Checklist_-Vendor_Checklist.pdf

This is a Vendor Checklist document issued by Collier County's Procurement Services Division in Florida for the Tigertail Beach Concession Services Invitation to Negotiate (ITN No. 25-8577). The solicitation seeks proposals for concession operations at Tigertail Beach on Marco Island, which receives over 150,000 annual visitors and operates 365 days per year from 8:00 a.m. to sunset. Vendors may propose on one of three options: Option A for food and beverage sales only (360 square feet), Option B for beach rentals only including umbrellas, paddleboards, cabanas, and beach chairs (120 square feet), or Option C combining both services. The facility includes a partially covered deck seating area with gas lines for food operations and a 10-by-12-foot chickee hut with electricity for beach rentals. A pre-proposal conference is scheduled for March 11, 2026, at 10:00 a.m. at the Procurement Services Division office in Naples, with proposals due April 2, 2026, at 3:00 p.m. through the County's Online Bidding System. The contract term is three years with two one-year renewal options, with annual fees paid on a flat fee basis in quarterly installments or monthly payments by the fifteenth of each month.

The checklist requires vendors to submit 18 specific documents and certifications electronically through OpenGov, including the Vendor Declaration Statement, Conflict of Interest Certification, Immigration Certification, E-Verify Memorandum of Understanding, Local Business Certification if applicable, reference questionnaires, W-9 Form, proof of Florida Division of Corporations status, business tax receipts, licenses and certifications, insurance acknowledgment, bid schedule, signed addenda, and IT Technical Architecture Requirements acknowledgment. The previous concessionaire paid approximately $3,800 monthly; proposers must submit annual fees per square foot with five percent increases for each renewal year. Evaluation criteria include vendor experience and qualifications (30 points), minority/women business enterprise certification (5 points), operational plans and menu variety (35 points), compliance with food safety and health regulations (20 points), and local vendor preference (10 points for Collier or Lee County business tax receipt holders). Vendors must be enrolled in E-Verify at proposal submission, maintain comprehensive insurance coverage including Workers' Compensation at statutory limits, Commercial General Liability at $1,000,000 single limit per occurrence with $2,000,000 aggregate, and Automobile Liability at $300,000 each occurrence, with Collier County named as additional insured. Vendors must also submit a bid bond equal to five percent of the cost proposal, and successful proposers must provide Performance and Payment Bonds for 100 percent of the contract award amount.