 2023)

252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (JUN 2023)

252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (JAN 2023)

252.229-7014, Full Exemption from Two-Percent Excise Tax on Certain Foreign Procurements (OCT 2022)

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

252.232-7006, Wide Area Workflow Payment Instructions (JAN 2023)

252.232-7007, Limitation of Government’s Obligation (APR 2014)

252.232-7010, Levies on Contract Payments (DEC 2006)

252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (JAN 2023)

252.240-7997, NIST SP 800-171 DoD Assessment Requirements (FEB 2026)

(DEVIATION 2026-O0025)

252.243-7001, Pricing of Contract Modifications (DEC 1991)

252.243-7002, Requests for Equitable Adjustment (DEC 2022)

252.244-7000, Subcontracts for Commercial Products or Commercial Services

252.244-7999, Subcontracts for Commercial Products or Commercial Services (FEB

2026) (DEVIATION 2026-O0015)

252.246-7004, Safety of Facilities, Infrastructure, and Equipment for Military Operations

(OCT 2010)

252.247-7023, Transportation of Supplies by Sea – Basic (OCT 2024)

5352.201-9101, Ombudsman (JUL 2023) is hereby incorporated into this solicitation.

The Ombudsman for this acquisition is: Ombudsman: AFRL/PK Technical Director, Alternate Ombudsman: AFRL/PK Deputy Director, 1864 Fourth Street, WAFB OH 45433, Phone: (937) 904-9700, FAX: (937) 656-7321, Email:

afrl.pk.workflow@us.af.mil http://www.acq.osd.mil/dpap/dars/dfars/html/current/252246.htm mailto:afrl.pk.workflow@us.af.mil

5352.223-9001, Health and Safety on Government Installations (JUL 2023) 5352.242-9000, Contractor Access to Air Force Installations

The following additional terms and conditions apply:

Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically.

All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow – Receipt and Acceptance (see website – https://wawf.eb.mil). Wide Area Workflow Training may be accessed online at http://www.wawftraining.com. Please confirm in your quote that your company is able to submit electronic invoices as set forth in the clause.

Note that clause 252.204-7021, Contractor Compliance With the Cybersecurity Maturity Model Certification Level Requirements (NOV 2025) and provision 252.204-7025 Notice of Cybersecurity Maturity Model Certification Level Requirements (NOV 2025) are applicable and the successful offeror must be Level 1 (Self) in the Cybersecurity Maturity Model Certification(CMMC)system.

Any costs associated in complying with these terms should be included as part of the firm fixed priced offer herein.

All responsible organizations may submit a quote, which shall be considered.

“Notice to Offeror(s)/Suppliers(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.”