Clean and Sanitize Dorm Combo.docx

Clean & Sanitize Dorm Ducts Request for Quote (RFQ) #F2X3CE6093AQ01

GENERAL INFORMATION

The 42d Civil Engineering Squadron, Maxwell AFB, AL has a requirement to purchase Cleaning and Sanitization for Dorm HVAC Ducts. This is a combined synopsis/ solicitation for commercial items prepared IAW the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is issued as a Request for Quote (RFQ) (Reference-Number (F2X3CE6093AQ01). The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2026-01, the DFARS Change 20250117, Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Change 10/16/2024.

A Firm Fixed Priced Award will be made IAW the following: NAICS Code: 561790; Size Standard: $9M

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY. GENERAL SERVICES ADMINISTRATION (GSA) QUOTES, OR OTHER GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) QUOTES, WILL NOT BE CONSIDERED.

2. The 42d Contracting Squadron and the Civil Engineering Squadron intend to host a Site Visit for contractors interested in providing Cleaning & Sanitizing Duct services on Maxwell AFB. The Site Visit is scheduled for Tuesday, 30 June 2026, at 9:00 AM Central Daylight Time (CDT), Maxwell AFB, AL 36112. Please arrive at the Visitor’s Center NLT 60 minutes prior to obtain base sponsorship. Real ID is required to gain admittance to Maxwell AFB. Additionally, any vehicle brought on to Maxwell AFB must have the applicable registration and insurance.

3. 24 Hours after Site Visit end, all questions for the Q&A must be received by POCs to ensure a prompt response.

4.

NATURE OF ACQUISITON:

42nd Civil Engineering Squadron, located on Maxwell AFB, AL has a requirement to purchase the below listed services outlined in CLIN 0001 through CLIN 0016. This procurement will be awarded under FAR Part 13 Simplified Acquisition Procedures.

All inquiries/ responses to this notice must be received by Friday, July 10, 2026 at 12:00 PM CST.

SCHEDULE OF SUPPLIES/SERVICES:

This acquisition is for the purchase of the following services:

CLIN 0001: Duct Cleaning Bldg. 1430 CLIN 0002: Duct Cleaning Bldg. 1431 CLIN 0003: Duct Cleaning Bldg. 1432 CLIN 0004: Duct Cleaning Bldg. 1433 CLIN 0005: Duct Cleaning Bldg. 1434 CLIN 0006: Duct Cleaning Bldg. 1486 CLIN 0007: Duct Cleaning Bldg. 1488 CLIN 0008: Duct Cleaning Bldg. 1489 CLIN 0009: Duct Cleaning Bldg. 1491 CLIN 0010: Duct Cleaning Bldg. 696 CLIN 0011: Duct Cleaning Bldg. 697 CLIN 0012: Duct Cleaning Bldg. G1410 CLIN 0013: Duct Sanitization Bldg. 1430 CLIN 0014: Duct Sanitization Bldg. 1431 CLIN 0015: Duct Sanitization Bldg. 696 CLIN 0016: Duct Sanitization Bldg. G1410 Locations: Bldgs- 696, 697, 1430, 1431, 1432, 1433, 1434, 1486, 1488, 1489, 1491, G1410

QUOTATION PREPARATION INSTRUCTIONS

1. The offeror must submit a dated quote with service prices and extended prices in response to this solicitation. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive. Quotes must be complete, self- sufficient, and respond directly to the requirements of this RFQ.

2. Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers. Request for Quotations or modification of quotes received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple offers will not be accepted under this Request for Quotation, nor will multiple awards be considered.

3. THE OFFEROR’S QUOTE PACKAGE SHALL INCLUDE THE FOLLOWING:

The offeror must submit dated quote with prices and extended prices in response to this solicitation and Statement of Work.

a. Service Specifications: The offeror shall provide specifications sufficient in detail to clearly demonstrate their capability of providing all of the required Services for CLIN 0001 through CLIN 0016 as outlined in the attached Statement of Requirements (SOW) Paragraphs 2.0-2.3.

b. Schedule: The offeror shall propose a realistic work plan/schedule for the requirements identified in this solicitation. The work plan/schedule shall take into consideration availability, ordering, shipping and any other factors that could affect the services being proposed under this solicitation.

Project schedule will be incorporated into the resulting contract.

c. Representations and Certifications:

i. IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision, including the additions to (c) (11) at 52.212-3, Alternate I.

ii. Offeror must confirm country of origin. If any products offered are not a domestic, qualifying country, or designated country end product IAW DFARS 252.225-7001 (Buy American and Balance of Payments Program), offerors are required to submit a completed copy of the DFARS 252.225-7000 (Buy American--Balance of Payments Program Certificate) certification, from SAM, with their quote.

d. Interested parties capable of providing the requirement must include discount terms, if applicable, tax identification number, cage code, and DUNS.

e. SECTION 889: Offerors must complete and return with quote the provisions 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.204-26, Covered Telecommunications Equipment or Services- Representation.

f. To be eligible to receive an award resulting from this RFQ, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of quotation submission, no exceptions. Contractors not registered in SAM, your quote will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

g. Responses to this notice shall be provided in writing via email to both the Contract Specialist, SrA Cole Tustin at cole.tustin@us.af.mil and the Contracting Officer, Chris Ladnier at darrell.ladnier@us.af.mil All responses shall be received NLT 12:00 pm CST on Friday, 10 July 2026. Email is the preferred method. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

BASIS FOR AWARD

1. This will be a competitive best value acquisition utilizing FAR 13, Simplified Acquisition Procedures. Award will be made to the lowest priced offeror that meets the minimum criteria identified below. Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not clearly meet minimum requirements).

a. Manufacturer Specifications: The offeror’s provided manufacturer specifications will be evaluated to ensure they are sufficient in detail to clearly demonstrate their capability of providing all of the required items for CLIN 0002 as outlined in the attached Statement of Work (SOW) Paragraphs 2.0-2.3.

2. Price. The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

ATTACHMENTS:

Attachment 1 - Statement of Work (SOW) Attachment 2 – Provisions and Clauses-Sanitize Dorm Ducts Attachment 3-Wage Determination Attachment 4-Site Visit Sign In Attachment 5-Duct Mechanical Drawings