Combined Synopsis-Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION

Solicitation. This is a combined synopsis/solicitation for an Aircraft Surveillance Blanket Purchase Agreement (BPA), prepared in accordance with FAR Subpart 13 and supplemented with additional information in this notice. This announcement serves as the sole solicitation; quotations are requested, and no written solicitation will be issued.

The 30th Contracting Squadron (30 CONS) is issuing Request for Quotation (RFQ) FA4610-25-Q-0017 to establish one or more Firm Fixed Prices (FFP) BPAs. The Government will award one or more BPAs to the Offeror(s) who provide prices that are deemed fair and reasonable.

This document and incorporated clauses and provisions are those in effect through Federal Acquisition Regular (FAR) Federal Acquisition Circular (FAC) Number 2024-05, Defense Federal Acquisition Regulation Supplement (DFARS) Change Number 01/17/2025, and Department of the Air Force Federal Regulation Supplement (DAFFARS) Change 10/16/2024.

This requirement is being solicited as 100% small business set-aside. For this acquisition, the North American Industry Classification System (NAICS) code is 488190: Other Support Activities for Air Transportation and the small business size standard is $40,000,000. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids). The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all. (See Section 10 of the Combined Synopsis)

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision.

Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation.

The evaluation procedures are outlined in this document.

The Offeror shall also complete FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Nov 2021). The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the SAM accessed through https://www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Dec 2023), apply to this solicitation. All provisions and clauses are listed in Attachment 1 of this RFQ.

Additionally, all clauses and provisions may be found in full text at the following site:

https://www.acquisition.gov/.

Description of Requirement. See Attachment -1 Statement of Work.

Period of Performance (PoP). O r d e r i n g P e r i o d : April 8, 2025 to April 7, 2028 Contract Line Item (CLIN). See Attachment 2, Pricing Worksheet

Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical, and Price, as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1.

Quotation Section Title/RFQ Reference Page Limit

Cover Letter 1

Factor 1. Technical Approach Technical 25

Factor 2. Price CLIN Pricing Sheet 1

Details for assembly of the quotation:

Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

Cover Letter: The Cover Letter shall identify the Offeror’s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted quotation and the having authority to negotiate and bind the company.

Pages shall be single line spaced; with a minimum 1-inch margin all around. The font shall be no smaller than 10 point and no larger than 12 point for general text, text in tables, charts, graphs, and figures. No condensed fonts allowed Times New Roman or Arial font only. No condensed fonts allowed; Times New Roman or Arial font preferred.

If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

All quotations must list UEI number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov.

Lack of registration in the SAM database will make an Offeror ineligible for award.

Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

Additional Instructions to Offerors. Offerors shall respond to this RFQ via e-mail by March 25, 2025, at 1:00 pm PT. All quotations should be sent to, Jeff Weeks, at jeffrey.weeks.5@spaceforce.mil, and Jake Hluska, at james.hluska@spaceforce.mil before the due date and time specified.

All questions regarding the RFQ package must be submitted to the above e-mail addresses by March 12, at 1:00 pm PT. Any questions asked over the telephone will not be answered.

Any questions received after this date and time may not be answered.

Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Submitted quotations shall be valid for 60 days after the closing date of the RFQ.

Basis for Award. The Government intends to award one or more FFP BPAs resulting from this RFQ to the responsible Offeror(s) who provide prices that are deemed fair and reasonable. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time.

Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

Evaluation Criteria. Evaluation criteria will include the following factors:

Factor 1 – Technical Approach. Offerors must provide a response to the following technical criteria:

1. Aircraft Performance Capabilities:

Describe the instrumented weather surveillance aircraft you will provide, including:

Its ability to operate in all weather conditions, day and night.

Its maximum service ceiling (must be at least 32,000 feet).

Its maximum speed (must be at least 250 knots).

Its ability to descend to a hard deck of 3,000 MSL.

Provide supporting documentation (e.g., aircraft specifications, performance data).

2. Operational Readiness & Response Time:

Describe your ability to support multiple launch attempts separated by 12 to 24 hours.

Confirm your capability to provide a backup aircraft at a standby location in case the primary aircraft is unavailable.

Describe your process for responding to an aircraft request from the Launch Weather Officer (LWO), including how you ensure aircraft arrival at the designated area no later than 2 hours and 30 minutes prior to launch.

3. FAA Compliance:

Identify the FAA-approved repair station(s) you will use for aircraft maintenance.

Describe how your operations conform to current FAA regulations regarding airworthiness, personal safety, and internally or externally mounted equipment or components.

Provide documentation verifying compliance with these requirements.

The following table shall be used for the evaluation of Factor 1:

Adjectival Rating Description

Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Factor 2 – Price.

The Total Evaluated Price (TEP) of each offeror will be assessed for price reasonableness. For this factor, TEP will be the sole discriminator among offerors. Price analysis will be conducted to determine whether each offeror’s TEP is reasonable.

Offerors must complete the attached Pricing Worksheet (Attachment 2) or submit a pricing volume in their own format. If using a company-specific format, the submission must include, at a minimum, the same level of detail as Attachment 2. All calculations must be rounded to the nearest dollar. Quotations that contain hidden extended figures or are set to display to the nearest dollar without proper rounding may be rejected.

To be eligible for award, the proposed price must be fair and reasonable in accordance with FAR 13.106- 2 Evaluation of quotations or offers.

Attachments:

Attachment 1 – SOW Attachment 2 – Pricing Worksheet Attachment 3 – Wage Determination Clauses Attachment 4 – Clauses Attachment 5 – BPA Terms and Conditions

James Hluska Contracting Officer