C250166_PP_01-22-26-APPROVED.pdf
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- Attached to
- Grants Administration Consultant Support
- Solicitation number
- 250166
- Issued by
- Orange County, California
About this file
This is a procurement plan memo from the Orange County Transportation Authority (OCTA) outlining the approval of RFP 250166 for Grants Administration Consultant Support services. OCTA is seeking qualified consultants to provide grants administration support on an as-needed basis for a two-year contract term effective April 1, 2026, through March 31, 2028. The procurement will be conducted as an RFP rather than an IFB because the selection requires evaluation of criteria beyond price. The evaluation will assess proposals based on four weighted criteria: Qualifications of the Firm (25%), Staffing and Project Organization (30%), Work Plan (20%), and Cost (25%). The staffing and project organization category carries the highest weight to ensure the proposed team demonstrates grant post-award administration expertise and can effectively coordinate with OCTA staff across grant administration, financial analysis, and system-related tasks.
The contract will be structured as a time-and-expense engagement with firms proposing hourly rates for specified services. The total budget is $250,000 and will be funded through Local Measure M and Federal CMAQ sources. The procurement plan indicates that prevailing wage requirements apply and that an independent cost estimate has been received. The evaluation team comprises internal OCTA staff including the Senior Financial Analyst and Senior Program Manager from relevant departments, with final concurrence required from both Rachel Mak, Senior Financial Analyst, and Iris Deneau, Section Manager of Procurement. Requisition number R000850 has been issued to support this procurement effort.
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Text version
Revised: 07/20/2010
INTEROFFICE MEMO
Date: January 22, 2026
To: Rachel Mak, Senior Financial Analyst, Revenue Administration
From: Rhea Aninzo, Contract Administrator, CAMM
Subject: PROCUREMENT PLAN – RFP 250166 “Grants Administration
Consultant Support”
Please review the procurement plan for the subject RFP and advise on your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.
Procurement Type: RFP IFB
Justification (explain the rationale for using the particular procurement type):
An RFP is applicable as the procurement requires evaluation criteria, in addition to price, to be used to select a firm to provide grants administration consultant support services.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 25% Staffing/Project Organization 30% Work Plan 20% Cost 25% Justification:
Qualifications of the firm is weighted at twenty-five percent (25%) as firms must demonstrate prior experience with state and federal post-award grant administration and regulatory compliance. Staffing and project organization is weighted the highest at thirty percent (30%) as the proposed team must demonstrate grant post-award administration knowledge, coordinate effectively with OCTA staff, and provide support across grant administration, financial analysis, and system-related tasks.
Work plan is weighted twenty percent (20%) as the firm’s proposed work plan should clearly demonstrate its approach to successfully completing the scope of work. Cost and price is weighted at twenty percent (20%) to ensure OCTA receives the best value for the services.
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
Time-and-expense is the appropriate contract type for this effort as firms are required to propose hourly rates for the services specified in the scope of work.
Retention: Yes % No N/A
Procurement Plan, RFP 250166
Revised: 0720/2010
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $ No N/A
P.M. to provide support documentation identifying how the LD amount was established.
Procurement Schedule: Attached
Suggested Evaluation Team Members:
Internal Evaluators:
Alex Cuestas. Senior Financial Analyst, Revenue Administration Alicia Yang, Senior Program Manager, Transportation Modeling Jason Huang, Transportation Funding Analyst, State and Federal Programming Rachel Mak, Senior Financial Analyst, Revenue Administration
Contract Term: (Include Option Years)
Two (2)-year term effective April 1, 2026 – March 31, 2028
Funding Source: Local Measure M Federal (CMAQ)
Dollar Amount: $250,000
Independent Cost Estimate Received: Yes No
Requisition Received: Yes #R000850 No
DBE Goal: Yes No
Project Manager Concurrence:
Rachel Mak, Senior Financial Analyst, Revenue Administration Date
CAMM Section/Department Manager Concurrence:
Iris Deneau, Section Manager, Procurement Date
2/5/26
File details come from the government source that posted it. Updated .