CN-370000-CN327-T7.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Completion Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN327 7 FDEP-RCP FLAPG

FDEP-RCP Planning Grant Tasks & Updates to FL Adaptation Planning

Aptim Environmental & Infrastructure LLC

Samantha Danchuk 561-361-3199 Samantha.Danchuk@Aptim.com

Ralph Perkins or successor 850-245-2460 ralph.perkins@floridadep.gov

This task assignment is to update Resilient Florida Planning Grant Work Plan tasks and update the Florida Adaptation Planning Guidebook.

Krista Shipley or delegate

Upon Execution $ 39,945.00 June 30, 2024

$ 39,945.00

Ashley Larson 01/23/2024

Krista Shipley 01/23/2024

Ralph Perkins

Samantha Danchuk, Aptim

Eddy Bouza 1/31/2024

FLAPG 37538010010 100777 055010 U1672 131353 3E 39945

3994537202055010375004000010077700

Digitally signed by: Ashley Larson DN: CN = Ashley Larson email = Ashley.M.

Larson@Floridadep.gov C = AD Date: 2024.01.23 08:00:34 -05'00'

Ashley Larson

Krista Shipley Digitally signed by Krista Shipley Date: 2024.01.23 08:15:11 -05'00'

Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2024.01.25 16:00:41 -05'00'

Danchuk, Samantha Digitally signed by Danchuk, Samantha Date: 2024.01.31 09:22:46 -05'00'

Digitally signed by Eddy Bouza Date: 2024.01.31 11:55:36 -05'00'

SCOPE OF WORK

RESILIENT FLORIDA PLANNING GRANT TASKS &

UPDATES TO THE FLORIDA ADAPTATION PLANNING GUIDEBOOK

PURPOSE: This task assignment is to research, draft, and provide a list of acceptable tasks and their corresponding deliverable(s) for projects allowable for Resilient Florida Grant Program funding pursuant to s. 380.093(3)(b), F.S., including Adaptafion Plans. This list of acceptable tasks and their corresponding deliverable(s) will assist and inform the Florida Department of Environmental Protecfion (“Department”) on ways to further develop the Grant Work Plan to include tasks encompassing Adaptafion Plan creafion and other allowable Planning Grant Acfivifies as listed in Florida Statute. The vendor (“Vendor”) will also revise the Florida Adaptafion Planning Guidebook to reflect new allowable acfivifies and tasks created during this process as well as other updates deemed necessary based on a review of the guidebook and contact with applicable Stakeholders. The overall structure of the current Guidebook is intended to remain the same, but content will be updated with best available informafion since last drafting, lessons learned from pracfifioners, idenfifying any new or updated funding sources where needed (such as

Resilient Florida Program grants), updafing relevant tables and lists, etc. All deliverables created under this Scope of Work should be considered “Best Pracfice.” The current version of the Guidebook is in

Adobe InDesign format, and the selected vendor will be responsible for updafing within Adobe InDesign or have the ability to convert to a suitable format preferred by the vendor.

Task 1: Research Methods and Best Pracfices

Descripfion: Vendor will schedule and facilitate an in-person or virtual project kickoff meefing within seven (7) days following execufion of this task assignment. The kickoff meefing with the Department shall be to achieve an understanding of the full extent of this project and the Department’s expectafions.

The Vendor will review the Florida Adaptafion Planning Guidebook and s. 390.093, F.S., for details required to familiarize themselves with Adaptafion Plans, and other allowable planning projects as defined in statute. The Vendor will familiarize themselves with the current Resilient Florida Planning

Grant Work Plan format (Appendix). The Vendor’s Subject Mafter Experts will compile a detailed list of performance metrics based on Adaptafion Planning requirements for eligible enfifies under s. 380.093, F.S.

Deliverables:

1.1: Kickoff meefing agenda, list of aftendees, meefing minutes, and a summary of the

Contractor’s understanding of the SOW;

1.2: A detailed list of performance metrics based on Adaptafion Planning requirements for eligible enfifies under s. 380.093, F.S.

Due Date: February 16, 2024

Task 2: Create Guidance on Allowable Acfivifies

Descripfion: Vendor will meet with Department staff in an in-person or virtual project meefing within seven (7) business days after receipt of the Department’s acceptance of deliverable 1.2. This meefing will https://floridadep.gov/sites/default/files/AdaptationPlanningGuidebook.pdf discuss the performance metrics and further define the Department’s minimum recommended technical standards. Ufilizing the minimum recommended technical standards, the Vendor will create drafts of tasks and deliverables for complefing an Adaptafion Plan for eligible grantees, per the requirements defined by the Department.

Deliverables:

2.1: Project meefing agenda, list of aftendees, meefing minutes;

2.2: A draft of allowable tasks and their deliverables in relafion to complefing an Adaptafion

Plan.

Due Date: March 19, 2024

Task 3: Finalize Tasks for Adaptafion Planning Grants

Descripfion: Within fourteen (14) business days following the submiftal of deliverable 2.2, the

Department will provide Vendor with wriften feedback via email to the project manager related to the submifted tasks and deliverables. Within seven (7) business days of feedback submiftal, the Vendor will schedule and facilitate a virtual project meefing with the Department to discuss edits and changes to the deliverable tasks. Vendor will finalize the draft Adaptafion Plan Grant Tasks and Deliverables.

Deliverables:

3.1: Finalized Adaptafion Plan grant related tasks and deliverables. The list should be delivered in the format of the Planning Grant Work Plan (Appendix).

Due Date: April 19, 2024

Task 4: Incorporate Other Planning Grant Acfivifies

Descripfion: Vendor will familiarize themselves with other allowable planning acfivifies outside of

Vulnerability Assessments and Adaptafion Plans listed in s. 380.093(3)(b), F.S and draft addifional planning grant related tasks and their corresponding deliverables.

Deliverables:

4.1: A finalized list of other allowable planning tasks and their deliverables. The list should be delivered in the format of the Planning Grant Work Plan (Appendix).

Due Date: April 30, 2024

Task 5: Stakeholder Input

Descripfion: Vendor will review the current iterafion of Department’s Florida Adaptafion Planning

Guidebook to familiarize themselves with current layout and organizafion of informafion. The Vendor will facilitate at least one virtual workshop, charrefte, roundtable discussion, or similar type of stakeholder engagement to receive input from and to coordinate with other stakeholders when determining updates needed. The department will provide an email distribufion list, but the Vendor will be responsible for all meefing outreach, reminders, virtual hosfing, agenda development and other markefing materials desired by the Vendor. Invitafions to join the stakeholder meefing should be distributed no sooner than thirty (30) days prior to the meefing so stakeholders can prepare. The Vendor will then idenfify areas, including formafting and content, that need to be updated with current informafion and new pracfices.

Deliverables:

5.1: Stakeholder meefing agenda to include locafion, date, and fime of meefing.

5.2: Meefing sign-in sheets or aftendance records with aftendee names and affiliafion.

5.3: A copy of the presentafion(s) and any materials created for distribufion at the meefing, as applicable.

5.4: A list of quesfions and comments received during the stakeholder meefing.

5.5: A summary of the input received and outcomes.

5.6: A list of areas within the Florida Adaptafion Guidebook that need updated as idenfified by the Vendor or other stakeholders. The list should reflect the current state, proposed change, and which stakeholder idenfified the change, if applicable. The list shall be submifted in .docx or .ppt format.

Due Date: May 3, 2024

Task 6: Revise Florida Adaptafion Planning Guidebook with Current Pracfices

Descripfion: Upon receipt of deliverable 5.6, the Department will provide the Vendor with wriften approval, denial, and/or addifional clarificafions for all elements listed. The Department will have fifteen

(15) days from the receipt of deliverable 5.2 to provide a response, absent a response from the

Department, the Vendor is authorized to make determinafions on what elements are incorporated into the final update. Ufilizing the guidance from the Department, the Vendor will prepare a revised version of the Florida Adaptafion Planning Guidebook, including formafting with appropriate trim size, bleed, and margins for publicafion/binding.

Deliverables:

6.1: Final revised Florida Adaptafion Guidebook delivered in appropriate digital file formats for future maintenance and publicafion as determined with the project team. Publicafion formafting will be suitable for 8.5x11 or A4 publicafion size.

Due Date: June 14, 2024

PERFORMANCE STANDARD: The Vendor will submit all deliverables for each task to the Department’s

Contract Manager on or before the deliverable due date listed within the task. The Department’s

Contract Manager and Project Manager will review the deliverable(s) to verify that they meet all required specificafions. The Department’s Contract Manager will provide wriften acceptance or denial of the deliverable(s) to the Vendor within ten (10) business days unless response fime is specified otherwise in this scope of work.

CONSEQUENCES FOR NON-PERFORMANCE: For each task deliverable not received by the Department at one hundred percent (100%) complefion and by the specified due date listed, the Department will reduce the Vendor’s invoice by $50.00 for each day the deliverable is not received.

PAYMENT REQUEST SCHEDULE: Following the complefion of a task’s deliverable(s) and wriften acceptance by the Department’s Contract Manager, Vendor may submit an invoice at the fixed rate for the deliverable(s) as shown in the Project Timeline and Budget Detail table. Interim payments will not be accepted. Upon the Department’s receipt of the aforemenfioned documents and supporfing fiscal documentafion, the Department’s Grant Manager will have ten (10) working days to review and approve or deny the payment request.

Project Timeline and Budget Detail:

Task Task Title Due Date Fixed-Price Cost

1 Research Methods and Best Pracfices February 16, 2024 $5,665.00

2 Create Guidance on Allowable Acfivifies March 19, 2024 $3,980.00

3 Finalize Tasks for Adaptafion Planning Grants April 19, 2024 $3,980.00

4 Incorporate Other Planning Grant Acfivifies April 30, 2024 $3,980.00

5 Stakeholder Input May 3, 2024 $7,660.00

Revise Florida Adaptafion Planning Guidebook with Current Pracfices

June 14, 2024 $14,680.00

Total Task Assignment: $39,945.00

APPENDIX

STATE OF FLORIDA

DEPARTMENT OF ENVIRONMENTAL PROTECTION

GRANT WORK PLAN

AGREEMENT NO. Agreement No.

ATTACHMENT 3

PROJECT TITLE: Insert City or County Vulnerability Assessment

PROJECT LOCATION: The Project is located in Insert City, Town or Municipality within Insert County County, Florida.

PROJECT DESCRIPTION:

The [insert Grantee name] (Grantee) will complete the [insert Project Title] Project (Project) to include a comprehensive Vulnerability Assessment (VA) pursuant to Section 380.093, Florida Statutes (F.S.), as well as develop an Adaptation Plan and amend the comprehensive plan to comply with the Peril of Flood statute.

The Project will include public outreach and stakeholder engagement.

TASKS AND DELIVERABLES:

Task Insert Task #: Kick Off Meeting

Description: The Grantee will develop an overall project management plan and address initial actions and then conduct a kick-off meeting for the project. Meeting attendees will discuss the project scope, project goals, schedule, key milestones, and deliverables in order to develop a consistent project approach. The kick-off meeting will be hosted by the Grantee and should identify potential representatives to serve on the project steering committee. Prior to the meeting, the Grantee will prepare the sign-in sheet, draft project schedule, and other meeting materials as necessary. The Grantee will prepare a draft list of representatives to serve on the project steering committee based on discussions with the Grantee. It is recommended that the committee be limited to no more than 10 representatives to better manage meeting outcomes.

Deliverables: The Grantee will provide the following:

No.1: Meeting agenda to include location, date, and time of meeting;

No.2: Meeting sign-in sheets or attendance records with attendee names and affiliation;

No.3: A copy of the presentation(s) and any materials created for distribution at the meeting, as applicable;

No.4: Kick-off meeting minutes, which documents all decisions and agreed upon outcomes of the meeting;

No.5: A draft list of steering committee members; and No.6: A draft email to potential steering committee members to request their participation on the committee. The email shall include the project purpose, goals, schedule, project meeting dates and locations, and overall desired outcomes.

Task Insert Task #: Assemble Steering Committee

Description: The Grantee will review and approve the steering committee list and then distribute the draft email prepared in Task 1 to the steering committee members. The email requests steering committee member participation and to provide confirmation of acceptance or denial.

Deliverables: The Grantee will provide the list of local representatives that have confirmed participation on the steering committee. The list shall include the name, organization/affiliation, position title, and contact information.

Task Insert Task #: Conduct Steering Committee Meetings

Description: The Grantee will coordinate and schedule the quantity, dates, times, and locations for the steering committee meetings, based on critical decision points in the project process. The purpose of the steering committee meetings is to assist in reviewing the goals of the project, review draft materials, provide input for study direction, assist in identifying geographic context, appropriate modeling methodologies, assist in identifying available data and resources, identify relevant assets, and review project findings and recommendations. A minimum of two steering committee meetings is recommended, at the beginning and end of the project, however, more may be necessary to provide guidance at critical decision points throughout the project process.

Deliverables: The Grantee will provide the following:

No.1: Meeting agendas to include location, date, and time of meeting;

No.2: Meeting sign-in sheets with attendee names and affiliation;

No.3: A copy of the presentation(s) and any materials created for distribution at the meeting, as applicable; and

No.4: A summary report of committee recommendations and guidance, to include attendee input, meeting outcomes, methodologies selected, appropriate resources and data, relevant assets and review of study deliverables for accuracy and applicability.

Task Insert Task #: Public Outreach Meeting #1

Description: The Grantee will conduct at least two public outreach meetings during the project. The purpose of the first meeting is to allow the public to provide input during the initial data collection stages, to include input on preferred methodologies, data for analyzing potential sea level rise impacts and/or flooding, guiding factors to consider, and critical assets important to the community. The Grantee will prepare all social media notifications, meeting invitations, meeting materials, presentations, and graphics utilized during the meeting, as applicable.

Deliverables: The Grantee will provide the following:

No.1: Meeting agendas to include location, date, and time of meeting;

No.2: Meeting sign-in sheets with attendee names and affiliation (i.e. local stakeholder, resident, steering committee member, local government staff);

No.3: A copy of the presentation(s) and any materials created in preparation of or for distribution at the meeting (i.e. social media posts, public announcements, graphics), as applicable;

No.4: A copy of the file or weblink of the video or audio recording from the meeting, if applicable;

and No.5: A summary report including attendee input and meeting outcomes.

Task Insert Task #: Acquire Background Data (Option 1)

Description: The Grantee will research and compile the data needed to perform the VA based on the requirements as defined in Section 380.093, F.S. Three main categories of data are required to perform a VA: 1) critical and regionally significant asset inventory, 2) topographic data, and 3) flood scenario-related data. GIS metadata should incorporate a layer for each of the four asset classes as defined in paragraphs 380.093(2)(a)1-4, F.S. GIS files and associated metadata must adhere to the Resilient Florida Program’s GIS Data Standards (Exhibit I), and raw data sources shall be defined within the associated metadata. Sea level rise projection data shall include the 2017 National Oceanic and Atmospheric Administration (NOAA) intermediate-high and intermediate-low projections for 2040 and 2070, at a minimum. Other projections can be used at the Grantees discretion. Storm surge data used must be equal to or exceed the 100-year return period (1% annual chance) flood event. In the process of researching background data, the Grantee shall identify data gaps, where missing data or low-quality information may limit the VA’s extent or reduce the accuracy of the results. The Grantee shall rectify any gaps of necessary data.

Deliverables: The Grantee will provide the following:

No.1: A technical report to outline the data compiled and findings of the gap analysis;

No.2: A summary report to include recommendations to address the identified data gaps and actions taken to rectify them, if applicable; and No.3: GIS files with appropriate metadata of the data compiled, to include locations of critical assets owned or maintained by the Grantee as well as regionally significant assets that are classified and as defined in paragraphs 380.093(2)(a)1-4, F.S.

Task Insert Task #: Acquire Background Data and Municipal Outreach (OPTION 2 – Recommended for County Grantees)

Description: The Grantee will research and compile the data needed to perform the VA based on the requirements as defined in Section 380.093, F.S. The Grantee will, in coordination with the Department, identify municipalities within the County without a statutorily compliant VA and work to collect municipal data for inclusion in the County-based VA. Three main categories of data are required to perform a VA: 1) critical and regionally significant asset inventory, 2) topographic data, and 3) flood scenario-related data.

GIS metadata should incorporate a layer for each of the four asset classes as defined in paragraphs 380.093(2)(a)1-4, F.S. GIS files and associated metadata must adhere to the Resilient Florida Program’s GIS Data Standards (Exhibit I), and raw data sources shall be defined within the associated metadata. Sea level rise projection data shall include the 2017 National Oceanic and Atmospheric Administration (NOAA) intermediate-high and intermediate-low projections for 2040 and 2070, at a minimum. Other projections can be used at the Grantees discretion. Storm surge data used must be equal to or exceed the 100-year return period (1% annual chance) flood event. In the process of researching background data, the Grantee shall identify data gaps, where missing data or low-quality information may limit the VA’s extent or reduce the accuracy of the results. The Grantee shall rectify any gaps of necessary data.

Deliverables: The Grantee will provide the following:

No.1: A technical report to outline the data compiled and findings of the gap analysis;

No.2: A summary report to include recommendations to address the identified data gaps and actions taken to rectify them, if applicable;

No.3: GIS files with appropriate metadata of the data compiled, to include locations of critical assets owned or maintained either by the Grantee or municipalities included within the county as well as regionally significant assets that are classified and as defined in paragraphs 380.093(2)(a)1-4, F.S.; and

No.4: All records or requests for data from municipalities without statutorily compliant VA.

Task Insert Task #: Exposure Analysis

Description: The Grantee will perform an exposure analysis to identify the depth of water caused by each sea level rise, storm surge, and/or flood scenario. The water surface depths (i.e. flood scenarios) used to http://laws.flrules.org/2021/28 http://laws.flrules.org/2021/28 http://laws.flrules.org/2021/28 http://laws.flrules.org/2021/28 evaluate assets shall include the following data: tidal flooding, current and future storm surge flooding, rainfall-induced flooding, and compound flooding, all as applicable, as well as the scenarios and standards used for the exposure analysis shall be pursuant to s. 380.093, F.S. GIS files and associated metadata must adhere to the Resilient Florida Program’s GIS Data Standards (Exhibit I), and raw data sources shall be defined within the associated metadata.

Deliverables: The Grantee will provide the following:

No.1: A draft VA report that provides details on the modeling process, type of models utilized, and resulting tables and maps illustrating flood depths for each flood scenario; and

No.2: GIS files with results of the exposure analysis for each flood scenario as well as the appropriate metadata that identifies the methods used to create the flood layers.

Task Insert Task #: Sensitivity Analysis

Description: The Grantee will perform the sensitivity analysis to measure the impact of flooding on assets and to apply the data from the exposure analysis to the inventory of critical assets created in the Acquire Background Data Task. The sensitivity analysis should include an evaluation of the impact of flood severity on each asset class and at each flood scenario and assign a risk level based on percentages of land area inundated and number of critical assets affected.

Deliverables: The Grantee will provide the following:

No.1: An updated draft VA report that provides details on the findings of the exposure analysis and the sensitivity analysis, and includes visual presentation of the data via maps and tables, based on the statutorily-required scenarios and standards; and

No.2: An initial list of critical and regionally significant assets that are impacted by flooding. The list of critical and regionally significant assets must be prioritized by area or immediate need and must identify which flood scenario(s) impacts each asset.

Task Insert Task #: Public Outreach Meeting #2

Description: The Grantee will conduct a second public meeting to present the results from the exposure analysis, sensitivity analysis, and draft VA. The purpose of the second meeting is to allow the public to provide community-specific input on the results of the analyses and to reconsider methodologies and assumptions used in the analysis for refinement. Additionally, during this meeting, the Grantee will conduct exercises to encourage the public to prioritize focus areas of flooding, and the critical assets in preparation for the development of adaptation strategies and project development. Criteria should be established to guide the public’s input for the selection of focus areas. The Grantee will prepare all social media notifications, meeting invitations, meeting materials, presentations, and graphics utilized during the meeting, as applicable.

Deliverables: The Grantee will provide the following:

No.1: Meeting agendas to include location, date, and time of meeting;

No.2: Meeting sign-in sheets with attendee names and affiliation (i.e. local stakeholder, resident, steering committee member, local government staff);

No.3: A copy of the presentation(s) and any materials created in preparation of or for distribution at the meeting (i.e. social media posts, public announcements, graphics), as applicable;

No.4: A copy of the file or weblink of the video or audio recording from the meeting, if applicable;

No.5: A summary report including attendee input and meeting outcomes, to include defining focus areas recommended by the community.

Task Insert Task #: Identify Focus Areas

Description: The Grantee will identify focus areas based on the results of the second public outreach meeting and input from the steering committee, following the guidelines in Chapter 2 of the Florida Adaptation Planning Guidebook. Based on the exposure and sensitivity analyses, the Grantee may assign focus areas to locations or assets that are particularly vulnerable and require the development of adaptation strategies. GIS files and associated metadata must adhere to the Resilient Florida Program’s GIS Data Standards (Exhibit I), and raw data sources shall be defined within the associated metadata.

Deliverables: The Grantee will provide the following:

No.1: A report summarizing the areas identified as focus areas, with justification for choosing each area;

No.2: Tables listing each focus area with any critical assets that are contained inside the focus area;

No.3: Maps illustrating the location of each focus area compared to the location of all critical assets within the geographic extent of the study; and

No.4: GIS files and associated metadata illustrating geographic boundaries of the identified focus areas.

Task Insert Task #: Final Vulnerability Assessment Report, Maps, and Tables

Description: The Grantee will finalize the VA report pursuant to the requirements in s. 380.093, F.S., and based upon the steering committee and public outreach efforts. The final VA must include all results from the exposure and sensitivity analyses, as well as a summary of identified risks and assigned focus areas. It should contain a list of critical and regionally significant assets that are impacted by flooding and sea-level rise, specifying for each asset the flood scenario(s) impacting the asset. GIS files and associated metadata must adhere to the Resilient Florida Program’s GIS Data Standards (Exhibit I), and raw data sources shall be defined within the associated metadata.

Deliverables: The Grantee will provide the following:

No.1: Final VA Report that provides details on the results and conclusions, including illustrations via maps and tables, based on the statutorily-required scenarios and standards in s. 380.093, F.S.;

No.2: A final list of critical and regionally significant assets that are impacted by flooding. The list of critical and regionally significant assets must be prioritized by area or immediate need and must identify which flood scenario(s) impacts each asset.;

No.3: All electronic mapping data used to illustrate flooding and sea level rise impacts identified in the VA, to include the geospatial data in an electronic file format and GIS metadata; and

No.4 A signed Vulnerability Assessment Compliance Checklist Certification.

Task Insert Task #: Public Presentation

Description: The Grantee will present the final VA results to local governing boards, technical committees, or other appropriate officers and elected officials. The purpose of the presentation is to share the findings from the final VA and provide recommendations of actions for adaptation strategies and future project funding. The presentation will also inform the public of the results and the future risk of sea level rise and increased flooding and encourage community participation when identifying mitigation strategies to address the flooding vulnerabilities. The Grantee will prepare all social media notifications, meeting invitations, meeting materials, presentations, and graphics utilized during the meeting, as applicable.

Deliverables: The Grantee will provide the following:

No.1: Meeting agendas to include location, date, and time of meeting;

No.2: Meeting sign-in sheets with attendee names and affiliation (i.e. local stakeholder, resident, steering committee member, local government staff);

No.3: A copy of the presentation(s) and any materials created in preparation of or for distribution at the meeting (i.e. social media posts, public announcements, graphics), as applicable;

No.4: A copy of the file or weblink of the video or audio recording from the meeting, if applicable;

No.5: A summary report including attendee input and meeting outcomes.

Task Insert Task #: Local Mitigation Strategy

Description: The results of the Vulnerability Assessment can be used to inform a Local Mitigation Strategy (LMS) as required by the Florida Division of Emergency Management (FDEM). The LMS is usually developed at the county level and serves to reduce the risks associated with natural and man-made disasters, including sea level rise. The Grantee will work with the Local Mitigation Strategy Working Group (LMSWG) to ensure the Vulnerability Assessment Report is in alignment with the existing county LMS Plan and will be utilized during the planning process of future county LMS Plan updates.

Deliverables: The grantee will provide a letter submitted to the Department and FDEM Mitigation Bureau Planning Unit, signed by the LMSWG Chair, or Designee, to include the following: Vulnerability Assessment Report will be incorporated as a reference in updating the next iteration of the LMS Plan, i.e., utilized in the next five-year update; Vulnerability Assessment Report will be included as an appendix to the next iteration of the LMS Plan; and the entity/entities that composed the VA report will be involved with the LMSWG through any of the following: at a minimum, be added to the contact list, attend meetings, participate in the planning process of the next major update; participate in the adoption of the LMS plan;

and submit projects to the LMSWG to be included on LMS Prioritized Project List.

Task Insert Task #: Adaptation Plan

Description: The Grantee will complete an Adaptation Plan (AP) that is consistent with the Florida Adaptation Planning Guidebook and includes the following: assessment of adaptive capacities, prioritization of adaptation needs, and identification of adaptation strategies. The Grantee may also include optional subtasks such as identifying adaptation action areas, stakeholder engagement, and integrating the proposed AP into existing APs. The AP will also include a list of prioritized projects for each asset class as defined in subsection 380.093(2), F.S., for consideration and implementation.

Deliverables: The Grantee will provide the final Adaptation Plan or Report.

Task Insert Task #: Peril of Flood Compliance

Description: The Project will update the Grantee’s comprehensive plan coastal management element language to comply with the Peril of Flood requirements in paragraph 163.3178(2)(f), F.S. Based on the analysis performed, draft comprehensive plan amendments must address the requirements of paragraph 163.3178(2)(f), F.S., Peril of Flood, if the county or municipality is subject to such requirements. The municipality will draft the comprehensive plan coastal management element language in strike-through and http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0163/Sections/0163.3178.html http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0163/Sections/0163.3178.html underlined format that satisfies the Peril of Flood requirements in paragraph 163.3178(2)(f), F.S. The Department’s Grant Manager will provide the deliverable to the Department of Commerce for preliminary review. The Department of Commerce will have ten (10) working days to review and provide any comment(s) to the Department’s Grant Manager, if so desired, but is not required. The intent of any Department of Commerce review at this stage is to provide preliminary feedback only and does not constitute the state agency review required under paragraph 163.3178(2)(f), F.S.

Deliverables: Draft comprehensive plan coastal management element language in strike-through and underlined format that satisfies the Peril of Flood requirements in paragraph 163.3178(2)(f), F.S. The draft comprehensive plan will include the following:

1. Examples of strategies, principles, and related engineering solutions that reduce flood risk in coastal areas when resulting from high-tide events, storm surge, flash floods, stormwater runoff, and the related impacts of sea-level rise;

2. Use of best practices development and redevelopment principles, strategies, and engineering solutions that will result in the removal of coastal real property from flood zone designations established by the Federal Emergency Management Agency;

3. Site development techniques and best practices that may reduce losses due to flooding and claims made under flood insurance policies issued in this state;

4. A requirement that development or redevelopment within the coastal areas be consistent with, or more stringent than, the flood-resistant construction requirements in the Florida Building Code and applicable flood plain management regulations set forth in 44 C.F.R. Part 60; and

5. A requirement that any construction activities seaward of the coastal construction control lines established pursuant to Section 161.053, F.S., be consistent with Chapter 161, F.S.

6. Encouragement of local governments to participate in the National Flood Insurance Program Community Rating System administered by the Federal Emergency Management Agency to achieve flood insurance premium discounts for their residents.

PERFORMANCE MEASURES: The Grantee will submit all deliverables for each task to the Department’s Grant Manager on or before the Task Due Date listed in the Project Timeline. The Department’s Grant Manager will review the deliverable(s) to verify that they meet the specifications in the Grant Work Plan and the task description, to include any work being performed by any subcontractor(s), and will provide written acceptance or denial of the deliverable(s) to the Grantee within thirty (30) calendar days. Tasks may include multiple deliverables to be completed. The Department will accept partial and full deliverables. Incomplete deliverables will not be accepted. A “partial deliverable” is defined as a deliverable consisting of one (1) or more (but not all) subcomponents listed in the deliverable list for a single task, where such subcomponent(s) are delivered to the Department at one hundred percent (100%) completion. A “full deliverable” is defined as a deliverable comprising all subcomponents listed in the deliverable list for a single task, all delivered to the Department at one hundred percent (100%) completion.

An “incomplete deliverable” is defined as a deliverable for which one hundred percent (100%) completion has not been achieved for any of the subcomponents listed in the deliverable list for a single task. A task is considered one hundred percent (100%) complete upon the Department’s receipt and approval of all deliverable(s) listed within the task and the Department’s approval provided by the Deliverable Acceptance Letter.

The Department’s Grant Manager will provide the deliverable to the Department of Commerce for preliminary review to ensure compliance with paragraph 163.3178(2)(f), F.S. The Department of Commerce will have ten (10) working days to review and provide its comment(s) to the Department’s Grant Manager. This review is to provide preliminary feedback only and does not constitute the state agency review required under Section 163.3184, F.S.

http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0163/Sections/0163.3178.html http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0163/Sections/0163.3178.html

CONSEQUENCES FOR NON-PERFORMANCE: For each task deliverable not received by the Department at one hundred percent (100%) completion and by the specified due date listed in the Agreement’s most recent Project Timeline, the Department will reduce the relevant Task Funding Amount(s) paid to Grantee in proportion to the percentage of the deliverable(s) not fully completed and/or submitted to the Department in a timely manner.

PAYMENT REQUEST SCHEDULE: Following the Grantee’s full or partial completion of a task’s deliverable(s) and acceptance by the Department’s Grant Manager, the Grantee may submit a payment request for cost reimbursement using the Exhibit C, Payment Request Summary Form. All payment requests must be accompanied by the Deliverable Acceptance Letter; the Exhibit A, Progress Report Form, detailing all progress made in the invoice period; and supporting fiscal documentation including match, if applicable. Interim payments will not be accepted. Upon the Department’s receipt of the aforementioned documents and supporting fiscal documentation, the Department’s Grant Manager will have ten (10) working days to review and approve or deny the payment request.

PROJECT TIMELINE AND BUDGET DETAIL: The tasks must be completed by, and all deliverables received by, the corresponding task due date listed in the table below. Cost-reimbursable grant funding must not exceed the budget amounts indicated below. Requests for any change(s) must be submitted prior to the current task due date listed in the Project Timeline. Requests are to be sent via email to the Department’s Grant Manager, with the details of the request and the reason for the request made clear.

Task No.

Task Title Budget

Category

DEP

Amount Match

Amount Total

Amount Task Start

Date Task Due

Date

Kick Off Meeting Contractual

Services $Insert $ amount

$0 $Insert $ amount

7/1/2022 3/31/2025

Assemble Steering

Committee Contractual

Services $Insert $ amount

$0 $Insert $

Conduct Steering

Committee Meetings Contractual

Services $Insert $ amount

$0 $Insert $

Public Outreach

Meeting #1 Contractual

Services $Insert $ amount

$0 $Insert $

Acquire Background

Data Contractual

Services $Insert $ amount

$0 $Insert $ amount

7/1/2022 3/31/2025

Exposure Analysis Contractual

Services $Insert $ amount

$0 $Insert $ amount

7/1/2022 3/31/2025

Sensitivity Analysis Contractual

Services $Insert $ amount

$0 $Insert $

Public Outreach

Meeting #2 Contractual

Services $Insert $ amount

$0 $Insert $ amount

7/1/2022 3/31/2025

Identify Focus Areas Contractual

Services $Insert $ amount

$0 $Insert $

Final Vulnerability Assessment Report, Maps, and Tables

Contractual Services

$Insert $ amount

$0 $Insert $ amount

7/1/2022 3/31/2025

Public Presentation Contractual

Services $Insert $ amount

$0 $Insert $

Local Mitigation

Strategy Contractual

Services $Insert $ amount

$0 $Insert $

Adaptation Plan Contractual

Services $Insert $ amount

$0 $Insert $

Peril of Flood Compliance

Contractual Services

$Insert $ amount

$0 $Insert $ amount

7/1/2022 3/31/2025

Total:

$Insert $ amount $0

$Insert $