COMBINED SYNOPSIS/ SOLICITATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with (IAW) Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Solicitation number FA700026Q0110 is issued as a request for quote (RFQ) for the purchase and installation of brand name projectors and soundbars, removal and haul away of old projectors

IAW Attachment 1 — Statement of Work (SOW). Please see Attachment 3- Brand Name

Justification and Approval (J&A) for the brand name Epson BrightLink 1485Fi Interactive

Projectors and AVerMedia GS68-C Soundbars.

This acquisition is not set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

While the current Independent Government Estimate is less than $900,000, should the final award value of this contract exceed $900,000.00, any selected other-than-small (large) business concern will be required to submit an acceptable Small Business Subcontracting Plan in accordance with RFO 19.109(a)(1)(i) prior to contract award.

Solicitation: FA700026Q0110

Project: FY26 USAFA DF/DFT Projectors and Soundbars

Set-Aside: None | NAICS: 334310 (Size Standard: 750 Employees)

Shipping: FOB destination to USAF Academy, CO 80840. Include shipping charge in CLIN

0003, do not list as a separate CLIN.

SECTION I: SCHEDULE OF SUPPLIES/SERVICES (CLIN STRUCTURE)

The United States Air Force Academy (USAFA) Dean of Faculty – Technology Office requires the procurement of 285 commercial off the shelf (COTS) Epson BrightLink 1485Fi Interactive

Projectors (brand name and specified model only with no exceptions); 249 AVerMedia GS68-C

Soundbars (brand name and specified model only with no exceptions); Professional Installation of 270 Projectors and 244 Soundbars across 243 Classrooms; Professional De-installation, Transport, and Disposal of 270 legacy projectors to DRMO located at Fort Carson, Colorado. All hardware, installation, removal, and disposal requirements shall be performed strictly in accordance with Attachment 1 — Statement of Work (SOW).

This is a Firm-Fixed-Price (FFP) commercial acquisition conducted under RFO Part 12

(Acquisition of Commercial Products and Commercial Services) utilizing simplified acquisition procedures. Quoters must provide pricing for all Line Items (CLINs and SLINs) listed below to be considered for award. All CLINS/ SLINs are FFP.

http://www.acquisition.gov/

CLIN Description Qty Unit Unit Price Total Price

0001 Epson BrightLink 1485Fi

Interactive Projectors (Brand

Name)

Manufacturer-certified short-throw interactive projectors, Part

Number V11H919520, to support academic classroom operations.

Sourced in accordance with the approved TAA Nonavailability

Determination in the contract file.

285 EA $ $

0002 AVerMedia GS68-C Soundbars

(Brand Name)

Manufacturer-certified commercial classroom soundbars, Part Number GS68-C. Sourced in accordance with the approved

TAA Nonavailability

Determination in the contract file.

249 EA $ $

0003 Turn-key Classroom Installation

Services

Complete delivery, unboxing, classroom mounting, electrical integration, testing, calibration, and cleanup across 243

Designated Academic Facility

(DF/DFT) classrooms in Buildings

2354 and 2355 IAW SOW

Sections 1.0, 2.0, 4.0, 5.0, 6.0, 7.0, and Table 8.1. Requires coordination with Civil

Engineering (10 CES) under approved USAFA Form 332 for electrical grid connections. Note:

This is an informational parent

CLIN; invoicing/payment shall be executed strictly against SLINs

0003AA through 0003AD.

0003AA Phase 1 Installation (25%

Completion Milestone)

Successful installation, configuration, testing, cleanup, and formal Government

1 EA $ $

acceptance of the first 25% of

Designated Academic Facility

(DF/DFT) classrooms

(approximately 61 classrooms)

IAW SOW Table 8.1.

0003AB Phase 2 Installation (50%

Completion Milestone)

Successful installation, configuration, testing, cleanup, and formal Government acceptance of an additional 25% of designated classrooms

(cumulative total of 50% / approximately 122 classrooms)

IAW SOW Table 8.1.

1 EA $ $

0003AC Phase 3 Installation (75%

Completion Milestone)

Successful installation, configuration, testing, cleanup, and formal Government acceptance of an additional 25% of designated classrooms

(cumulative total of 75% / approximately 183 classrooms)

IAW SOW Table 8.1.

1 EA $ $

0003AD Phase 4 Installation (100%

Completion Milestone)

Payment for contractor completion, government inspection, and formal QA acceptance of the final 25% of classrooms (cumulative total of

100% / all 243 classrooms).

1 EA $ $

0004 Complete de-installation, removal of mounting hardware/cabling, packing, and safe transport of 270 legacy classroom projectors to the

Defense Reutilization and

Marketing Office (DRMO) located in Bldg. 324, Wickersham

Blvd, Fort Carson, CO 80902 IAW

SOW Paragraphs 1.1, 2.5, and 3.4.

Successful completion is

1 EA $ $

contingent upon the contractor obtaining a signed DD Form

1348-1A receipt from DRMO personnel and submitting it to the

Contracting Officer.

TOTAL CONTRACT VALUE $

SECTION II: Addendum to RFO 52.212-1 Instructions to Offerors-

Commercial Products and Commercial Services.

1.0 GENERAL INSTRUCTIONS

Quoters must submit their quotations electronically via email to marissa.morris.4@us.af.mil and danielle.hyde.2@us.af.mil no later than September 23, 2026, at 08:00am MST.

Quotations must be structured in two (2) separate, self-contained volumes as outlined below.

1.1 QUESTIONS/ REQUEST FOR INFORMATION (RFI)

Any questions or Requests for Information (RFI) regarding the technical, operational, or administrative aspects of this solicitation must be submitted electronically to the Contracting

Officer and Contract Specialist.

• RFI Submission Deadline: September 18, 2026, at 08:00am MST.

• Submission Contacts: Emails must be sent concurrently to danielle.hyde.2@us.af.mil and marissa.morris.4@us.af.mil.

• Late Questions: To protect the accelerated fiscal year-end award timeline, questions received after this cutoff will not be answered. All questions and official Government responses will be compiled and posted as an amendment to this solicitation on SAM.gov.

2.0 VOLUME I: TECHNICAL CAPABILITY

The Technical volume must be submitted as a separate PDF and must not contain any pricing information. To be evaluated as technically acceptable, the quoter must provide:

• Product Verification Statement: A written statement certifying that the quoter will deliver the exact, brand-name Epson BrightLink 1485Fi projectors (285 EA) and

AVerMedia GS68-C soundbars (249 EA) meeting all salient characteristics in Attachment

1 (SOW Section 2.0). No substitute hardware will be evaluated.

• Epson Authorized Partner Verification: A copy of the quoter's current Epson

Advantage Partner Certificate or a direct Letter of Authorization (LoA) from Epson mailto:marissa.morris.4@us.af.mil mailto:danielle.hyde.2@us.af.mil mailto:danielle.hyde.2@us.af.mil mailto:marissa.morris.4@us.af.mil

America, Inc., verifying their status as an authorized reseller of the proposed hardware to ensure standard manufacturer warranty eligibility (SOW Paragraph 2.7).

• Classroom Installation & Execution Plan (IAW Attachment 1 SOW): A comprehensive plan demonstrating the quoter's capability to execute all requirements in the SOW, specifically detailing:

1. Adherence to the installation schedule and phased delivery in Buildings 2354 and 2355 across 243 classrooms starting no later than October 15, 2026 (SOW

Paragraph 2.8 and Table 8.1).

2. Mounting procedures utilizing existing universal mounts or ceiling/wall brackets, wiring concealment, and electrical coordination (SOW Paragraphs

2.3 and 2.4).

3. Post-installation testing, calibration, English on-screen display setup, and submittals package delivery (SOW Paragraph 2.6.1 and Section 7.0).

4. Daily cleanup, debris removal, vacuuming, and wiping down of surfaces to maintain classrooms in a clean and ready-to-use appearance (SOW Section

4.0).

5. Removal and transport of 270 legacy units to DRMO at Fort Carson, CO

(SOW Paragraph 1.1 and 3.4).

6. Compliance with base access hours (0630–1730 Monday through Sunday, standard work hours 0730–1630 Monday through Friday) and badging passes at least one day prior to start (SOW Section 5.0).

• Statement of Similar Past Projects: A detailed statement listing previous projects completed of a similar scope and nature to this turn-key AV installation. For each project, the quoter must include:

1. The contract number (if applicable).

2. The dollar value and period of performance.

3. A summary of the work performed (e.g., number of displays/projectors installed and configured).

4. The client's point of contact (name, phone number, and email address).

3.0 VOLUME II: PRICE

The Price volume must contain:

• Completed and Signed SF 1449 Schedule: Unit and total pricing filled out for CLINs

0001, 0002, 0004, and SLINs 0003AA through 0003AD.

• Attachment 2: Trade Agreement Certificate: Fully completed and signed certification.

• Subcontracting Plan Warning: If the final award value of this contract exceeds

$900,000.00, any selected other-than-small (large) business concern will be required to submit an acceptable Small Business Subcontracting Plan in accordance with RFO

19.109 (a)(1)(i) prior to contract award. Commercial Subcontracting Plans approved by

GSA, DCMA, or another federal agency are acceptable.

4.0 SITE VISIT (OPTIONAL)

An optional site visit will be conducted to allow interested parties the opportunity to inspect the physical classroom environments (Fairchild Hall) and gain a complete understanding of the mounting layouts and technical requirements in the SOW.

• Date and Time: September 16, 2026, at 1400 MST.

• Location: US Air Force Academy, Fairchild Hall, Colorado.

• Registration Deadline: September 15, 2026, no later than 1000 MST.

• Registration Contacts: Emails must be sent concurrently to danielle.hyde.2@us.af.mil and marissa.morris.4@us.af.mil.

• Mandatory Registration Information: Quoters must submit the following information for each individual person planning to attend in their party:

1. Point of Contact (POC) Full Name

2. Business Name and Address

3. Email Address

4. Cell Phone Number

Base Security Access Requirements: All site visit attendees must meet the following security criteria to be granted entry onto the installation:

• Attendees MUST have a valid, physical REAL ID-compliant Driver's License in their possession at the time of entry.

• Attendees MUST NOT have any active warrants. A background check will be executed by Security Forces using the registration details provided. Failure to pass the security check or possess a REAL ID will result in denial of base entry.

SECTION IV: FAR 52.212-2 Evaluation-Commercial Products and

Commercial Services.

Paragraph (a) is amended as follows:

(a) The Government may submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. The Government will select the awardee that represents the best value based on price, past performance, and technical capability.

(b) Supplier Risk Management Scores will be evaluated IAW DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS) (Mar 2023).

(c) Technical Capability Evaluation (Attachment 1 — Statement of Work Compliance):

mailto:danielle.hyde.2@us.af.mil mailto:marissa.morris.4@us.af.mil

The Government will evaluate technical capability on an acceptable/unacceptable basis.

To be rated technically acceptable, the quoter's proposal must fully meet all operational, technical, and logistical requirements specified in Attachment 1 (Statement of Work), including:

• Conformance with Salient Characteristics (SOW Section 2.0), providing 285 brand-name Epson BrightLink 1485Fi projectors and 249 brand-name AVerMedia GS68-C soundbars with minimum 3-year manufacturer warranties.

• Complete turn-key installation and alignment of 270 projectors and 244 soundbars across 243 classrooms in Buildings 2354 and 2355 in accordance with SOW Table 8.1 schedule parameters, beginning no later than October 15, 2026.

• Verification of Epson Authorized Partner status to ensure manufacturer warranty enforcement.

• Demonstrated ability to execute electrical wiring, mount configuration, post-installation testing/calibration, daily classroom cleanup, and de-installation/disposal to DRMO at Fort Carson, CO (SOW Sections 3.0, 4.0, and 7.0).

(d) Supply Chain Security & FASCSA Compliance Review:

As a critical element of technical capability, the Government will perform a security and supply chain compliance review in accordance with FAR 52.204-30 (Federal Acquisition

Supply Chain Security Act Orders—Prohibition) and FAR 52.240-91 (Security

Prohibitions and Exclusions). The Government will query the Federal Acquisition

Security Council (FASC) exclusion list and the unified federal "do not buy" database via

SAM.gov to verify that the quoter, the hardware manufacturers (Epson / AVerMedia), and all proposed AV hardware components, firmware, and software are not subject to any active FASCSA, ASDA, or other federal security exclusion orders. Any quote proposing equipment, components, or sources subject to an applicable prohibition will be determined technically unacceptable and ineligible for award.

(e) Past Performance Evaluation:

Past performance will be evaluated comparatively. The Government will review the statements of similar past projects, SPRS data, and other available performance records.

Quoters with no relevant past performance will receive a neutral rating and will not be evaluated favorably or unfavorably.

PHASED EVALUATION METHODOLOGY

To maximize efficiency, the Government will utilize the following phased evaluation methodology:

• Phase 1 (Price Ranking): All received quotes will be ranked by total evaluated price (CLINs 0001, 0002, 0004, and SLINs 0003AA–0003AD), from lowest to highest.

• Phase 2 (Technical & Past Performance): The Government will initially evaluate only the three (3) lowest-priced quotes for technical capability (full compliance with Attachment 1 SOW and supply chain/FASCSA security checks) and past performance/SPRS risk.

• Phase 3 (Award Selection): If one of the three lowest-priced quotes is determined to represent the best value and is technically acceptable, award will be made to that quoter. If none of the first three quotes are determined to represent the best value to the Government, the evaluation team will evaluate the fourth lowest-priced quote, and so on, in ascending order of price, until a best value awardee is selected.

• (End of provision)

List of Attachments:

• Attachment 1: Statement of Work

• Attachment 2: Trade Agreements Act Certificate

• Attachment 3: Brand Name Justification and Approval

• Attachment 4: SF 1449