C250322_ICE.pdf
PDF 289 KB Posted
- Attached to
- Methane Detection System Service and Maintenance
- Solicitation number
- 250322
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) for a methane detection system service and maintenance procurement. The project involves calibration and functionality testing of methane detection systems at five OCTA sites conducted triannually, along with unscheduled maintenance services and repair parts. The estimated contract term is four years, with a contract task order option term date of December 9, 2025. The scope of work includes labor for both scheduled and unscheduled maintenance activities, with no specific bidder meetings, site visits, or award dates mentioned in the ICE document.
The total estimated project cost is $260,000 for the four-year contract period, comprising three main cost elements: calibration and functionality testing at $108,400 ($27,100 annually), labor costs for unscheduled maintenance at $83,600 ($20,900 annually), and repair parts at $68,000 ($17,000 annually). Direct labor costs are estimated at $83,600, covering straight time, overtime, and premium time hours at prevailing wage rates. Materials and services, excluding information technology, are estimated at $176,400. This is identified as a prevailing wage contract replacing Agreement C-22709. No set-asides, special funding sources, or renewal options are specified in the cost estimate document.
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Other files
| File | Type | Posted |
|---|---|---|
| Methane_Detection_System_Service_and_Maintenance_(Addendum_#2_Revision).pdf | ||
| C250322_PP-APPROVED.pdf | ||
| C250322_IFB_Exhibit_B_Price_Summary_Sheet.xlsx | XLSX spreadsheet | |
| C250322_PS.pdf | ||
| C250322_IFB_Exhibit_E_General_Wage_Rates.docx | DOCX document | |
| C250322_IFB_Exhibit_C_Insurance.docx | DOCX document | |
| C250322_IFB_Exhibit_A_SOW.docx | DOCX document | |
| C250322_IFB_Exhibit_A_SOW_APPDX_A-Methane_Detection_Equip_List.docx | DOCX document | |
| C250322_Insurance_and_Indemnification_Memo_and_RM_Review.pdf | ||
| C250322_IFB_Exhibit_A_SOW_Attachment_A_VOW_Form.pdf | ||
| C250322_IFB_Exhibit_D_Safety_Specifications.doc | DOC document | |
| C250322_Public_Notice_Proof.pdf | ||
| C250322_PP.docx | DOCX document | |
| C250322_R001075.pdf | ||
| C250322_SOWV.pdf | ||
| DBE_Program_Requirements.docx | DOCX document | |
| Davis-Bacon_Labor_Provisions.pdf |
Show all 17
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Methane Detection Systems Service and Maintenance
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R001075
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 12/9/2025
Requestor: Christine Herrera Contracts Analyst Phone Ext.: 485 Name Title
Signature:
Cost Estimate: $ 260,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: This Cost Estimate is for the procurement to replace Agreement C-22709 for Methane Detection Service and Maintenance.
The Methane Detection Calibration and Function Testing for 5 OCTA sites conducted triannually.
Calibration and Functionality testing $27,100 annually x 4 = $108,400 Labor Cost Estimates for Unscheduled Maintenance: $20,900 annually x 4 = $83,600 Repair Parts Estimate $17,000 annually x 4 = $68,000 Estimated 4-Year total: $260,000
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Christine Herrera Date: 12/9/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Labor - Straight Time 736 $ 100.00 $ 73,600.00 Labor - Overtime Time 56 $ 150.00 $ 8,400.00 Labor - Premium Time 8 $ 200.00 $ 1,600.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 83,600.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 83,600.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Methane Detection Systems Service and Maintenance Service & Parts $ 176,400.00 $ 176,400.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 260,000.00
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