COG_Sub_W9_.pdf

This is a Substitute Form W-9 document issued by the County of Greenville, South Carolina, required for all vendors seeking to contract with the County. The form collects essential taxpayer identification and business information from prospective contractors prior to contract award and payment authorization. Vendors must provide their legal name, Taxpayer Identification Number (TIN), entity tax classification, service type, legal and payment remittance addresses, and contact information. The form requires vendors to certify under penalty of perjury that their TIN is correct, they are not subject to backup withholding by the Internal Revenue Service, and they are a U.S. citizen or other U.S. person. Completion of this form is mandatory for the Heritage Green Parking Deck Management Services contract, which involves a one-year initial term with four optional one-year renewal periods. The County will not accept the standard IRS Form W-9 in lieu of this substitute form, and failure to provide the required information in a timely manner may prevent or delay payment to the contractor.

The substitute form serves as a critical prerequisite to contract finalization and payment authorization, ensuring the County complies with U.S. tax law requirements and establishes proper vendor identification for financial transactions. The form accommodates various entity structures including sole proprietorships, partnerships, corporations, LLCs, trusts, and other business entities, with vendors required to select their applicable tax classification. No specific pricing terms, set-asides, or incumbent vendor information is contained within this administrative document; rather, it functions as a standardized compliance instrument that all awarded vendors must complete regardless of contract value or scope. The document was revised in October 2022 and remains the County's current requirement for vendor onboarding and payment processing.