COG_Sub_W9_.pdf

This is a Substitute Form W-9 document issued by the County of Greenville, South Carolina, for tax identification purposes in connection with Request for Proposal #26068 for Delinquent Property Tax Posting Services. The form requires vendors to provide their legal name, taxpayer identification number (SSN or EIN/FIN), entity tax classification, service type, and payment remittance information. Proposers must submit sealed proposals electronically through the County's online procurement portal by Friday, March 6, 2026, at 3:00 PM, with inquiries due by February 12, 2026, at 5:00 PM. The County anticipates contract award on March 27, 2026, with contract negotiations extending through June 30, 2026, and a Notice to Proceed issued July 1, 2026. The contract term is one year with the possibility of four additional annual renewals. The scope of work involves posting physical Notices of Levy on mobile homes, real properties, watercrafts, and airplanes throughout the county during operating hours of 8:00 AM to 8:00 PM, Monday through Saturday, while maintaining a secure, searchable database with daily updates and a minimum six-year data retention period.

Pricing must be submitted on a per-property-posted basis with separate pricing for hard-copy printouts and photographs, calculated for 30-day payment terms. No set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors are specified in the procurement documents. Evaluation criteria are equally weighted at 16.7% each across six factors: Responsiveness to RFP, Previous Experience with Similar Projects, References, Cost, Ability to Dedicate Staff and Resources, and Ability to Provide and Maintain Database. All vendors must obtain and maintain Comprehensive General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability coverage of $1,000,000 per occurrence, and statutory Workers' Compensation insurance, with Greenville County named as additional insured. No bonding is required, and the specific award value or budget range has not been disclosed.