Checklist_-Vendor_Checklist.pdf

This is a Vendor Checklist document issued by Collier County's Procurement Services Division in support of Request for Proposals 25-8403R for Biosolids Hauling Services submitted on behalf of the Public Utilities Department. The RFP seeks qualified contractors to provide transportation, dewatering where applicable, and disposal of biosolids from five county facilities: North County Water Reclamation Facility, South County Water Reclamation Facility, Golden Gate Wastewater Treatment Plant, Orange Tree Wastewater Treatment Plant, and Northeast Service Area Interim Wastewater Treatment Plant. Proposers may select between non-dewatering locations (NCWRF at 2,000 tons monthly and SCWRF at 1,791 tons monthly) or dewatering-required locations (Golden Gate at 360,000 gallons monthly, Orange Tree at 358,705 gallons monthly, and NESA at 208,730 gallons monthly), and must bid on all line items for selected locations. Services include providing trailers, dewatering equipment and supplies, hauling to state-permitted disposal facilities, and managing all associated labor and compliance activities, with work scheduled Monday through Saturday, 5:00 AM to 5:00 PM, excluding county holidays. The proposal submission deadline is May 7, 2026 at 3:00 PM EST via the online bidding system at https://procurement.opengov.com/portal/collier-county-fl. The County intends to award multiple contractors under an initial five-year contract term with three optional five-year renewals, requiring 18 months' notice prior to expiration for non-renewal.

All proposers must complete and submit 18 mandatory items electronically through OpenGov, including the Vendor Declaration Statement, Conflict of Interest Certification, Immigration Certification with E-Verify enrollment verification, Reference Questionnaire forms, Grant Provisions and Assurances, W-9 Form, proof of Florida Division of Corporations status, copies of all licenses and certifications, acknowledgment of all addenda, and acknowledgment of county IT Technical Architecture Requirements if applicable. Proposers must furnish a Payment and Performance Bond equal to the contract term value and maintain Worker's Compensation, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Automobile Liability coverage ($1,000,000 per occurrence). The County historically has spent approximately $3,700,000 annually for biosolids hauling services, though this may not be indicative of future purchasing patterns. Initial pricing rates are for evaluation purposes only and subject to change during negotiations, with price modification requests permitted after the initial contract term if submitted at least 18 months before renewal dates. The solicitation includes local vendor preference provisions and is grant-funded, requiring compliance with all applicable grant provisions and assurances. All proposals must remain valid for 180 days from submission, and failure to provide applicable documents renders a proposal non-responsive.