Combined Synopsis Solicitation - SP3300-21-Q-5016.pdf

SP3300-21-Q-5016

NOTICE TO OFFERORS

1. Issuing Office:

DLA Distribution Acquisition Operations (J7)

430 Mifflin Avenue, Suite 3102A

New Cumberland, PA 17070-5008

2. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulations (FAR) Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items in conjunction with FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a Request for Quote (RFQ) and the

RFQ number is SP330021Q5016.

3. This notice incorporates provisions and clauses in effect through:

REGULATION IDENTIFICATION EFFECTIVE DATE

Federal Acquisition Circular 2021-05 10 March 2021

Defense Federal Acquisition Regulation

Supplement (DFARS) Publication Notice

(DPN)

20210115 24 February 2021

Defense Logistics Acquisition Directive

(DLAD) Current to Revision 5 through

PROCLTR

2021-05 28 January 2021

The complete text of any of the clauses and provisions are available at the following websites:

FAR https://ecfr.federalregister.gov/current/title-48/chapter-1

DFARS https://ecfr.federalregister.gov/current/title-48/chapter-2

DLAD https://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

4. This RFQ is being issued to establish a Firm-Fixed Price (FFP) and Time and Materials (T&M) contract for a period of performance not to exceed (NTE) three (3) years from the date of contract award, base and two (2) one (1) year options. The contract will provide maintenance, sustainment, inspection, testing, and repair services for the Lenel OnGuard Electronic Security System (ESS), Closed Circuit Television (CCTV) system, Federal Signal Mass Notification System (MNS), and

Global Facilities Management Systems (GFMS) Key Control System at Defense Logistics Agency

Distribution San Joaquin, CA. This requirement includes all application and database server administration be 8570 certified. The ESS will require VAR certification. The contract shall be performed in accordance with the Performance Work Statement (PWS) included as

Attachment 1 to this solicitation.

5. The Government intends to award one (1) contract as a result of this Request for Quote, and it will be issued on a Standard Form (SF) 1449.

6. This acquisition is not a Defense Priorities and Allocations System (DPAS) rated procurement.

7. The North American Industry Classification System (NAICS) code for this project is 561621

(Security Systems Services (except Locksmiths)) and the size standard is $22.0 million. The Product

Service Code (FSC) is J063 – Maintenance, Repair and Rebuilding of Equipment: Electric Wire, and

Power and Distribution Equipment.

https://ecfr.federalregister.gov/current/title-48/chapter-1 https://ecfr.federalregister.gov/current/title-48/chapter-2 https://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

8. The estimated Period of Performance shall be on or about as follows:

Base Year: May 15, 2021 through May 14, 2022

Option Year 1: May 15, 2022 through May 14, 2023

Option Year 2: May 15, 2023 through May 14, 2024

9. Firm-Fixed-Price - CLIN set X001: Offerors are to quote Firm-Fixed Monthly Unit Prices for

Preventative Maintenance on ESS at DDJC. Offerors shall insert the monthly unit price and the total extended price.

10. Time and Material – CLIN sets X002 & X003: CLIN X002 is time, CLIN X003 is material.

Offerors are to quote their hourly rates for CLINS 0002, 1002, 2002 and 0003, 1003 and 2003.

11. Offerors will also provide extended total prices for all CLINs, which will equal the fixed unit price multiplied by the estimated quantity per CLIN. The offeror shall also provide the total estimated price per ordering period and the total price for all three ordering periods.

Corrective Maintenance (CM) Services and Material Support Costs will be provided on an “as needed basis”, so the quantities shown on the Schedule of Supplies/Services are estimates only for the stated

Periods of Performance. Contractors will be paid only for the actual number of Hours worked and shall not exceed the estimated quantities without prior approval via a contract modification from the

Contracting Officer.

12. Service Contract Act Wage Determination No. 2015-5654 Revision No. 11 dated 07/14/2020 applies to this acquisition, and will be incorporated into the resulting purchase order. A copy of the

Wage Determination is included with this solicitation as Attachment #3.

13. System for Award Management (SAM): A prospective awardee shall be registered in the System for Award management (SAM) database by the quotation submission date, during performance and through final payment of any contract resulting from this solicitation. Offerors may obtain information on registration and annual confirmation requirements via the SAM website at http://www.sam.gov.

Contractor shall type company name, address, and CAGE code exactly as it appears in the DoD

System for Award Management (SAM) Database.

Company Name:

Company Address:

Telephone:

CAGE code:

Point of Contact:

Email:

14. Invoices shall be submitted through Wide Area Work Flow (WAWF). The WAWF website is at https://wawf.eb.mil/. The web site contains instructions for registration and use, including how contractors submit invoices via WAWF.

15. Mark Contract Number on ALL Correspondence: Contractor must mark the contract or purchase order number on all paperwork and shipments. The order number must appear on the exterior of the shipment. Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense.

16. Illegal Items Not Authorized on Federal Installation: Illegal drugs, guns or other contraband are not authorized on this Federal installation. It is the contractor’s responsibility to ensure that its employees working on-site at this installation are U. S. citizens or legal aliens with no outstanding warrants. This installation is manned by a DoD Police Force who possesses apprehension authority, which includes holding suspects for local authorities. The local authorities can issue a citation that charges the individual with a specific offense and requires the individual to appear before a Federal

Magistrate. This agency processes illegal aliens in accordance with INS instructions.

17. Management of Contractor Employees: The Contractor personnel are employees of the Contractor and under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform the tasks prescribed in the Performance Work Statement. The Contractor shall select, supervise, and exercise control and direction over its employees under this contract. The

Contractor shall not supervise, direct, or control the activities of the Government personnel or the employee of any other contractor, except any subcontractor employed by the Contractor on this contract. The Government shall not exercise any supervision or control over the Contractor in the performance of contractual services under this contract. The Contractor is accountable to the

Government for the actions of its personnel.

18. Organizational Conflict of Interest: The contractor shall be ineligible from participation as a contractor, subcontractor, or consultant in any procurement arising or resulting from any of the services provided to DLA on this contract. This restriction includes providing services to any potential bidders on such procurements. The contractor shall not incorporate its product or services in any Performance Work Statement or specification unless directed to do so in writing by the

Contracting Officer.

If the contractor, in the performance of this contract, obtains access to information such as plans, policies, reports, studies, financial data, internal data, or any other non-public information or information by the Privacy Act, the contractor agrees not to release such information without prior written approval from the Contracting Officer. The use of such information for personal gain is prohibited.

In addition, the contractor agrees that to the extent it receives or is given access to proprietary data, or other confidential or privileged technical, business, or financial information under this contract, it shall treat such information in accordance with any restrictions imposed on such information.

19. QUESTIONS: must be submitted by electronic mail to the Acquisition Specialist, Steven Lesh via email at steven.lesh@dla.mil with subject titled “SP3300-21-Q-5016 Solicitation Question.”

Question(s) must be received by 3:30 p.m. Pacific Daylight Time on 4/21/2021. Answers to questions will be posted to Beta.Sam.gov website via an amendment to the solicitation. No information concerning this solicitation will be provided in response to telephone calls.

https://wawf.eb.mil/ mailto:steven.lesh@dla.mil

The Government is not soliciting for the “same old way” of doing business. The Government encourages quotes that will achieve savings through innovative processes. Furthermore, DLA

Distribution personnel are working to eliminate unnecessary requirements and negotiating for a reduction in supplies/material prices. Therefore, your assistance is requested in reducing prices and improving our buying processes.

ATTACHMENTS:

Attachment 1 – Performance Work Statement (PWS)

Attachment 2 – Schedule of Supplies/Services

Attachment 3 – Wage Determination

Attachment 4 – Preventative Maintenance Frequency

Attachment 5 – System and Client Administrator Roles

Attachment 6 – ESS Equipment Listing

Attachment 7 – CCTV Equipment Listing

Attachment 8 – MNS Equipment Listing

Attachment 9 – GFMS Key Control System Listing

Attachment 10 – Technical Exhibit 1.1 Contractor Personnel Security Requirements

Attachment 11 – Technical Exhibit 1.2 Common Access Card (CAC) Procedures

Attachment 12 – POC Listing

Attachment 13 – Acceptable Performance Level (APL) Report

Attachment 14 – Contract Oversight Surveillance Report

Attachment 15 – Corrective Action Plan

Clauses and Provisions:

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (OCT 2018)

Addenda to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (OCT

2018)

Additional applicable clauses incorporated by reference:

FAR 52.202-1 Definitions

FAR 52.203-3 Gratuities

FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of whistleblower Rights

FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

FAR 52.204-9 Personal Identity Verification of Contractor Personnel

FAR 52.204-13 System for Award Management Maintenance

FAR 52.204-18 Commercial and Government Entity Code Maintenance

FAR 52.204-19 Incorporation by Reference of Representations and Certifications

FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Cover Entities

FAR 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

FAR 52.223-5 Pollution Prevention and Right-to-Know Information

FAR 52.223-10 Waste Reduction Program

FAR 52.227-1 Authorization and Consent

FAR 52.229-3 Federal, State, and Local Taxes

FAR 52.232-1 Payments

FAR 52.232-17 Interest

52.212-5 Contract Terms and Conditions Required to Implement Statutes Executive Orders –Commercial

Items (FEB 2021) Incorporated by reference and in paragraph (b) and (c) the following Clauses apply:

FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I

(Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402)

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018)

(Pub. L. 109-282) (31 U.S.C. 6101 note)

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note)

FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Oct

2018) (41 U.S.C. 2313)

FAR 52.219-8 Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3))

FAR 52.219-9 Small Business Subcontracting Plan (Jun 2020) (15 U.S.C. 637(d)(2) and (3))

FAR 52.219-13 Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r))

FAR 52.219-14 Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14))

FAR 52.219-28 Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2))

FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Jan 2020) (E.O. 13126)

FAR 52.222-21 Prohibition of Segregated Facilities (Apr 2015)

FAR 52.232-23 Assignment of Claims

FAR 52.232-39 Unenforceability of Unauthorized Obligations

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

FAR 52.233-1 Disputes

FAR 52.233-3 Protest after Award

FAR 52.233-4 Applicable Law for Breach of Contract Claim

FAR 52.242-13 Bankruptcy

FAR 52.243-1 Changes – Fixed Price, Alternate I

FAR 52.243-3 Changes—Time-and-Materials or Labor-Hours

FAR 52.246-4 Inspection of Services – Fixed-Price

FAR 52.247-34 F.O.B. Destination

FAR 52.249-14 Excusable Delays

FAR 52.253-1 Computer Generated Forms

DFARS 252.201-7000 Contracting Officer's Representative

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

DFARS 252.204-7000 Disclosure of Information

DFARS 252.204-7003 Control of Government Personnel Work Product

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services

DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements

DFARS 252.205-7000 Provision of Information to Cooperative Agreement Holders

DFARS 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The government of A

Country That Is a State Sponsor of Terrorism

DFARS 252.223-7008 Prohibition of Hexavalent Chromium

DFARS 252.225-7048 Export Controlled Items

DFARS 252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native

Hawaiian Small Business Concerns

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DFARS 252.232-7010 Levies on Contract Payments

DFARS 252.243-7001 Pricing of Contract Modifications

DFARS 252.244-7000 Subcontracts for Commercial Items

DFARS 252.247-7023 Transportation of Supplies by Sea

FAR 52.222-26 Equal Opportunity (Sep 2016) (E.O. 11246)

FAR 52.222-35 Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

FAR 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793)

FAR 52.222-37 Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212)

FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

(E.O. 13496)

FAR 52.222-41 Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67.)

FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41

U.S.C. chapter 67)

FAR 52.222-50 Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627)

FAR 52.222-55 Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658)

FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706)

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011)

(E.O. 13513)

(End of Clause)

Clauses incorporated by full text:

FAR 52.217-8 --Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the

Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 3 years. The Contracting Officer may exercise the option by written notice to the

Contractor within 60 days from the expiration date of the contract.

FAR 52.219-14 – LIMITATIONS ON SUBCONTRACTING (DEVIATION 2019-O0003) (MAR 2020)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Applicability. This clause applies only to –

(1) Contracts that have been set aside or reserved for small business concerns or 8(a) participants;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) participants

(3) Orders set aside for small business or 8(a) participants under multiple-award contracts as described in

8.405-5 and 16.505(b)(2)(i)(F); and

(4) Orders issued directly to small business concerns or 8(a) participants under multiple-award contracts as described in 19.504(c)(1)(ii).

(c) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of the contract in the case of a contract for –

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

(d) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraph (b)(1) and (2) of this clause –

[Contracting Officer check as appropriate.]

_ By the end of the base term of the contract and then by the end of each subsequent option period; or

_ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (b)(3) and (4) of this clause, by the end of the performance period for the order.

(End of clause)

FAR 52.252-2 – CLAUSE INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR https://ecfr.federalregister.gov/current/title-48/chapter-1

DFARS https://ecfr.federalregister.gov/current/title-48/chapter-2

DFARS 252.232-7006 – WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide

Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense

Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic

Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for

Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

________________Invoice as 2-1________________________________________

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the

Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting

Officer.

________________ Not Applicable ____________________________________________

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

https://ecfr.federalregister.gov/current/title-48/chapter-1 https://ecfr.federalregister.gov/current/title-48/chapter-2 https://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.sam.gov/

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC SL4701

Issue By DoDAAC SP3300

Admin DoDAAC** SP3300

Inspect By DoDAAC N/A

Ship To Code N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) SB3300

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert

“See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the

DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of

DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact. Not Applicable (Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

L06 Agency Protests (DEC 2016)

Interested parties may file an agency level protest with the contracting officer, Erik Smith at Erik.Smith@dla.mil or may request an independent review by the chief of the contracting office (CCO). Independent review by the CCO is an alternative to consideration by the contracting officer and is not available as an appellate review of a contracting officer decision on a protest previously filed with the contracting officer. Absent a clear indication of the intent to file an agency level protest with the CCO for independent review, protests will be presumed to be protests to the contracting officer.

(End of Text)

DLAD 52.204-9000 -- Contractor Personnel Security Requirements (JUL 2015)

(a) Work to be performed under this contract or task order may, in full or in part, be performed at the Defense

Logistics Agency (DLA) Headquarters (HQ), DLA field activity office(s), or other Federally-controlled facilities.

Prior to beginning work on a contract, DLA requires all Contractor personnel working on the Federally-controlled facility to have, at a minimum, an initiated National Agency Check with Written Inquiries (NACI) or NACI equivalent and favorable completion of a Federal Bureau of Investigation (FBI) fingerprint check.

(b) Additionally, in accordance with Department of Defense (DoD) Regulation 5200.2-R, Personnel Security

Programs, and DLA Issuance 4314, Personnel Security Program, all DoD Contractor personnel who have access to

Federally-controlled information systems must be assigned to positions which are designated at one of three information technology (IT) levels, each requiring a certain level of investigation and clearance, as follows:

(1) IT-I for an IT position requiring a single scope background investigation (SSBI) or SSBI equivalent;

(2) IT-II for an IT position requiring a National Agency check with Law and Credit (NACLC) or NACLC equivalent; and

(3) IT-III for an IT position requiring a NACI or equivalent.

Note: IT levels will be designated according to the criteria in DoD 5200.2-R.

(c) Previously completed security investigations may be accepted by the Government in lieu of new investigations if determined by the DLA Intelligence Personnel Security Office to be essentially equivalent in scope to the contract requirements. The length of time elapsed since the previous investigation will also be considered in determining whether a new investigation is warranted. To assist the Government in making this determination, the Contractor must provide the following information to the respective DLA Intelligence Personnel Security Office immediately upon receipt of the contract. This information must be provided for each Contractor employee who will perform work on a Federally-controlled facility and/or will require access to Federally-controlled information systems:

(1) Full name, with middle name, as applicable, with social security number;

(2) Citizenship status with date and place of birth;

(3) Proof of the individual’s favorably adjudicated background investigation or NACI, consisting of identification of the type of investigation performed, date of the favorable adjudication, name of the agency that made the favorable adjudication, and name of the agency that performed the investigation;

(4) Company name, address, phone and fax numbers with email address;

(5) Location of on-site workstation or phone number if off-site (if known by the time of award); and

(6) Delivery order or contract number and expiration date; and name of the Contracting Officer.

(d) The Contracting Officer will ensure that the Contractor is notified as soon as a determination is made by the assigned or cognizant DLA Intelligence Personnel Security Office regarding acceptance of the previous investigation and clearance level.

(1) If a new investigation is deemed necessary, the Contractor and Contracting Officer will be notified by the respective DLA Personnel Security Office after appropriate checks in DoD databases have been made.

(2) If the Contractor employee requires access to classified information and currently does not have the appropriate clearance level and/or an active security clearance, the DLA Intelligence Personnel Security Office will relay this information to the Contractor and Contracting Officer for further action. Investigations for Contractor employees requiring access to classified information must be initiated by the Contractor Facility Security Officer (FSO).

(3) The Contracting Officer will ensure that the respective DLA Intelligence Personnel Security Office initiates investigations for Contractor employees not requiring access to classified information (i.e., IT or unescorted entry).

(4) It is the Contractor’s responsibility to ensure that adequate information is provided and that each Contractor employee completes the appropriate paperwork, as required either by the Contracting Officer or the DLA

Intelligence Personnel Security Office, in order to begin the investigation process for the required clearance level.

(e) The Contractor is responsible for ensuring that each Contractor employee assigned to the position has the appropriate security clearance level.

(f) The Contractor shall submit each request for IT access and investigation through the Contracting Officer to the assigned or cognizant DLA Intelligence Personnel Security Office. Requests shall include the following information and/or documentation:

(1) Standard Form (SF) 85, Questionnaire for Non-Sensitive Positions, or the SF 86, Questionnaire for National

Security Positions (see note below);

(2) Proof of citizenship (i.e., an original or a certified copy of a birth certificate, passport, or naturalization certificate); and

(3) Form FD-258, Fingerprint Card (however, fingerprinting can be performed by the cognizant DLA Intelligence

Personnel Security Office).

(Note to (f)(1) above: An investigation request is facilitated through use of the SF 85 or the SF 86. These forms with instructions as well as the Optional Form (OF) 306, Declaration for Federal Employment, which is required with submission of the SF85 or SF 86, are available at the Office of Personnel Management’s

(OPM) system called Electronic – Questionnaires for Investigations Processing (e-QIP). Hard copies of the

SF85 and SF86 are available at OPM’s web-site, www.opm.gov, but hard copies of the forms are not accepted.)

(g) Required documentation, listed above in paragraphs (f) (1) through (3), must be provided by the Contractor as directed by the Contracting Officer to the cognizant DLA Intelligence Personnel Security Office at the time of fingerprinting or prior to the DLA Intelligence Personnel Security Office releasing the investigation to OPM.

(h) Upon completion of the NACI, NACLC, SSBI, or other sufficient, appropriate investigation, the results of the investigation will be forwarded by OPM to the appropriate adjudication facility for eligibility determination or the

DLA Intelligence Personnel Security Office for review and determination regarding the applicant’s suitability to occupy an unescorted entry position in performance of the DLA contract. Contractor personnel shall not commence work on this effort until the investigation has been favorably adjudicated or the Contractor employee has been waived into the position pending completion of adjudication. The DLA Intelligence Personnel Security Office will ensure that results of investigations will be sent by OPM t to the Department of Defense, Consolidated

Adjudications Facility (DoD CAF) or DLA Intelligence Personnel Security Office.

(i) A waiver for IT level positions to allow assignment of an individual Contractor employee to commence work prior to completion of the investigation may be granted in emergency situations when it is determined that a delay would be harmful to national security. A request for waiver will be considered only after the Government is in receipt of the individual Contractor employee’s completed forms, the background investigation has been initiated and favorable FBI fingerprint check has been conducted. The request for a waiver must be approved by the

Commander/Director or Deputy Commander/Director of the site. The cognizant DLA Intelligence Personnel

Security Office reserves the right to determine whether a waiver request will be forwarded for processing. The individual Contractor employee for which the waiver is being requested may not be assigned to a position, that is, physically work at the Federally-controlled facility and/or be granted access to Federally-controlled information systems, until the waiver has been approved.

(j) The requirements of this clause apply to the prime Contractor and any subcontractors the prime Contractor may employ during the course of this contract, as well as any temporary employees that may be hired by the Contractor.

The Government retains the right to request removal of Contractor personnel, regardless of prior clearance or adjudication status whose actions, while assigned to this contract, who are determined by the Contracting Officer to conflict with the interests of the Government. If such removal occurs, the Contractor shall assign qualified personnel, with the required investigation, to any vacancy.

(k) All Contractor personnel who are granted access to Government and/or Federally-controlled information systems shall observe all local automated information system (AIS) security policies and procedures. Violations of local AIS security policy, such as password sharing, performing personal work, file access violations, or browsing files outside the scope of the contract, will result in removal of the Contractor employee from Government property and referral to the Contractor for appropriate disciplinary action. Actions taken by the Contractor in response to a violation will be evaluated and will be reflected in the Contractor’s performance assessment for use in making future source selection decisions. In addition, based on the nature and extent of any violations of AIS security policy, the http://www.opm.gov/

Government will consider whether it needs to pursue any other actions under the contract such as a possible termination.

(l) The Contractor may also be required to obtain a Common Access Card (CAC) or Installation Access Badge for each Contractor employee in accordance with procedures established by DLA. When a CAC is required, the

Contracting Officer will ensure that the Contractor follows the requirements of Homeland Security Presidential

Directive 12 and any other CAC-related requirements in the contract. The Contractor shall provide, on a monthly basis, a listing of all personnel working under the contract that have CACs.

(m) Contractor personnel must additionally receive operations security (OPSEC) and information security

(INFOSEC) awareness training. The DLA annual OPSEC refresher training and DLA annual INFOSEC training will satisfy these requirements and are available through the DLA Intelligence Office.

(n) When a Contractor employee who has been granted a clearance is removed from the contract, the Contractor shall provide an appropriately trained substitute who has met or will meet the investigative requirements of this clause. The substitute may not begin work on the contract without written documentation, signed by the Contracting

Officer, stating that the new Contractor employee has met one of the criteria set forth in paragraphs (c), (d), or (i) of this clause, (i.e., acceptance of a previously completed security investigation, satisfactory completion of a new investigation, or a waiver allowing work to begin pending completion of an investigation). Contractor individual employees removed from this contract as a result of a violation of local AIS security policy are removed for the duration of the contract.

(o) The following shall be completed for every employee of the Government Contractor working on this contract upon contract expiration. Additionally, the Contractor shall notify the contracting officer immediately in writing whenever a Contractor employee working on this contract resigns, is reassigned, is terminated or no longer requires admittance to the Federally-controlled facility or access to Federally-controlled information systems. When the

Contractor employee departs, the Contractor will relay departure information to the cognizant DLA Intelligence

Personnel Security Office and the Trusted Agent (TA) that entered the individual into the Trusted Associated

Sponsorship System (TASS), so appropriate databases can be updated. The Contractor will ensure each departed employee has completed the DLA J6 Out-Processing Checklist, when applicable, for the necessary security briefing, has returned any Government-furnished equipment, returned the DoD CAC and DLA (or equivalent Installation) badge, returned any DoD or DLA vehicle decal, and requested deletion of local area network account with a prepared Department of Defense (DD) Form 2875. The Contractor will be responsible for any costs involved for failure to complete the out-processing, including recovery of Government property and investigation involved.

(p) These Contractor security requirements do not excuse the Contractor from meeting the delivery schedule/performance requirements set forth in the contract, or waive the delivery schedule/performance requirements in any way. The Contractor shall meet the required delivery schedule/performance requirements unless the contracting officer grants a waiver or extension.

(q) The Contractor shall not bill for personnel, who are not working on the contract while that Contractor employee’s clearance investigation is pending.

Solicitation Provisions

The following provisions are incorporated by reference:

FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions

FAR 52.203-18 Prohibition on contracting with entities that require certain internal confidentiality agreements or statements representation

FAR 52.204-7 System for Award Management

FAR 52.204-16 Commercial and Government Entity Code Reporting

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

FAR 52.209-7 Information Regarding Responsibility Matters

FAR 52.217-5 Evaluation of Options

FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions

Relating to Iran—Representation and Certification

DFARS 252.203-7005 Representation Relating to Compensation of Former DOD Officials

DFARS 252.204-7007 Alternate A, Annual Representations and Certifications

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services--Representation

DFARS 252.225-7974 Representation regarding business Operations with Maduro Regime (Deviation 2020-

O0005)

The following provisions are incorporated by full text:

FAR 52.212-1 INSTRUCTION TO OFFERORS – COMMERCIAL ITEMS (DEVIATION 2018-O0018)

ADDENDA TO FAR 52.212-1 INSTRUCTION TO OFFERORS – COMMERCIAL ITEMS (OCT 2018)

Reference paragraph (c) under referenced provision FAR 52.212-1. This paragraph is tailored to read as follows:

(c) Period of acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

QUOTE PREPATATION AND SUBMISSION INSTRUCTIONS

1. All quotes must be received electronically via email at Steven.Lesh@dla.mil, by 3:30 PM Pacific

Daylight Time on May 5, 2021. Facsimile and hard copy submissions of quotes will not be accepted.

Offerors are reminded of the provision set forth in FAR 52.212-1(f), Instructions to Offerors –

Commercial Items - Late submissions, modifications, revisions, and withdrawals of offers, that provides that: (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

2. Quotes shall include all required documentation as listed below. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award.

Instructions contained herein are to serve as a guide in preparation of quotes; however, they are not intended to be all inclusive. The instructions generally describe the type and extent of information which should be provided in the quote. The offeror is expected to completely examine and analyze all aspects of the technical, past performance, and price areas to be addressed, and to include information in the quote which will enable the evaluators to determine the offeror’s understanding of the requirements in each of the above areas.

3. Quotes shall have this statement in the footer of each page “Source Selection Information See FAR 2.101 and 3.104.”

All contractor personnel certifications and other documents containing Personally Identifiable Information

(PII) shall be mark “Personally Identifiable Information (PII) Safeguard IAW DoD Privacy Program and Privacy Act of 1974”.

4. Organization/Number of Copies/Page Limits: The offeror shall prepare the quote as set forth in the table below. The titles and contents and number of copies required for each file are defined in this table and the offeror shall submit the quote in the English language. Quotes shall be submitted as THREE (3) separate files as follows:

FILE TITLE PAGE LIMITATIONS

I TECHNICAL CAPABILITY NONE

II PAST PERFORMANCE NONE

III PRICING NONE

VOLUME I – Technical Capability

Volume I shall include the following:

1. Contractor personnel certifications demonstrate that they are currently certified by Lenel at a Lenel

Certified Professional (LCP) level or higher.

2. Contractor personnel certifications that demonstrate they are currently certified at the DoD 8570.1-M IA

Technical (IAT) Level II and possess the Computer Environment certification for the administrative work performed. Copies of all certifications must be included in submission.

3. Contract shall include the resumes for the Project Manager, Senior Systems Administrator and

Client/System Administrator positions.

VOLUME II – Past Performance

Volume II shall include:

The Offeror shall describe their background, knowledge and experience related to performing maintenance support services (i.e. preventive & remedial maintenance) on the Lenel Electronic Security System, Pelco Closed Circuit

Television System and network switches. Of particular emphasis is performance that was executed in accordance with the same or similar scope and magnitude that is described in the PWS. Recent and relevant past performance information is used in determining the level of confidence the Government has for successful performance based upon the Offeror’s actions under previously awarded, relevant contracts. Recent performance is defined as a contract that has performance within the last five (5) years from the date of this solicitation issuance.

To be considered relevant, the offeror must demonstrate past execution of similar contracts in terms of complexity, technology, magnitude of effort, schedule, and scope. The Offeror must demonstrate through past performance an ability to perform the work described in the solicitation. This is done by demonstrating that they have successfully executed contracts of similar scope and magnitude. The Government recommends submission of at least three contracts, but will evaluate any and all submitted.

Offerors shall provide a detailed explanation of the relevance of the contracts or efforts to the requirements as defined in the PWS. If subcontractor experience is provided as part of the most relevant contracts provided, it will be given weight relative to the percentage of effort being provided by that particular subcontractor in the offer submitted. The references will be evaluated in the aggregate in order to allow Offerors who may not have the entire scope, magnitude, and complexity of the requirement under one individual contract to still be considered relevant if experience with the full scope, magnitude, and complexity of the requirement can be demonstrated within the allotted number of references as described above.

If an Offeror or its subcontractor determines they have no past performance data, they shall provide the following statement in lieu of the information requested below: “(Insert Offeror or subcontractor’s name) has determined that they possess no past performance information in accordance with the solicitation.”

To be compliant with this factor Offerors shall provide the following information for both the Offeror and proposed subcontractors.

1. An index of previous contract data for the Offeror. The index shall contain three or more PRIME contracts and SUBCONTRACTS that the Offeror is currently performing or has completed during the last five (5) years. The index shall include:

- Contractor Name

- Name of the customer/agency

- Contract/Purchase Order Number

- Customer points of contact (minimum of two, provide name, telephone number, fax number, and e-mail addresses)

- Length of contract

- Period of performance (dates)

- Initial Contract Price

- Final Contract Price or price as of the last modification

- Description of product/service provided (include sufficient detail to demonstrate the scope and complexity of the product/service provided)

- Discussion of the similarities and differences of experience (include sufficient detail to demonstrate similarities/dissimilarities to the requirements of this solicitation)

- Facilities in which the product/service was performed

- Quality of Past Performance; to include a discussion of actual performance under each contract listed, including problems encountered; how they were resolved; the timeliness of deliverables required; how costs were controlled; business relationships; management of personnel, and any other areas deemed necessary to provide insight into actual performance issues

2. A narrative synopsis that shall describe the specific nature of the work, similarities with the proposed work and the relevant experience gained. The narrative portion shall also indicate any occurrence of cost growth and/or schedule delays encountered. The appearance of cost growths and/or schedule delays on past contracts must be explained.

3. An index of Previous Contract Data for all subcontractors containing the information listed in paragraph (1) above as it relates to PRIME and SUBCONTRACTS that the subcontractor is currently performing or has completed during the last five (5) years.

VOLUME III - Price Quote:

Quotations may be submitted in contractor format and shall include:

1. Signed and dated quote/cover letter with the following information: Solicitation Number, Company name, address, Contractor point of contact, telephone number, e-mail address, Contractor DUNS Number, and

Commercial and Government Entity (CAGE) Code.

2. Completed Attachment Schedule of Supplies/Service for base contract and two one-year ordering periods in

EXCEL file Workbook format. Prices must be rounded to two decimal points.

3. Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation).

4. Completed certifications and representations located at FAR 52.212-3 of the RFQ or offeror statement indicating that said certifications and representations are current and located in the System for Award

Management (SAM) database at http://www.sam.gov.

(End of Provision)

ADDENDA TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

The Government intends to award one (1) contract resulting from this solicitation to the responsive, responsible offeror whose offer, conforming to this solicitation, will be the most advantageous to the Government, price and other factors considered using the Lowest Technically Acceptable Price process, with the lowest overall price for

ALL CLINs. To be considered for award, an offer must be provided for all CLINS. Award will be made on all or none basis. Technical tradeoffs will not be made, and no additional credit will be given for exceeding acceptability.

The Government intends to award without discussions; therefore, the initial offer should contain the offeror’s best terms from a price and technical standpoint.

Request for Quote shall be evaluated for acceptability or unacceptability only and shall not be rated. Any offeror who has submitted a technically acceptable quote and who has been found to have an acceptable past performance

WILL THEN have the quote evaluated for lowest price.

This solicitation is not being conducted using FAR Part 15 procedures. The award decision process is being conducted under FAR Part 12.6 and FAR Part 13.5. IAW FAR Subpart 13.106-2(b)(3), the Government does not intend to conduct discussions but reserves the right to hold discussions if deemed necessary by the Contracting

Officer. The Government reserves the right to seek clarifications, i.e., "limited exchanges" between the Government and interested bidders that may allow bidders to clarify certain aspects of their quotes or to resolve minor or clerical errors.

If the Contracting Officer does determine it is in the Government’s best interest to conduct communications with offerors, and a contractor is given an opportunity to correct any minor deficiencies or inconsistencies in a quote, such as obvious mathematical errors, and after correction the quote is still determined to be unacceptable, such determinations will be cause for rejection of the quote. No offeror will be given an unlimited number of http://www.sam.gov/ opportunities for correction of a quote.