C250322_IFB_Exhibit_A_SOW.docx

IFB 250322

EXHIBIT A

SCOPE OF WORK

METHANE DETECTION SYSTEM SERVICE AND MAINTENANCE

1.0 GENERAL

Orange County Transportation Authority (OCTA) operates multiple facilities throughout Orange County that are equipped with fixed methane gas detection systems. OCTA requires a qualified Contractor to provide scheduled preventive maintenance, testing, calibration, and on-call corrective maintenance services to ensure continuous, reliable, and code-compliant operation of these systems.

Contractor shall furnish all labor, supervision, equipment, tools, materials, test gases, software, documentation, and incidentals necessary to perform the services described herein.

2.0 CONTRACTOR QUALIFICATIONS

Contractor shall be properly licensed and experienced to perform the work described in this Scope of Work. At a minimum, the Contractor shall hold a valid State of California C-10 Electrical Contractor’s License and shall have no less than five (5) years of experience maintaining and servicing automated building methane detection systems. Contractor shall demonstrate prior experience working with methane detection systems manufactured by Sierra Monitor Corporation, Draeger, and Sensor Electronics Corporation (SEC), or equivalent systems, as well as control systems utilizing Allen Bradley SLC 500 or comparable programmable logic controllers.

Contractor personnel performing maintenance, troubleshooting, and repair of methane detection systems shall have documented training and/or certification from the system manufacturer or an authorized training provider. Contractor shall submit proof of such training or certifications for all personnel assigned to this contract to OCTA for review and approval prior to performing work. Acceptable training shall include, but not be limited to, manufacturer-specific training for Sierra Monitor, Draeger, Sensor Electronics Corporation (SEC), or equivalent systems.

3.0 PREVAILING WAGE REQUIREMENTS

This contract is subject to California prevailing wage requirements. Contractor shall comply with all applicable provisions of the California Labor Code, including Sections 1720 et seq., and shall pay not less than the prevailing rates of wages as determined by the California Department of Industrial Relations (DIR).

Contractor and all subcontractors shall be registered with the DIR and shall comply with all applicable requirements, including certified payroll reporting, for the duration of the contract.

4.0 SYSTEM OVERVIEW

OCTA facilities are equipped with integrated methane gas detection systems consisting of fixed sensors, control panels, alarm and notification devices, power supplies, communication interfaces, and interlocks with mechanical ventilation and monitoring systems. Contractor shall service and maintain all system components necessary to ensure proper detection, annunciation, communication, and response functions, regardless of manufacturer or configuration.

5.0 EQUIPMENT AND MATERIALS

Contractor shall furnish all labor, supervision, tools, equipment, replacement parts, consumables, calibration gases, and software required to perform the services described in this Scope of Work. All equipment used shall be UL listed, compliant with applicable OSHA requirements, and suitable for use in hazardous locations in accordance with applicable NFPA codes, including Class I, Division 1 requirements where applicable. Contractor shall be responsible for maintaining the methane detection systems in a fully operational condition throughout the term of the contract.

Preventive maintenance, testing, and calibration of the complete methane detection system shall be performed three (3) times per year (triannual), at approximately four (4)-month intervals (every one-hundred twenty (120) days).

6.2 Sensor Testing and Calibration

Preventive maintenance activities shall include testing each sensor to record its initial response to calibration gas prior to adjustment, recalibrating any sensor found to be outside acceptable tolerances, and performing post-calibration testing to verify accuracy and stability. Contractor shall document all results and identify any deficiencies or required repairs. A written Summary of Corrections and Compliance shall be submitted to OCTA for review and approval, and a Certificate of Calibration shall be provided upon completion of services.

6.3 System Functional Testing

System functional testing shall verify proper operation of alarm setpoints, audible and visual notification devices, communication with the central monitoring agency, and integration with mechanical ventilation systems. Testing shall also include verification of battery backup systems, including amp-hour testing, and confirmation of proper operation of visual display panels and network connectivity where applicable.

7.0 SCHEDULING AND ACCESS REQUIREMENTS

Preventive maintenance activities shall be scheduled a minimum of one (1) week in advance and coordinated with OCTA’s Facilities Maintenance Section Manager or designee. All testing and maintenance activities shall be performed Monday through Friday between the hours of 6:30 a.m. and 3:00 p.m. and shall be completed the same day. Each scheduled triannual maintenance cycle shall be completed prior to the twenty-fifth (25th) day of the designated service month.

8.0 UNSCHEDULED AND EMERGENCY MAINTENANCE

Contractor shall respond to emergency or corrective maintenance requests within four (4) hours of notification by OCTA. Unless otherwise directed, work shall commence within twenty-four (24) hours of notification and shall be completed within seventy-two (72) hours, subject to the extent of repairs and availability of replacement parts.

All labor rates shall be firm-fixed, fully burdened hourly rates for the duration of the contract. Fully burdened rates shall include all direct and indirect costs associated with providing the required services, including but not limited to labor, travel time, mobilization, trip or service call charges, supervision, overhead, freight, delivery, administrative costs, and profit. No additional compensation shall be paid for costs not expressly included in the fully burdened hourly rates set forth in Exhibit B.

9.2 Price Term

All prices shall remain firm for the full four (4)-year contract term. No escalation, adjustment, or increase in labor rates or pricing shall be permitted during the contract term unless expressly authorized by OCTA through a written contract amendment.

9.3 Estimated Quantities

Any estimated quantities provided by OCTA are for evaluation and comparison purposes only and do not represent a guarantee of minimum or maximum usage. OCTA makes no representation regarding the actual quantities of work that may be ordered under this contract, and payment shall be made only for services authorized and performed.

Upon completion of each scheduled service, corrective maintenance visit, or emergency response, the Contractor shall complete a Verification of Work (VOW) Form (Attachment A). The VOW Form shall document the date, location, system serviced, description of work performed, test results, deficiencies identified, and corrective actions taken or recommended. Each VOW Form shall be signed by OCTA’s Facilities Maintenance Supervisor or designee. A completed and signed VOW Form is required for each service request and shall be submitted in accordance with OCTA billing and documentation requirements prior to payment. OCTA relies upon these forms for billing, compliance verification, and maintenance history, and failure to submit properly completed documentation may delay or prevent payment.

10.2 Inspection and Acceptance

All work performed under this Scope of Work shall be subject to inspection and final acceptance by OCTA’s Manager of Facility Maintenance or designee. Inspection, review, or acceptance of the work shall not relieve Contractor of responsibility for defective workmanship, nonconforming services, or defective materials, nor shall it limit OCTA’s rights under the contract.

11.0 WARRANTY

Contractor warrants that all labor and workmanship performed under this Scope of Work shall be performed in a good and workmanlike manner and shall be free from defects for a period of ninety (90) days from the date of service, unless a longer warranty period is provided by the manufacturer or otherwise specified in the contract.

All parts, materials, and equipment furnished shall be new unless otherwise approved in writing by OCTA and shall be covered by the manufacturer’s standard warranty. Contractor shall assign or otherwise make available to OCTA all applicable manufacturer warranties upon request.

Upon notification by OCTA, Contractor shall promptly correct, at no additional cost to OCTA, any defective workmanship, nonconforming services, or defective materials discovered within the applicable warranty period. Warranty work shall include all labor, travel, transportation, pickup, delivery, repair, and replacement costs necessary to fully remedy the defect.

12.0 SERVICE LOCATIONS

Services shall be performed at the following OCTA facilities. Equipment lists (Appendix A) are provided for reference and may be modified by OCTA as equipment is added, replaced, or removed:

11790 Cardinal Circle

Garden Grove, CA 92843

1717 East Via Burton

Anaheim, CA 92806

14736 Sand Canyon Road

Irvine, CA 92618

4301 West MacArthur Boulevard

Santa Ana, CA 92704

24282 Los Caballeros

Laguna Hills, CA 92653