CFD_Sidewalk_Replacement_2026.pdf

INVITATION TO BID

26-027-ITB

CFD SIDEWALK REPLACEMENT 2026

City of West Sacramento

1110 W Capitol Ave

West Sacramento, CA 95691

RELEASE DATE: July 24, 2026

DEADLINE FOR QUESTIONS: August 14, 2026

RESPONSE DEADLINE: September 4, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofwestsacramento https://procurement.opengov.com/portal/%7bproject.government.code%7d

City of West Sacramento

INVITATION TO BID

CFD Sidewalk Replacement 2026

I. Introduction II. Project Details

III. Terms and Conditions IV. Bid Submittal V. Cost Table

VI. Contract Award

Attachments:

A - Construction Bid Packet CFD SIDEWALK REPLACEMENT 2026

B - Insurance Checklist - 1Million 2Million

C - Detail 202

D - CFD_Sidewalk_Scope

E - Detail 701

F - CFD_Sidewalk_811_Tracking_Log

G - Detail 205

I - CFD Locations Photos

J - Section 11 Concrete Curb Gutter Sidewalk and Driveways

Invitation to Bid #26-027-ITB Title: CFD Sidewalk Replacement 2026

1. Introduction

1.1. Summary

The City of West Sacramento is accepting sealed responses for CFD Sidewalk Replacement 2026 to be received no later than Friday, September 4, 2026 at 2:00 pm.

The Project consists of the removal and replacement of damaged 4-inch PCC sidewalk panels at the locations identified in the Cost Table, within various Community Facilities Districts (CFDs), including sawcutting, removal and legal disposal of existing panels, subgrade preparation, aggregate base, PCC sidewalk replacement, and root barrier and driveway crossing reconstruction where applicable, complete and in place. Work is paid on a per-square-foot unit price basis.

The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full.

In the event of a conflict between these specifications, Standard Specifications, Standard Details, or the plans/attachments, the most stringent requirement shall govern unless otherwise directed in writing by the City.

1.2. Background

The CFD Sidewalk Replacement 2026 Project addresses damaged public sidewalks within the City's

Community Facilities Districts, primarily where street tree roots have displaced or cracked adjacent PCC panels. The affected panels present trip hazards and accessibility barriers along pedestrian routes serving residential neighborhoods.

Work consists of removal and replacement of 4-inch PCC sidewalk panels per Standard Detail 202, with root barrier installation per Standard Detail 701 and driveway crossing reconstruction per Standard

Detail 205 where applicable. All locations and corresponding square footages are identified in the Cost

Table. Dimensions and photographs are provided for bidding only; field verification is required prior to bid submittal.

All work shall conform to the City of West Sacramento Standard Specifications and Standard Details, including Section 11 and Standard Details 202, 205, and 701.

Contractors shall anticipate sawcutting and legal disposal of existing panels; subgrade preparation and

Class II aggregate base; root pruning and root barrier installation where roots are encountered; concrete placement, finishing, and curing; utility notification and location (USA North 811 / Government Code

§4216); traffic and pedestrian control; protection of adjacent private property and improvements; and site restoration and cleanup.

The Work is divided into phases by Community Facilities District (CFD). Each CFD, or group of CFDs, is authorized only by separate written Notice to Proceed issued by the City. The City does not guarantee any minimum quantity, number of locations, or dollar value of Work beyond the CFD(s) authorized.

Continuation to additional CFDs is contingent upon satisfactory performance and is not a matter of right.

Most locations abut private residences and require coordination with residents and close field coordination with the City Project Manager. The City reserves the right to reprioritize, add, remove, or defer locations based on funding availability, inspection findings, or operational needs.

1.3. Contact Information

Damir Arushanov

Project Manager

1110 West Capital Avenue

West Sacramento, CA 95691

Email: damira@cityofwestsacramento.org

Phone: (916) 617-4913

Department:

Capital Projects - Construction

1.4. Timeline

Release Project Date July 24, 2026

Pre-Proposal Meeting (Mandatory) August 7, 2026, 10:30am

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/255368264813

934?p=XtvXfpIGLIwycnr4VH

Meeting ID: 255 368 264 813 934

Passcode: Pm76Xm2T

Question Submission Deadline August 14, 2026, 2:00pm

Question Response Deadline August 21, 2026, 5:00pm

Bid Submission Deadline & Public Bid

Opening

September 4, 2026, 2:00pm

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/247554414083

88?p=rhbvaMY3jUhSYSffNk

Meeting ID: 247 554 414 083 88

Passcode: mu6As74J mailto:damira@cityofwestsacramento.org tel:(916)617-4913 https://teams.microsoft.com/meet/255368264813934?p=XtvXfpIGLIwycnr4VH https://teams.microsoft.com/meet/255368264813934?p=XtvXfpIGLIwycnr4VH https://teams.microsoft.com/meet/24755441408388?p=rhbvaMY3jUhSYSffNk https://teams.microsoft.com/meet/24755441408388?p=rhbvaMY3jUhSYSffNk

2. Project Details

2.1. Important Instructions for Electronic Submittal

The City of West Sacramento is only accepting electronic bid submissions and only through its online bidding platform, OpenGov. Bidders shall create a FREE account by signing up at OpenGov.com. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full

2.2. Project Overview

The City of West Sacramento is soliciting bids from qualified contractors to remove and replace damaged 4-inch PCC sidewalk panels within various Community Facilities Districts (CFDs). Work shall be performed at locations identified by the City and paid on a per-square-foot unit price basis.

Work includes sawcutting, removal, subgrade preparation, aggregate base, and PCC sidewalk replacement per Standard Detail 202. Root barrier installation per Standard Detail 701 and driveway crossing reconstruction per Standard Detail 205 apply where applicable. All work shall conform to City of West

Sacramento Standard Specifications and Standard Details.

This project includes 137 locations. All locations and corresponding square footages are listed in the Cost

Table. Site photographs for each location are provided in the Attachments section. Contractors are responsible for independently verifying all field conditions, dimensions, and site constraints prior to bidding.

Contractors shall not solely rely on the provided photographs — field verification is required. Discrepancies between photographs and actual field conditions shall be reported to the City prior to bid submittal and shall not serve as basis for additional compensation after award.

Full scope, technical requirements, and performance standards are provided in the Technical Specifications attached to the Bid Documents.

2.3. SCOPE OF WORK

Summary

The City of West Sacramento is soliciting bids from qualified contractors to remove and replace damaged 4-inch PCC sidewalk panels within various Community Facilities Districts (CFDs). Work shall be performed at locations identified by the City and paid on a per SF basis.

https://secure.procurenow.com/portal/cityofwestsacramento/projects/241501/document?section=undefined

All work shall comply with the City of West Sacramento Community Development Engineering Division

Standard Specifications, including Standard Details 202, 205, and 701.

Site photographs for each location are provided at the following link: CFD Locations Photos .

Photographs are provided for reference only and do not relieve the Contractor of the field verification requirements stated herein. Bidders are responsible for confirming access prior to bid submittal; inability to access the photographs shall not be grounds for additional compensation or a claim after award. In the event of any discrepancy between the site photographs and actual field conditions, actual field conditions shall govern and no additional compensation will be provided for differences.

Sidewalk Removal and Replacement — Standard Detail 202

The Contractor shall furnish all labor, materials, tools, equipment, supervision, and incidentals necessary to complete sidewalk removal and replacement at the identified locations. Work shall include, but not be limited to, the following:

• Sawcut at existing transverse joints to ensure clean removal. Removal shall extend to the nearest deep joint or score mark.

• Remove and legally dispose of existing PCC sidewalk panels.

• Excavate to required depth per Standard Detail 202.

• Compact finished subgrade to a minimum of 95% relative compaction to a depth of six (6) inches prior to placement of aggregate base.

• Perform root pruning where roots interfere with sidewalk alignment, as required.

• Install root barrier per Standard Detail 701 where roots are encountered or as directed by the

City Project Manager.

• Furnish and compact 4 inches of Class II aggregate base beneath sidewalk and 6 inches beneath curb and gutter, where applicable. Minimum compaction shall be 95 percent relative compaction.

• Install 4-inch thick, 4000 PSI Portland Cement Concrete sidewalk per Standard Detail 202.

Calcium Chloride shall not be added to concrete. Concrete shall be delivered in transit mixers with agitating drums. Concrete mix design shall be submitted for approval.

• Concrete mix designs shall be submitted at least 10 working days prior to any concrete placement. Each mix design shall include manufacturer data sheets, admixture data, https://westsacramento-my.sharepoint.com/:f:/g/personal/damira_cityofwestsacramento_org/IgARvhrGFAOnSoKxPJmxiPSYAW-Kjs9br5cddxfqJG9Q_QM?e=miYahG cementitious material quantities, water-cement ratio, allowable slump, aggregate gradation, and 7-day and 28-day strength test data in accordance with Section 90 of the State Standard

Specifications. No concrete shall be placed until the mix design is reviewed and approved by the

City. Approval of the mix design does not relieve the Contractor of responsibility for producing concrete meeting all specified requirements.

• Install 12-inch long #4 rebar dowels at 18 inches on center at cold joints where abutting existing concrete. Where pouring against existing concrete, dowels shall be drilled and epoxied into existing concrete.

• Tool joints shall be a minimum of 1.5 inches deep and finished with a 3/8-inch joint tool. Provide tool joints and score marks per Standard Detail 202. Expansion joint material shall not be used.

• Provide light transverse broom finish. Heavy broom finish will not be permitted.

• Cure concrete using pigmented curing compound in accordance with State Standard

Specifications Section 90.

• Concrete quality control testing shall include slump, temperature, and air content (if applicable) testing for each load, and one set of strength cylinders per pour day or per 50 cubic yards, whichever is greater. All testing shall be performed in accordance with Section 90 of the State

Standard Specifications and witnessed by the City or its testing agent.

• No concrete shall be placed or finished during rain or freezing conditions.

• The Contractor shall provide protection for fresh concrete during adverse weather, including tarping or other measures necessary to ensure proper curing.

• Reconstruct sidewalk to match existing alignment, including curved sections where applicable.

• Adjust and reconstruct sidewalks to meet ADA requirements, including cross-slope and running slope limits (maximum 1.75% cross slope and 4.75% path of travel).

• Backfill behind sidewalk edges at 4:1 slope to grade.

• Restore adjacent landscaping, landscape edges, and park strip areas to pre-construction condition.

• Restore landscaping to existing conditions and repair irrigation systems damaged during construction.

• Perform final cleanup and remove all debris from the site.

• All work shall comply with the most current ADA, PROWAG, and California Building Code accessibility requirements applicable to public sidewalks.

Root Barrier Installation (Where Applicable — Standard Detail 701)

The Contractor shall:

• Furnish and install root barrier 24 inches deep and 14 feet in length in accordance with Standard

Detail 701.

• Install root barrier where root pruning is performed, where root intrusion is encountered within the limits of removal, or where shown in the bid documents.

• Install root barrier along sidewalk edges adjacent to tree wells or planter areas where applicable.

• Root barrier installation shall be considered incidental to the sidewalk replacement bid item unless a separate bid item is provided in the Bid Schedule.

Driveway Crossing Reconstruction (Where Applicable — Standard Detail 205)

The Contractor shall reconstruct sidewalk segments that pass through existing driveway areas in accordance with Standard Detail 205.

Work shall include, but not be limited to:

• Sawcut and remove existing concrete within the limits of removal necessary to reconstruct the sidewalk crossing.

• Excavate, prepare subgrade, and place aggregate base per Standard Detail 205.

• Install Portland Cement Concrete at driveway crossings per Standard Detail 205, including required thickness and reinforcement where applicable.

• Reconstruction shall be limited to the sidewalk crossing width only and shall not include full driveway replacement.

• Install dowels into existing City concrete improvements only. Doweling into private driveway sections shall not be permitted.

• Match existing grades, slopes, and transitions, and comply with applicable slope requirements.

• Reconstruct adjacent asphalt where impacted and perform final cleanup.

2.4. SERVICE AND PERFORMANCE REQUIREMENTS

General Requirements

• Furnish all supervision, labor, materials, equipment, and incidentals necessary to complete the

Work.

• Coordinate all work with the City’s Project Manager or his designated representative.

• Protect adjacent property, utilities, and improvements.

• Maintain site safety at all times.

• Complete the Work within the contract time.

Quantities in the Cost Table are approximate. Contractor shall verify field conditions. No separate payment will be made for incidental work necessary to complete the installation. Incidental work includes, but is not limited to, sawcutting, demolition, disposal, excavation, compaction, grading, forming, striping, site cleanup, and protection of work unless otherwise specifically listed as a separate bid item.

Site Protection and Responsibility

The Contractor shall be solely responsible for site security and protection of all work in place until final acceptance by the City. Contractor shall maintain access to residences as feasible and coordinate any temporary closures.

This includes, but is not limited to:

• Protection of concrete forms

• Protection of freshly placed concrete

• Protection against vandalism, theft, weather damage, or tampering

• Barricading and securing open excavations

• Maintaining safe pedestrian access

• Replacement of damaged or disturbed work

Any damage, loss, or disturbance of Work prior to acceptance, including but not limited to vandalism, theft, weather damage, or unauthorized access, shall be repaired or replaced by the Contractor at no additional cost to the City. All excavations shall comply with applicable Cal/OSHA Title 8 excavation and trench safety requirements.

Traffic and Pedestrian Control

The Contractor shall provide all traffic and pedestrian control necessary to safely perform the Work in accordance with the California MUTCD, Caltrans standards, and City requirements. Contractor shall maintain access to residences as feasible and coordinate any temporary closures.

A. Pedestrian Control (Where Applicable)

Where sidewalk segments are removed or under construction, the Contractor shall:

o Close affected sidewalk segments with approved barricades o Post clear “Sidewalk Closed” signage o Provide safe and clearly marked pedestrian detours o Maintain ADA-compliant temporary pedestrian access routes where required by applicable regulations and site conditions.

o Protect open excavations and freshly placed concrete from public access

B. Street Traffic Control (Where Applicable)

Where work activities require lane encroachment, staging within the roadway, concrete delivery access, or any impact to vehicular travel, the Contractor shall:

o Implement approved traffic control measures.

o Submit traffic control plans (TCPs) for City approval when required.

o Provide cones, signage, flaggers, and delineation as required o Maintain safe vehicular travel lanes unless otherwise approved o Minimize disruption to local traffic o Obtain any required encroachment permits o Restore roadway conditions at the end of each workday

All traffic control shall be included in the unit prices bid and no separate payment will be made.

Permits and Inspections (If Applicable per Location)

The Contractor shall obtain all permits and coordinate inspections required for performance of the

Work, where applicable to the specific location. Work shall not proceed without required inspection approvals.

Tree Work Coordination

Tree removal, if required, will be completed by others prior to sidewalk replacement. Root grinding within planter areas will be completed by others, where applicable. The City Arborist will determine appropriate tree treatment prior to construction.

Documentation and Communication

A. General Communication Requirements

The Contractor shall:

o Maintain regular communication with the City Project Manager or designated representative.

o Provide schedule updates upon request o Notify the City immediately of any conditions that may impact scope, safety, or schedule o Contact Underground Service Alert (811) and obtain utility location for each project location prior to performing any excavation or saw cutting activities.

o Provide proof of 811 notification (ticket number and confirmation) and forward confirmation of completed utility marking to the City Project Manager prior to starting any excavation or saw cutting activities

B. Construction Activity Notifications

The Contractor shall provide a minimum 48-hour advance notification to the City Project Manager and

Capital Projects Inspection for each individual location prior to:

o Start of excavation o Start of forming o Completion of forming o Concrete placement o Completion of work at each location

No concrete shall be placed without prior notification to the City. Capital Projects Inspection Line: (916) 617-4692

Professional Conduct and Neighborhood Protection

Because work will occur within residential neighborhoods and in close proximity to occupied homes, the

Contractor shall conduct all operations in a professional, respectful, and community-conscious manner.

• Ensure all employees, subcontractors, and suppliers behave in a professional and courteous manner at all times.

• Prohibit loud music, offensive language, shouting, or disruptive behavior at the job site

• Maintain orderly and clean work areas at all times

• Remove debris daily and not leave loose materials unsecured overnight

• Avoid blocking driveways unless coordinated in advance with affected residents

• Maintain safe pedestrian access at all times

• Protect children, pets, and residents from construction hazards

• Secure open excavations and freshly poured concrete from public access

• Prohibit smoking in residential front yard areas unless within designated areas inside work vehicles

• Ensure no harassment, inappropriate conduct, or confrontational behavior toward residents

The Contractor shall be responsible for the conduct of all personnel and subcontractors. The City reserves the right to require removal of any worker from the project who fails to comply with these standards.

Irrigation and Landscape Restoration

The Contractor shall repair and restore all areas disturbed by the Work.

This includes, but is not limited to:

• Repairing irrigation systems damaged during construction.

• Replacing damaged irrigation components, including lines, fittings, valves, and sprinkler heads.

• Backfilling sidewalk edges to match existing grade.

• Replacing and restoring turf areas with sod where turf is disturbed.

• Restoring mulch within planter areas.

• Regrading disturbed soil to match adjacent conditions.

All irrigation repair and landscape restoration shall be considered incidental to the sidewalk replacement unit price unless otherwise noted.

Property Protection and Access Restrictions

The Contractor shall take all necessary precautions to protect adjacent private property during the performance of the Work.

The Contractor shall:

• Not walk, stage, or place materials on resident lawns.

• Not drive or park vehicles on lawns, landscaped areas, or private driveways without prior written approval from the City.

• Not block or restrict driveway access without prior coordination with the affected resident and the City.

• Protect adjacent landscaping, irrigation systems, fencing, hardscape, and private improvements from damage.

• Prevent concrete washout on driveways, streets, or landscaped areas.

• Restore any disturbed private property to equal or better condition at no additional cost to the

City.

Any damage to adjacent private property resulting from construction activities shall be repaired or replaced by the Contractor at their sole expense and to the satisfaction of the City.

Responsibility for Damage to Private Property and Vehicles

The Contractor shall be fully responsible for any damage to private property, vehicles, or personal property resulting from construction activities associated with the Work.

This includes, but is not limited to:

• Damage to parked vehicles.

• Concrete splatter or staining.

• Debris impact.

• Equipment contact.

• Tire marks or surface damage.

• Damage to mailboxes, fences, landscaping, or other improvements.

The Contractor shall promptly repair or replace damaged property at their sole expense and to the satisfaction of the property owner and the City.

The City shall not be responsible for claims arising from damage caused by the Contractor’s operations.

Concrete Placement Protection

• Prevent concrete splatter, staining, or debris from impacting adjacent private property, vehicles, landscaping, or improvements.

• Install protective measures (e.g., plastic sheeting or plywood) where work is performed near driveways, parked vehicles, or other private property.

• Protect freshly placed concrete from adverse weather conditions and ensure proper curing in accordance with industry standards.

• Repair or replace any damage resulting from inadequate protection at the Contractor’s sole expense.

Communication and Field Coordination

Due to the number of work locations, the Contractor shall coordinate closely with the City Project

Manager.

The Contractor shall:

• Submit a weekly look-ahead schedule identifying planned work locations for the upcoming week.

• Provide at least 48-hour advance notice prior to beginning work at any new location.

• Not begin work at a location without confirmation from the City.

• Immediately notify the City of unforeseen conditions, including excessive root conflict, utility conflicts, or additional damaged panels.

• Not expand limits of removal without prior written authorization from the City.

• Provide daily updates when actively working in the field.

• Coordinate driveway closures with residents in advance.

All direction regarding scope adjustments shall come from the City Project Manager or Inspector. Verbal direction from residents shall not constitute authorization to modify the scope.

The City reserves the right to reprioritize, add, remove, or defer locations based on funding availability, inspection findings, operational needs, or emergency conditions.

Communication Documentation Requirements

All project-related communication shall occur through the City Project Manager or designated Inspector.

The Contractor shall:

• Communicate project matters via email and phone, as appropriate.

• Follow up all verbal discussions with written email confirmation.

• Confirm in writing any direction affecting scope, quantities, schedule, or cost.

• Maintain records of correspondence related to the Work.

Verbal instructions that are not documented in writing shall not constitute authorization to modify the scope of the Work.

Formwork and Concrete Placement Timeline

Concrete shall be placed in a timely manner following demolition and form installation.

The Contractor shall:

• Sequence work to minimize the duration between demolition, form installation, and concrete placement.

• Pour concrete within five (5) calendar days of form installation, unless otherwise approved by the City.

• Not leave open excavations or formed sidewalk sections unattended or unsecured.

• Maintain safe pedestrian controls and site protection until concrete placement is completed.

Delays beyond five (5) calendar days shall require written approval from the City.

Field Verification and Site Inspection Conduct

The Contractor shall verify all field conditions, dimensions, grades, utility locations, and site constraints prior to bidding and construction. Failure to identify and report discrepancies shall not relieve the

Contractor of responsibility to complete the Work in accordance with the Contract Documents without additional compensation.

Field investigations and inspections shall be conducted in a professional and non-disruptive manner. The

Contractor shall not enter private property or disturb residents while inspecting project locations.

Utility Location (811 / USA North). Prior to any excavation or sawcutting at each location, the

Contractor shall obtain a valid USA North 811 ticket, confirm positive response from all notified utility operators, and forward the ticket number and positive-response confirmation to the City Project

Manager. No subsurface work shall begin at any location until both are confirmed in writing. The

Contractor shall maintain a per-location 811 log in the City-provided format and submit it with each weekly look-ahead. Tickets shall be renewed before expiration (28 calendar days). Should a ticket lapse while work is in progress, the Contractor shall stop work at that location, obtain a new ticket, and observe the full two-working-day waiting period before resuming, at no additional cost or time to the

City. Damage to underground facilities resulting from failure to obtain, maintain, or renew a valid ticket shall be repaired at the Contractor's sole expense.

Measurement Reference

For each location included in the bid documents, the tape measure shown in the site photographs identifies the length and location of sidewalk removal and replacement.

The square footage for each location is listed in the bid quantity spreadsheet and shall be used for pricing. In the event of a discrepancy, the square footage shown in the bid schedule shall govern unless otherwise directed in writing by the City.

The Contractor shall not extend removal limits without prior written authorization from the City.

Unauthorized removal beyond the approved limits shall be restored or replaced at the Contractor’s expense and will not be eligible for payment.

Stormwater / Water Pollution Control - SWPPP/WPCP

Where it is required, the Contractor shall comply with applicable stormwater pollution prevention requirements and shall prevent sediment, sawcut slurry, concrete washout, debris, or other pollutants from entering the storm drain system.

The Contractor shall provide and maintain appropriate BMPs, including inlet protection, slurry control, concrete washout control, spill prevention, street sweeping, and daily cleanup.

Phased Work Authorization

The Work is divided into phases by Community Facilities District (CFD). Each CFD, or group of CFDs, shall be authorized only by separate written Notice to Proceed (NTP) issued by the City. The Contractor shall not perform Work, order materials, mobilize, or incur costs for any CFD unless that CFD has been specifically authorized in writing by the City.

The initial NTP may be limited to a single CFD at the City’s discretion. Issuance of any subsequent NTP is at the sole discretion of the City and is not guaranteed. The City does not guarantee any minimum quantity, number of locations, or dollar value of Work beyond the CFD(s) authorized by NTP.

No claim for anticipated profit, overhead, lost opportunity, or other compensation shall arise from CFDs or locations not authorized by NTP.

Performance Evaluation and City’s Right to Discontinue

Continuation to additional CFDs is contingent upon satisfactory performance and is not a matter of right.

Prior to authorizing additional CFD work, the City may evaluate the Contractor’s performance, including but not limited to quality of workmanship; conformance with Standard Details 202, 205, and 701; ADA compliance; cross-slope, finish, and jointing; production rate and adherence to the approved schedule;

rework or rejection rate; timely correction of deficiencies; public safety; traffic and pedestrian control;

site cleanup; communication and responsiveness to City direction; and closure of punch-list items.

If the City determines, in its reasonable discretion, that the Contractor’s performance does not meet the requirements of the Contract Documents, the City may withhold authorization for additional CFD work, reduce the remaining scope, or terminate the Contract in accordance with the applicable termination provisions. Payment shall be limited to Work actually performed, accepted, and approved by the City.

Termination for Convenience

The City may terminate this Contract, in whole or in part, at any time and for any reason, upon seven (7) calendar days’ written notice to the Contractor.

Upon termination for convenience, the Contractor shall be paid for Work satisfactorily completed and accepted through the effective date of termination at the applicable unit prices bid, plus documented, actual, and reasonable demobilization costs approved by the City. The Contractor shall not be entitled to anticipated profit, overhead, lost opportunity, or any other compensation for Work not performed.

This right is in addition to, and does not limit, the City’s right to terminate for cause or exercise any other remedy available under the Contract Documents.

Estimated Quantities and Field Verification

Cost Table quantities are estimates for bidding only and are subject to field verification. Actual quantities at each location may differ from those shown. The Contractor shall verify all quantities in the field prior to bid submittal; no additional compensation or extension of time will be allowed for quantity differences that field verification would have disclosed. Where actual quantities differ from the Cost

Table, the increase or decrease shall be paid or credited at the unit prices listed in the Additional Work

(Supplemental) table, with no change to the per-location base price.

3. Terms and Conditions

3.1. Prevailing Wages

A. Contractor Registration. Pursuant to Labor Code section 1725.5, no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the DIR pursuant to Labor Code section 1725.5. The work contemplated by this

ITB is subject to compliance monitoring and enforcement by the DIR.

B. Prevailing Wages. Proposers are hereby notified that the DIR has determined the general prevailing rate of wages for each craft, classification, or type of worker needed to execute the work. Copies of the current schedules for California prevailing wages are located in the City’s office, and the contents of those schedules are included herein as if set forth in full. Licensure and Special Certification.

3.2. Statement of Offer

Submission of a proposal is an offer to complete the Scope of Work. The offer, including the Cost

Proposal rates and budget, must remain valid for at least ninety (90) business days after the Proposal due date.

3.3. Project Management Documentation & Administration

Virtual Project Manager (VPM)

The City anticipates using an online cloud-based project management system to manage, assign, and coordinate specific tasks with the City's selected Contractor within the Scope of Work. By way of this section, the City reserves the right to utilize an online cloud-based project management system. By submitting a bid, bidder acknowledges and agrees that they are prepared to use the system, as may be required by the City. The City's specific system is Virtual Project Manager (VPM). VPM allows for paperless documentation and project administration. For more information on VPM, go to www.virtual-pm.com

A. Submittal Procedures and Construction Progress Documentation for requirements for administering and using VPM.

1. The Contractor shall submit the items associated with this section via Virtual Project

Manager (VPM), an online cloud-based project management system, as specified below.

2. Virtual Project Manager (VPM) allows for paperless documentation and project administration. All posted information is available to all personnel involved with the project at any time using the internet.

3. The use of VPM by the Contractor is mandatory. Access to VPM will be provided at no cost to the contractor.

4. In order to utilize VPM, the contractor needs a computer, internet access, a digital camera, and a scanner. For more information, go to www.virtual-pm.com. To Login, from the homepage, select LOGIN and enter the Username and Password that will be provided to you by the agency.

B. The contractor shall use the following features:

1. Daily Logs: Contractor’s daily reports shall be entered electronically via VPM.

2. Change Order Manager: Contractor requests for change order shall be submitted electronically via VPM.

3. Transmittals: Schedules, Pay applications, etc. shall be submitted electronically via VPM.

4. Submittals: Submittals requiring approval shall be submitted electronically via VPM.

5. RFIs: Requests for information (RFIs) shall be submitted electronically via VPM.

C. Technical Submittals

1. Submittal Procedure

a. The Contractor shall utilize the agency’s online cloud-based project management system

(Virtual Project Manager) for submittals.

3.4. Questions and/or Objections

It is to the City and Proposer's benefit that questions and objections are brought to the City's attention so it may issue necessary amendments to the ITB and help prevent the opening of defective proposals upon which the City could not award a Contract. Proposer should carefully review this ITB and all attachments for comments, questions, defects, objections, or any other matter requiring clarification or correction (collectively, “Questions”).

A Proposer may submit Questions related to this RFP to the City through the City’s e-Procurement Portal at or before:

Friday, August 14, 2026 at 2:00 pm.

Question Response Deadline: August 14, 2026, 5:00pm

Questions shall be considered waived and invalid if not brought to the attention of the City in conformity with this subsection. Questions not submitted through the City's e-Procurement Portal will not be accepted or responded to. Questions submitted after the deadline will not be accepted or responded to. Questions and answers will be posted on the City's e-Procurement Portal and visible to all.

3.5. Amendment and Cancellation

The City reserves the right to amend, cancel, or reissue this bid at any time and at its sole discretion. Any amendment shall be in writing and posted to the City's e-Procurement portal. A potential Proposer is https://secure.procurenow.com/portal/CityofWestSacramento solely responsible for clicking "Follow" on the main page to receive notifications and shall be solely responsible for complying with such notifications.

3.6. Right of Rejection

A. The City reserves the right, at its sole discretion, to reject any and all Proposals, no matter their level of responsiveness, or to cancel this ITB in its entirety.

B. A Proposer must comply with all of the terms and instruction of this ITB, and all applicable state and local laws and regulations. Any Proposal that does not meet the requirements of this ITB may be considered to be nonresponsive and rejected.

C. A Proposer may not restrict the rights of the City or otherwise qualify a Proposal. If a Proposer does so, the City may determine the Proposal is a nonresponsive counteroffer, and the Proposal may be rejected.

D. The City reserves the right, at its sole discretion, to waive variances in a Proposal, provided such action is in the best interest of the City. Where the City waives variances in a Proposal, such waiver does not modify the ITB requirements or excuse the Proposer from full compliance with the ITB. Notwithstanding any variance, the City may hold any Proposer to strict compliance with the ITB.

3.7. Prohibition of Respondent Terms and Conditions

A Proposer shall not submit their own contract terms and conditions in a Proposal. If a Proposal contains such terms and conditions, the City, at its sole discretion, may reject the Proposal. A Proposer may either submit Questions to gain clarification on a term of the City's standard contract or submit proposed revisions to the City's standard contract in redline as part of the Proposal Transmission Letter, both pursuant to the terms of this ITB.

3.8. Joint Ventures and Partnering

A Proposal from joint ventures or entities partnering for a specific service must be designed to minimize any administrative burden on the City as a result of the participation of multiple entities. Joint proposals must adhere to the following:

A. The Proposal shall respond to each section and subsection of this ITB.

B. The Proposal shall clearly set forth the respective responsibilities and functions that each

Principal of the joint venture or partnering entities would perform if awarded a Contract pursuant to this ITB.

C. The Proposal must include a copy of the joint venture or partnering agreement(s) that identify the Principals involved, as well as their rights and responsibilities regarding the Contract pursuant to this ITB.

D. The Proposal Transmittal Letter must be signed by each Principal of the joint venture and include all required information.

3.9. Proposal of Alternate Services

A Proposal for alternate services (i.e., proposals that offer something different from that requested by the ITB) will be considered nonresponsive and rejected.

3.10. Proposal of Additional Services

A Proposal may indicate and offer services in addition to those required by this ITB. These additional services may be added to the Contract, at the sole discretion of the City. The cost for any such additional services shall be mutually agreed upon by the Contractor and the City, and incorporated into the

Contract before execution.

3.11. Severability

If any provision of this ITB is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the City and

Proposers shall be construed and enforced as if the ITB did not contain the particular provision held to be invalid.

3.12. Licensure and Special Certification

Before executing the Contract pursuant to this ITB, the Contractor must hold all necessary business and professional licenses and certifications to complete the Scope of Work. The City may require any or all

Proposers to submit evidence of proper licensure and certifications.

3.13. Disclosure of Proposal Contents

All Proposals and other materials submitted to the City related to this ITB shall become the property of the City. Selection or rejection of a Proposal does not affect this right. All proposal information, including detailed price and cost information, shall be held in confidence during the evaluation and selection process. Upon the completion of the evaluation and selection process, or by rejection of all Proposals, the Proposals and shall be open for review by the public to the extent required by the California Public

Records Act, Government Code section 7920.000 et seq.. By submitting a Proposal, a Proposer acknowledges and accepts that the contents of the Proposal and associated documents shall become open to public inspection.

Portions of a Proposal exempt from public disclosure by law may be protected from public disclosure by the City. A Proposer is required to clearly label such portion of a Proposal "CONFIDENTIAL" and list the grounds for non-disclosure. In doing so, the Proposer thereby agrees to indemnify and defend the City from any action arising from the non-disclosure of the information. The failure to so label any information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

3.14. Conflict of Interest and Restrictions

By submitting a Proposal, the Proposer certifies that no amount shall be paid directly or indirectly to an employee or official of the City as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the procurement under this ITB.

3.15. Proprietary Information

A copy of each Proposal shall be retained for official files and will become public record after the award of a contract unless the Proposal, or specific parts of the Proposal, can be shown to be exempt by law.

Each Proposer may clearly label any part of a Proposal as "CONFIDENTIAL." In doing so, the Proposer thereby agrees to indemnify and defend the City for withholding the information from public inspection.

Failure to label information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

If a public records request for appropriately-labeled information is received by the City, the City will endeavor to notify the Proposer of the request and delay access to the material until seven (7) working days after the City’s notice. Within that time delay, it will be the duty of the Proposer to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

4. Bid Submittal

4.1. Please upload a current 2024 W-9*

Please download the attached 2024 W9 form and upload a completed form.

• W-9_Form_ver._2024_-_BLANK.pdf

*Response required

4.2. Please enter Legal Company Name and related DBA*

Please state your company name and any related DBA's based on your California Secretary of State

Filing.

*Response required

4.3. Cost Proposal using Electronic Pricing Table*

The bidder acknowledges that a Cost Proposal must be completed using the electronic pricing table provided in the City’s e-Procurement Portal and that this information will be kept separate from the rest of the bid response. The bidder further acknowledges that all pricing and related costs will be based solely on the information entered in the electronic pricing table. The City will not be responsible for any errors, omissions, or discrepancies contained in any additional or supplemental pricing documents submitted by the bidder.

☐ Please confirm

*Response required

4.4. Response (without Cost Proposal)*

Please Upload Your Response Here, excluding your Cost Proposal.

*Response required

4.5. Cost Proposal*

Please upload your complete COST PROPOSAL here

*Response required

4.6. Statement of Offer*

Submission of a proposal is an offer to complete the Scope of Work. The offer, including the Cost

Proposal rates and budget, must remain valid for at least ninety (90) business days after the Proposal due date.

☐ Please confirm

*Response required

4.7. Bid Bond*

Bid contents, including requisite declarations and forms to be signed and included in the Bid, are included in the Attachments - Bid Docs https://government-project.s3.us-west-2.amazonaws.com/4013/4713e161-0e9b-428f-be7a-2b0ae306a414_W-9_Form_ver._2024_-_BLANK.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4L2REC6PS%2F20260724%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260724T150011Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED4aCXVzLXdlc3QtMiJIMEYCIQCwuMbdLFBWkq80V6LQM19KR6IRYqE7HvSpkrUJk97Y1AIhAK3%2B3ZRQ6vwwJzYO8JQLgzTJKqAROUlactY2ZfAzyeTVKowFCAcQAhoMODkyMzY0Njg3NjcyIgz7UHBJInuCBCV7loMq6QQIpLyL%2BS0nRmpb7zLSdaQfyYGY8KVheAu4tPoUT02dY7T1l5V3AGyH%2FSNA0WZg1n51AL6%2FbPIb65vy9o%2FNfsG1hDE9QfcTHNJQAnRhTf2h%2BzqgyeZR48DQUeA8mSugJYzespU%2BUP7taZmVmm1yaQhnl2P%2FmokdcRNEb%2FgbiuFR6p%2BUgR9jlBkejlR1u4ORjAIRYj%2FlnpbZsdy%2Fwj%2BonteonZ3W7JSVL8y99vwE1Qw4r7%2FNLf95VuYwgnB7Gpi51%2FoeS9qmfb3Srh7GMQIjtmOi6RkO50UR7VZbfLkxGqGSsjyBDEIFrjgsv5g9ghNR0zeGLHAEQnKFwJ78CUqyf1b3SBIL%2FSEBOG7i10e0TK2amwDEAotfkixZ597juB79W3702ACYWqBnMEoTZrQ7jfJ8iOlbI%2B7i%2FEi1Ih0jbQ3RuLQx4f7tMwhCljqxmsLEtfJysuPZ9iG0glnQqW%2B9qu%2F51H%2BZhXja7pEiFEyx8pIL2gA4HI7%2BZVAh68JVcrT33dvChhiU%2F6iEoCin1yufliIP5RZ%2FpAxmekixt7BZN6itIMl%2B7HBxcS78IhMT1aW0K4MB0QhjZx5Fhm2JqL%2FU58rlERPzyuEXnb2bdg8chwgxGHmJVuOb3s4sjJMJHCnz8yedibCy1GkoJ2IHlo8xx12XmiyRPl7aqsk%2FL4NQDrRr8njS5h9ZW6Gxl0Fs7FbqScvZ8cIlmN2MombxK1nhEKkiMRpWLC9%2Bpov3ZLoIVzt8g46EPmNdMNcUS1T9G0ehghWo9J2kJP8i7L7%2BOp0HNbmopk6mf1b%2B2G4YNfKylvoNE59pU2W1DYsZpzCYz43TBjqYAfgkDw6ayoUe46sSasqmmXRy9o24RlvOtP6s7rMchDuqb2DIhMGuUHOyRQmNuK5EgD%2F5SssKCFBlCqYCLBkSgoS20AiOMtl73u7991lhvpKSAMHImJzqf52zEEJmwAy%2BmhOch5wmzeUf3LHblJmcNbkmt3woEPeF8ONM%2BjRwr9JXo6PnPTPj9wVmiSmgSAvrl%2FMcf46iMvRB&X-Amz-Signature=fcb35e445e37f97f56a383d5c24e03e5d51fa2448de6b4ac0a2cd48eb942e1df&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22W-9_Form_ver._2024_-_BLANK.pdf%22&x-id=GetObject https://secure.procurenow.com/portal/cityofwestsacramento/projects/241501/document?section=2301570

*Response required

4.8. California Contractors State License Board

Please enter your contractor license number for verification.

4.9. Certification regarding Debarment

The City performs a SAM.GOV verification check to confirm debarment status. Please download the attached document, complete the form, and upload.

A unique entity identifier is requested for contracts greater than $25,000 or funded with Federal dollars.

Your entity may register for a unique entity identifier on SAM.GOV at the following link https://sam.gov/content/entity-registration.

For all other proposers, the completed form is sufficient.

• Certification_Regarding_Deb...

4.10. City Contract *

The Proposer acknowledges and is presumed to have accepted the Contract and be capable of completing the Scope of Work, as well as all reasonably associated managerial tasks, without reservation or qualification pursuant to the Contract.

☐ Yes

☐ No

*Response required

4.11. Insurance Requirements*

The Proposer acknowledges the City's insurance requirements and endorsements as outlined in the

Insurance Checklist in Attachments. Any Proposal unable to meet the Insurance Checklist requirements shall be considered nonresponsive and ineligible for Contract award.

☐ Yes

☐ No

*Response required

4.12. Authorized Contract Signer *

Please provide the name, title and email address of the authorized contract signer.

*Response required https://government-project.s3.us-west-2.amazonaws.com/4013/7fbcd8f3-7d1e-4b79-a50c-03f71fe54e62_Certification_Regarding_Debarment_Form_COWS.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4L2REC6PS%2F20260724%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260724T150011Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED4aCXVzLXdlc3QtMiJIMEYCIQCwuMbdLFBWkq80V6LQM19KR6IRYqE7HvSpkrUJk97Y1AIhAK3%2B3ZRQ6vwwJzYO8JQLgzTJKqAROUlactY2ZfAzyeTVKowFCAcQAhoMODkyMzY0Njg3NjcyIgz7UHBJInuCBCV7loMq6QQIpLyL%2BS0nRmpb7zLSdaQfyYGY8KVheAu4tPoUT02dY7T1l5V3AGyH%2FSNA0WZg1n51AL6%2FbPIb65vy9o%2FNfsG1hDE9QfcTHNJQAnRhTf2h%2BzqgyeZR48DQUeA8mSugJYzespU%2BUP7taZmVmm1yaQhnl2P%2FmokdcRNEb%2FgbiuFR6p%2BUgR9jlBkejlR1u4ORjAIRYj%2FlnpbZsdy%2Fwj%2BonteonZ3W7JSVL8y99vwE1Qw4r7%2FNLf95VuYwgnB7Gpi51%2FoeS9qmfb3Srh7GMQIjtmOi6RkO50UR7VZbfLkxGqGSsjyBDEIFrjgsv5g9ghNR0zeGLHAEQnKFwJ78CUqyf1b3SBIL%2FSEBOG7i10e0TK2amwDEAotfkixZ597juB79W3702ACYWqBnMEoTZrQ7jfJ8iOlbI%2B7i%2FEi1Ih0jbQ3RuLQx4f7tMwhCljqxmsLEtfJysuPZ9iG0glnQqW%2B9qu%2F51H%2BZhXja7pEiFEyx8pIL2gA4HI7%2BZVAh68JVcrT33dvChhiU%2F6iEoCin1yufliIP5RZ%2FpAxmekixt7BZN6itIMl%2B7HBxcS78IhMT1aW0K4MB0QhjZx5Fhm2JqL%2FU58rlERPzyuEXnb2bdg8chwgxGHmJVuOb3s4sjJMJHCnz8yedibCy1GkoJ2IHlo8xx12XmiyRPl7aqsk%2FL4NQDrRr8njS5h9ZW6Gxl0Fs7FbqScvZ8cIlmN2MombxK1nhEKkiMRpWLC9%2Bpov3ZLoIVzt8g46EPmNdMNcUS1T9G0ehghWo9J2kJP8i7L7%2BOp0HNbmopk6mf1b%2B2G4YNfKylvoNE59pU2W1DYsZpzCYz43TBjqYAfgkDw6ayoUe46sSasqmmXRy9o24RlvOtP6s7rMchDuqb2DIhMGuUHOyRQmNuK5EgD%2F5SssKCFBlCqYCLBkSgoS20AiOMtl73u7991lhvpKSAMHImJzqf52zEEJmwAy%2BmhOch5wmzeUf3LHblJmcNbkmt3woEPeF8ONM%2BjRwr9JXo6PnPTPj9wVmiSmgSAvrl%2FMcf46iMvRB&X-Amz-Signature=0f24e770d1176d6bac4475e7a47c6ffa0799ce652854ec1791dff0419274f952&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_Regarding_Debarment_Form_COWS.pdf%22&x-id=GetObject https://secure.procurenow.com/portal/cityofwestsacramento/projects/241501/document?section=undefined

5. Cost Table

CFD A

CFD A Sidewalk Removal & Replacement per scope at the following locations:

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 1584 Gateway Dr 65 SQ.FT.

2 1591 Gateway Dr 68 SQ.FT.

3 1612 Sausalito Rd 16 SQ.FT.

4 1670 Fathom Pl 75 SQ.FT.

5 1677 Gateway Dr 72 SQ.FT.

6 2285 Union Square Rd 118 SQ.FT.

7 2355 Letterman St 71 SQ.FT.

8 2375 Geary St 100 SQ.FT.

TOTAL

CFD B

Line Item Description Quantity Unit of

Measure Unit Cost Total

9 1428 LemonTree Rd 65 SQ.FT.

10 1493 LemonTree Rd 49 SQ.FT.

11 1593 Greenbrier Rd 32 SQ.FT.

12 2650 Nautica Ct 80 SQ.FT.

13 2732 Bayberry St 57 SQ.FT.

14 2821 Peachtree St 83 SQ.FT.

Measure Unit Cost Total

15 2855…