Delinquent property tax posting services

Greenville County, South Carolina, through its Procurement Services Division and Tax Collector's Office, is issuing Request for Proposal #26068 to procure physical property posting services for Delinquent Tax Notices on mobile homes, real properties, watercrafts, and airplanes throughout the county. The contractor will be responsible for posting Notices of Levy for unpaid taxes and fees during operating hours of 8:00 AM to 8:00 PM, Monday through Saturday, and must maintain a secure, searchable database that allows the County to retrieve posting information by date, taxpayer name, address, and Tax Map Sheet Number, with daily updates separating paid and unpaid accounts and historical data retention for a minimum of six years. Qualified vendors must submit sealed proposals electronically through the County's online procurement portal by Friday, March 6, 2026, at 3:00 PM, with inquiries due by February 12, 2026, at 5:00 PM; the County anticipates award on March 27, 2026, with contract negotiations extending through June 30, 2026, and a Notice to Proceed issued July 1, 2026. Proposers must provide company background information, at least three references with contact details, resumes of key personnel, a statement of understanding regarding services, and documentation of ability to dedicate staff and maintain the required database. Evaluation criteria are equally weighted at 16.7% each across six factors: Responsiveness to RFP, Previous Experience with Similar Projects, References, Cost, Ability to Dedicate Staff and Resources, and Ability to Provide and Maintain Database. The contract term is one year with the possibility of four additional annual renewals, and pricing must be submitted on a per-property-posted basis with separate pricing for hard-copy printouts and photographs calculated for 30-day payment terms.

No set-aside designations or disadvantaged enterprise restrictions are specified in the procurement documents provided. The RFP does not identify any incumbent vendors or current contractors. Contractors must obtain and maintain Comprehensive General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability coverage of $1,000,000 per occurrence, and statutory Workers' Compensation insurance, with Greenville County named as additional insured on applicable policies. All vendors must comply with South Carolina state law, the Illegal Immigration Reform Act, PREA requirements, and ADA accessibility standards, and must complete the County's Substitute Form W-9 for tax identification purposes. No bonding is required for this procurement. The specific award value or budget range is not disclosed in the available RFP documents, as compensation shall not exceed an amount to be determined through the proposal evaluation process, with invoices submitted upon service completion and payment due within thirty days of receipt.