COG_Sub_W9_.pdf

This is a Substitute Form W-9 document issued by the County of Greenville, South Carolina, required for vendors seeking to contract with the county. The form is a prerequisite for participation in the Parking Garage Management Services for Heritage Green Parking Deck procurement. Prospective vendors must complete this form prior to contract award and payment authorization. The form collects essential taxpayer identification information, including legal name, taxpayer identification number (either SSN or EIN/FIN), entity tax classification, and payment remittance details. A mandatory pre-proposal meeting for the parking management contract is scheduled for March 10, 2026 at 9:30 AM at the Heritage Green Parking Deck facility located at 26 Heritage Green Place, Greenville, South Carolina 29601. Written questions must be submitted by March 13, 2026 at 3:00 PM, with proposals due electronically by March 25, 2026 at 3:00 PM. Contract award is anticipated by April 8, 2026, with contract negotiations occurring April 8-29, 2026 and services commencing July 1, 2026. The contract is structured as a one-year initial term with four optional one-year renewal periods at the County's discretion, contingent upon thirty days' advance written notice prior to the termination date.

The pricing structure comprises three components: a monthly management fee, hourly labor rates for parking ambassadors, and a markup percentage. The County will collect all parking revenues generated by the facility and remit them monthly with detailed financial reporting; any operating expense deficits are reimbursed by the County following approval. No set-aside designations or restrictions limiting competition based on disadvantaged enterprise status are specified in the procurement documents. No incumbent vendor or current contractor is identified. Qualified vendors must demonstrate experience with similar parking facility management projects, maintain financial stability, provide valid business references, and carry comprehensive general liability insurance of $1,000,000 per occurrence, $1,000,000 automobile liability coverage, and statutory workers' compensation insurance with waiver of subrogation. Contractors must maintain a fully staffed local office within five miles of the facility with five-minute response capabilities. The County reserves the right to reject any or all proposals at its discretion.