Attachment 1-SOW_AirDuctCleaning-Sanitize.docx

SOW_AirDuctCleaning-Sanitize-18JUN26.docx 4 of 4

CONSOLIDATED STATEMENT OF WORK (SOW)

Project: HVAC Duct Cleaning and Sanitization Project Numbers: PNQS265663PB (Cleaning) & PNQS265663PA (Sanitization)

1. DESCRIPTION OF SERVICES

1.1. Overall Scope

The Contractor shall provide all non-personal services, including personnel, equipment, tools, supervision, and materials necessary to perform a two-phase project for the HVAC systems in specified buildings on Maxwell AFB/Gunter Annex, Alabama. The project covers approximately 460,000 square feet across the listed facilities.

· Phase 1: Duct Cleaning. The physical cleaning and sanitizing of the HVAC ductwork.

· Phase 2: Air Sanitization System Installation in 1430, 1431, 696 and G1410. The installation of an active, long-term infection control air treatment system.

If active mold is identified at any point, the Contractor is responsible for its treatment. The Contractor must possess recognized industry certifications for HVAC system cleaning, sanitization, and mold remediation (e.g., NADCA, IICRC, or equivalent recognized industry standards).

1.2. Project Locations

Work is to be performed in the following buildings:

2. TECHNICAL SPECIFICATIONS & EXECUTION

2.1. Phase 1: Duct Cleaning

· Method: Cleaning shall focus on the physical removal of all contamination (dust, debris, microbial growth) from the entire air conveyance system. This includes supply and return ducts, registers, grilles, diffusers, and air handling units. The method shall use mechanical agitation and HEPA-filtered vacuum collection.

· Containment: The Contractor shall prevent the spread of contaminants into occupied areas by using negative pressure collection equipment, controlled debris removal, and appropriate containment measures.

· Protection: All sensitive HVAC components (sensors, instrumentation, etc.) located within the duct system shall be protected from damage during cleaning operations.

2.2. Phase 2: Air Sanitization System Installation

· Technology: The Contractor shall install an active, long-term continuous air and surface sanitization system. The system must provide continuous infection control by effectively neutralizing mold, bacteria, and viruses in the air and on surfaces. The Contractor may propose any commercially proven sanitization technology (e.g., advanced oxidation, bipolar ionization, ultraviolet germicidal irradiation, low-level dry hydrogen peroxide, or equivalent active air treatment) provided it meets the performance and safety requirements.

· Safety & Performance:

· The system must generate zero (0) ozone.

· The system must comply with all OSHA and EPA requirements for safe, continuous human occupancy.

· The Contractor will provide with their proposal all equipment specifications and safety data that will be supplied to the Government.

2.3. Testing & Verification

The Contractor shall have pre- and post-remediation verification performed by an independent, qualified third-party (e.g., an Industrial Hygienist) to prevent conflicts of interest. The Contractor shall provide written reports for each building confirming the following performance standards have been met:

1. Post-Cleaning (Phase 1): Surface sampling analysis (e.g., via swab or tape-lift) shall indicate that surfaces have been physically cleaned to a level where fungal amplification is not occurring (Condition 1, per IICRC S520 or equivalent standard).

2. Post-Installation (Phase 2): Within 72 hours of system activation, airborne spore trap analysis shall demonstrate that the indoor fungal ecology is comparable to or more favorable than outdoor baseline samples taken at the same time. The concentration and types of mold spores indoors should not indicate an active indoor source of contamination.

3. SCHEDULE & REPORTING

3.1. Project Schedule

1. Work Plan: Within 15 days from the Notice to Proceed, the Contractor shall develop and submit a coordinated work plan/schedule for both phases.

2. Execution: Within 10 days of the schedule's approval, the Contractor shall begin work.

3. Completion: All cleaning and installation work across all buildings must be completed within 150 calendar days from the start of execution.

4. Coordination: The Contractor must coordinate with the Contracting Officer (KO), Facility Manager, and building occupants at least 48 hours prior to starting or completing work in any area.

3.2. Reporting

· The Contractor shall provide air quality reports to the KO and facility manager at the beginning of work and upon completion of cleaning for each facility.

· Thirty (30) days after the sanitization system is installed and operational in each building, the Contractor shall provide additional air quality reports to the KO and facility manager.

4. GENERAL & ENVIRONMENTAL REQUIREMENTS

4.1. Site Management

· Hours of Operation: Work shall normally be conducted from 7:00 AM to 5:00 PM, Monday through Friday, excluding Federal holidays. The schedule shall be adjusted to accommodate Air Force mission requirements or base closures.

· Daily Cleanup: The Contractor shall clean the work site at the end of each day, removing all debris to ensure the workplace remains safe.

· Permits & Compliance: The Contractor must obtain all necessary permits and licenses and comply with all applicable Federal, State, and local laws.

4.2. Environmental Compliance

· Hazardous Materials (HAZMAT): The Contractor must receive prior approval before bringing any HAZMAT on base. An up-to-date inventory and Safety Data Sheets (SDSs) must be maintained. All HAZMAT must be removed from the site daily. A final HAZMAT inventory report is due within 10 days of contract completion.

· Spill Control: The Contractor must maintain sufficient spill control materials on hand. Any spills must be immediately reported to the Installation Management Flight (42 CES/CEIE) and the KO. The Contractor is liable for all cleanup costs.

· Waste Disposal: The Contractor is responsible for the legal disposal of all trash, solid waste, and hazardous waste generated from the project.

4.3. Warranty

The Contractor shall provide the following warranties:

· Phase 1 Equipment: Twelve (12) months for any contractor-provided cleaning equipment.

· Phase 2 System: Twenty-four (24) months for the installed air sanitization system and its components.

5. SECURITY & BASE ACCESS

· Access Requirements: The Contractor must notify the contracting officer 30 days prior to starting work with a list of employees. All personnel must obtain and display a base identification pass, which requires a REAL ID-compliant credential for issuance. Passes must be returned upon contract completion.

· Vehicle Regulations: All commercial vehicles are subject to inspection at designated gates. Base traffic laws, including a prohibition on handheld cellular phone use while driving, must be obeyed.

· Prohibited Items: Firearms, ammunition, and other illegal weapons (e.g., switchblades, fireworks) are strictly prohibited on Maxwell AFB and Gunter Annex.

· IT & Reporting: The Contractor shall not establish its own IT networks without permission. All personnel must report any potential security threats to the 42d Air Base Wing Information Protection Office.

· Controlled Areas: If work requires unescorted entry to controlled areas, the contractor must comply with all relevant Air Force security programs. Otherwise, all personnel must be escorted by Government personnel.

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