Checklist_-Vendor_Checklist.pdf

This is a Vendor Checklist document issued by Collier County's Procurement Services Division for the Tigertail Beach Concession Services Invitation to Negotiate (ITN No. 25-8577). The project involves soliciting proposals for concession services at Tigertail Beach, a 3,100-linear-foot facility on Marco Island, Florida, that serves over 150,000 annual visitors and operates year-round from 8:00 a.m. to sunset. Vendors may propose on Option A (food and beverage sales only, 360 square feet), Option B (beach rentals only including umbrellas, paddleboards, cabanas, and beach chairs, 120 square feet), or Option C (combined services). A pre-proposal conference is scheduled for March 11, 2026, at 10:00 a.m. at the Procurement Services Division office in Naples, with proposals due by April 2, 2026, at 3:00 p.m. through the online bidding system. The contract term is three years with two one-year renewal options.

Pricing is structured as flat annual fees paid quarterly or monthly by the fifteenth, with proposers submitting their proposed annual fees per square foot and automatic five-percent annual increases at each renewal. The previous concessionaire paid approximately $3,800 monthly. Vendors must submit a bid bond equal to five percent of the cost proposal, and successful proposers must provide Performance and Payment Bonds for 100 percent of the contract award amount. All proposers must be enrolled in E-Verify at the time of submission, maintain comprehensive insurance coverage including Workers' Compensation at statutory limits, Commercial General Liability at $1,000,000 single limit per occurrence with $2,000,000 aggregate, and Automobile Liability at $300,000 each occurrence. Evaluation criteria include vendor experience and qualifications (30 points), MWBE certification (5 points), operational plans and menu variety (35 points), food safety compliance (20 points), and local vendor preference for Collier or Lee County businesses with a current Business Tax Receipt (10 points). This checklist requires vendors to acknowledge general instructions, Collier County Purchase Order Terms and Conditions, complete multiple forms including Vendor Declaration Statement and Conflict of Interest Certification, provide proof of corporate status from Florida, submit E-Verify documentation, provide a W-9 Form, acknowledge insurance requirements, and submit copies of all requested licenses and certifications along with all addenda.