Combined Synopsis_Solicitation.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (AFSOC)

CANNON AIR FORCE BASE NEW MEXICO

Combined Synopsis/Solicitation for Commercial Products & Services

Section 1: Solicitation Details

A. Title: FY26- 27 SOCONS JRC VTC

B. Solicitation #: FA4855 – 26 – Q – 0013

C. Type: Request for Proposals (RFP)

D. Contract Type Firm-Fixed-Price

E. Response Deadline: 29 September 2026, prior to 2:00 PM, Mountain Time

F. Questions Deadline: 25 September 2026, prior to 3:00 PM, Mountain Time

G. NAICS Code: 334310, Audio and Video Equipment

H. Set-Aside: Total Small Business Set-Aside

I. Size standard 750 employees

J. Points of Contact for

Questions and

Submission of Offers:

Marissa Verbovskiy, Contract Specialist, marissa.verbovskiy.1@us.af.mil;

SSgt Dariia Khymchenko, Contracting Officer, klemon@us.af.mil

Section 2: Requirement & Performance

2.1 General Information

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the Revolutionary FAR Overhaul (RFO) part 12, as supplemented with additional information included in this notice. This announcement constitutes only solicitation. Offers are being requested and a separate written solicitation will not be issued.

This solicitation incorporates provisions and clauses by reference (see Attachment 5).

The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul.

2.2 Requirement Description

The Government requires a complete, easy-to-use audio visual and video teleconferencing system for the JRC Conference Room. The contractor must provide the equipment, installation, programming, testing, training, documentation, and one-year warranty needed for a working system. The main feature is a single wired USB-C connection at the podium. A user will connect a Government laptop and use the room cameras, microphones, loudspeakers, televisions, and projector with Microsoft Teams, Zoom, Webex, or another Government-approved conferencing program. A dedicated room codec is not needed.

mailto:marissa.verbovskiy.1@us.af.mil mailto:klemon@us.af.mil https://www.acquisition.gov/far-overhaul

a) A detailed description is provided in Attachment 1: PWS – 27 SOCONS

b) Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds become available. The

Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the

Government has no obligation to reimburse any offeror for any costs.

2.3 Performance & Delivery

a) Period of Performance or Required Delivery Timeline:

a. Delivery of items is required within 90 days after receipt of order.

b) Place of Performance/Delivery: 110 Alison Ave, Cannon, NM 88103

c) FOB Point: Destination

Section 3: 52.212-1, Instructions for Offerors – Commercial Products and

Commercial Services

a) Submission of offers. Submit signed and dated offers to the Points of Contact specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include:

a. The solicitation number;

b. The name, address, telephone number of the Offeror;

c. The Offerors Unique Entity Identifier (UEI) and, if applicable, Electronic

Funds Transfer (EFT) indicator;

d. Information necessary to evaluate the factors contained in Section 4:

Evaluation – Commercial Products and Commercial Services of this solicitation. The Offerors’ response to this solicitation must be received in the email inbox of the Points of Contact identified in this solicitation at or before the exact time specified in this solicitation and must include the following documents to be considered responsive:

i. Quotation or Proposal that conforms to the requirements listed in

Attachment 1;

ii. Attachment 2: Pricing Worksheet filled out completely;

iii. Attachment 3: Offeror Information & Certification filled out completely and signed by an authorized representative of the company who has authority to legally bind the company;

iv. Attachment 4: Conflict of Interest Statement filled out completely and signed by an authorized representative of the company who has authority to legally bind the company.

b) In accordance with RFO 4.203-1(b), all offerors are required to have an active

Federal Government contracts registration in the System for Award Management

(SAM) at time of submission to be considered responsive and eligible for award.

c) Formal communications. Any formal communication, including questions and answers, shall be submitted in writing via email to the Points of Contact listed in this solicitation. It is the offeror’s responsibility to acknowledge receipt of all formal communications. Answers to all questions shall be posted as an addendum to the solicitation on SAM.

d) Period of acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

e) Late submissions, modifications, revisions, and withdrawal of offers.

a. Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

b. Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise acceptable offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

c. If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

d. Offerors may withdraw their offers by written notice to the Government received at any time before award.

f) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

g) Debriefings. If a post-award debriefing is given to requesting Offerors, the

Government will disclose the following information, if applicable:

a. The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

b. The overall evaluated cost or price and technical rating of the successful

Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

c. The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

d. A summary of the rationale for award.

e. For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

f. Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

Section 4: Evaluation – Commercial Products and Commercial Services

g. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors will be used to evaluate offers:

h. Technical. The technical rating reflects the degree to which the offer meets or does not meet the requirements listed in Attachment 1.

Technical Acceptable/Unacceptable Rating Method

Adjectival Rating Description

Acceptable Offer meets the requirements of the solicitation.

Unacceptable Offer does not meet the requirements of the solicitation.

i. Past Performance. Past performance will be rated on an “Acceptable” or

“Unacceptable” basis at the overall factor level using the ratings shown below.

Past Performance Acceptable/Unacceptable Rating Method

Adjectival Rating Description

Acceptable

Based on the offeror’s performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable

Based on the offeror’s performance record, the

Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

i. Past performance information may be obtained from any sources available to the Government, to include, but not limited to, the

Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System

(FAPIIS), Electronic Subcontract Reporting System (eSRS), and the Supplier Performance Risk System (SPRS).

ii. In the case of an offeror without a record of past performance, or for whom information on past performance is so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have

“Unknown” past performance. In the context of acceptable/unacceptable, “Unknown” shall be considered

“Acceptable”.

j. Price.

The Government will evaluated price by adding the extended prices for all required Contract Line Item Numbers (CLINs), including all required delivery, shipping, handing, and other costs necessary to meet the requirements of this solicitation.

The Government will make award to the responsible offeror submitting the lowest evaluated total price whose offeror conforms to the solicitation requirements.

The Government may evaluate the reasonableness of the proposed price. The

Government will use the unit prices proposed to evaluate any arithmetic discrepancies. If an inconsistency exists between a unit price and an extended price, the unit price will govern unless the solicitation states otherwise.

h) Determination of Responsibility. In accordance with RFO subpart 9.1 –

Responsible Prospective Contractors, an offeror must be determined to be responsible by the Contracting Officer in order to be eligible for award.

i) Notice of award. A written notice of award or acceptance of an offer furnished by the successful Offeror within the time acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Section 5: Attachments

a) Attachment 1: Performance Work Statement (PWS)

b) Attachment 2: Pricing Worksheet

c) Attachment 3: Offeror Information & Certification

d) Attachment 4: Conflict of Interest Statement

e) Attachment 5: Provisions and Clauses