Checklist_-Vendor_Checklist.pdf

This is a Vendor Checklist document issued by Collier County's Procurement Services Division for a Request for Proposals (RFP 25-8403R) for biosolids hauling services through the Public Utilities Department. The solicitation seeks qualified contractors to provide comprehensive biosolids transportation, dewatering where applicable, and disposal services from five county facilities: North County Water Reclamation Facility (2,000 tons monthly), South County Water Reclamation Facility (1,791 tons monthly), Golden Gate Wastewater Treatment Plant (360,000 gallons monthly), Orange Tree Wastewater Treatment Plant (358,705 gallons monthly), and Northeast Service Area Interim Wastewater Treatment Plant (208,730 gallons monthly). Services must be performed Monday through Saturday from 5:00 AM to 5:00 PM, excluding county holidays, with normal requests serviced within 48 hours and urgent requests within two hours. The submission deadline is May 7, 2026 at 3:00 PM EST via the online bidding system at https://procurement.opengov.com/portal/collier-county-fl. The County intends to award multiple contractors with separate awardees for non-dewatering and dewatering-required facilities under an initial five-year contract term with three optional five-year renewals, requiring 18 months' notice prior to expiration for non-renewal.

Proposers must complete all applicable mandatory forms and documentation, including the Vendor Declaration Statement, Conflict of Interest Certification, Immigration Certification with E-Verify enrollment proof, Reference Questionnaire forms, Grant Provisions and Assurances, W-9 Form, proof of status from Florida's Division of Corporations, copies of all licenses and certifications, and acknowledgment of IT Technical Architecture Requirements. Required insurance includes a Payment and Performance Bond equal to the contract term value, Worker's Compensation coverage, Commercial General Liability insurance ($1,000,000 per occurrence, $2,000,000 aggregate), and Automobile Liability coverage ($1,000,000 per occurrence). The County has historically spent approximately $3,700,000 annually for biosolids hauling services, though this figure may not be indicative of future purchasing patterns. The solicitation is grant-funded and includes local vendor preference provisions. All proposals must remain valid for 180 days from submission, and initial pricing rates are for evaluation purposes only, subject to change during negotiations with selected contractors.